FAC120 Category 4 - Vegetation Management - Wachusett Spillway RFP.pdf

The Commonwealth of Massachusetts

Department of Conservation and Recreation

Division of Water Supply Protection | 180 Beaman Street | West Boylston, MA 01583 www.Mass.gov/DCR | Tel: (508) 792-7806

Maura T. Healey

Governor

Kimberley Driscoll

Lieutenant Governor

Rebecca L. Tepper

Secretary

Nicole LaChapelle

Commissioner

Request for Proposals

RFP Title: Vegetation Management – Wachusett Spillway

Statewide Contract: FAC120, Category 4

Commbuys Bid: BD-27-1020-DCRWS-DC700-131991

Description of Need Summary: This Request for Proposals (RFP) is posted by the

Department of Conservation and Recreation (DCR), Division of Water Supply Protection

(DWSP) for the purpose of obtaining pricing estimates for the chemical treatment to control all vegetation in a 1.2-acre area of exposed rocky channel immediately downstream of the

Wachusett Reservoir spillway in the town of Clinton. See details below.

Commonwealth Eligible Entity Engaging a Vendor:

Eligible Entity Name: Department of Conservation and Recreation

Type of Eligible Entity: State Agency

Eligible Entity Mailing Address: 180 Beaman Street, West Boylston, MA 01583

Contact Name: Ken MacKenzie

E-Mail Address: ken.mackenzie@mass.gov

Telephone: 857-202-0071 (cell) https://www.mass.gov/orgs/department-of-conservation-recreation https://www.commbuys.com/bso/bid/bidSummary.sda?docId=BD-27-1020-DCRWS-DC700-131991 mailto:ken.mackenzie@mass.gov

This Request for Proposals (RFP) does not commit DCR to approve a Statement of Work

(SOW), pay any costs incurred in the preparation of a bidder’s response to this RFP, or to engage for products or services. DCR reserves the right to accept or reject any or all quotes received as a result of this RFP and to contract for some, all, or none of the responding vendors as a result of this RFP. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFP, in part or in its entirety, if it is in the best interest of the agency to do so. All pricing, terms, and conditions of this contract apply to any award made as a result of this RFP.

Scope of Work:

Project Description:

The Wachusett Reservoir spillway is accessed through a series of gates starting at gate

40 on S Main St. in Clinton, followed by two internal gates. The spillway basin is a 1.2-acre rocky channel that hosts a wide range of native and non-native vegetation, including low growing trees, shrubs, climbing vines, and herbaceous cover. For water supply infrastructure monitoring requirements, it is necessary for the channel to be clear of visually obstructing vegetation. Vegetation in the channel has been mechanically maintained by DWSP staff, but the rocky terrain requires the use of hand tools, and the numerous persistent resprouts along with the spread of invasive vines has rendered this task unfeasible by mechanical methods alone. Long-term monitoring and maintenance of the spillway infrastructure requires chemical control of all vegetation within the basin.

Project Tasks:

1. Foliar herbicide application using an aquatic-safe formulation of glyphosate and / or triclopyr to all vegetation within the 1.2-acre basin at the top of the spillway channel (area delineated on the attached maps).

2. Cut-stem treatment also using an aquatic-safe formulation of glyphosate and / or triclopyr of any woody vegetation that is too tall to spray.

Bidders Conference:

A bidders’ conference will be held on Friday, August 7, 2026, at 9:00AM. Meeting location will be at DWSP Gate 40 on South Main Street (just past 71 South Main Street) in

Clinton (Coords: 42.407301, -71.698778).

Other Project Requirements and Information:

• All work must be completed by September 15, 2026.

• DCR staff will provide maps of the treatment area.

• Vendor shall provide DCR with anticipated schedule for starting and completing work. Vendor shall notify DCR at least one week prior to starting work in order to allow time to prepare infrastructure to receive the treatment.

• Vendor shall notify the local Conservation Commission prior to starting work.

(DCR will provide the vendor with appropriate language to include in the notification consistent with prior notifications citing maintenance work on utility infrastructure.)

• Access to the work area will be through gated access point 40 on South Main

Street, Clinton. DCR staff will be available to open and close gates or arrange for a contractor’s padlock.

Estimated Duration of Project: 1 day

Anticipated Completion of Project: September 15, 2026

Evaluation Criteria:

• Availability: vendor can meet project deadlines (35%)

• Project Cost (25%)

• Completeness of proposal (20%):

o Proposal includes acknowledgement of the project tasks and requirements.

o List all materials and equipment vendor proposes to use to complete the tasks.

• Experience in similar work (20%)

Responses:

Responses (bids/quotes) are to be submitted to DCR electronically via the “Create

Quote” function contained in Commbuys system. Responses must include an attached formal proposal outlining service, and a total proposed cost entered into the “Items” tab. If you are a vendor on the FAC120 contract and have not registered on

Commbuys, you are required to do so. Vendors should consult the Commbuys Vendor

Registration Job Aid. Help is available from the Commbuys Help Desk at 617-720-3197.

https://www.mass.gov/info-details/completing-vendor-registration-in-commbuys#overview https://www.mass.gov/info-details/completing-vendor-registration-in-commbuys#overview

Billing Contact: Department of Conservation & Recreation

180 Beaman Street

West Boylston, MA 01583

Attn: Christy Raillo christy.raillo@mass.gov

Questions: Please submit all questions via the Q&A section located in Commbuys by

August 12, 2026 – 12:00 PM.

Answers to Questions will be submitted by: August 13, 2026 – 12:00 PM

RFP Responses are due by: August 14, 2026 – 2:00PM

Estimated Award Date: August 21, 2026

Attachments:

• Wachusett Spillway Locus Map

• Wachusett Spillway Base Map

• Prevailing Wage Schedule mailto:christy.raillo@mass.gov