FAC104 Winthrop Site Furnishings P23-3484-C9A-RFQ~1.docx

Statement of Work – Request for Quote RFQ Title: FAC104 Winthrop Site Furnishings P23-3484-C9A Commbuys Bid #: BD-23-1020-DCRCU-DC250-85460 Description or Purpose of Procurement need Summary: This Request for Quotes (RFQ) is posted by the Department of Conservation and Recreation for the procurement of a vendor to purchase and install benches and bike racks as specified below for Winthrop Beach.

Commonwealth Eligible Entity Engaging a Vendor:

This Request for Quotes (RFQ) does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFQ, or to engage for products or services. DCR reserves the right to accept or reject any and all quotes received as a result of this RFQ and to contract for some, all, or none of the responding vendors as a result of this RFQ. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFQ, in part or in its entirety, if it is in the best interest of the agency to do so.

Estimated Duration of RFQ: March 21, 2023, at 12 pm

Estimated Value of Procurement: To be determined.

Anticipated Completion of Project: June 30, 2023

The selected vendor will be responsible for the following tasks Specifications sought:

FREIGHT & Product Totals

demo of existing, disposal to a locally provided facility by DCR.

Evaluation Criteria: Responses will be evaluated according to the following criteria:

· Respondent’s approach to the overall objective(s)

· Experience of firm in completing similar tasks

· Price Price: Quotes for services offered must be based on prevailing wages as the facilities to be services are all public buildings. For this reason, all jobs must be bid on a project based rate. Compensation to vendor’s employees under this solicitation is according to prevailing wage requirements for the specific location of the jobs. There are no mandatory or prescriptive staffing requirements. Payment of prevailing wages must be consistent within the region that the services are being provided. Interested vendors may request an “Example Request for Prevailing Wages” from the Department of Labor Standards by visiting their website (http://www.mass.gov/lwd/labor-standards/prevailing-wage-program/ ) and clicking on “Example Request for Prevailing Wages”, then “Continue without registering” and entering the details of the project.

Responding vendors may use the rates they find using the above instructions in formulating their response. However, these will not represent an “official” wage sheet, as only eligible entities (state agencies, towns/cities, etc.) can request an official rate sheet. Wage sheets will be provided by DCR to the contractor as the official wage rate sheet at the time and agreement for services, if any, is executed. See attached

If, at the discretion of DCR, a contract renewal for time is enacted under the terms of this statement of work, DCR a new wage sheet will be provided at that time.

PRICING STRUCTURE: DCR is responsible for encumbering sufficient funds for costs associated with the project in accordance with Comptroller policies.

PAYMENT TERMS: Pursuant to state finance law and the terms of the contract, payments cannot be made until deliverables are received and accepted by DCR.

Prompt Payment Discount (PPD): Vendors are encouraged to list a Prompt Pay Discount in their response or payment of invoices will not be made in less than 45 days from the receipt of an invoice. Discounts must be entered into the state accounting system as a percentage off the total payment and may not be taken as credits or other reductions. Timely review and turnaround of deliverables are critical to meeting the project schedule, and all parties agree that they will use best efforts to expedite the review process.

STATEMENT OF WORK CHANGE ORDERS: Any additional work that may be required outside the scope of an executed Statement of Work (SOW) will require the SOW to be amended prior to the start of performance of the additional work. It will be the responsibility of Vendor project manager to maintain work within scope.

VENDOR RESPONSE REQUESTED: Each proposal should include a project narrative demonstrating the Bidder’s their understanding of the nature of the objectives of this RFR and how those objectives will be addressed. The narrative should provide the reader a clear and concise understanding of the project, informing the reader not previously familiar with any details of the project so they gain a general understanding of the purpose and goals the applicant seeks to achieve. Also include any existing relationships with state agencies in fulfilling similar goals. The response should be written in such a way that any technical information provided is clear to a general audience.

Responses must identify the components of the pricing structure, citing specific costs for materials, labor, overhead. Vendors are also reminded they are responsible for securing any permits necessary (local, state, federal) to ensure compliance with all appropriate regulations.

Respondents must provide a current insurance certificate validating sufficient coverage for liability, workman’s compensation, and vehicle coverage. Additional insurance to ensure the protection of DCR property for which the vendor may become responsible during the term of the project implementation may be negotiated if selected.

Responses: Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system. If you are a vendor on (FAC104) and have not registered on Commbuys, you are required to do so. Vendors should consult the vendor user guide at http://www.mass.gov/anf/docs/osd/commbuys/commbuys-vendor-registration.pdf.

Help is available from the Commbuys Help Desk at 617.720.3197.

Questions are Due by: March 14, 2023, at 12 noon.

Answers to Questions will be submitted by: March 16 at 4pm RFQ Responses are due by: March 21 at 12 noon.

Estimated Award Date: March 31, 2023 image1.emf