2024 BCMS PWS.pdf

PERFORMANCE WORK STATEMENT

For

Blast Containment Management System

(BCMS)

For

Kirtland Underground Munitions Maintenance Storage Complex

(KUMMSC)

Kirtland Air Force Base, New Mexico

Updated 12 Dec 2023

Prepared by:

898 MUNS/MXWF

7500 Prairie Rd Kirtland Air Force Base, NM 87117

TABLE OF CONTENTS

EXECUTIVE SUMMARY

Section 1. Purpose

Section 2. Scope

Section 3. Requirements/Description of Services

Section 4. Contractual Requirements

Section 5. Contract Data Requirements List

Section 6. Data Deliverables

Section 7. Enterprise-wide Contractor Manpower Reporting Application (eCRMA)

1. PURPOSE

1.1. The purpose of this contract is to maintain, sustain, and upgrade (as required) the Kirtland Underground Munitions Maintenance and Storage Complex (KUMMSC) Blast Containment Management System (BCMS).

The BCMS is a certified system designed to detect and contain an unintended conventional blast within KUMMSC and more specifically, contain and lock down specific areas within KUMMSC.

In the event of a blast, the system is capable of containing biological, chemical, contaminants and hazardous materials produced until emergency services arrive on scene and implement the 377 Air Base Wing (ABW) OPLAN 91-11, Emergency Response Plan.

Given the importance of the BCMS and the recent AHU/Blast Valve upgrades, KUMMSC seeks to perform specific sustainment and maintenance actions, detailed within this Performance Work Statement (PWS). These activities include, but are not limited to, provide laptop with required software/license, provide 1 TB hard drive for system backup, Hardware configuration/ software programming, Changes to device functionality, interlocking, I/O modules, controllers, computers and other system devices calibration of pressure sensors, providing critical spare parts, testing of all valves within the system, maintaining historical results to calibrations and tests with formal documentation, and an emergency response maintenance team that can respond onsite within 72 hours of notification. Due to the length of the period of performance, the contract will require performance upgrades to components, software, and systems as detailed in Section 3.1.5 and 4.3 of the PWS.

2. SCOPE

2.1. The BCMS operating system is controlled by 4 Allen Bradley Programmable Logic Controllers (PLC) Network. PLC 4 is the central control location of the network and houses a GE iFix Supervisory Control and Data Acquisition (SCADA) system, redundant Allen-Bradley ControlLogix PLC processors, an alarm horn and alarm silence and test pushbuttons. Software included is Rockwell Automation, GE GlobalCare with a Microsoft operating system (CPU).

Pushbuttons for mechanical plenum isolation valve control and blast alarm resets are also face mounted and hardwired to the PLC. All alarm and valve status indications will be displayed at the local monitors. The purpose of the HVAC system is to provide heating and cooling of the conditioned space for proper personnel and facility comfort levels for maintenance and storage of assets. For this system blast isolation and blast valves serve the purpose of containing an explosion in any of the 9 blast zones in which it occurs. HVAC consists of two supply fans, three exhaust fans, and 14 air handling units (AHUs). The AHUs are manufactured by McQuay LSC/LHD which are low and medium pressure units that come with base mounted internal and trapeze/ceiling isolators. Additionally, three duct fans (DF-1, 2, 3) function in conjunction with the supply and exhaust fans. All coils are suitable for hot or chilled water flow. Every AHU is interlocked to both the Temperature Control System (TCS) and the BCMS through the use of room sensors. The BCMS controls and monitors five valves pertaining to the KUMMSC sewage system.

3. REQUIREMENTS/DESCRIPTION OF SERVICES

3.1. PERIODIC/PREVENTATIVE MAINTENANCE

3.1.1 PREVENTIVE MAINTENANCE: Contractor shall be responsible for performing annual system checks of the programmable logic controllers, the blast sensors, the temperature controllers, the input, output devices and to recalibrate as needed the sequence of operations for each. When required by the facility manager, the contractor shall provide written verification that the system is in 100% readiness. In addition, the contractor shall provide written report if a specific repair, change or upgrade as required. If the repair is deemed an emergency by the contractor with the concurrence of the unit commander and/or the facility manager or their designated alternate (The facility manager will provide a list of designated alternates to the contractor), the contractor will provide the written report within 24 hours. If the repair or upgrade is routine, the contractor will provide the report NLT 30 calendar days following the schedule site visit.

3.1.2 INSPECTION. In the process of performing the services specified, the contractor shall inspect the equipment for damage. Any damage noted shall be immediately reported to the facility manager or alternate followed by a written report to Contracting Officer (CO).

Within 24 hours of discovery of damage, the report shall be sent to the CO and facility manager, and shall include an estimate of the time, labor, and parts cost to repair the damage.

Repairs shall not be made unless specifically approved by the facility manager. If the repair is deemed an emergency by the contractor with the concurrence of the facility manager or their designated alternate, the contractor will provide this within 24 hours. If the repair or upgrade is routine, the contractor will provide the report NLT 30 calendar days following the schedule site visit.

3.1.3 COORDINATION WITH FACILITY MANAGER: When the equipment can remain in use during service, the contractor shall coordinate the performance of these services with the facility manager and/or alternate facility manager, a minimum of two (2) working days prior to the date of services to be performed. When the equipment cannot be in use during service, the coordination shall be done seven (7) calendar days prior to the date services are to be performed. The government will provide the contractor with a list of facility managers and their telephone numbers. A list of all personnel, vehicles and tool boxes/containers shall be listed on an Entry Authorization List (EAL) Names of personnel will be required to have or obtain a form of Government ID’s. Info required Name as it appears on their drivers license, driver’s license number & state of issue.

For vehicles, Make, model VIN, color, license plate # and state. Company on vehicle cannot be magnetic type. Generic list of tools shall be provided, and all equipment, vehicles and personnel will be searched upon entry and exit of facility.

3.1.4 ANNUAL MAINTENANCE. The contractor shall analyze error and alarm logs and reset them upon completion. The contractor shall conduct communication checks for faults, perform data base Programmable Logic Controller (PLC) and Human Machine Interface (HMI) backups and conduct PLC/HMI preventative maintenance.

3.1.5 SERVICE. The contractor shall provide the following material to be delivered which includes 1 new Dell system laptop with required software/license for Rockwell Automation, GE GlobalCare with a Microsoft operating system, provide 1 TB hard drive for system backup, provide 2 Dell PC servers with hardware configuration/ software programming, Changes to device/ladder logic functionality, interlocking VFD’s, Spare I/O modules, Spare PLC controllers, system device calibration for pressure sensors, providing critical spare parts for 4-PLC’s and 4-VFD’s and a 72 hour emergency response service.

3.2 ON-GOING MAINTENANCE OF REQUIRED TASKS. On-going maintenance tasks will be completed on each system IAW the timing requirements listed in the tables below.

Company/contractor representative will be required to attend weekly pre-scheduling meetings for a two (2) week projection for all scheduled activities related to this contract. Contractors are responsible for providing all required equipment to complete the maintenance. However, the contractor will provide a laptop computer that interfaces with the BCMS. The laptop is considered part of the BCMS and cannot be removed from the facility. No other computers/laptops shall be used in the KUMMSC facility other than the standalone laptop provided by the contractor and 2 servers connected to the BCMS system. Only prior approved components and software that are currently in use and certified by the AFNWC are allowable.

All software application must be coordinated through the Facility Manager/MUNS Security Manager.

3.3 OUT OF CYCLE MAINTENANCE. Periodic maintenance actions may be required outside of the designated cycles as seen on the tables below. The contractor is responsible for addressing out of cycle maintenance concerns for the user. In the event a maintenance action occurs out of cycle, the maintenance timelines for that specific task will re-start upon task completion.

4. CONTRACTUAL REQUIREMENTS

4.1. EMERGENCY RESPONSE ACTIONS

4.1.1 Emergency response actions are items that require the contractor’s immediate resolution within timeframes below to ensure operability of KUMMSC. Contractor shall respond by phone, and if required on-site, for emergency requests for recovery of a system- down condition or lost data on a priority basis 24 hours per day, 7 days per week, including holidays. Onsite response is required within 72 hours of notification. Upon notification of an emergency situation, the facility manager or the designated alternate will assess the situation. The facility manager will determine whether the contractor needs to be contacted for resolution. Trained facility maintenance personnel may perform first responder actions if directed by the facility manager or the designated alternate. If the situation cannot be resolved via phone or by trained facility personnel, the contractor will be required to respond on site in the timeframe dictated by this contract.

4.1.2 AUTHORIZED CALLERS: The contractor will be provided a list of personnel who are authorized to place calls for emergency service; these callers include the facility manager and alternate manager, and the CO. The government will provide the contractor a list of facility manager(s), and update it as required.

4.1.3. EMERGENCY RESPONSE REQUIREMENT 1

Any urgent repair action described in para 4.2. may be upgraded to an emergency based on mission or security requirements.

4.2 SYSTEM UPGRADES

4.2.1 Develop software upgrade management plan for periodic upgrade of BCMS control software. The contractor is responsible for ensuring technical support is maintained per the manufacturer standards. Once the software manufacturer no longer provides technical support, security updates, and/or patches for the system’s software, the contractor must upgrade to a software version that can receive technical support from the manufacturer. The contractor is required to ensure manufacturer technical support is available for the user on a semi-annual basis.

4.2.2 When a software upgrade is required, the contractor shall provide written notification to the government contracting officer and facility manager within 2 business days of notification by the manufacturer. All hardware and software upgrades must be approved by the government prior to the upgrade’s installation and commission. Required software upgrades must be completed at least 30 calendar days prior to software manufacturer discontinuing technical support, security updates, or patches for the current software.

4.3 PERSONNEL REQUIREMENTS

4.3.1 All contractor personnel who test, repair, or maintain direct digital control (DDC) systems for HVAC and BCMS shall have and maintain current State of New Mexico licensure (ES-3J as defined under New Mexico Administrative Code 14.6.6.10.C(6)) Allen Bradley Programmable Logic Controller, Allen Bradley Control Logix, Allen Bradley Compact Logic, Advanced training certificate (part of Allen Bradley’s training program), Rockwell Automation training certificate, General Electric “I-Fix” Integration formal training certificate. Current Microsoft Certified Solutions Expert (MCSE), Cisco Certified Network Professional certificate and shall have no less than the DDC system manufacturer's minimum recommended training, qualifications, and certifications for each type of system.

4.3.2 At a minimum, all contractors will be subject to a background check and will require the appropriate security clearance. Contractors will also be required to have escorts within the facility at all times. Except for emergency response, contractor shall coordinate all site visits with the facility manager 2 weeks in advance for all maintenance/repair.

4.4 DOCUMENTATION

4.4.1 The contractor shall maintain a service log showing the location of the service, scheduled service date, date and time started, date and time completed, signature of the service technician performing the work, and the signature of the facility manager or alternate, where the work was performed. The previous month’s service log will be provided by the fifth working day of the next month: the original shall be provided to the facility manager and one copy of the service log shall be provided to the Contracting Officer (CO).

5. CONTRACT DATA REQUIREMENTS LIST

CDRL Number CDRL TITLE PWS REFERENCE

CDRL -1 Service Log 4.5.1

CDRL-2 Data Deliverables 6

6. DATA DELIVERABLES

The contractor shall provide the government “as built” drawings of the existing system at the beginning of the contract. The contractor shall provide these drawings within the first two weeks of the base performance period. The contractor shall provide updates to these drawings for any changes made to the system during the term of the contract. Additionally, the contractor shall provide the latest programmable ladder logic and source code. The ladder logic and source code shall be provided within the first two weeks of the initial performance period. The contractor shall provide updates to this data for any changes made to the system during the term of the contract. The government requires a hard copy of the data and drawings discussed in this paragraph. All data transfer and title to that data shall be provided to the government.

7. Enterprise-Wide Contractor Manpower Reporting Application (eCMRA)

Contractor Manpower Reporting Language “The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the KUMMSC BCMS Support Services via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.”

http://www.ecmra.mil/