Single Source Justification (FINAL) - CO Signed.pdf

Single Source Justification (Simplified Acquisition)

NEGOTIATION SENSITIVE

November 2018 NEGOTIATION SENSITIVE Page 1 of 2

Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: 377 MSG/PKA

Project/Program Name: 58 MXS Metal Tech Maintenance Service

Purchase Request / Local ID Number: F2K2AF3191AW01

Estimated Contract Cost (including Options): $530,231.00

Section B: Description of the Supplies/Services Required

The 58th Aircraft Maintenance Support Squadron requests preventative maintenance, comprehensive calibration tests, and reactive service support for the four (4) computer numerical cutting machines - OMAX 55100, HAAS TL-1, HAAS TM-2P, and HAAS VF-4. This vendor shall provide maintenance support in accordance with the manufacturers recommended preventative maintenance schedule and standard commercial practices for the machines. Preventative maintenance will assure uptime and machine reliability for operational needs at Kirtland Air Force Base, 58th MXS. The preventative maintenance support service will consist of all major maintenance checks that are recommended by the machine manufacturer. Comprehensive checks will be made by factory trained technicians on the mechanical, electrical, and air systems. The standard checks will also include yearly ball calibration, and the renishaw ball bar service will be performance for the preventative and comprehensive diagnostic report, giving an overall assessmenet of machine performance (circularity). In addition, this test provides an automatic diagnosis of specific machine positioning errors including servo mismatch, stick-slip errors, backlash, repeatability, scale mismatch and machine geometry.

Section C: Justification for Soliciting from a Single Source or Brand Name

Phillips Corporation Inc., Federal Division, is the sole exclusive distributor of OMAX CNC machine tools and HAAS machine tools, and any associated factory certified service, training, and applications work for the US Government facilities. This has continuously been confirmed by OMAX Corporation (A Hypertherm Brand) and HAAS Automation Incorporated, who are the manufacturers of the metal technologies computer numerical cutting machines and associated equipment or parts The sole exclusive distributor agreements include any factory certified related contracts, maintenance agreements, training, and application work on OMAX or HAAS equipment. OMAX and HAAS machines and components, are warranted by manufacturer against defects in material and workmanship. All out of warranty repair parts carry a warranty, provided the repair is performed by a OMAX or HAAS Certified Technician. Only repairs performed by OMAX or HAAS Certified technicians will be warranted, and therefore, must be completed by a Phillips Corporation, Inc technician. Market research was conducted to identify any potential vendors, and there were zero responses to the GSA RFQ or Notice of Intent to Award Sole Source (posted via SAM).

Section D: Efforts to Obtain Competition

Air Force Metals Technology Office has conducted research, and reviewed literature from manufacturers and suppliers. The research has shown that purchase of any other other metal technology machine options would provide significant operational delays (3-5 years). Competition for maintenance services needed for metal technology machines will not be available as long as the 58th Maintenance Squadron operates the current OMAX and HAAS machines. As the current machines in service were procured in the last three fiscal years, it is not in the best interest of the government to replace the machine valued at $402K for all four machines. As the machines reach end of life, the 58th Maintenance Squadron will reach out to the Air Force Metals Technology Office for up-to-date research, and explore comparable metal technology machines that could satisfy the Government requirement.

NEGOTIATION SENSITIVE

November 2018 NEGOTIATION SENSITIVE Page 2 of 2

Section E: Steps to Preclude Future Single Source or Brand Name Awards

The commercial market place will continue to be surveyed in order to find potential competitors for the follow on requirement.

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

20-Sep-2023

Typed Name and Rank/Grade of Contracting Officer

Heather Shepard, Contracting Officer

Signature of Contracting Officer

November 2018 Page of Section A: General Contract Information Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Section B: Description of the Supplies/Services Required Section C: Justification for Soliciting from a Single Source or Brand Name Section D: Efforts to Obtain Competition Section E: Steps to Preclude Future Single Source or Brand Name Awards Section F: Contracting Officer's Determination I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

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