Dance_Instructor__SOW_FY19_vs2.doc

STATEMENT OF WORK

DANCE CLASS INSTRUCTION

Updated 13 August 2019

1. PURPOSE: The Concessionaire will provide personnel, supervision, and other items or services necessary to provide a quality, fun, and informative dance lessons for: Ballet, Tap Dance and Jazz/Contemporary classes specifically for youth assigned to Edwards Air Force Base ages 2-18 years at levels of Beginner, Intermediate and Advanced at the Youth Center (Building 5210) and the Jungle Zone (Building 7210) and/or Building 5206.

a. Performance Period. The Concessionaire shall perform the services in the Statement of Work (SOW) for the base period of one (1) year beginning 01 October 2019 and ending 30 September 2020, with four (4) one-year options. The Government has a unilateral right to exercise each option year based on Concessionaire performance, government need, and market conditions. Notification will be sent to concessionaire about intent to exercise the option year with a Sixty (60) day notice.

b. Operation of Concession

(1) Concessionaire shall establish and operate, in the name of the 412th Force Support Squadron, a concession in the Youth Center (Building 5210) and the Jungle Zone (Building 7210) and/or Building 5206.

(2) Concessionaire shall provide services of a quality satisfactory to the governmental manager or his or her duly authorized representative, in reference to timelines of services and courteousness of employees.

(3) Competitive Analysis: Prior to performance under this contract and each time prices are changed thereafter, Concessionaire shall submit a listing of services with corresponding prices, to the NAFI for approval. The final approved listing is considered part of this agreement and a price list made available in a conspicuous spot for patrons to see.

(4) Concessionaire shall be responsible for paying all operating expenses not expressly undertaken by the NAFI.

2. CLASS INSTRUCTION OUTLINE: The Concessionaire will provide coaching instruction for youth to learn various levels of Ballet, Tap and Jazz/Contemporary dance.

3. PARTICIPATING ATTENDEES: Primary participants will be the youth assigned to the Edwards AFB community ages 2-18 years old.

4. DELIVERY OF DANCE PROGRAM: Class schedule will be coordinated among the Concessionaire and the Youth Program Director or designee. Classes will be scheduled only Monday through Friday from 8am-6pm. All classes must have a minimum of 5 participants to be offered as an instructional option.

5. CONTRACTOR FURNISHED MATERIAL/CONTRACTOR AGREES TO: The Concessionaire will be responsible for instruction and supervision. There will be at least one qualified instructor for every 15 participants. Contractor agrees to provide a list of daily attendance and rosters to the NAFI. Provide own transportation to and from the instructional class location(s).

6. GOVERNMENT FACILITY AND EQUIPMENT: The Government will furnish areas suitable for instructional purpose. Provide mats for use, advertise the classes in advance.

a. Concessionaire shall protect premises and contents, such that the same will at all times be kept in at least as good condition as when received here under, subject, however, to ordinary wear and tear and acts of God. Damages to the facilities caused by willful negligence of the Concessionaire will be the responsibility of the Concessionaire.

b.

Concessionaire shall keep the premises in a clean, orderly, attractive, secure, and in a safe and sanitary condition to the satisfaction of the NAFI managers.

7. CERTIFICATION REQUIREMENT: Concessionaire must provide Certificate of Liability Insurance, maintain a current certificate in CPR & First Aid for all employees, and certificate of training for specific instructional class of all employees. Copies of all certifications must be on file in the Contracting Office prior to the start of the contract. All contractors employed or working in Child and Youth Programs, must at all times meet the background check requirements as outlined in DoDI 1402.05 and AFI 34-144.

8. TERMINATION, CANCELLATION OR POSTPONEMENT OF CLASS: The

Government will have the right to terminate this agreement should there be any material breach or default of this statement of work. The Government in coordination with Vendor will have the right to cancel or reschedule the class NOT LATER THAN 7 DAYS prior to the scheduled class date due to inadequate numbers or unforeseen mission requirements.

9. FINANCE ACCOUNTING

a. Settlement Report. At the end of each month, the Concessionaire within five (5) workdays following the end of each month shall provide a Cash Collection Record of all income received, to the NAF Contracting Officer. Supporting documentation shall be provided as well and the Concessionaire shall give the Government the fees due for that period by check, payable to the 412 FSS NLT the 10th of the following month. Failure by the Concessionaire to enter all monies received on the Collection Records, will be cause for immediate cancellation of this contract.

b. Concessionaire shall not leave cash on the premises during non-operational hours.

c. Concessionaire shall be capable of taking payments in the form of cash, check, and credit cards.

10. EMPLOYEE REQUIREMENTS

a. Employ on persons who meet the health standards prescribed by law or regulations, which pertain to the jobs for which they are hired.

b. Furnish a sufficient number of trained employees for the efficient performance of this contract. Concession personnel must meet the health and security standards prescribed by applicable regulations, and must obtain installation passes and permits and security clearances as applicable. Concession personnel must give courteous treatment to authorized customers.

c. Concessionaire shall be responsible for timely payment of all costs and expenses relating to all employees at the facilities, including, but not limited to, all expenses relating to employee compensation, wages, bonuses, payroll or other taxes, social security, fringe benefits, workmen's compensation, unemployment compensation, insurance (group) and all federal, state, or local Government employee insurance or benefit programs of any kind that now or may later exist.

d. Physical Controls. The Concessionaire shall be responsible for safeguarding all Federal Government property provided for Concessionaire use. At the close of each work period, Federal Government facilities, equipment and materials shall be secured.

11. SECURITY REQUIREMENTS

a. All Contractor employees will be subject to a criminal history background check IAW Air Force Manual (AFMAN) 31-113, Installation Perimeter Access Control, and 412th Test Wing Integrated Defense Plan (IDP) 31, Volume I (the AFMAN and IDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

b. Base Access. For Contractor personnel who wish to obtain long-term Base access via an Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the NAFI POC with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) expiration date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

c. It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee meets with the NAFI POC to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

d. Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the NAFI POC for signature.

e. The AFMC Form 496 will be reviewed/approved by the NAFI POC then taken by the Contractor employee to the Edwards AFB Pass & Registration Office in Building 3000 for the security portion and issuance of the Base pass.

f. The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work.

g. Only employees who will be working on the contract consistently/frequently should be submitted for a long term Base pass.

h. The Contractor shall comply with all security requirements imposed by the Installation. Specific security considerations will be handled on an individual Task Order basis as required.

i. The contractor shall report suspicious activity (refer to Edwards AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

j. The Contractor and its employees shall comply with all base traffic regulations.

k. The Visitor Control Center (VCC) states the Real ID Act of 2005 has been updated and may prevent visitors from getting DBIDS passes/cards. The list of authorized IDs can be found in the Department of /homeland Security (DHS) website at https://www.dhs.gov/real-id . The VCC website has instructions on how to have visitors/contractors vetted prior to entry. FSS will coordinate with the contractor and the VCC to get the contractor Vetted. The VCC information can be found at https://cs2.eis.af.mil/sites/22001/VCC/default.aspx .

l. Contractor will be offered Level I - Antiterrorism Awareness Training by the government. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Coordination for training should be done by the requiring unit Antiterrorism Representative (ATR) after contract award. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam for non-CAC holders. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit ATR.

d. The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

n. During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

o. The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

p. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.