Performance_Work_Statement_-_Edwards_AFB_Material_Management_Operations.pdf

PERFORMANCE WORK STATEMENT (PWS)

EDWARDS AFB MATERIEL MANAGEMENT OPERATIONS

(15 October 2018)

TABLE OF CONTENTS

Section 1 – Description of Services

1.1. Scope of Work Page 4

1.2. Hours of Operation Page 4

1.3. Staffing Page 6

1.4. Security Requirements Page 8

1.5. Information Technology (IT) Page 10

1.6. Information Technology Equipment Custodian (ITEC) Page 10

1.7. Controlled Areas/Resource Protection Page 11

1.8. Contract Changes Page 13

1.9. Labor Hours Page 13

1.10. Financial Improvement Audit Readiness (FIAR) Page 14

1.11. Insurance Page 14

1.12. Training Page 14

1.13. Storage of Classified Page 15

1.14. Meetings Page 16

1.15. Quality Control Page 17

1.16. Environmental Page 17

1.17. Safety Page 18

1.18. Records Management Page 19

1.19. Transition Period Page 19

1.20. Contractor Detailed Plans Page 20

1.21. Phase Out Page 21

Section 2 – Materiel Management

2.1. Scope of Work Page 22

2.2. Materiel Management Page 22

2.3. Customer Support Liaison Page 24

2.4. Flight Service Center (FSC) Page 23

2.5. Equipment Accountability Element (EAE) Page 25

2.6. Inbound Cargo Materiel Receipt Page 26

2.7. Decentralized Materiel Support (DMS) Page 26

2.8. Supply Systems Operations Page 27

2.9. Asset Management Section Page 28

2.10. Documented Cargo Operations (DCO) Page 29

2.11. Inspection Page 30

2.12. Physical Inventory Control Section Page 31

2.13. Individual Protective Equipment (IPE) Element Page 31

2.14. Nuclear Weapons Related Materiel (NWRM) Page 33

2.15. Services Summary Table Page 33

Section 3 – Government Furnished Property, Facilities, and Services

3.1. General Page 39

3.2. Facilities Page 39

3.3. Services provided by the Government Page 39

3.4. Government Furnished Equipment Page 39

3.5. Government Furnished Property (GFP) Page 40

3.6. Government Furnished IT Equipment Page 42

SECTION 1

DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK.

1.1.1. Background. The 412th Test Wing (412 TW) is the host organization for Edwards Air

Force Base (EAFB). It is the second largest base in the Air Force. The Wing supports more than

37 tenant organizations, including the Air Force Research Laboratory, 31st Test and Evaluation

Squadron, and Air Force Operational Test and Evaluation Center (AFOTEC). 412 TW is also host to the core facilities that enable flight and ground test within the Range Division, Benefield

Anechoic Facility, Integrated Flight Avionics Systems Test Facility and the Air Force Electronic

Warfare Evaluation Simulator.

1.1.2. The Contractor shall staff with qualified personnel In Accordance With (IAW) para. 1.3, and their proposal to effectively perform all required PWS tasks and will ensure all personnel are adequately trained and certified to perform job tasks prior to performing tasks unsupervised. To perform the work contained in this Performance Work Statement (PWS), the Contractor shall furnish all labor, supervision, vehicles, fuel, equipment, tools, materials and other items and services (except those identified as Government furnished) to perform Materiel Management

Operations at EAFB. Performance shall be IAW the terms and conditions of the contract; and the requirements and standards of this PWS. Estimated quantities of work are listed in Appendix

D, Edwards Supply Work Load Data. Services performed under each of these functional headings are specified in the corresponding subsections of this PWS. The Contractor is not required to perform the Stock Fund Management functions.

1.1.3. The Contractor Shall. “Shall” indicates a mandatory requirement. For all directive language in this PWS, it is implied that “the Contractor shall” precedes the directive language.

1.1.4. Paragraphs identified with a Services Summary (SS) Number, corresponds to an SS# in

Table 2.14.

1.2. HOURS OF OPERATION.

1.2.1. Normal Hours. The Contractor shall perform work required under this contract during the following hours 0700 through 1600 hours, Monday through Friday, except for recognized

Federal Holidays listed in para. 1.2.3. or when EAFB is officially closed by the Installation

Commander. Deviations from the 0700-1600 work day schedules are listed below. The contractor may work extended hours to ensure timely completion of work at no additional cost to the government. Working hours for each functional area are specified below. Functional areas listed below must have physical presence in each area at all times during the hours listed.

Offices will not be closed during lunch time hours. Ensure enough personnel are on duty to support mission requirements. Where dedicated personnel are identified in the PWS, those personnel are to perform operations related to the function identified, first and foremost.

Function Days and Hours

Customer Support Liaison Monday - Friday, 0700 - 1600 hours

Inbound Cargo/Asset Management Monday - Friday, 0700 - 1600 hours

Documented Cargo Operations Monday - Friday, 0700 - 1600 hours

Decentralized Materiel Support Day Shift 0700-1600 hours, Monday through Friday

Swing Shift 1530-0030 hours, Monday through Friday

Individual Protective Equipment Monday - Friday, 0700 - 1600 hours and during base exercises and contingencies that occur after normal duty hours. Hours for routine gear issue/return are 0730 - 1530 daily.

After-Hours Support Weekend shift, Saturday and Sunday 0700-1600 hours

Swing shift, Monday - Friday 1500 - 0000 hours

Mid shift, Monday - Friday 2300 - 0800 hours

1.2.2. On-Call Support Function. The Contractor shall provide an on-call duty roster to

Maintenance Operations Control Center (MOCC) 7 calendar days prior to the end of the month, for the following month, to include coverage for the Federal Holidays listed in para. 1.2.3. If requirements necessitate Contractor personnel return to conduct operations outside normal hours, the Contractor shall respond and provide required support within one (1) hour of notification.

1.2.3. Recognized Federal Holidays.

New Year’s Day - 1 January Labor Day

Martin Luther King Jr. Birthday Columbus Day

Presidents Day Veterans Day - 11 November

Memorial Day Thanksgiving Day

Independence Day - 4 July Christmas Day - 25 December

1.2.4. Contractor Services During Crisis. IAW DFARS Subpart 237.76, Continuation of

Essential Contractor Services the following services are identified as mission-essential services that must not be interrupted during a crisis. Functions include:

a. Inbound Cargo Material Receipt

b. Documented Cargo Operations

c. Decentralized Materiel Support

d. Warehouse Operations

e. Individual Protective Equipment including Armorer

f. Equipment Accountability Office

g. Customer Support Liaison

1.2.5. Expanded Hours. The contractor may be required to perform services after normal working hours and up to 24 hours per day, seven (7) days per week as requested to support mission requirements upon implementation of contingency plans and during surges, emergencies, disasters, deployments, exercises, or Continuation of Essential Contractor Services during crisis. The contractor shall respond within one (1) hour after notification of a requirement for after-hours support. If the surge requirement exceeds 30 consecutive calendar days, the CO and Contractor will negotiate compensation for the expanded hours and personnel requirements.

CO will utilize Contractor Staffing Plan and current manpower on staff to determine if compensation is warranted.

1.3. STAFFING.

1.3.1. Staffing Plan. The Contractor must submit a Recruitment and Staffing Plan outlining proposed staffing, lines of authority, and an organizational chart with labor categories. The plan should provide evidence that the offeror understands the requirements of the PWS and acknowledges the Government provided workload (Appendix D) is based on historic workload analysis coupled AFI/AFH/AFMAN 23 and 24 Series guidance. Cross-utilization of personnel shall not be allowed without appropriate training and IT system access being completed/secured.

1.3.2. Contractor personnel will meet the following criteria for key positions below:

1.3.2.1. Contract Manager (CM) must have a 9-level or equivalent in the 2S Air Force Specialty

Code (AFSC). The CM shall have the authority to make operational/procedural decisions and be responsive to proactively address contractual problem areas. The CM will attend all meetings as required by 412 LRS Leadership.

1.3.2.2. Deputy Contract Manager (DCM) must have a 7-level or equivalent in the 2S AFSC. In the event the CM is absent for short periods (minor illness, vacation), the DCM will perform CM duties to ensure contract performance is not affected.

1.3.2.2.1. For extended CM absence (hospitalization, temporary duty), the Contractor shall notify the CO and provide a qualified temporary or permanent replacement at no additional cost.

1.3.2.3. Decentralized Material Support (DMS) personnel must have a minimum 5-level or equivalent in the 2S AFSC or 7-level in the 2A (Maintenance) AFSC with tool room experience.

Assigned personnel must meet all security clearance requirements for duty location.

1.3.2.3.1. DMS personnel will occupy positions in the following Aircraft Maintenance Units

(AMUs):

a. 412 Maintenance Group (MXG) (day shift and swing shift)

b. F-16, T-38, and Bombers (day shift and swing shift)

c. Heavies (C-17, KC-135) (day shift and swing shift)

d. Engine shop (day shift)

1.3.2.4. Equipment Accountability Element (EAE) personnel must have training in the government’s current Accountable Property System of Record (APSR); and have the ability to work independently, and have knowledge of the accounts which he/she is responsible for.

1.3.2.5. The Contractor will ensure that armorers meet all requirements established in AFI31-

117, Arming and Use of Force by Air Force Personnel and training is accomplished IAW AFI

36-2654, Combat Arms Program.

1.3.2.6. The Contractor shall ensure sufficient staff is maintained to perform the functions of this

PWS at all times. All vacancies should be filled in a timely manner. Key personnel will be required to hold a current Secret security clearance at start of contract period and maintain throughout the life of the contract. Contractor personnel selected to provide coverage for alternate duty location must have access to required IT systems, proper security clearances, and applicable training to ensure mission support is not affected.

1.3.2.6.1. The selection, assignment, reassignment, transfer, supervision, management, and control of employees in performance of this work statement shall be the responsibility and prerogative of the contractor.

1.3.2.6.2. All contract employees are required to be able to read, write, speak and understand

English fluently. Do not allow foreign national employees access to the Edwards network without Air Force approval in accordance with AFMAN 33-282, Computer Security

(COMPUSEC). Request for such approval shall be submitted to the CO.

1.3.2.6.3. The Contractor shall not employ persons for work on this contract if such employee is a potential threat to the health, safety, security, and general wellbeing or operational mission of the installation and its population.

1.3.2.6.4. Contractor employees must present a neat, clean, and professional appearance at all times, unless precluded by assigned work. Employees shall be easily recognized as Contractor employees by wearing contractor-provided name tags/badges depicting company name, employee’s name. Name tags/badges shall be displayed on the outer clothing in such a way that they are visible at all times and do not pose a safety hazard.

1.3.2.6.5. Office personnel performing duties under this contract shall not wear sweat suits, spandex, warm-up suits, halter-tops, shorts or other distracting or unsafe attire.

1.3.2.6.6. Contractor personnel are required to comply with all safety regulations commensurate with their duty shift IAW AFMAN 91-203_AFGM2018-01, Occupational Safety and Health

Administration (OSHA) safety guidance published in the Department of Labor (DoL) 29 series Code of Federal Regulations (CFR).

1.3.2.6.7. When attending meetings on behalf of 412 LRS, office attire shall be worn.

1.3.2.6.8. During summer months, Contractor personnel assigned to warehouse functions may wear walking or knee-length shorts.

1.3.2.7. The Contractor shall not employ any person who is an employee, or a former employee, of the United States government without authorization by written legal opinion from a designated Agency Ethics Counselor. Do not employ off-duty Contracting Officer

Representatives (CORs) who perform surveillance of contract or subcontract operations.

1.3.2.8. The Contractor is cautioned that off duty active military personnel hired under this contract may be subject to Permanent Change of Station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Their absence at any time shall not constitute an excuse of nonperformance under this contract.

1.3.2.9. The contractor will comply with the Air Force smoking policy as described in

AFI 40-102, Tobacco Free Living.

1.3.2.10. The contractor will comply with AFMAN 31-116, Air Force Motor Vehicle Traffic

Supervision, pertaining to operation of privately-owned vehicles on EAFB, including contractor owned vehicles.

1.4. SECURITY REQUIREMENTS.

1.4.1. All Contractor employees will be subject to a criminal history background check IAW

AFMAN 31-113, Installation Perimeter Access Control, as stipulated in the Installation

Commander’s memorandum to the 412th Security Forces Office dated 23 Apr 2015. Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles.

Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

1.4.2. Base Access. For Contractor personnel who wish to obtain long-term Base access via an

Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) expiration date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name. CO has the authorization to delegate issuing of base credentials to the COR.

1.4.3. It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the Contracting Office at

Building 2800 to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

1.4.4. Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the Contracting Office for signature.

1.4.5. The AFMC Form 496 will be reviewed/approved by the CO, then taken by the Contractor employee to the Edwards AFB Pass & Registration Office in Building 3000 for the security portion and issuance of the Base pass.

1.4.6. The Contractor shall comply with all base security regulations. Additionally, the

Contractor shall comply with actions dictated by force protection condition changes/measures.

For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work

1.4.7. Only employees who will be working on the contract consistently/frequently should be submitted for a long term Base pass.

1.4.8. The Contractor shall comply with all security requirements imposed by the Installation.

Specific security considerations will be handled on an individual Task Order basis as required.

1.4.9. The Contractor shall report suspicious activity (refer to Edwards AFB Contractor

Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

1.4.10. The Contractor and its employees shall comply with all base traffic regulations.

1.4.11. Visitors/contractors with driver’s licenses from ME, MN, MO, MT, and WA (exceptions are EDL-Enhanced driver’s licenses from MN & WA) will not be able to obtain Base access without another form of identification as an identity proofing document. The list of authorized

IDs can be found in the REAL ID Act of 2005. Please visit the Department of Homeland

Security’s (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

1.4.12. The Contractor will be offered Level I – Antiterrorism (AT) Awareness Training by the government. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Coordination for training should be done by the requiring unit Antiterrorism Representative (ATR) after contract award. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam for non-

Common Access Cards (CAC) holders. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit ATR.

1.4.13. The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

1.4.14. During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

1.4.15. The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO;

and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all

Base identification passes issued to employees and subcontractor employees are returned to the

COR office within 2 duty days. Failure to comply with these requirements in will result in a

Corrective Action Report (CAR) for a Security Violation.

1.4.16. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

1.5. INFORMATION TECHNOLOGY (IT).

1.5.1. The Contractor shall comply with all security requirements imposed by the Installation

Commander; Communication Security (COMSEC) requirements imposed by the 412

Communication Squadron (CS), and the Antiterrorism Plan at all times while employees are on the installation IAW AFI 16-1404, Air Force Information Security Program; AFI 17-130, Cybersecurity Program Management; AFMAN17-1302-O_AFGM2018-01, Communications

Security (COMSEC) Operations (O); AFMAN 17-1303, Cybersecurity Workforce Improvement

Program; AFI 33-332, Air Force Privacy and Civil Liberties Program; EDWARDSAFBVA33-

332, Personally Identifiable Information (PII) Brochure; AFMAN 33-363, Management of

Records; AFI 33-364, Records Disposition –Procedures and Responsibilities; DoD 8570.01-M, Information Assurance Workforce Improvement Program, Air Force Network Control Center

(AFNCC) guidance, AFNetOps policies, and higher headquarters guidance.

1.5.2. The Contractor shall provide sufficient information to obtain favorable National Agency

Check Investigations (NACI) for its employees requiring unescorted entrance to restricted areas or computer network access.

1.5.2.1. All Contractor employees requiring network access must complete the following training annually IAW AFI 16-1404, Air Force Information Security Program:

a. Cyber Awareness Challenge (Available on ADLS)

b. Force Protection (Available on ADLS)

1.5.2.2. The Contractor is responsible for providing annual training certificates to 412 LRS

Cybersecurity Liaison.

1.6. INFORMATION TECHNOLOGY EQUIPMENT CUSTODIAN (ITEC)

1.6.1. The Contractor will serve as ITEC for computer equipment listed in Appendix J. The contractor will follow established Information Technology Hardware Asset Management requirements IAW AFMAN 17-1203, Information Technology (IT) Asset Management (ITAM).

1.6.2. The Contractor will appoint in writing a primary and alternate ITEC to maintain accountability of all IT assets assigned to account LGRM.

1.6.2.1. The Contractor is responsible for obtaining initial ITEC training from 412 CS Asset

Management.

1.6.2.1. ITEC will coordinate with COR to complete initial joint inventory and transfer of custody. ITEC will conduct annual inventory of all IT assets. Make documentation available to

COR for inspection.

1.6.2.1. The appointed ITECs are responsible for establishment of new orders and turn-ins of unserviceable/tech refresh IT assets required to support the Material Management Contract. All transactions will be coordinated through COR for approval.

1.6.2.2. ITEC will provide inventory documentation to Unit Software License Manager (USLM) to complete the Unit Software License (USL) inspection annually. ITEC will coordinate new software licensing requirements with USLM.

1.7. (SS-1) CONTROLLED AREAS/ RESOURCE PROTECTION

1.7.1. Controlled Areas. Contractor employees requiring access to controlled areas must possess or obtain a favorable NACI. Contractor shall identify those employees that will require access to controlled areas and do not possess a current NACI to the COR within 30 days after award. The employees performing services in controlled areas, but are awaiting their clearance, must be escorted at all times by authorized personnel. Comply with DoDM 5200.02, Procedures for the DoD Personnel Security Program; DoDI 5100.76, Safeguarding Sensitive Conventional

Arms, Ammunition, and Explosives; DoDM 5100.76, Physical Security of Sensitive Conventional

Arms, Ammunition, and Explosives; AFI 31-501_EdwardsAFBSUP, Personnel Security

Program Management; AFI 31-101, Integrated Defense; AFI 31-101_AFMCSUP, Integrated

Defense; EAFB Integrated Defense Plan 31; AFI 16-1406; and DoD 5220.22-M, National

Industrial Security Program Operating Manual.

1.7.2. The Contractor will appoint in writing a primary and alternate Controlled Area Monitor

(CAM).

1.7.2.1. The Contractor is responsible for obtaining initial Controlled Area/Intrusion Detection training for the appointed CAMs from 412 SFS Resource Protection Program Manager.

1.7.2.2. The CAMs are responsible for conducting annual refresher Controlled Area/Intrusion

Detection training for all employees that have access or perform duties within a controlled area.

Annual training will be documented and provided to 412 SFS Resource Protection Program

Manager and COR.

1.7.2.3. The CAMs will be the primary Point of Contact (POC) for all Resource Protection

Program requirements, including surveys, exercises, and inspections for assigned controlled areas.

1.7.3. Key/Combination Control. The Contractor is required to maintain accountability of all keys issued to the Contractor by the 412 LRS Facility Manager, IAW AFI 31-101; AFI 31-

101_AFMCSUP; and EAFB Integrated Defense Plan (IDP) 31.

1.7.3.1. The Contractor will appoint in writing a primary and alternate Key/Combination

Control Monitor.

1.7.3.2. The Key/Combination Control Monitor is responsible for key accountability and inventory at required intervals, including keys for use with Arms, Ammunition, and Explosives

(AA&E).

1.7.3.3. The Contractor shall establish and implement procedures to preclude lock/cipher combinations from disclosure to unauthorized persons. Ensure that lock/cipher combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. The COR shall be notified of any changes.

1.7.4. Intrusion Detection Systems (IDS). The Contractor is required to perform all functions to support and maintain serviceability of the IDS, IAW DoDI 5100.76; DoDM 5100.76; AFI 31-

101, AFI 31-101_AFMCSUP; and EAFB IDP 31.

1.7.4.1. The Contractor will appoint in writing a primary and alternate Alarm Monitors.

1.7.4.2. The Contractor is responsible for obtaining initial Alarm Monitor training from 412 SFS

Electronic Security Systems (ESS) NCO.

1.7.4.3. The Alarm Monitors are responsible for responding to alarm activations when notified by 412 SFS, performing monthly and quarterly alarm tests, attending Alarm Working Group meetings, and all required functions to ensure the integrity of the IDS.

1.7.5. Physical Security. Safeguard all government property/facilities and provide adequate resource protection to prevent contamination, pilferage, sabotage, and accidental damage, including controlled forms provided for contractor use. At the close of each work period and when not in use, all government equipment and facilities shall be secured.

1.7.5.1. Safeguard and control classified property and applicable documentation IAW

AFI 16-1404; DoD 5220.22–M, National Industrial Security Program Operating Manual

(NISPOM); and AFI 23-101, Air Force Materiel Management; and AFMAN 23-122, Materiel

Management Procedures.

1.7.5.2. The Contractor is responsible to ensure at least one (1) appointed/trained armorer and one (1) appointed/trained clearing barrel attendant is on duty during 1st shift to provide security when access to the LRS Armory is required.

1.8. CONTRACT CHANGES.

1.8.1. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO).

1.8.1.1. Submit to the Contracting Officer (CO) a price proposal and obtain approval of the CO prior to implementing any change that will result in an increase in contract price. Price proposal shall be submitted within 30 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the

"changes" clause. Unless the revisions are required to be implemented immediately based on the safety of personnel or property, the contractor will not perform in accordance with the revised publications until the CO has accepted the proposal and a modification has been issued. Failure of the contractor to submit a price proposal within 30 calendar days from the date of receipt of any change, shall entitle the government to performance in accordance with such change at no increase in contract price.

1.8.2. Contract Line Item Number (CLIN). Contractor operated/occupied facilities are anticipated to have modifications/construction during the life of this contract. The contractor may be notified by the CO to relocate personnel and assets prior to, during, and after the completion of construction. The CO will negotiate any costs associated with the relocation.

1.8.2.1. Conversely during the life of this contract workload associated with performance may increase or decrease as a result of mission changes. If mission changes are of a size and magnitude to require a change to the scope of any portion of the contract, the CO will notify the

Contractor of the changes and negotiate a change in price for the respective services or requirements.

1.8.2.2. The following areas will have specific CLINs created to allow the Government to readily remove a specific service resulting in termination of that service. The Contractor will receive notice 180 calendar days prior to the termination of service. This “Plug and Play” designed CLIN structure will address the following specific areas:

a. The Inbound Cargo (IC) function

b. The Documented Cargo Operations

1.8.2.3. A separate CLIN is established for the Contract Manager/Deputy Contract Manager positions. Should vacancies arise in these positions for a period of time in excess of 14 calendar days the CO will issue a cure notice.

1.9. LABOR HOURS.

1.9.1. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract for the Materiel

Management Operations contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

http://www.ecmra.mil/

1.10. FINANCIAL IMPROVEMENT AUDIT READINESS (FIAR)

1.10.1. (SS-2) The Contractor shall maintain records for all ITEC, GFP, and inventory functions in a manner that is compliant with FIAR IAW DoDI 5000.64, Accountability and Management of DoD Equipment and Other Accountable Property.

1.11. INSURANCE.

1.11.1. The Contractor will ensure sufficient liability insurance is carried for armorers

(Minimum $1,000,000.00) for any one loss or occurrence due to bodily injury, including death or property damage.

1.12. TRAINING.

1.12.1. (SS-3) Upon contract start, Contractor personnel shall be fully qualified to perform

PWS tasks. The Contractor shall ensure prior to performing tasks unsupervised, that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The Contractor shall document all training by name of employee, training, and date and make these records available to the COR upon request.

1.12.2. Contractor provided training includes:

a. Materials Handling Equipment (MHE) to include forklift, stock picker, and pallet jacks, etc.

b. Vertical Lift Module (VLM) usage

c. Electrostatic Discharge (ESD) training

d. Special Handling requirements (i.e. COMSEC, Classified, and AA&E)

e. Joint Service Mask Leak Tester (In-house training)

1.12.3. Training provided by the Government:

a. Fire Extinguisher Training

b. Operations Security (OPSEC)

c. Anti-Terrorism Training (Available on ADLS)

d. NWRM Fundamentals (Available on ADLS)

e. M9 Pistol Familiarization (Available on ADLS)

f. M16A1/A2 Rifle Familiarization (Available on ADLS)

g. Special Handling Assets Course –Materiel Management

h. Use of Force – provided by 412 SFS

i. Weapons Qualification – provided by SFS

j. Pallet Build-up

k. Hazardous Waste

l. Joint Service Mask Leak Tester (if available on ADLS)

1.12.3.1. Flightline Drivers Training. The Contractor personnel required to operate vehicles on the flightline will successfully complete Airfield Drivers Training and have in their possession a valid State License and current AF Form 483 (Certificate of Competency) prior to the end of the 30 day transition period. The CM will verify that personnel do not have color-vision impairment IAW AFI 48-123, Medical Examinations and Standards and comply with

AFI 91-207, The USAF Traffic Safety Program, AFI 13-213, Airfield Driving, and Edwards Air

Force Base Instruction (EDWARDAFBI) 13-213, Airfield Driving Certification will be obtained through Edwards Airfield Driving Program Manager (ADPM).

1.12.3.2. Vehicle Operator Licensing. GFP/POV/contractor owned/leased vehicle operators shall possess a valid state driver’s license to operate/drive on EAFB. All operators shall be trained and certified as operators for each type of GFP they operate and complete applicable traffic safety training courses, as specified in AFI 91-207; AFI 24-301, AFMAN 31-116, Motor

Vehicle Traffic Supervision; and AFMAN 24-306, Manual for Wheeled Vehicle Driver; AFMAN

91-203, Air Force Consolidated Occupational Safety Instruction.

1.12.4. Formal Training. Government training courses requested by the contractor, and validated by the Government (COR/CO), will be scheduled. The employee’s salary while in training status shall be at contractor's expense. Travel to and from training location shall be reimbursed and in accordance with the Joint Travel Regulation (JTR). Only actual allowable costs as specified by JTR will be reimbursed IAW FAR Clause 31.205-46, Travel Costs. No additional contractor costs will be included in reimbursement. Formal Training is located in

Appendix K.

1.12.4.1. The Government will provide technical training for new equipment requirements or new technologies the government specifies for use in the performance of the contract. This training will be provided to an initial cadre of contractor personnel requiring specialized training.

Training will be provided to a minimum of one contractor employee. This initial cadre shall provide the training to the remainder of the contractor’s employees as required, to ensure 100% task coverage. Initial training will be provided at the Government’s expense. The contractor shall submit requests for such training to the COR. In the event initially trained personnel are terminated before initial cadre has trained, or fails to train the workforce, the contractor shall assume financial responsibility for training.

1.13. STORAGE OF CLASSIFIED.

1.13.1. The contractor shall enter into a long-term Visitor Group Security Agreement (VGSA).

The VGSA shall outline how the contractor integrates security requirements for contract operations with the Air Force to ensure effective and economical operation on the installation.

The Air Force will provide the following security support:

a. Storage containers for classified information/materiel, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, base visitor control, investigation of security incidents, base traffic regulations, use of security forms and conducting inspections required by DoD 5220.22-R and AFI 16-1406.

b. Security support requiring joint Air Force and contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks and internal security controls for protection of classified material and high-value pilferable property.

c. USAF-controlled/restricted AF Entry Control Card for personnel requiring flightline access will be processed by Unit Security Manager (USM).

1.13.2. (SS-4) Storage of Classified, Sensitive, High Dollar Pilferable, Weapons, CCI, COMSEC, and Security of Flightline/Restricted Area Badges. The Contractor will perform internal security controls to ensure effective protection of the above listed items.

1.13.3. Classified/COMSEC Incident Reporting Requirements. The Contractor shall immediately report to the 412 LRS USM any circumstances in which classified/COMSEC mishandling, loss, or unauthorized persons incidents IAW AFI 71-101, V4, Counterintelligence.

1.14. MEETINGS.

1.14.1. The Contractor shall attend, participate, and compile required information for all scheduled and unscheduled meetings and/or briefings as requested/required. Physically attend all required meetings identified in the PWS or where attendance is requested by squadron leadership, COR personnel, or required as part of an appointed program. Meeting attendance will only be excused through squadron leadership or COR personnel or notice of meeting cancelation from meeting coordinator/office. Meetings listed are not inclusive:

Title of Meeting Frequency

LRS Ops Meeting Daily (morning)

412th Maintenance Group (MXG) Daily (morning and evening) Monday – Friday

Production Meeting

Repair Network Enhancement Quarterly

Program (RNEP) meeting

Time Change/Technical Order Monthly

(TCTO) Meeting

412 LRS Staff Meeting Weekly or as announced

Safety Meeting Monthly

End of Fiscal Year Meeting Annually

Concept/Exercise Briefing Always, when conducted

Commander Inspection 2 times a month

Management Board (CIMB)

Hazardous Materials Management Quarterly or as requested by 412 CEG/CEVC

Process IAW HMMP Team Charter or other local program guidance

1.15. QUALITY CONTROL.

1.15.1. Contracting Officer Representative (COR). The COR(s) is/are a representative(s) of the CO and will participate in the administration of this contract except where exemptions have been approved by the CO. Subsequent to contract award, the identity of the COR(s) will be furnished to the contractor.

1.15.2. Performance Evaluation Meetings. The CM may be required to meet at least weekly with the CORs and the CO during the transition period of the contract. Meetings will be as often as necessary thereafter as determined by the CO. The written minutes of all performance evaluation meetings shall be prepared by the government. Should the contractor non-concur with minutes of the meeting, the Contractor will state any areas of non-concurrence in writing to the CO within fourteen (14) calendar days of receipt of the signed minutes. The minutes will be included in the contract file in Contracting Officer Representative Tracking (CORT) Tool.

1.16. ENVIRONMENTAL.

1.16.1. The Contractor shall comply with all applicable Federal, state, and local laws, regulations and standards that are or may become applicable to Contractor’s activities in performance of this PWS.

1.16.1.1. The Contractor shall appoint a Hazardous Materials Management Program (HMMP)

Representative that has experience working with environmental instructions and procedures.

The HMMP Representative shall be the focal point for all environmental issues and processes that deal with the requirements of this PWS.

1.16.1.2. The Contractor will be liable for and promptly pay all fines or penalties assessed against the Air Force, Department of Defense (DoD), or the United States for noncompliance resulting from environmental violations attributable to the contractor in performing this contract.

The government retains the right to initiate and complete all cleanup actions for which the contractor shall reimburse the government for all costs associated with cleanup.

1.16.2. Conservation of Utilities. Instruct employees in utilities conservation practices.

1.16.3. Other Government-Owned Equipment and Services. In addition to equipment and facilities listed in Appendix XX, the Base will provide the following:

a. Fire Suppression Equipment: All fire suppression equipment will be provided, overhauled, and when necessary, replaced by the Government.

b. Utilities: Gas, heating fuel, electricity, water, sewage, and air conditioning.

c. Communication: Internet access, telephone including outside commercial line, and automation/communication updates and technical support.

d. Dumpster/Trash removal and disposal.

e. Pest control

f. Limited Custodial Services

1.16.4. Housekeeping. The Contractor shall maintain good housekeeping practices IAW

AFJMAN 23-210, Joint Service Manual (JSM) For Storage And Materials Handling and

AFMAN 91-203_AFGM2018-01, Occupational Safety.

1.17. SAFETY.

1.17.1. (SS-5) The Contractor will ensure Contractor personnel have a safe and healthy work environment. It is essential that personnel are thoroughly knowledgeable of the principle hazards to be encountered and how to prevent or reduce these hazards IAW applicable federal, state and local laws and regulations. The Contractors safety program shall instruct employees how to eliminate the hazards or cope with them in a safe manner. Contractor shall comply with applicable safety requirements and base fire regulations at all times and shall maintain documentation showing compliance which shall be available to the government or designated representative at any time. Contractor shall provide 24 hour contact information to the base fire department dispatch center. The Contractor shall provide and replace as necessary all Personal

Protective Equipment (PPE) and other safety items required in performance of this PWS.

1.17.2. Mishap Notification. Notify the COR and the Installation Safety Office within one (1) hour after initial notification of all mishaps or incidents of damage to Department of Defense

(DoD) property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three (3) calendar days to the Installation Safety Office, USR, COR and CO.

The information that is not available at the time of the initial notification shall be provided within

14 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

1.17.2.1. If requested by COR or CO, secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist Government personnel until the investigation is finalized and closed out.

1.17.2.2. Classes of mishaps are listed below. Numbers provided are subject to change.

A CLASS A mishap is: A fatality or property damage in excess of $1 Million dollars

A CLASS B mishap is: An injury resulting in permanent or partial disability or property damage in excess of $200K or more but less than $1 Million

A CLASS C mishap is: An injury or occupational illness resulting or disease that causes lost workdays or property damage in excess of $20,000 or more but less than $200,000.

1.18. RECORDS MANAGEMENT.

1.18.1. The Contractor shall ensure all records, files, documentation, working papers, and software provided by the Government or generated in the performance of this contract become and remain Government property. All such records, files documentation, and working papers, which this contract requires the contractor to maintain, shall be maintained in accordance with

AFI 33-322, Records Management Program; AFI 33-364; Air Force Records Information

Management System (AFRIMS), Records Disposition Schedule on-line https://www.my.af.mil/afrims/afrims/afrims/rims.cfm and all other pertinent directives as supplemented.

1.18.2. Organizational Email. The contractor will establish and maintain organizational email boxes for the following elements of Materiel Management:

a. Customer Support Liaison

b. Equipment Management Element

c. Individual Protective Equipment

d. Decentralized Material Support

e. Flight Service Center

f. Distribution

1.19. TRANSITION PERIOD.

1.19.1. The Contractor shall be provided a 30 calendar day transition period to accomplish tasks to ensure continuity of service.

1.19.2. Human Resources. The Contractor shall complete hiring of personnel IAW Contractor

Staffing Plan to ensure compliance beginning on the first day of full performance. The hiring practices shall not interfere with current contractor operations.

1.19.3. Government Furnished Property (GFP) Inventory. The Contractor will complete a joint inventory of GFP with the government within the 30 day transition period.

1.19.4. CAC/RAB. The Contractor will complete security clearance verification and credentialing documentation as required for contractor employees.

https://www.my.af.mil/afrims/afrims/afrims/rims.cfm

1.19.5. Mail Processing. Provide the 412 LRS Command Support Staff (CSS), with a letter stating central locations to receive and distribute mail and an AF Form 4332, Accountable

Communications Receipt Authorization listing individuals authorized to receipt for accountable mail.

1.20. CONTRACTOR DETAILED PLANS.

1.20.1. Following contract award, the Contractor shall have 60 days, unless otherwise indicated, to submit the detailed plans listed below to the COR and Contracting Officer for review and acceptance. The plans are considered dynamic documents and shall be updated as required throughout the contract period. Updates will be provided to the COR and Contracting Officer for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

1.20.2. Quality Control Plan (QCP) The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written Quality Control Plan (QCP) developed and used by the

Contractor to measure performance on a continuous basis. The QCP shall include performance based plans. General performance criteria shall include the Contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, operations, facility/equipment maintenance, and upkeep and appearance of grounds and facilities under Contractor control. The

QCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The QCP shall address procedures for corrective actions including the resolution of Corrective Action Report (CAR) generated by the COR. The Contractor shall submit a QCP to the CO for review and approval within 30 days after contract award. The QCP shall be made available for Government review, upon request, at any time during the contract performance period.

1.20.3. Contingency Operations Plan. The plan shall provide comprehensive and detailed step-by-step procedures that will ensure continuation of services during periods of crisis, such as a national wartime mobilization. The Plan shall be provided to the Government within 10 days of the start of the full performance period. Subsequent to contract award, revisions to the Plan shall be submitted to the CO, within 30 days after the revision is deemed necessary.

1.20.4. Maintenance Plan: The Contractor shall provide a detailed maintenance plan for all

GFP and facility occupant duties. The plan shall address the requirements per asset and identify the frequencies, methods, and procedures for documenting and accomplishing the maintenance objectives set forth within and will be developed IAW applicable directives including manufacturer’s recommendations, best commercial practice, and industry standards.

1.20.5. Safety Plan: The plan shall outline procedures necessary to maintain safety IAW applicable federal, state, and local laws and regulations. At a minimum, this plan shall include

Disaster Preparedness, Fire Prevention and Protection, Personal Protective Equipment, Emergency Response, Safety and Health Standards, Hazardous Communications, and

Lockout/Tagout.

1.20.6. Security Plan: The plan shall clearly identify staffing and procedures necessary to meet applicable security requirements and include information, operations, communications, physical, and personnel security aspects. Specific requirements of increased Threat Conditions

(THREATCON) or Force Protection Conditions (FPCON) should be included.

1.20.7. Environmental Protection Plan: The Contractor shall provide a comprehensive and detailed plan that will ensure compliance with federal, state, and local environmental laws, regulations, and other guidance. Such aspects as spill prevention, spill response for varying Tier levels, operational details such as dike drain and oil/water separator procedures, Hazardous

Waste Operations (HAZWOPER) and related training, and environmental contact information should be included.

1.20.8. Training Plan: The plan shall identify length of training, specify initial or recurring training, training sources, and a brief description of courses for federally, state, and locally mandated and generally required safety training, environmental protection training, and job qualification training. The plan shall include a sample training record or method utilized to document personnel qualifications/certifications. The plan shall address the training requirements and methodology for Contractor personnel.

1.21. PHASE OUT.

1.21.1. The outgoing and incoming contractor shall perform a joint inventory of GFP, to include

Government Furnished EAID Items in Appendix H, Government Furnished Non-EAID items in

Appendix I and GFP in Appendix L, NLT 60 calendar days prior to the completion of the contract period. The contractor shall return a like inventory of GFP to the government in the quantities originally furnished. The government will verify the replenished inventory of GFP NLT 45 calendar days prior to completion of the contract.

1.21.2. The government reserves the right to conduct site visits in all contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor shall cooperate to the extent required to permit an orderly change over to the successful contractor.

With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

SECTION 2

MATERIEL MANAGEMENT

2.1. SCOPE OF WORK.

2.1.1. The Contractor will perform the Materiel Management Flight Operations IAW the most current versions of AFI 23-101, AFMAN 23-122, AFH 23-123 (all volumes), AFI 21-101, Aircraft and Equipment Maintenance Management; AFI 24-602, Preparation and Movement of

Air Force Cargo; all applicable DoD publications, EAFB guidance as listed in Appendix C and this PWS. The Contractor is responsible for all materiel management functions for Edwards

AFB, such as storing, inspecting, inventorying, issuing, returning, repair cycle, and customer support. IAW the PWS, the Contractor will also perform Documented Cargo functions, Inbound

Cargo Material Receipt functions, and Decentralized Material Support (DMS) functions.

2.1.2. The Contractor will utilize the Materiel Management IT system, Accountable Property

System of Record (APSR), and Air Force Supply Central Database (AFSCDB).

ILS-S User guides will be adhered too as functional system guidance.

2.1.2.1. The Contractor is responsible to ensure the 412th Test Wing and tenant units adhere to

AFI 23-111, Management Of…