Update_2016-03-24_New_Base_Newspaper_SOW.doc

BASE NEWSPAPER

EDWARDS AIR FORCE BASE, CA

DESERT WINGS

STATEMENT OF WORK

1. Newspaper Content:

a. For and in consideration of the mutual promises of, and mutual benefits derived by, the parties hereto, this contract is made and entered into by and between the contracting office, Edwards Air Force Base, and (publisher’s name, address) herein after referred to as the publisher.

b. This contract provides for the publisher to produce weekly a newspaper to be known as the DESERT WINGS, a civilian enterprise newspaper published to provide news and command information to the varied personnel of Edwards Air Force Base. This publication is subject to the requirements of Department of Defense Instruction (DODI) 5120.4 June 1997, Air Force Instruction 35-113 dated March 2010 and the regulations and instructions incorporated there in by reference, and to the conditions and agreements contained herein.

c. The publisher agrees to use the name DESERT WINGS, which is owned by the U.S. Air Force, and no other name on the newspaper during the life of the contract, unless directed otherwise by the Director of Public Affairs, Commander 412th Test Wing or AFTC. Publisher further agrees not to contest ownership by the U.S Air Force of the foregoing name or to make any use directly, or indirectly, of that name or a name that can be confused as or is similar to that name on any publication it may independently produce.

d. Each issue of the DESERT WINGS shall consist of not less than 6 pages of news text and associated news related photos, with an average of 8 pages as a minimum. The size of the paper may exceed 14 pages counting advertising. The publication should not exceed 65 column inches per page, unless mutually agreed upon or that mission dictates as stated by the Director of Public Affairs or their designated representatives.

e. The masthead of each issue shall carry the following disclaimer in type not smaller than six point.

(1) “Published by (publisher’s name), a private firm in no way connected with the U.S. Air Force, under exclusive written contract with the Air Force Flight Test Center and 412th Test Wing . This civilian enterprise Air Force newspaper is an authorized publication for members of the U.S. military services. Contents of the DESERT WINGS are not necessarily the official views of, or endorsed by, the US Government, the Department of Defense, or the Department of the Air Force.”

(2) The appearance of advertising in this publication, including inserts and supplements, does not constitute endorsement by the Department of Defense, the Department of the Air Force, or (publisher’s name) of the products or services advertised.”

(3) “Everything advertised in this publication shall be made available for purchase, use, or patronage without regard to race, color, religion, sex, national origin, age marital status, physical handicap, political affiliation, or any other non-merit factor for the purchaser, user, or patron.” See paragraph 4c hereof.

(4) Editorial content is edited, prepared, provided or approved by the Director of Public Affairs, or one of their designated representatives at Edwards Air Force Base or as provided by DoD or Air Force news gathering and providing agencies. All photographs are Air Force photographs unless otherwise indicated.

f. The masthead may contain the names and editorial titles of the military or civilian members assigned the duty of preparing its content. If used, the names and titles shall be listed in a section of the masthead entitled. “DESERT WINGS EDITORIAL STAFF.”

g. Editorial content shall be based on news releases, features, editorials, and reports prepared by DoD, Air Force newsgathering agencies and the Public Affairs Office at Edwards Air Force Base. All other editorial material must be approved by the Director of Public Affairs, or their designated representatives.

2. PUBLIC AFFAIRS REQUIREMENTS. The Public Affairs Office shall:

a. Furnish all editorial materials, headlines, cutlines, photographs, and line art for use in the newspaper. The Director of Public Affairs, or their designated representatives assumes responsibility for the security and accuracy of content provided.

b. Guarantee first publication and distribution rights of the editorial content in the publication that was written specifically for the DESERT WINGS.

c. Review advertisements prior to publication to identify any that are contrary to law, DoD or Air Force Instruction or may be contrary to propriety standards of the DoD or U.S. Air Force. Additionally, Edwards Public Affairs will have editorial control regarding any social media sites administered by the contractor that displays DESERT WINGS content.

d. Be responsible for final proofreading of all material, checking for accuracy and release ability of all content. Public Affairs reserves the right to reject advertising or stories contrary to DoD or U.S. Air Force standards as expressed within this contract.

e. Provide editorial content to the publisher by 10 a.m. Thursday, the day prior to publication, unless such day falls upon a national, or command designated holiday. (Where such holiday occurs, the transmission of editorial content should occur on Wednesday prior to the date of publication.) Transmission will be by standard email. However, due to operational necessity the Director of Public Affairs or their designated representatives may delay this submission time until 4 p.m. Any changes to editorial copy made by the publisher must be approved by the Director of Public Affairs or their designated representatives before going to print. In-person review and approval may be done if circumstances require or if the Director of Public Affairs or their designated representatives request it.

f. During any contingency operation, deployment, emergency, or exercise period, the Public Affairs Office may have to reduce the editorial copy it supplies, therefore reducing the amount of editorial comment as outlined in paragraph 1 d.

g. Provide workstations, phone and computer access for up to two publisher-provided employees whose job it will be to write stories about Edwards AFB as assigned by the Director of Public Affairs or their designated representatives.

3. Publisher Requirements. The publisher shall:

a. Comply with provisions of DODI 4120.4, AFI 35-113 and the provisions, requirements and guidelines contained herein. A copy of AFI 35-113 may be obtained from the base contracting office.

b. Use only the editorial material, photographs and art provided or approved by the Public Affairs Office.

c. Be responsible for the makeup and layout of each page and provide for review and approval before going to print to the Director of Public Affairs or his/her designated representatives.

d. Solicit all advertising.

e. Ensure that no advertising appears on pages 1, 2 or 3 of the DESERT WINGS at least four additional pages should have no advertisements. Full Page advertisements will not separate copy.

f. Ensure all advertising sharing a page with editorial content is squared off horizontally in modular design and positioned on the bottom portion of the page.

g. Be responsible for mailing copies of the newspaper to a list of addresses maintained and provided in electronic format by the Public Affairs Office. This list will not exceed 225 addresses. The publisher will be responsible for postage costs of mailing the newspaper.

h. Ensure that all photographs are printed in full color, regardless of location in the newspaper. Assure that up to 70% of all line art is also printed in full color as requested by the Director of Public Affairs or their designated representatives. Spot color shall be available throughout the newspaper. This will apply to supplements as well.

i. Publisher shall print the DESERT WINGS on no less than 32 to 35 lb Hibrite paper with a brightness factor in excess of 70.

k. Publisher shall provide at least one (up to two) experienced journalist/writer personnel, to the Director of Public Affairs or their designated representatives to write stories and features about Edwards AFB topics. Such stories can be used in other publications published by the Publisher. Work week of personnel, who will be official contractor personnel to the USAF, should not be less than a 24 hr work week. Such persons do not require security clearance, but should be rated as “acceptable” by OPM security. Weekly copy and story requirements to be determined by the Director of Public Affairs or their designated representatives.

l. Contractor provided journalist will be assigned a government camera with liability assumed by the publisher.

m. The publisher will plan on publishing a total of 49 weekly issues of the Desert Wings with such publication dates as set by the Director of Public Affairs or his/her designated representatives.

n. At the end of the publication year, the publisher will provide two hard cover bound sets of all 49 issues of the DESERT WINGS to the Public Affairs Officer. The cover of the binding will be engraved with the name DESERT WINGS and dated January – December 20XX. Delivery will be no later than 60 days after the last issue of the publication year.

o. Provide a quantity of at least 30 secured, freestanding, reasonably sized enclosed outdoor stands, in new to good condition for the DESERT WINGS at locations indicated by the Director of Public Affairs or their designated representatives. The stands will be in earth tone colors consistent with EAFB paint scheme, though other colors may be approved where practical. Public Affairs will gain written permission from appropriate facility managers prior to having stands installed. No other publication, to include those published by the publisher, may be placed with the DESERT WINGS without the express written permission of Public Affairs.

p. Publisher may provide full color supplements to the DESERT WINGS for as an example the Open House program., plus up to four, four-page full color supplements as deemed appropriate, as required by the Public Affairs Office and the publisher prior to publication. Edwards AFB and the Public Affairs Office reserves the right to augment their publicity by contracting with other media or publishers for production of publications such as the Open House programs. The open house supplement will have a run of the publication (RPO) advertising to editorial copy ratio of no more than 55/45. The remaining supplements will not contain advertising and will not count in the ad to copy ratio. Ensure all advertising sharing a page with editorial contend is squared off horizontally in modular design and positioned on the bottom portion of the page.

q. The Publisher agrees to publish the DESERT WINGS in such a way as to have distinct command information unique sections (one each for local mission news, community news and events and DoD/AF news) with a possible two more distinct sections dedicated to civilian and military personnel who work at Edwards AFB.

r. Neither the DESERT WINGS or any supplement published under this contract will be done as an item of individual cost to either a person on the U.S. Govt. its instrumentalities and assigns. Any and all such costs must be born entirely through advertising.

s. Publisher shall assure that all stories produced by other publications, or DoD, are properly attributed and bylined in all supplements and publications of the DESERT WINGS.

4. Advertising:

a. The editorial content should not be less than 45% of the publication based on a quarterly run of production. Federal editorial staff shall not be required to produce content that exceeds mission need in order to meet the ratio. Freestanding inserts shall not be included in the advertising percentage. Advertising supplements produced in the newspaper format will count toward the advertising percentage.

b. Neither the publisher nor his or her representatives shall solicit advertisements in the name of the Edwards Air Force Base or the Department of the Air Force. Active Duty military and civilian personnel are prohibited from soliciting, endorsing or accepting payment for advertising.

c. The publisher shall not accept for publication advertisements that are worded or phrased to give the reader the impression that the Department of the Air Force in any way endorses, guarantees, or sponsors any product or service. Advertising that discriminates or implies discrimination against any person because of race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation, or any other non-merit factor for the purchaser, user, or patron shall not be carried. If a violation or rejection of this equal opportunity policy by an advertiser is confirmed, the publisher shall refuse to print advertising from the source until the violation is corrected.

d. No commercial enterprise comic or feature supplements shall be distributed with this newspaper.

e. The publisher shall be prohibited from entering into any exclusive advertising agreements with any firm, broker or individual.

f. The publisher shall exclude political advertising, tobacco product advertising, advertising glamorizing the use of alcohol or offers that entice people to drink more through drink or happy hour specials, and personals-style advertising as generally characterized by dating solicitations. Nor will advertising be accepted by firms or persons who endorse use of federally controlled substances.

g. The publisher shall not allow advertising on DESERT WINGS circulation racks or stands.

5. COST:

a. All proceeds from the sale of advertisements for the DESERT WINGS belong to the publisher who agrees to look exclusively to such advertising sales for all publishing costs and profits, if any. No cost will be reimbursed by the U.S. Government for the production of the DESERT WINGS or any supplement there to.

b. The publisher agrees to bear all costs and expenses of publishing the DESERT WINGS. It is expressly agreed that neither the United States, the commander, his or her representatives and successors, no member of Edwards Air Force Base shall be liable for any expenses or obligations incurred in publishing the DESERT WINGS.

c. No appropriated funds of the United States shall become due or be paid to the publisher by reason of this contract.

d. The publisher shall not be required to pay money to Edwards Air Force Base or to provide goods, services or considerations not directly related to publishing the DESERT WINGS.

6. Publication and Distribution:

a. The DESERT WINGS shall be published on Friday of each week (unless a holiday precludes it, then it will be published on the last business day prior to the scheduled Friday if desired by Director of Public Affairs or their designated representatives.), and the publisher shall furnish the Public Affairs Office on the date of publication 8,163 copies of the DESERT WINGS (distribution covered in item 6 paragraph e) At the request of the Director of Public Affairs, the contracting officer may change the number of copies to be furnished when necessitated by significant increases or decreases of military and civilian personnel at Edwards Air Force Base. (See exhibit A “DESERT WINGS Delivery Instructions” of this statement if work.)

b. The publisher shall provide for a backup printing arrangement to ensure that the DESERT WINGS is never late due to print plant difficulties.

c. The published copies of the DESERT WINGS become the property of the Department of the Air Force upon delivery at Edwards Air Force Base.

d. Government funded newspapers shall not be distributed as an insert to the DESERT WINGS.

e. The publisher shall not make distribution outside the intended audience of Edwards Air Force Base. However, the publisher may provide a copy of each specific issue of the DESERT WINGS to advertisers whose advertisement is carried there in. Distribution may also be made to any and all entities as designated by the Director of Public Affairs or their designated representatives.

f. The publisher will be responsible for distribution of the DESERT WINGS to specific locations on base and to the housing area at designated points as determined by the Commander, 412th Test Wing, Director of Public Affairs or their designated representatives. Delivery of the newspapers will be completed on the date of publication, or in the event of delayed production or printing, no later than four hours after the print run.

g. Public Affairs shall coordinate publisher employee access to Edwards Air Force Base for delivery of the DESERT WINGS. The publisher shall provide the Public Affairs Office details about all employees expected to enter the base to include: full name, social security number, place of birth, date of birth, citizenship and driver’s license number. All publisher employees must comply with EAFB rules and regulations, and are cautioned that possession or use of any federally controlled substance on Edwards AFB or their presence upon Edwards AFB while under the influence of such substances makes them liable for permanent withdrawal of all base entry privileges and they may be subject to prosecution under federal law.

h. The publisher shall endure high quality printing of color photos separations as well as line art to include proper registration and sharpness throughout the print run.

i. The publisher agrees to print 49 scheduled issues per year. While the Director of Public Affairs or their designated representatives reserves the right to determine non-publishing weeks, they will usually be the weeks of Thanksgiving, Christmas and New Years.

7. Contract Terms

a. This contract, unless sooner terminated as herein provided, shall run for a period of up to 2 years commencing on (award date) This contract may be extended on a one-year basis for a period not to exceed a total of 4 years. The first issue of the DESERT WINGS newspaper pursuant to this contract shall be delivered not later than 6 weeks following approval of this contract by all parties concerned.

Options:

· The government may extend the term of this contract on a one-year basis for a total period (Basic and options) not to exceed four years by written notice to the contractor at least 30 days prior to the expiration of the contract; provided that the Government shall give the contractor a preliminary written notice of its intent to exercise the option at least 60 days before the contract expires. The preliminary notice does not commit the government to exercise the option. The first issues of the DESERT WINGS newspaper pursuant to this contract shall be delivered not later than 6 weeks following contract approval.

· Exercise of the option is the exclusive right of the Government. If the Government exercises this option, the extended contract shall be considered to include this opening clause.

· The total duration of this contract, including the exercise of any options under this clause, shall not exceed four years.

b. This contract may be terminated by the contracting officer prior to its expiration whenever the products and service to be provided by the publisher hereunder fail to comply with the provisions thereof, and publisher, after written notice form the contracting office of such failure, fails to correct same within a time. The Edwards Air Force Base shall not be obligated to renew this contract.

c. The contracting officer by written notice, may also terminate the contract, in whole or in part at the convenience of the Government in the event the Government no longer required this service, or when it is in the Governments interest, such as with installation closures. Any such termination shall be at no cost to the Government. The Government will use its best effort to mitigate financial hardship of the publisher.

D Default Clause

(1) The Government may, by written notice of default to the contractor, terminate this contract in whole or in part, if the contractor fails to:

(a) Deliver the DESERT WINGS newspaper in the quantities required or to perform the services within the time specified in this contract or any extension.

(b) Make progress, so as to endanger performance of this contract.

(c) Perform any of the contract clauses of this contract.

(2) If the Government terminates this contract in whole, or in part, it may acquire under the terms and in the manner the contracting offices considers appropriate, supplies or services similar to those terminated. However, the contractor shall continue the work not terminated.

(3) The rights and remedies of the Government in this clause are in addition to any other rights and remedies provided by law or under this contract.

SIGNATURES AS APPROPRIATE

DESERT WINGS TOTAL DISTRIBUTION:

List 1 Main Base: 5635 List 2 Housing area: 2070 List 3 Downtown Plant 42: 250 List 4 Mailing: 208