Draft_PWS_Redacted.pdf

PERFORMANCE-BASED WORK STATEMENT

FOR

CHEMICAL TOILET/SEPTIC TANK SERVICES

EDWARDS AFB, CALIFORNIA

PLANT 42, PALMDALE CALIFORNIA

20 January 2015

Draft

TABLE OF CONTENTS

Section Page

I. Description of Services/General Information

1.0. Description of Services 3

1.1. Permanent Chemical Toilet Units 3

1.2. Temporary Chemical Toilet Units 3

1.3. Mobile Chemical Toilet Units 3

1.4. Chemical Toilet Requirements 3

1.5. Hand Wash Stations 4

1.6. Septic Tanks 4

1.7. Schedules 4

1.8. Spillage Control 4

1.9. Sewage Disposal 4

1.10. Edwards Open House/Air Show 4

1.11. General Information 5

1.11.1. Quality Control 5

1.11.2. Quality Assurance 5

1.11.3. Contract Manager 5

1.11.4. Hours of Operation 5

1.11.5. Work Schedules 5

1.11.6. Security Requirements 5

1.11.7. Records 6

1.11.8. Safety and Health Standards 6

1.11.9. Performance of Services During Crisis or Heightened 6 Security

II. Services Summary 7

III. Government-Furnished Facilities and Services 8

IV Appendices 9 Appendix 1A Permanent/Mobile Units Workload Estimate 10 Appendix 1B Temporary Units Workload Estimate 11 Appendix 2 Septic Tank Workload Estimate/Locations 12 Appendix 3 List of Regulations 13

SECTION I

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. Description of Services. The contractor shall provide all labor, transportation, equipment, materials, tools, supplies, and supervision necessary to perform all operations required to furnish and service chemical toilets and clean/pump septic tanks as defined in this Performance-based Work Statement (PWS) at Edwards Air Force Base (EAFB) and Air Force Research Laboratory (AFRL) California. This includes Plant 42 located in Palmdale California.

1.1. Permanent Chemical Toilet Units (CLIN x001AA and x001AJ). Provide permanent regular and American Disability Act (ADA) accessible units in accordance with task orders. The current number of units and locations are stated in Appendix 1A, Permanent Units Workload Estimate.

1.2. Temporary Chemical Toilet Units (On-Call) (CLIN x001AB and x001AF). Provide temporary regular and American Disability Act (ADA) accessible units in accordance with task orders. Units shall be in place within 24 hours after notification by PM. See Appendix 1B, Temporary Units Workload Estimate.

1.3. Mobile Chemical Toilet Units (CLIN x001AC). Provide mobile chemical toilet units mounted on separate individual trailer units with pintle hook hitch in accordance with task orders. The current number of units and locations are stated in Appendix 1A, Permanent Units Workload Estimates/ Locations. Units are stored in the Civil Engineer (CE) storage compound for emergency placement by government personnel. Units will be serviced at the CE storage compound unless the PM notifies the contractor that the unit requires servicing at an alternate location.

1.4. Chemical Toilet Requirements (CLIN x001). Chemical toilets shall meet the Portable Sanitation Industry commercial standard minimum requirements as identified in the Portable Sanitation Association International (PSAI) Guide to Clean Portable Restrooms.

1.4.1. Meet the American National Standard Institute (ANSI), Non-Sewered Waste-Disposal System for Sanitation (ANSI Z4.3-1995).

1.4.2. Serviceable Unit Standards. Each chemical toilet shall be new or like new condition, single type occupancy; roofs, sides, and floors shall be free of leaks, cracks and holes. Each unit shall have a service record/log to record date of service.

1.4.2.1. Each unit shall be well ventilated to vent all fumes from remaining in unit.

1.4.2.2. Each unit shall have a spring loaded closing mechanism on the door to close it when released.

The door shall have sufficient tension placed on it to prevent wind from blowing it open when the unit is unoccupied. Each door shall have a workable inside lock.

1.4.2.3. Container tanks shall be watertight and free of leaks.

1.4.2.4. Contractor will insure that all chemical toilets have a clean and sanitized appearance. Contractor will provide and replenish toilet bowl sanitary chemical and toilet paper after each service/pumping.

Debris will also be removed from portable toilet at each servicing.

1.4.2.5. Each unit shall be secured to withstand wind velocity up to 70 miles per hour (MPH) and will be anchored to ensure personnel, equipment safety and prevention of tipping over.

1.4.2.6. Not located within 20 feet of the nearest occupied facility, unless directed by Program Manager (PM).

1.4.2.7. Not located within 10 feet from the street or public sidewalk, unless directed by PM.

1.4.2.8. Temporary Units shall be picked-up within 48 hours of notification that the service has been completed.

1.4.3. Unserviceable. Any unit that does not meet the above standards, whether identified by the Contractor or Government personnel, shall be replaced within twenty-four (24) hours with a serviceable unit.

1.5. Hand Wash Stations (CLIN x001AD). Hand wash stations shall be fully functional and supplied with paper towels and hand soap. Stations shall be of matching color and type (specifications outlined in Appendix 1B). Hand wash stations will be ordered on an on-call basis, except for those units required to support the Open House/Air Show.

1.5.1. Serviceable Unit Standards. Each hand washing station shall be new or in like new condition;

structure shall be free of leaks, cracks and holes.

1.6. Septic Tanks (CLIN 0002). Locations of most known septic tanks are identified in Appendix 2, Septic Tank Workload Estimate and Locations. The contractor shall empty and clean the septic tanks of all contents in accordance with best industry standards, Office of Safety and Health Administration (OSHA), federal, state and county requirements. All septic tank covers removed in performance of service shall be replaced. Sewage Disposal. The contractor shall respond within 4 hours after notification by the PM. Service shall be completed within 24 hours after notification. For disposal instructions refer to paragraph 1.9.

1.7. Schedules. The contractor shall provide a written service schedule, reflecting as a minimum weekly service for chemical toilets to the PM, 10 days prior to contract start. The contractor shall coordinate with the PM prior to making any schedule changes.

1.7.1. Emergency Service Delivery (CLIN x001AG). The contractor may be required to respond to an emergency situation within 4 hours to include weekends. Contractor shall work continuously until services are complete. Prior to contract start, the contractor shall provide the PM with the contract manager’s complete contact information to include a 24-hour phone number.

1.7.2. Telecommunications. Contractor shall have and ensure cellular telephones are compatible with EAFB cell phones and frequencies.

1.8. Spillage Control. The contractor shall ensure all spills are cleaned immediately. In the event of a chemical spill emergency, the contractor shall immediately notify the Edwards Fire Department at and contact the PM.

1.9. Sewage Disposal. If Contractor disposes sewage on EAFB/AFRL the Contractor shall use the sewer manhole location on the south side of where it intersects with on main base and sewer manhole at Civil Engineer Building at AFRL. At the time of disposal, the contractor shall notify Wastewater Treatment Plan (WWTP) personnel that sewage will be disposed. The Contractor shall not dispose in excess of 2,500 gallons per load with a minimum of 2 hours between each load disposal.

1.10. Edwards Open House/Air Show (CLIN x001AE). Edwards Open House/Air Show is a one or two-day (weekend) event. The Open House/Air Show special event is normally held every two years.

The contractor shall ensure waste disposal vehicles and operators are present to service units and stock hand wash stations as directed by the PM throughout both days. Furnish all necessary personnel, supplies, and equipment to sustain operations for an estimated 100,000 visitors each day. The PM will provide a spreadsheet indicating areas for placement and the number of units and hand wash stations. The PM will assign a staging area for contractor’s use prior to and after the Edwards Open House/Air Show.

The contractor shall have 2 days to place units as designated by the PM. Units shall be removed from the flight line area within 24 hours after the close of Open House/Air Show. Additional units and hand wash stations used for Open House/Air Show shall be removed from EAFB within 72 hours after the close of Open House/Air Show. See Appendix 1B, Open House/Air Show Workload Estimate.

1.11. General Information. Quality control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government in accordance with the terms and conditions contained in Federal Acquisition Regulation (FAR) 52.246.1 entitled “Contractor Inspection Requirements” and applicable sub-clauses pertaining to quality control.

1.11.1. Quality Control Plan. The Contractor shall submit a Quality Control Plan (QCP) to the PM and CO for acceptance no later than 10 days after contract is awarded. The QCP shall ensure all chemical toilets and septic tank services are performed in accordance with applicable commercial standards, regulations, laws and codes. The QCP shall implement standardized procedure/ methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The QCP should have procedures for collecting and addressing customer feedback/complaints. The contractor shall provide the quality control inspector(s) contact information to the CO, PM and COR for notification of customer complaints and government concerns or emergency situations. This listing should contain current names and phone numbers, and be updated when changes occur. As a minimum the contractor shall develop quality control procedures that address the areas identified in the Services Summary and an internal inspection/surveillance system. The contractor shall maintain all quality control records for the duration of the contract and will make available to the government COR, PM or CO within 24 hours upon request. The plan shall be maintained and updated as necessary throughout the life of this contract.

1.11.2. Quality Assurance. The government will evaluate the contractor’s performance in accordance with the Performance Plan (PP). In addition, the government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received.

The government may increase or decrease the number of quality control inspections as performance dictates. The COR/PM will receive and investigate customer complaints and make the final determination of the validity of the complaint.

1.11.3. Contract Manager. The contractor shall identify a contract manager/alternate(s) who is authorized to represent the contractor and make binding contractual agreements with the government.

The name of the person and all alternates shall be designated in writing to the CO prior to the contract start date. The contract manager or alternate(s) shall be available by phone or radio within 30 minutes to discuss any problem areas, issues, or concerns. The contract manager or alternate(s) shall read, write, speak, and understand English.

1.11.4. Hours of Operation. Perform services during normal duty hours which are 0700-1700, Monday through Fridays, excluding federal holidays. Recognized federal holidays are:

New Year’s Day – 1 January Martin Luther King Day – 3rd Monday in January President’s Day – 3rd Monday in February Memorial Day – last Monday in May Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veterans Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December

1.11.5. Work Schedules. The contractor shall schedule and arrange work to ensure the least interference with normal government business operations. In those cases where some interference is unavoidable, the contractor shall make every effort to minimize the impact of the interference and its effects.

1.11.6. Security Requirements. The contractor shall comply with all base security regulations. These regulations are available for review from the CO. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges at all times. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The contractor manager shall ensure each employee obtains all applicable pass and identification items for contractor personnel and non-government owned vehicles.

These forms are issued by the Security Forces’ Pass and Identification office located in Building , Yeager Boulevard. Failure to obtain necessary items could result in denial of employee entry to the base.

1.11.6.1. Contractor personnel shall use the AF Form 1199, USAF Restricted Area Card, for unescorted entry into USAF Restricted/Controlled areas on Edwards AFB according to AFI 31-101, as supplemented. The contractor must, within 5 days after contract award or the hiring of new employees, comply with the requirements in paragraph (d) of the Contractor Access to Air Force Installations clause, AFFARS 5352.242-9000. All contractor employees shall abide by all installation security regulations.

1.11.6.2. Contractor shall maintain a current listing of all employees. The list will include the following information as a minimum: employee names, social security numbers, and security clearance levels. The government reserves the right to request additional information if necessary. The contractor’s security manager shall validate this list and provide it to the PM, COR and CO before contract start date. An updated listing shall be provided upon change of any employees.

1.11.6.3. Upon employment termination or contract end, the contractor shall retrieve all government issued identification badges and passes and turn them in to the PM.

1.11.7. Records. When requested by the government, the contractor shall provide the service records within 2 working days of receipt of request.

1.11.8. Safety and Health Standards. The contractor shall initiate and maintain programs to comply with the provisions of OSHA concerning entry requirements in confined spaces and handling potential hazardous substances, Appendix 3, List of Federal Regulations Pertaining to Liquid Waste.

1.11.9 Performance of Service during Crisis or Heightened Security. In the event of crisis or heightened security caused by national emergency, natural disasters, or other causes, continue performance as necessary in support of the Air Force mission. The contract price and delivery schedule may be adjusted to reflect any change of work that may be directed. The services are essential for the operation of the base.

SECTION II

SERVICES SUMMARY

2.0. The contractor service requirements are summarized into performance objectives that relate to mission essential items. The performance thresholds briefly describe the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para

Performance Threshold

Chemical Toilets. All chemical toilets provided for use by the contractor shall meet the Portable Sanitation Industry commercial standard minimum requirements as identified in the Portable Sanitation Association International (PSAI) Guide to Clean Portable Restrooms, the American National Standard Institute (ANSI), Non secured Waste-Disposal System for

1.4 & 1.4.1

100% compliance

Sanitation (ANSI Z4.3-1995) Secured. All chemical toilets provided and serviced by the contractor shall be secured to prevent damage to personnel, equipment and/or facilities due to winds up to 70 miles per hour.

1.4.2.5 No more than one

notice of non-compliance per month

Location. Chemical toilets shall not be located within 20 feet of the nearest occupied facility, and no less than10 feet from the street or public sidewalk, unless directed by Program Manager (PM) or Contracting Officer’s Representative (COR).

1.4.2.6 1.4.2.7

100% compliance

Chemical Toilet Sanitization. Serviced on regular scheduled service days.

1.4.2.8 No more than one

notice of non compliance per month

Hand Wash Stations. Shall be fully functional and supplied with paper towels and hand soap.

1.5 No more than one

notice of non compliance per month

Septic Tanks. Contractor shall contact the PM within 4 hours after notification. Service shall be completed within 24 hours after notification.

1.6 No more than one

notice of non-compliance per month

Schedules. The contractor shall provide a written service schedule for permanent units to the PM 10 days prior to contract start.

1.7 100% compliance

SECTION III

GOVERNMENT-FURNISHED SUPPORT AND SERVICES.

3.0. Base Support. The contractor will continue to be provided an unsecured open storage area at the current location. Water and power are available at the storage area. The contractor is responsible for the security of his material and equipment. Utility tie-in will be at the contractor’s expense. Contractor at his option may provide his own storage and install a security fence no higher than eight feet with or without barbed wire. Storage of combustible materials only (no pesticides, herbicides or fertilizers with pesticides or herbicides) in the area is subject to approval by Fire Department. The storage site shall be restored to its original condition upon completion of the contract. The contractor shall be responsible for securing commercial telephone service.

3.1. Utilities. The government will furnish electricity and water for the facility, as required for the performance of this contract.

3.2. Fire Prevention and Protection. The government will provide fire prevention and protection and inspection. The Fire department telephone extension is 911 for emergencies and for routine calls.

3.3. Emergency Medical Service. The government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill during the performance of this contract. The contractor shall reimburse the government for the cost of medical treatment and patient transportation service at the current in-patient or outpatient treatment rate, as appropriate.

3.4. Security Police. The government will provide general on base Security Police service. Security Police telephone extension is 911 for emergencies, and for routine calls.

SECTION IV

APPENDICES

Appendix 1A – Permanent Units Workload Estimate and Locations

Appendix 1B – Temporary Units Workload Estimate Open House/Air Show Workload Estimate

Appendix 2 – Septic Tank Workload Estimate and Locations

Appendix 3 – List of Federal Regulations and Sections

APPENDIX 1A

PERMANENT UNITS WORKLOAD ESTIMATE/LOCATIONS

BLDG

NUMBER LOCATION

# OF

UNITS

412TW/SVS Rod and Gun Club, Paintball Court 1 412TW/SFS. Combat Arms " A " Range 1 412TW/SFS. Combat Arms " C " Range 1

Branch Park 1

West Side Base Gym 1 Mobile Units for CE 4 412TW/CEG. C.E. Fire Extinguisher Maintenance. 1 412TW/CEG. C.E. Bottle Gas Storage Supply. 1

412TW/TRANS. 1

412 OSS. Ground Radio Site (ATCALS) 1 Wings Field Baseball Area. ( ARNOLD PARK ) 1 412TW/SVS Golf Course Jogging Track, 6 and 14 Greens 2 Base Landfill @ Compost Area 1

412 OSS. 1

N/A AFFTC/EM. Support School at Piute Ponds 2 FSS Horse Stables 1

TOTAL PERMANENT UNITS 28

APPENDIX 1B

TEMPORARY UNITS WORKLOAD ESTIMATE

AND

CHEMICAL TOILET/HAND WASH STATION

SPECIFICATIONS

TEMPORARY UNITS WORKLOAD ESTIMATE:

200 regular units, 50 ADA units and 50 hand wash stations per year.

OPEN HOUSE/AIR SHOW WORK LOAD ESTIMATE:

Event Regular Units Handicap Units Hand Wash Stations 1 or 2 Day (Weekend)

Event

APPENDIX 2

EDWARDS /PLANT 42 SEPTIC TANK WORKLOAD ESTIMATE/LOCATIONS

The following facilities are serviced on a scheduled monthly basis:

(Flight Line) Jet Engine Test Building-2 services per month North Gate Contractor Road (Custodial Contractor Facility)

The following known septic tanks are to be serviced on an on-call basis*:

Bldg # Facility Name

Rod & Gun Club South Gate Sanitary Latrine Field Training Facility Water Pump Station Rosamond Gate Ridley Gate

NASA

Research Equipment Storage Security Police Operations Electronic Research Electronic Research Petrol Operations

EOD

Petrol Ops (Forbes) Liquid Fuels Analysis Lab Electronic Research Animal Control NASA Radar Area Electronic Research Electronic Research Horse Stables Base Landfill Holding Tank (5000 gal capacity)** Base Recycling Center Fuels Lab Air Force Research Laboratory (AFRL) Propulsion Lab Vehicle Maintenance Downfall Range Control Downfall Maintenance Downfall Maintenance

* There may be additional septic tanks not listed that will require service on an on-call basis. The average septic tank capacity is 1500-2500 gallons. Reference CLIN 0002AB.

** Large septic tank capacity is 2501 gallons or larger and must be disposed IAW Para 1.9 of the PWS. Reference CLIN 0002AC.

PLANT 42 SEPTIC TANK /CHEM TOILETS WORKLOAD ESTIMATE/LOCATIONS

The following known septic tanks are to be serviced on an on-call basis*:

ECP Site 1 ECP Site 5 ECP Site 7 Fuel Lab and Maintenance Hangar Headquarters and Security Forces and Air Traffic Control Tower

Fire Station 1 CE Building Fuel Lab

The following known Chemical Toilet is to be serviced on a permanent basis*:

FFTF (Fire Fighting Training Facility)

APPENDIX 3

LIST OF FEDERAL REGULATIONS PERTAINING TO LIQUID WASTE

The following list of federal regulations pertaining to liquid wastes is not all-inclusive.

• Resource Conservation and Recovery Act (as amended by the Hazardous and Solid Waste amendments of 1984), subtitle C, “Hazardous Waste Management.”

• Oil Pollution Act of 1990, Section 1001.

• The Clean Water Act, Title 3, “Standards and Enforcement”, and Title 4, “Permits and Licenses”.

• Title 40 CFR 260-282, “Hazardous Waste”

• Title 40 CFR Parts 104-149 “Water Programs”.

• Title 40 CFR Part 110, “Discharge of Oil”.

• Title 40 CFR Part 112, “Oil Pollution Prevention”.

• Title 40 CFR Part 401-471, “Effluent Guidelines and Standards”.

• Title 40 CFR Subpart F, “Releases from Solid Waste Management Units”.

Performance Objective