VTE_RFP _Attachment_1_-_PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT

MAINTENANCE, REPAIR, & INSPECTION

SERVICES

06 February 2013 Edwards AFB, CA

FA9301-13-D-0008, Attachment 1

PERFORMANCE WORK STATEMENT (PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, &

INSPECTION SERVICES

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Edwards AFB and AFRL (Air Force Research Laboratory) in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). The VTE and their locations will be listed in Appendix B. NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix B: freight and passenger elevators, escalators, and may include wheelchair/stair lifts, dock levelers, and dumbwaiters.

1.1. This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 6.

1.2. Work conducted on VTE will be in accordance with the American Society of Mechanical Engineers (ASME) A17.1-2007 (or applicable code for year VTE put in service), Safety Code for Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2010, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2011, Safety Code for Existing Elevators and Escalators (applicable to equipment), National Fire Protection Association Standards (NFPA), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

2. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations (a.k.a. modernizations) are not covered in the full maintenance service arrangement. (See Paragraph 3.2)

2.2. Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract.

2.3. Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoistway door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE, air conditioners, and heaters.

2.4. Routine cleaning and refinishing of the interior of cars and the exterior of the hoistway doors and frames is not included in the basic full maintenance service.

2.5. In the event that the Contractor encounters an item of work included in paragraph 2.1 through 2.4, the Contractor will report the situation to the (CO) Contracting Officer or their (COR) Contract Officer Representative. The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

2.6. Over and Above. Permits the Government and the contractor to negotiate fixed-price parts and labor, which are not within the general scope of the contract and are necessary to make repairs or prevent malfunctions. If during the maintenance/repair the contractor recommends work not priced elsewhere in contract, the contractor will submit an Over and Above Work Order Request with detailed cost estimate to the COR within five business days. All Over and Above requests exceeding $2500.00 will be routed by the PM to the CO for a fair and reasonable determination. The contractor shall not proceed with the over and above repair work until the work order has been approved. The contractor shall commence over and above repair work after notification from the CO or their designated representative. Parts will be priced based on established market prices less most favored customer discounts, excluding handling charges, and shall be supported by supplier invoices. Contractor invoices shall contain copies of supply invoices for parts approved by the PM or the CO for payment. If the government and the contractor fail to negotiate a fair and reasonable price, the government may use other means to obtain the repairs. Over and above repairs will be warranted by the contractor for labor for 90 days from completion and acceptance by the COR.

3. DEFINITIONS:

3.1. Maintenance, Repair and Replacement. Maintenance, repair and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

3.2. Alteration. An alteration is also on existing VTE but is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over and above Contract Line Item or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

4. MAINTENANCE AND INSPECTION SERVICES:

4.1. The Contractor with the CO/COR shall determine the working order and condition of all VTE listed in Appendix B within thirty (30) calendar days of contract award. The Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the Contractor to replace the missing items, accomplish the repair, and reimburse the Contractor in accordance with the contract. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The Contractor and the CO shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

4.2. The Contractor shall develop and submit to the Government an annual written Maintenance Control Program (MCP) for each VTE within thirty (30) calendar days after contract award to cover the basic contract and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed. The Contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

4.3. The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

4.4. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

4.5. The Contractor shall perform necessary inspections and tests as required under ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three-

(3) - year test shall be scheduled in conjunction with the annual test two years later from the first annual test.

4.6. The Government may perform inspections of the VTE at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

4.7. The Contractor shall prepare and submit a written report within two (2) business days of work. The report shall identify each VTE, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE.

4.8. The Contractor shall maintain a copy of all current VTE inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the CO/COR. The index and copies of certificates shall be delivered to the CO/COR upon request; however, no later than one (1) business day of a request to review.

5. REPAIR SERVICE CALLS. Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. Contractor shall repair and replace components of the VTE at no additional cost to the Government. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The Unified Facilities Guide Specifications (UFGS) and the UFC will be used to benchmark acceptable replacement components. See UFGS 14 21 00. 00 20 Electric Traction Elevators, UFGS 14 21 13 Electric Traction Freight Elevators, UFGS 14 21 23 Electric Traction Passenger Elevators, and UFGS 14 2 00 Hydraulic Elevators for guidance.

5.1. Routine Calls. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.

5.1.1. All elevator service calls or requested inspections will be coordinated by the CO/COR.

Contractor shall verify any request for service with the CO/COR prior to performing any service.

5.1.2. The Contractor shall respond in-person to the VTE and begin work on routine service calls at no additional cost to the Government within 24 hours after receipt of the call on regular scheduled work days/hours.

5.1.3. The Contractor shall report to the work location, survey the repair, and provide the CO/COR an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

5.2. Emergency Calls. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions.

5.2.1. Emergency services should begin no more than 4 hours after notification from CO/COR.

5.2.2. The Contractor shall respond in person to the VTE and begin work on emergency service calls within 4 hours after receipt of the call.

5.2.3. The Contractor shall report to the work location, survey the repair, and provide base contracting an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the emergency repair.

The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

6. SERVICES SUMMARY.

6.1.1 The Government will evaluate the Contractor performance in accordance with the following criteria. Performance evaluations will be rendered in one or more Government databases for that purpose.

6.1.2 Contracting Officer may tailor the performance objectives to meet the individual installation needs. The following are offered as suggested areas.

Performance Objective PWS Para Performance Threshold

1. Written Maintenance Control Program (MCP) for each VTE for all equipment.

MCP identifies all maintenance intervals to include safety inspections.

4 MCP in accordance with ASME A17.1 delivered to CO in 30 calendar days of contract award.

2. VTE Service Availability 4 VTE availability is 95%. Calculation = ((sum of all VTE * # days in service during the selected month for each VTE) / (# VTE * # days in the selected month)).

3. Repair Service Call Routine – Response Time.

Response to routine calls within time specified in paragraph 5.1.2.

5 Response to routine service calls are on-time 100% of the time on a monthly basis.

4. Repair Service Call Emergency – Response Time.

Response to emergency calls within time specified in paragraph 5.2.2.

5 Response to emergency service calls are on-time 100% of the time on a monthly basis.

5. Service Call Repairs – Repair Quality.

Repairs are of high quality resulting in reduced call backs.

5 Only two call backs of the same problem (same instance) each month.

6. Inspection – MCP Adherence Inspection to MCP 100%

7. Preventative Maintenance - MCP Adherence

4.7., 5.1.3, 5.2.3.

Preventative maintenance performed to MCP 100% of time.

8. Reporting 2, 4, 5 Submit reports in a manner consistent with PWS 100% of the time.

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not anticipate providing any formal government furnished property (GFP). (Elevator Mechanical Rooms use are available at most Conveyance Equipment Locations and may be used by the Contractor for storage of minor Elevator parts and equipment to include: Lightbulbs, Relays, Propriatary Controller Tools/Scanners, Grease & Oil clean-up supplies.)

7.1. Storage Site and Utilities. The Government will provide an area for use by the contractor to store supplies and equipment at the South Base Concrete Storage Area. The location of the area will be as approved by 95ABW/CETM (Real Estate Section). Contractor shall comply with Edwards AFB Facility Manager’s Handbook. If fencing is desired, the contractor shall provide fencing at contractor’s expense and shall be removed prior to the end of the contract. All water required to accomplish the actual performance of work at various work sites is available at no cost to the contractor.

7.2. Fire Prevention and Protection. Fire department telephone extension is 911 for emergencies and 277-4540 for routine calls.

7.3. Security Police. The Government will provide general on-base Security Police service.

Security Police telephone extension is 911 for emergencies, and 277-3340 for routine calls.

7.4. Emergency Medical Service. The Government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill during the performance of this contract. The contractor shall reimburse the Government for the cost of medical treatment and patient transportation service at the current in-patient or outpatient treatment rate, as appropriate.

8. GENERAL INFORMATION.

8.1. QUALITY CONTROL. Contractor shall develop and maintain a quality control program (QCP) to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17 and other applicable standards and codes. The Contractor shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Paragraph 6, Service Summary. The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance. The Contractor shall maintain the QCP throughout the period of performance of the contract. The CO will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsible, VTE MCP, and the location of all inspection records and key control logs which will always be available to the government upon request.

The QCP will have the inspection forms and records which will be used for the service. The Contractor will identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints.

8.2. QUALITY ASSURANCE. The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

8.3. HOURS OF OPERATION. Edwards AFB and AFRL may be accessed Monday Thru Friday from 7:00 AM to 5:00 PM and/or at other times as directed or arranged by the CO/COR.

AFRL requires additional security procedures prior to access.

8.4. SECURITY REQUIREMENTS. All installation and contract-specific security requirements for working on Edwards AFB and the AFRL shall be co-ordinated with the CO/COR, Base Security and Base Operations. This will include base pass and security clearance requirements for any/all security areas. Contractor personnel shall use the AF Form 1199, USAF Restricted Area Card, for unescorted entry into USAF Restricted/Controlled areas on EAFB according to AFI 31-101, as supplemented. The contractor must, within five days after contract award or the hiring of new employees, comply with the requirements in paragraph (d) of the Contractor Access to Air Force Installations clause, AFFARS 5352.242-9000. All employees of the contractor shall abide by all installation security regulations.

8.5. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES

DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR

OVERSEAS COMBATANT COMMANDER. This service is not determined to be essential for performance during crises according to DODI 3020.37.

8.6. SPECIAL QUALIFICATIONS. The Contractor will be licensed by the State in which the work is conducted to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to CO/COR upon request) in maintenance of VTE. (Refer to Appendix C for Local/State Specific Requiements.)

8.7. SCHEDULE COORDINATION. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

8.8. ENVIRONMENTAL CONTROL. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Material Safety Data Sheets (MSDS) for all chemicals. A copy of all MSDS will be provided to the CO/COR. The MSDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to:

solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO/COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

8.9. ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j)(7)(iv).

VTE may be located in facilities that may contain ACM or PACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

APPENDICES.

A. Contractor Full-Time Equivalent Reporting

B. VTE Equipment Listing

C. Local/State Specific Requirements

D. Over and Above Request Form

Performance Work Statement for Vertical Transportation Equipment Maintenance, Repair and Inspection Services

Appendix A Contractor Full-Time Equivalent Reporting

The Air Force Implemented FY11 NDAA Section 8108 of Public Law 112-10 of the Department of Defense and full-year Continuing Appropriations Act, 2011. As such, the Contractor shall adhere to the follow:

“The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force Test Center via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

However, due to the delayed implementation, input of FY12 data is required by 31 Mar 13.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/

Appendix B VTE Equipment Listing

Item Type of VTE Location of

VTE Manufacturer Capacity

(LBS)

Year

Installed 1 Handicapped Bldg. 1 Otis 1500 lbs 2012 2 Passenger Bldg. 130A Otis 2500 lbs 1987 3 Passenger Bldg. 130A Otis 2501 lbs 1987 4 Freight Bldg. 145 Inland 15,000 lbs 1986 5 Passenger Bldg. 145 Inland 2500 lbs 1986 6 Passenger Bldg. 151 Inland 4000 lbs 1987 7 Passenger Bldg. 1020 Montgomery 2500 lbs 1982 8 Freight Bldg. 1020 Montgomery 15000 lbs 1982 9 Passenger Bldg. 1022A Otis 2500 lbs 1998 10 Passenger (NT) Bldg. 1030 U.S. Elevator 2500 lbs 1990 11 Passenger (ST) Bldg. 1030 U.S. Elevator 2500 lbs 1990 12 Passenger Bldg. 1202 KONE 2500 lbs 2006

13 Passenger Bldg. 1220

National Wheel-O-Vator, Inc 1500 lbs 1956 14 Dumb Waiter Bldg. 1400 Coast 500 lbs 1954 15 Dumb Waiter Bldg. 1405 Coast 500 lbs 1954 16 Passenger Bldg. 1409 Otis 2500 lbs 1994 17 Freight Bldg. 1411 United 2500 lbs 1964

18 Passenger Bldg. 1411 Elevator Electric 2100 lbs 1964

19 Freight Bldg. 1414 United 2500 lbs 1956 20 Freight Bldg. 1414 United 2500 lbs 1956

21 Passenger Bldg. 1440 Elevator Elec.

Corp. 2100 lbs 1982 22 Freight Bldg. 1440 Montgomery 5000 Lbs 1982

23 Passenger Bldg. 1600

National Wheel-O-Vator, Inc 1500 lbs 1955

24 Passenger Bldg. 1623

Elevator Control Model

800 2500 lbs 1968

25 Passenger (T) Bldg. 1727

Holister Whitney

Elevator Corp. 2000 lb. 1986

26 Passenger Bldg. 1830A Otis 2499 lbs 1998 27 Passenger Bldg. 1830A Otis 2500 lbs 1998 28 Passenger Bldg. 1870 U.S. Elevator 2500 lbs 1958

29 Passenger Bldg. 1874 U.S.

Elevator/Motion 2500 lbs 1958

30 Passenger Bldg. 1881 U.S.

Elevator/Motion 2500 lbs 1958

31 Passenger Bldg. 2580 Elevator Controls 2500 lbs 1957

32 Passenger Bldg. 2650A Otis 2500 lbs 1992 33 Passenger Bldg. 2650A Otis 2500 lbs 1992 34 Passenger Bldg. 2750 Dover 3500 lbs 1993 35 Passenger Bldg. 2750 Dover 3500 lbs 1993 36 Passenger Bldg. 3000 Motion Control 3500 lbs 2004

37 Handicapped Bldg. 3735

National Wheel-O-Vator, Inc. 500 lbs 1954 38 Freight Bldg. 3920 Coast 2500 lbs 1956

39 Handicapped Bldg. 3940

National Wheel-O-Vator, Inc 750 lbs 1957 40 Passenger Bldg. 3951 Otis 2500 lb 1989

41 Handicap Lift Bldg. 5620 Access

Industries 500 lbs 1956 42 Passenger Bldg. 8353 Dover (Esco) 2100 lb 1986

43 Passenger Bldg. 8419 Waupaca

Custom Lift 450 lbs 1956 44 Freight (T) Bldg. 8451 Kimble 2000 lbs 1957 45 Freight (D) Bldg. 8451 Elevator Maint. 1500 lbs 1957

Definitions:

Item: Assign item number for VTE (1, 2, …) Type of VTE: Enter Elevator, Escalator, Dumbwaiter, etc.

Location of VTE: Enter Area of Base (if applicable), Building Name (if known), Building Number.

Manufacturer: Enter name of original equipment manufacturer (for example: Kone Inc., etc.)

Capacity (LBS): Enter VTE capacity in pounds (LBS).

Year Installed: Indicate the year the equipment was initially installed.

Appendix C Local/State Requirements

Liscences and Certificates. The Contractor will be licensed by the State of California and shall be in possession of a current C-10 Contracting Liscense on which the work is conducted to provide the services specified in this contract. The Contractor shall posess a current Qualified Conveyance Contractor Certificate issued by the State in which the work is to be accomplished.

Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements to include State of California Certified Competent Conveyance Mechanic Identification Card (CCCM) and shall maintain and keep current these certifications at all times during the period of performance of this contract with Edwards AFB/AFRL.

Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by Occupational Safety and Health Administration (OSHA) Safety and Health Requirements. Provide a verbal report to the PM and COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the PM and COR within five calendar days of each occurrence.

Welding Permits. The contractor shall obtain a welding permit from the Edwards Fire Department (Building 3760, (661) 277-3643) before welding equipment or a cutting torch is used.

Safety and Health Standards. The contractor shall comply with all EAFB safety standards and all OSHA standards. The contractor shall initiate and maintain programs to comply with the provisions of OSHA concerning entry requirements in confined spaces and handling potential hazardous substances. Resolution of citations for violations of Occupational Safety, Health Act Safety, and Health Standards is the contractor’s responsibility.

Voluntary Protection Program (VPP). EAFB is in the process of pursuing VPP recognition or has already been recognized under OSHA VPP. VPP impacts all “applicable contractors” operating on Air Force installations. It is the Contractor’s responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Contractor (to include applicable contractors), whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the installation or VPP site. Detailed information is available on OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

8.5.4.1. OSHA Reporting by the Contractor is required for submittal of their “Total Case Incidence Rate” (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) rates OSHA Form 300 A, annually to the contracting office for consolidation and submission as http://www.osha.gov/dcsp/vpp/index.html part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

Compliance. It is the contractor’s sole responsibility for compliance with the OSHA (Public Law 91-596). The Contractor must submit a Safety and Health Plan and corresponding site safety checklist to the CO 10 days after contract award. The Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas.

Additional, installation specific references and policies may be included or attached to this section. The plan shall:

a. Demonstrate a management commitment to employee safety and health;

b. Identify the application of the safety and health plan to subcontractors;

c. Identify the roles and responsibilities of the following individuals:

management; supervisors; employees; safety coordinator

d. Identify applicable safety rules and regulations’

e. Include a worksite hazard analysis to include base-line hazard identification and required control measures;

f. Include a job site analysis to include hazards of tasks required to control measures

g. Identify employee safety and health training requirements and the documentation process;

h. Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

i. Include employee hazard reporting procedures;

j. Identify individual(s) responsible for corrective action hazards;

k. Identify first aid/injury procedures;

l. Identify procedures for accident investigation and reporting;

m. Identify emergency response procedures; and

n. Identify the process for tracking controlled hazards in contractor work areas

Appendix D Over and Above Request Form

Control Number__________________

Description of work to be performed:

Costs:

Labor: The total labor price shall include all labor costs to include General and Administrative costs and Profit.

Labor Number Price Total Classification of Hours Per Hour Labor price

Total of Labor Costs $_____________

Materials, Supplies, Equipment. Contractor shall identify all materials, supplies, and equipment required regardless of cost. For any single item in excess of $3,000, contractor shall provide the quote from vendor. For any single item in excess of $5,000, the contractor shall provide at least 3 competing vendor quotes.

Vendor Name & Contact Info Item Cost

Total of Materials, Supplies, Equipment Costs $____________

Total of all work request costs $____________

Warranty period: Parts___________ Labor____________

Schedule of Work: Start_______ Complete_________ Days and Hours ____________

Other Conditions:

Contractor CE Program Manager Government QAP Contracting Officer Signature & Date Signature & Date Signature & Date Signature & Date