UPDATED-_ATTACH_1_-_SOW.pdf

NOT AEDC STINFO

ATTACHMENT #1

STATEMENT OF WORK

FOR

CIVIL ENGINEERING – BUILDING & UTILITIES MECHANICAL

PROGRAM IDIQ

PREPARED BY

Engineering Section, Test Support Division, Civil Engineer Branch

ARNOLD AIR FORCE BASE

TENNESSEE 37389

DATED: 6 July 2017

DRAFT

TABLE OF CONTENTS

SECTION:

1. General Scope

2. Referenced Codes, Standards and Testing

3. Location

4. Work Conditions

5. Performance Capabilities

6. Security Requirements

7. Safety

8. Environmental

9. Quality Control

10. Site Meetings and Pre-proposal Conferences

11. Submittals

12. Delivery, Storage and Handling

13. Construction Site Fencing and Barricades

14. Scheduling

15. Inappropriate Worker Behavior

1.0 GENERAL SCOPE

This is an indefinite delivery, indefinite quantity contract (IDIQ) for design build of mechanical construction efforts at Arnold AFB, TN. The contractor shall provide all labor, materials, equipment, transportation, supervision, quality control and other items necessary to design, manage and accomplish the work. Each construction project will be awarded by an individual Delivery Order (DO) issued against the basic contract and specifying work in support of equipment installation and real property maintenance, repair, alteration, and new construction. The contractors shall furnish all materials, equipment and personnel necessary to manage and accomplish the work unless otherwise directed by the government.

A. This contract includes delivery orders in the following areas of design of mechanical projects, mechanical installation, minor construction, maintenance and repair: HVAC to include Direct Digital Controls (DDC), Water and Steam Distribution.

1. HVAC projects o include direct digital controls.

2. Water production and distribution systems.

3. Steam production and distribution systems.

B. Execution will be directed by one of the following Task Order (TO) by one of the following TO types:

1. Design-Build: The Contractor shall be provided with a TO. The contractor will initiate and complete design build project execution IAW the TO requirements. The level of design may be tailored by the Government depending on TO complexity.

2. Construction: The contractor shall be provided a complete design document package to execute the IAW TO requirements. The package will include the SOW, drawings, technical specifications and any other preliminary data required to complete the TO.

C. For purposes of this document, installation means installation of contractor or Government provided equipment.

2.0 REFERENCED CODES, STANDARDS, AND TESTING

A. Codes and standards referred to in this specification shall be the latest adopted issue at the date of proposal, unless otherwise specifically indicated.

B. All mechanical and electrical work shall conform to NFPA codes as stipulated by the individual orders.

C. All materials and equipment used in the work shall be subject to inspection and testing in accordance with accepted standards to establish conformance with specifications and suitability for uses intended, unless otherwise specified in the contract.

D. If the contract documents, the government instructions, state laws, or regulations, require that any work be inspected or tested, the contractor shall give the government 14 days’ notice of readiness of the work for inspection or testing and the date fixed for inspection or testing. The contractor shall at all times permit the government to visit and inspect the work and shall maintain proper facilities and provide safe access for such inspection. Work requiring testing, inspection or verification shall not be covered up without such test, inspection, or approval.

E. Final Approvals. The contractor shall obtain all final approvals for the work, in the form of such certificates that are required by all governmental agencies having jurisdiction over the work.

G. The contractor shall follow OSHA, NEC, NFPA and other safety standards that are applicable to the job as well as those in Attachment 1.

H. All Design shall include the safety standards in Attachment 1.

3.0 LOCATION

A. The work will be located in various facilities and locations at Arnold Air Force

Base, Tennessee. Project sites will include office buildings, utility systems and industrial areas.

4.0 WORK CONDITIONS

A. Furnish new components and devices, complete, with all necessary materials for installation to meet this objective. Schedule all work in advance with the Government representative. Do not interrupt existing utilities or commence work requiring power outages without signed authorization from the Government representative. Each outage shall be submitted to the Government Representative for Government approval in accordance with each delivery order. Outage dates will be given on holidays and/or weekends depending upon the Government’s schedule for facility usage. Submit a contract progress schedule outlining a detailed phasing of work no later than 30 days before start of work. Schedule shall include the major elements of work, including work that will be accomplished during the outages, systems that each outage will be affecting, material submittals, procurement dates, mobilization, on-site work, and detailed construction progress milestones.

B. Keep work area clean and free from waste and debris. Dispose of waste as directed by the Government representative.

C. Do not close or obstruct egress width to any building or site exit without written permission from the Government representative.

D. Do not disable or disrupt building fire or life safety systems without written permission from the Government representative.

E. Conform to procedure applicable when any hazardous or contaminated materials are discovered.

F. Cease operations immediately for any unsafe conditions and notify the Government representative. Do not resume operations until authorized by the Government representative.

G. Provide temporary barricades and other forms of protection as required to protect

Government personnel and the general public from injury due to the work.

H. Provide protective measures as required to provide free and safe passage of Government personnel and the general public to and from occupied portions of the building.

I. Remove protections at the completion of work.

J. Do not close, block, or otherwise obstruct streets, walks, or other occupied or used facilities without written permission from the Contracting officer.

K. All scaffolding shall be in accordance with AEDC Safety Standard D10.

L. Do not interrupt existing utilities or commence power outages without signed authorization from the Government representative. Minor outages require 14 days’ notice and major outages require 45 days’ notice. Base wide utility outages will be specified in the TO when they will be granted.

M. Digging Permits: The contractor shall request a dig permit 14 days before being granted permission to dig by the government.

5.0 PERFORMANCE CAPABILITIES

A. As a minimum, the Contractor must be capable of performing at least 25% of the cost of the contracted work, not including the cost of materials, using his in-house work force. This does not include administration or management effort.

B. The operational schedule at Arnold AFB may limit job site access. The contractor shall have personnel on-site within 48 hours of being notified that the job site will be available.

6.0 SECURITY REQUIREMENTS

A. All Contractor personnel shall be U.S. citizens.

B. Government shall provide all escorts required for access to secure areas while working on construction areas at Arnold AFB.

C. All Contractor personnel must be escorted at all times in a controlled/restricted area by an escort furnished by the Government. Work requiring escorts will be scheduled 15 calendar days prior to starting work unless this requirement is waived by the Contracting Officer.

D. Projects in a secured area may require a local agency check by the Base Security Police of the Contractor, his employees, and all sub-tier contractors prior to commencement of on-site work. The Contractor should allow approximately 30 calendar days to accomplish the check.

7.0 SAFETY

A. All work shall be accomplished in compliance with AEDC Safety Standards A6 with supplement, A10, B1, B2, B3, B4, B5, B6, D6, D8, D9, D10, E18, F2, F5 Annex A, F6, along with AEDC Safety Standards as determined by Contractor.

Provide a safety and health program in compliance with CoE EM 385-1-1.

AEDC safety standards are available upon contractor request.

8.0 ENVIRONMENTAL

A. Contractor shall comply, and assure that all sub-contractors comply with all applicable federal, state and local laws, regulations, ordinances, policies and standards related to environmental matters. Copies of local policies and procedures can be reviewed at Base Environmental Office, Building 100 Suite B- 310, or phone (931) 454-6290.

B. The use of materials which have been identified by Government agencies as being hazardous or creating potentially hazardous conditions will not be allowed on any project. Specifically, products containing lead, asbestos, polychlorinated biphenyl (PCB), and ozone depleting chemicals are prohibited. The contractor shall assume a strict and cautious position in responding to reports of other materials which may be identified as hazardous during the construction period.

C. If any material originally specified or approved for use in the work should become listed as suspected or verified as being hazardous, the Contractor shall immediately notify the Contracting Officer and initiate efforts to postpone the installation or use of the material until the matter can be investigated.

D. Some projects will include abatement of asbestos and other hazardous material.

9.0 QUALITY CONTROL

A. Contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify and prevent defective services from recurring.

B. The Government will appoint a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the contractor's performance through daily on-site inspections and receipt of complaints from site personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if merited by performance.

C. The Contractor is responsible for the quality, technical accuracy and the coordination of all design, drawings, specifications and other services supplied under this contract. The Contractor shall, without additional compensation, correct or revise any errors, deficiencies, or inadequacies in its designs, drawings, specifications and other services.

D. Neither the Government’s review, approval, acceptance, nor payment for the services required under this contract, shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall remain liable to the Government IAW applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of the services rendered under this contract.

E. Engineers or architects registered to practice in the particular professional field shall be involved in preparing, reviewing and approving the design. The engineer or architect for the Contractor shall be an individual, firm or any duly authorized representative thereof, professionally engaged in the practice of engineering and/or architecture, qualified by registration and experience and licensure in the applicable state to offer the services specified to the public.

F. The Contractor shall perform a code analysis for each TO and submit a list of applicable codes and standards for government approval prior to initiating preliminary design.

G. The Contractor’s design shall consider the phasing of construction to minimize impacts and/or outages to AEDC operations.

H. Designs shall include life cycle cost effective energy conservation systems / features and comply with the following:

a. Designs shall include all life cycle cost effective energy conservation systems/features IAW current Executive Orders, DoD Instruction 4170.11, Energy Independence and Security Act of 2007, and Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings. Energy cost budgets shall be reduced by 30 percent for all new construction and 20 percent for all renovations as compared to American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) 90.1 baseline building performance ratings. Submit alternate proposals, if appropriate, which would reduce energy consumption below the expected energy budget. Indicate the effect on facility construction and operation costs of any such proposals.

b. If a design contains energy-consuming products listed in the ENERGY STAR Program or Federal Energy Management Program (FEMP) the Contractor shall specify products which meet ENERGY STAR and FEMP requirements and are in the upper 25 percent of energy efficiency in their class.

c. For products that consume power in a standby mode and are listed on FEMP’s Low Standby Power Devices product listing, the corresponding wattage recommendation, the Contractor shall specify items which use no more than one watt in their standby power consuming mode. When it is impracticable to meet the one watt requirement the Contractor shall specify items with the lowest standby wattage practicable.

d. EPA and USDA-designated items: Contractor shall specify products containing recovered materials and bio-based products to the maximum extent practicable without jeopardizing the intended use of the product while maintaining a satisfactory level of competition at a reasonable price. Product information is available at www.epa.gov/cpg/products.htm and www.usda.gov/biopreferred.

10.0 SITE MEETING AND PRE-CONSTRUCTION CONFERENCES

A. After the award of the Contract and after the issuance of the first discrete delivery order under this Contract, the government will conduct a conference to acquaint the Contractor with government policies and procedures that are to be observed during the prosecution of the work and to develop mutual understanding relative to the administration of the Contract. At this time the contractor should familiarize themselves with the general state of the facilities, any special conditions that they may encounter.

11.0 SUBMITTALS

A. All items indicated in the specification for each delivery order shall be submitted for approval:

a. Any other items required, per specifications, shall be submitted for approval when requested by the Contracting Officer or the designated representative.

b. Submittals that may be required by this Contract shall be made in four printed copies. Copies of the printed submittals will not be returned to the Contractor.

c. The Contractor must submit for approval those items that deviate from the specifications. Submission will be on an AF Form 3000.

B. At the pre-construction conference, the Contractor, Contracting Officer’s Technical Representative, and the Contract Administrator will review the submittal requirements. The Contractor must be prepared to discuss the delivery dates for those submittals that are required, or for the items the Contractor plans to submit for approval. Once approved, the submission deadlines shall be incorporated into the Schedule of Materials submittals.

C. The Contractor is reminded that any item(s) installed prior to the Contracting Officer's approval is being done at his/her own expense. If any item does not meet the Contract requirements as determined by the Contracting Officer, the Contractor will be required to remove these items at his/her own expense.

D. Equipment submittals, unless otherwise specified, shall conform with the following:

a. Submittals shall be complete with the manufacturer's product description literature. SUBMITTALS WITH INSUFFICIENT LITERATURE WILL

BE DISAPPROVED.

b. Submittals shall include a complete listing of all associated parameters contained in the Technical Specifications and Drawings (materials, finishes, capacities, temperatures, pressures, electrical characteristics, etc.). THE CONTRACTING OFFICER OR HIS/HER TECHNICAL

REPRESENTATIVE WILL NOT TRANSFER INFORMATION FROM

THE TECHNICAL SPECIFICATIONS AND DRAWINGS TO THE

SUBMITTALS. INCOMPLETE SUBMITTALS WILL BE

DISAPPROVED.

c. Submittals shall be clearly marked to differentiate between the applicable and extraneous portions. THE CONTRACTING OFFICER OR HIS/HER

TECHNICAL REPRESENTATIVE WILL NOT MARK THE

SUBMITTALS. UNMARKED SUBMITTALS WILL BE

DISAPPROVED.

E. When Automated Data Processing Systems (ADPS) are used to perform design calculations, the design analysis shall include descriptions of the computer programs used and copies of the ADPS input data and output summaries. Preparation of the descriptions that must accompany each set of ADPS printouts shall include the following:

a. Explain the design method, including assumptions, theories, and formulas.

b. Include applicable diagrams, adequately identified.

c. State exactly the computation performed by the computer.

d. Provide all necessary explanations of the computer printout format, symbols and abbreviations.

e. Use adequate and consistent notation.

f. Provide sufficient information to permit manual checks of the results.

F. Responsibility: The Government’s review of Contractor submittals shall not relieve the Contractor of the entire responsibility for the correctness of details and dimensions and conformance to the specifications. The Contractor shall assume all responsibility and risk for any mistakes and/or costs due to any errors in submittals.

G. Final Design Drawings and Documentation: Final design documentation including drawings, specifications, estimates and other required deliverables. Electronic documentation submitted shall include every associated component file of drawings and other documentation, including raster images, jpeg, tiff, Excel and any related items required to view, modify, or manipulate the electronic files. Electronically provide all final design documentation and drawings in AutoCAD 2013 format or later and as Portable Document Format (PDF) files.

H. Record (As-Built) Drawings: Record drawings showing final configuration of work accomplished. Show all changes, additions and deviations from the original TO drawings and documentation; including but not limited to, actual routing of field routing of cabling/conduit/piping, final I/O counts, wiring details and final connection details regardless of the level of design drawing detail. If no changes occur, provide certification to that effect.

Redlined hardcopies shall be maintained by the Contractor during construction to accurately show as-built conditions during the progress of the job. Redline drawings are only acceptable as Record (As-Built) drawings when the Contractor is not provided access to the original drawings in a format that is editable. If electronic, provide drawings in AutoCAD 2013 format or later and as PDF files. The Contractor shall additionally include any associated component file of the drawings, including raster images, jpeg, tiff, Excel and any related items required to view, modify, or manipulate the electronic files. Submit to the CO for approval prior to applying for final payment.

I. Design drawings: Design drawings shall contain all necessary views, details, dimensions, notes, bill of materials, etc., which accurately and clearly convey all aspects of the Contractor’s design. Design drawings shall contain sufficient detail for the Government to assess validity of the design and conformance with the TO and for the Contractor’s fabricator(s) to generate fabrication drawings without need for further explanation from the designer. Design drawings and specifications shall be prepared in design submittals such that AEDC could construct the project without any additional assistance from the Contractor. Drawings shall be generated using AutoCAD 2013 or later. The Contractor’s shall electronically submit both AutoCAD format and PDF. PDF files shall be electronically generated from the AutoCAD drawings (photocopying is prohibited). The Contractor shall use standard AEDC title blocks and borders on all design drawings, supplied by the Government. The Contractor’s design drawings shall use U.S. Customary units.

Dimensions shall be in terms of inches or feet or a combination thereof as applicable. Elevations shall be drawn to a 1/8" = 1’-0” scale and other visual information as required. The site and exterior utility drawings shall use a minimum scale of 1" = 30' unless otherwise indicated.

Additionally, the overall site plan for this project shall be on one drawing sheet.

J. Manufacturer drawings: The Contractor shall electronically submit fully legible PDF format file(s). Even though CADD drawings are not required to be submitted, all drawings created by manufacturers for this project shall be created using a CADD program and the PDF file(s) electronically generated from the CADD file to maximize readability

(photocopying is prohibited). Manufacturer drawings may use the International System of Units (SI) if the products were designed and fabricated in SI units, otherwise, manufacturer drawings shall be submitted in U.S. Customary units.

12.0 DESIGN REQUIREMENTS:

A. Design drawings: Design drawings shall contain all necessary views, details, dimensions, notes, bill of materials, etc., which accurately and clearly convey all aspects of the Contractor’s design. Design drawings shall contain sufficient detail for the Government to assess validity of the design and conformance with the TO and for the Contractor’s fabricator(s) to generate fabrication drawings without need for further explanation from the designer. Design drawings and specifications shall be prepared in design submittals such that AEDC could construct the project without any additional assistance from the Contractor.

Drawings shall be generated using AutoCAD 2013 or later. The Contractor’s shall electronically submit both AutoCAD format and PDF. PDF files shall be electronically generated from the AutoCAD drawings (photocopying is prohibited). The Contractor shall use standard AEDC title blocks and borders on all design drawings, supplied by the Government. The Contractor’s design drawings shall use U.S. Customary units. Dimensions shall be in terms of inches or feet or a combination thereof as applicable. Elevations shall be drawn to a 1/8" = 1’-0” scale and other visual information as required. The site and exterior utility drawings shall use a minimum scale of 1" = 30' unless otherwise indicated.

Additionally, the overall site plan for this project shall be on one drawing sheet.

B. Specifications:

a. Specification format shall conform to the Construction Specifications

Institute (CSI)’s Manual of Practice. Specifications shall consist of one editable electronic set of specifications in Microsoft Word (e.g., .doc or .docx file format) and one electronic set in PDF format.

b. Considerations for specifications include, but are not limited to:

1. The use of small amounts of materials, which are not complicated in their application, does not require coverage in the written specifications provided descriptive information and applicable standards, if required, are noted on the drawings.

2. References in specifications shall be to widely recognized standards or specifications promulgated by governments, industries, or technical societies. In all instances when there is an applicable specification or standard, a reference thereto as well as the latest date of the standard shall be used.

3. Brand names may be used but shall be prefaced by the phrase “similar and equal to.” When a “brand name or equal” description is necessary, specifications shall clearly identify and describe the particular physical, functional, or other characteristics of the brand-name items which are considered essential to satisfying the requirement.

c. The Contractor shall develop submittal requirements required during construction as part of the design phase of the contract. This shall be done by the Contractor’s designer by producing a contractor submittal register during design. A submittal register shall be attached to each section of the specifications for the submittal requirements of that section. The Contractor’s designer shall be responsible for listing all required submittals necessary to ensure the project requirements are met. The register shall identify submittal items such as shop drawings, manufacturer's literature, certificates of compliance, material samples, guarantees, test results, etc. that the Contractor shall submit for review and/or approval action during the life of the construction contract. The Contractor shall place all the submittal register pages in an appendix of the final specifications.

C. Design Submittal Requirements, Reviews, and Meetings:

a. Design submittal requirements for individual units of work are specified in the TO and should comply with the following requirements for each type of submittal. The Contractor shall electronically submit each submittal in a file type and media format defined by the Government in the TO unless otherwise specified.

b. Design submittal requirements are described in Attachment 2. The TO will identify tailoring of design submittal content, if necessary. Design submittals shall be made at the 30-percent, 60-percent, 90-percent and final design stages or as stated in each TO.

c. Required documents shall be submitted 14 calendar days prior to a review or IAW the schedule given in the specific instructions for each TO. The Contractor shall electronically submit documents in a file type and media format defined by the Government in the TO. The time required by the Government to review submittals made by the Contractor under this contract will be negotiated on each TO.

d. The Contractor shall present design packages as part of design reviews.

The reviews may be tailored, as noted in each TO. Unless otherwise noted, design reviews will be conducted at the AEDC location of performance. It is the Contractor’s responsibility to schedule and coordinate attendance of all personnel that developed the design submittal at each review. The designers for each discipline shall attend all design reviews.

e. After each review of the design package submittals, the Contractor shall make changes and corrections as necessary. The Contractor is cautioned that if he believes the action required by any comment exceeds the requirements of the TO, that he should take no action and notify the CO in writing immediately. All review comments for each submittal shall otherwise be incorporated into the following design submittal. The Contractor shall supply the CO written disposition of the review comments within 14 calendar days of receipt of the comments.

f. The Contractor shall prepare and submit minutes for each review or meeting. Minutes shall be submitted to the CO or their representative within 3 business days after the meeting.

g. During each project design, the Government retains the right to continue to provide input and finalize the concept up through the final design submittal.

h. Government approval will not relieve the Contractor of the responsibility for any error, which may exist, as the Contractor is responsible for the design and construction of all work.

i. See Attachment 2 for Design Submittal requirements.

13.0 DELIVERY, STORAGE AND HANDLING

D. Deliver all equipment properly packaged in factory containers and/or mounted on shipping skids.

E. Contractor shall store all equipment in a clean, dry space, and protect from dirt, fumes, moisture, construction debris, and traffic. Ensure that all equipment is prepared for anticipated storage conditions.

F. Where equipment is stored outdoors, ensure electrical components are stored above grade and enclose with watertight wrapping. Provide 120V temporary power to space heaters or provide temporary heat where required.

G. For large equipment to be stored on site, notify Government Representative a minimum of two weeks prior to delivery. Contractor shall offload equipment at a location designated by the Government Representative.

E. All handling, loading, and offloading of all equipment shall be done by the

F. Handle and store all equipment in accordance with manufacturer’s instructions.

14.0 CONSTRUCTION SITE FENCING AND BARRICADES

A. The Contractor shall limit the area and nature of the construction operations to that which is authorized in the plans or specifications or approved by the government

B. The Government shall at all times have access to the work, and the Contractor shall maintain such access during the work

C. The Contractor shall use construction fencing to enclose a work area whenever there is potential hazard to passersby such as open excavation, heavy equipment, falling debris, hazardous materials, etc. Fencing shall be considered Contractor supplied equipment and should be factored into the Contractor’s coefficient, unless the Contracting Officer deems the individual delivery order requirements so extensive as to warrant separate payment under the individual delivery order.

Construction fencing shall be maintained in good condition throughout each performance period.

D. The Contractor shall provide and maintain an adequate supply of movable barricades for use on job sites. Each barricade shall be self-supporting, wood or metal construction, minimum of 42” high, with reflective surfaces. These barricades shall be considered Contractor supplied equipment and should be factored into the Contractor’s coefficient. They shall be maintained in good condition throughout the contract period and remain the property of the

H. Barricades on streets or in areas with heavy pedestrian traffic must have battery-powered flashers for night use. Cones may only be used to temporarily block pedestrian traffic. Extended pedestrian blockages or road traffic must use barricades with tape strung between. All barricades (up to 100 linear feet), cones, etc., are part of the Contractor supplied equipment/supplies and shall be factored into the Contractor’s coefficient, unless the Contracting Officer deems the individual delivery order requirements so extensive as to warrant separate payment under the individual order.

F. All open excavation shall be secured with barricades, webbed fencing, or flashing lighted barricades on all sides, and have nylon web construction fencing completely surrounding the site, a minimum of 5’ away from the hole.

G. All excavation sites shall be covered at all times the job site is not manned, and shall have temporary nylon web fence and, if directed, barricades, installed around sites. All tools shall be secured in such a way as to prevent any injury to personnel, and clearly barricaded/fenced off with warning tape surrounding the items. Plywood used for barriers; barricades and fencing (up to 100 linear feet);

cones, etc., are part of the Contractor supplied equipment/supplies and shall be factored into the Contractor’s coefficient, unless the Contracting Officer deems the individual delivery order requirements so extensive as to warrant separate payment under the individual delivery order.

15.0 SCHEDULING

A. Projects greater than or equal to 60 days in duration require an AF-3064 progress schedule submitted to the contracting representative within 14 days of award.

B. The schedule can be altered for reasons including but not limited to government delay, inclement weather, and unforeseen circumstances only by the decision of the contracting officer

C. The Contractor may be paid for materials on site; however, they must appear on the Contract Progress Schedule and be inventoried by the Contracting Officer’s Technical Representative prior to payment.

D. Provisions must be made to leave each entrance secured at the end of work each day and to minimize the duration of time each entrance is worked on from start to completion. Any work, which affects the use of a required building exit, must be coordinated with the Government.

E. Construction may not begin until the final design documents are approved by the Government, except for “fast-tracked” design-build projects. Once the design is approved, design changes are not allowed without government approval. In many cases, fast-tracked design-build projects (projects for which construction begins at a mutually agreed point prior to completion of the design and construction drawings) will be clearly defined in the TO with various fast-tracked phases. In case of a fast-tracked project, construction may start only upon completion and approval of the design phases as defined in the TO.

F. Unless prior approval is granted by the government all major materials must be on site prior to beginning demolition.

16.0 INAPPROPRIATE MATERIAL AND WORKMANSHIP

A. The Contractor assumes responsibility for the actions of all his employees, sub-contractors, and suppliers when on Arnold AFB. In accordance with contract clause 52.236-5, entitled Material and Workmanship, the Contracting Officer may require, in writing that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

ATTACHMENT 2 – DESIGN SUBMITTAL REQUIREMENTS

30-PERCENT DESIGN

1. The 30-percent design submission shall include, but not be limited to, the following items:

a. Concept design narrative

b. Concept drawings

c. Project specifications outline

d. Risk assessment

e. Preliminary hazards list

f. Preliminary schedule

g. List of applicable codes and standards based on code analysis

2. Concept design narrative:

a. Design approach that addresses major disciplines associated with the design solution

b. System and subsystem requirements, including derived requirements, traceable back to TO documentation

c. Assumptions and constraints

d. O&M impacts

e. Analysis and calculations

3. Concept drawings, as applicable:

a. Mechanical / Electrical / ID&C:

(1) Location plan and general characteristics of major equipment

(2) Preliminary layout of ducts/piping/conduits

(3) Preliminary Piping & Instrumentation Diagram (P&ID)

b. Civil:

(1) Site plan showing existing drainage, roads and sidewalks, parking and routing of electric, telephone, gas, water, sewer, and other utilities

(2) Footings and foundations, including structural

(3) Geotechnical

c. Demolition plans generally depicting equipment, utilities and site infrastructure to be removed with interface points

4. The risk assessment shall identify high-level risks and mitigation measures.

5. Provide a list of preliminary safety hazards resulting from changes introduced by the design. (Reference SHE standard A4 System Safety, Annex H - Hazards Checklist)

6. The project specifications shall be in the Construction Specifications Institute (CSI) format and outline all applicable sections. Project specifications shall outline and be inclusive of all applicable disciplines, codes and standards references in the design concept narrative. Specifications selected due to an identified risk, requirement, assumption, and/or constraint shall be noted as such.

7. Provide a preliminary schedule of activities with emphasis on how the work will be broken down and progress measured. Provide a Gantt chart that depicts the logical sequence of work from design through closeout including major activities, milestones, outages, start & completion dates and predecessors & successors to depict the critical path.

8. Propose all applicable engineering codes and standards as they apply to each system.

60-PERCENT DESIGN

1.The preceding design will be completed to 60-percent and shall include the integration of the government review comments resulting from the previous review. The 60-percentdesign submission shall include, but not be limited to, the following items:

a. Design drawings with appropriate detail

b. Design documentation/data

c. Project specifications

d. Commissioning Plan outline

e. Risk Management Plan outline

f. Preliminary hazards analysis

g. List of training requirements

h. Schedule

i. List of applicable codes and standards based on code analysis

2. Design Drawings:

a. Preliminary site plans shall show the locations of each proposed building and facility, critical grades, contours, drainage and relation of buildings and facilities to existing buildings, facilities, street systems, above and underground utilities, entrances and finished grades. Present grades shall be indicated. At locations where survey controls (coordinate systems or base lines) have been established, buildings and facilities shall be tied-in to such control. Logs of subsurface explorations shall be shown. (As applicable)

b. Preliminary designs for buildings and structures/equipment shall be two-line drawings showing floor plans, elevations and locations of principal items of installed equipment IAW the following, as applicable:

(1) All required controlling dimensions shall be clearly indicated.

(2) Floor plans with dimensions and functional arrangement of all areas including corridors, exits, stairs and utility spaces properly related to exterior access, road, parking and service areas. Individual treatment shall be given items involving special design and/or deviations from accepted standards and of complex design. Gross floor areas shall be shown for each floor and for the entire building. Floor and roof framing and loadings shall be indicated to scale. Pertinent information regarding fire prevention and safety requirements shall be shown. Design dead, live, snow, wind, seismic any special loading and all load combinations shall be shown.

(3) Elevations shall include story heights, fenestration and adaptation to finished grades at the site.

(4) Sections of structures, including framing, partitions, suspended ceilings and ducts shall be shown.

(5) Typical wall sections shall be shown at a scale of no less than ¾ inch = 1 foot or engineering scale equivalent. Sections shall include material and thicknesses, methods of attachment and type of windows with relation thereof to supporting structural columns or walls.

c. Preliminary designs for mechanical systems to include, but are not limited to:

high-pressure air ducting, valves and associated equipment; plant mechanical equipment; cooling water lines, valves and associated equipment; refrigeration;

fire protection; hoists and cranes; and special mechanical features.

(1) Location, capacity and space requirements of all major items of equipment shall be indicated.

(2) Whether piping and ducting is exposed or concealed is required.

Functional areas where piping is exposed shall also be delineated.

(3) Installation floor plans shall show piping as single line with pipe size and service delineated adjacent to pipe. Piping in areas with physical constraints shall be shown as double line and shall include critical dimensions.

(4) Elevations shall be provided of major equipment items showing connecting ductwork and piping. Elevations shall be shown as required to clarify physical constraints and delineate critical dimensions.

(5) Details shall be provided for equipment mounting, equipment bases and equipment supports.

(6) Details shall be provided for floor, roof and wall penetrations.

(7) Welding symbols shall be included when welding is required.

(8) Piping schematics shall be provided for each system.

(9) Schedules shall be provided for equipment including but not limited to chillers, fans, pumps, control valves, piping specialties and variable frequency drives. Schedules shall include device or equipment number and pertinent information such as type, size, flow coefficient, flow rate, pattern, design conditions, operating parameters, performance requirements and suggested manufacturer and model numbers.

(10) Drawings shall include a legend that clearly identifies each symbol used on the mechanical drawings.

(11) Drawings shall also include all notes required for installation.

d. Preliminary designs for electrical systems to include, but are not limited to:

electrical service, distribution, and all related equipment.

(1) Location, physical capacity and space requirements of all major items of equipment shall be shown including interior unit substations, motor control breakers/centers, service equipment and panels.

(2) Electrical load analysis shall be provided,

(3) Elevations shall be provided of major equipment items showing connecting conduit and wiring. Elevations shall be shown as required to clarify physical constraints and delineate critical dimensions.

(4) Details shall be provided for equipment mounting, equipment bases and equipment supports.

(5) Details shall be provided for floor, roof and wall penetrations.

(6) One-line diagrams of high-voltage and low-voltage systems shall indicate equipment-connect load, circuit breaker and disconnect switch ratings, circuit breaker trip settings, fuse sizes and types, and wire sizes to each load.

(7) Detailed schematics and wiring diagrams shall show interconnecting wires and cabling between individual components and equipment, and wiring up to the AEDC interfaces. Details as a minimum shall include identification of all contractor-provided wire and cable as to type, number of conductors, shielding and color code (where applicable).

Each cable and individual wire shall have a unique identification.

Individual terminal points on terminal blocks shall be numbered.

(8) Conduits, including those to be wired by others, shall be shown together with indication as to whether conduits are exposed. Functional areas having exposed conduits shall be delineated.

(9) Riser diagrams showing service equipment, feeders and panels, other than branch circuits shall be shown. Power, communication and electronic features shall be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements.

(10) Schedules shall be provided for equipment. Schedules shall include device or equipment number and pertinent information such as type, size, design conditions, operating parameters, performance requirements and suggested manufacturer and model numbers.

(11) Drawings shall include a legend that clearly identifies each symbol used on the mechanical drawings.

(12) Drawings shall also include all notes required for installation.

e. P&ID control schematics for all equipment shall be provided showing all end devices. A sequence of operations shall be provided on the drawings for each major equipment item. The sequence of operation shall provide detailed explanations for all control logic and shall be written in present tense.

f. Provide printouts of Graphic Displays and all software code and related items for any user interface displays.

g. Prepare required information assurance documentation, to include network diagrams and system security configuration documentation, as specified within the TO. This documentation will support the submission of required accreditation.

h. Demolition plans and elevations shall clearly delineate the equipment, utilities and site infrastructure to be removed with clear interface points.

i. Note any government-furnished equipment / government-furnished property to be installed by the Contractor, and equipment to be furnished and installed by the Government.

3. Design documentation/data:

a. Document requirements traceability from TO requirements to written specifications

b. Document O&M planning

c. Address mechanical/electrical design criteria and conditions being utilized during analysis

d. Address civil/structural areas to include, but not limited to:

(1) Geotechnical Reports, Boring plans and logs, including allowable bearing capacities and friction bearing capacities;

(2) Footing and Foundation structural calculations;

(3) Design loads (dead, live, snow, wind, seismic, any special loading and all load combinations); and

(4) All structural calculations.

e. Document routing and capacities of existing/proposed cooling water, power, air ducting, communication and fire alarm systems; loads, capacities and general arrangement; and illumination level of proposed lighting

4. Detailed specifications shall cover all proposed construction materials and equipment to be incorporated in the project as the result of designs by the Contractor. Detailed specifications shall be coordinated with the requirements for detailed design drawings.

Describe any proposed deviations from the standard guide specifications.

5. The Commissioning Plan outline shall identify all major equipment and systems requiring VV&A.

6. Risk Management Plan outline:

a. Identify cost, schedule and performance risks, beyond the high-level risks previously identified

b. Thoroughly describe mitigation strategies for each significant risk

7. Provide an analysis of the preliminary safety hazards resulting from changes introduced by the design. Elaborate on proposed mitigation measures for the preliminary hazards listed in the 30% design and those resulting from the 60% design effort.

8. Provide a list of the training requirements to include training materials and sessions necessary to train operations and maintenance personnel on any system modifications that impact O&M practices.

9. Provide an updated schedule. Activities shall be divided into measureable tasks useful for progress assessments. Further breakdown may be required to include interactions between the Contractor and Government, such as submittal approvals ahead of associated work, design reviews, large material deliveries, on-site work, inspections and system outages. Ensure relationships (predecessors and successors) between major activities, milestones, government/contractor interaction, start and completion dates accurately represent how the work will be performed.

10. Provide an updated code analysis.

90-PERCENT DESIGN

1. The preceding design will be completed to 90-percent and shall include the integration of the government review comments resulting from the previous reviews.

The 90-percent design submission shall include, but not be limited to, the following items:

a. Completed design drawings

b. Completed design documentation/data

c. Completed project specifications

d. Commissioning Plan

e. Risk Management Plan

f. Training Plan

g. Updated schedule

h. Finalized list of applicable codes and standards

2. Update the Commissioning Plan to address the steps and methods to be used, as well as required AEDC operational support.

3. Risk Management Plan:

a. Update cost, schedule and performance risks and

b. Update mitigation strategies for each significant risk.

FINAL DESIGN

The final design shall include all items in the 90-percent Design Submittal, any necessary revisions to provide a complete, comprehensive submittal. Drawings shall be 100-percent complete, stamped and signed by the appropriate registered discipline that performed the design. Registration shall be in the state in which the work is located. DRAFT