20191024_Section_L_Draft_RFP.pdf

DRAFT Section L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENTS FOR

PROPOSAL PREPARATION USING SUBJECTIVE TRADEOFF SOURCE

SELECTION PROCEDURES

Base Realignment and Closure (BRAC) Environmental Construction and Optimization Services (BECOS)

1.0 Program Structure and Objective

(a) The Government plans to award six (6) single award indefinite delivery/indefinite quantity (ID/IQ) contracts for the BECOS program, one (1) for each of the five (5) Continental United States (CONUS) regions and Galena, AK region. The BECOS requirements are follow-on contracts to current Base Realignment and Closure (BRAC) environmental remediation activities at 32 BRAC installations. These performance based remediation (PBR) efforts support the AFCEC BRAC mission and enhance BRAC program capabilities within AFCEC/CIB. The requirements support a variety of environmental restoration services and construction necessary to maintain regulatory selected remedies, implement optimization to enhance remedial progress, and advance sites to completion in a cost effective manner. The efforts will be executed in accordance with technical and regulatory requirements to ensure protection of human health and the environment.

(b) Offeror(s) Choice of Competition. Offerors shall clearly indicate the regions in which they intend to compete in their proposal on the title pages of each volume. The Northern California (NorCal), Northeast, Central South, and Midwest regions will be solicited as 100% Small Business Set-Asides. The Southwest region will be solicited as a competitive 8(a) Set- Aside, and Galena, AK region will be solicited as a full and open competition. Offerors may elect to propose on up to two (2) regions. If an Offeror elects to propose on two (2) regions, they will follow all the instructions and submit one (1) proposal with a separate Volume III for each region. All page limitations and instructions herein, unless otherwise stated, are to be followed regardless of the number of regions an Offeror proposes. In Volume II and Volume III additional instructions are provided for Offerors proposing on more than one region. NOTE:

Volume I is only required for Galena AK region.

The Government plans to optimize awards in the best interest of the Government. In the event that awarding more than one (1) region to the same vendor represents the best value to the Government, the Government reserves the right to make two (2) regional awards to one (1) vendor.

(c) This is a single award indefinite delivery/indefinite quantity contract structure. An initial task order is intended to be awarded at the time of basic ID/IQ contract award to support a post award conference. A second task order for initial requirements, is also intended to be awarded.

1.1 Budget/Funding Information

Funding will be obligated on each task order awarded under the basic contracts. An initial task order is intended to be funded and awarded with the Basic ID/IQ award for a post award conference. A second task order is anticipated to be awarded for the TO 2 PWS provided as a part of this solicitation. Subsequent task orders will be funded as appropriate.

2.0 General Instructions

(a) This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered ineligible for award. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements List (CDRL) and entire Request for Proposal (RFP), including attachments. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

(c) Elaborate brochures, documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is specified in Block 9 of the solicitation. The Offeror shall make a clear statement in Block 12 of SF 33, that the proposal is valid for 12 months.

(e) In accordance with Federal Acquisition Regulation (FAR) Subpart 4.8, “Government Contract Files”, the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1 Point of Contact

The Contracting Officer (CO) is the only point of contact (POC) for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Block 7 of the solicitation.

2.1.2 Debriefings

Competitive Range: The CO will notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with

FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. Offerors excluded from the competitive range are entitled to no more than one debriefing. Offerors proposing upon two regions are considered under one proposal and will only receive one debriefing.

Unsuccessful Offerors: The CO will notify unsuccessful Offerors in accordance with FAR

15.503. Upon such notification, unsuccessful Offerors may request and receive a debriefing.

Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3 Discrepancies

If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error. The Offeror is reminded the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. The Offeror is also reminded that this reservation extends to the addition or substitution of pages of the initial proposal after receipt.

2.1.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fbo.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5 Oral Presentation

Oral presentations will not be accepted for this solicitation.

2.1.6 Amendments to Solicitation

If the RFP is amended, all terms and conditions that are not amended remain unchanged.

Offerors shall acknowledge receipt of any amendment to this request by the date and time specified in the amendment(s) by signing and returning the front page of each.

2.1.7 Submission, Modification, Revision, and Withdrawal of Proposals

Proposals and modifications to proposals shall be submitted via email to the POCs located in paragraph 2.5 Distribution, showing the time and date specified for receipt, the solicitation number, and the name and address of the Offeror.

2.1.8 Communications

Exchanges of source selection information between Government and Offerors will be controlled by the CO. Email may be used to transmit such information to offerors only if the e-mail can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the subject line. Otherwise, source selection information will be transmitted via the DoD SAFE website at https://safe.apps.mil/.

2.2 Organization/Number of Copies/Page Limits

2.2.1 Title Pages

The Title Page of each volume must show solicitation number, name, address, and telephone number of the Offeror and electronic e-mail address.

2.2.2 Proposal Organization Table

The Offeror shall prepare the proposal as set forth in Table 2.2.2.1, Proposal Organization. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits as specified in Table 2.2.2.1. The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

Table 2.2.2.1 Proposal Organization

Volume

ITO

Paragraph

Number

Volume Title

Page Limit

I 3.0 Small Business Volume (Galena only)

10 (Factor: 1)

Factor 1, Small Business (Galena only) 10 II Past Performance Unlimited Title/Introduction Page 3 Teaming/Subcontracting Lists (see Attachment

1)

Table of Contents Unlimited List of Tables and Figures Unlimited Glossary of Abbreviations and Acronyms Unlimited Present/Past Performance and Relevant

Contract Narrative Information (See Attachment 2)

3 pages per contract

III Price (up to 2 submissions, one per region) Unlimited Title Page 1 Table of Contents Unlimited Pricing Narrative Unlimited Glossary of Abbreviations and Acronyms Unlimited Price Assumptions, Exceptions, and Rationale Unlimited Regional Excel Task Order (2) Model Unlimited

Professional Compensation Plan Narrative Unlimited Regional Excel Fully Burdened Labor Table &

Compensation Plan Model Unlimited

IV Contract Documentation Unlimited Volume Organization 1 Contact Information Unlimited Executive Summary Unlimited Standard Proposal Information Unlimited Validity Statement Unlimited Organizational Conflict of Interest Unlimited Teaming Agreements/Letters of Intent Unlimited Model Contract Unlimited Solicitation and Sections A - J Unlimited Representations and Certifications (Section K) Unlimited Exceptions to Solicitation Requirements Unlimited Authorized Offeror Personnel/Contact

Information Unlimited

Small Business Subcontracting Plan Unlimited Real Property and Base Support Requirements Unlimited Applicable Documents Unlimited Financial Capability Risk Assessment Pre

Review Form Unlimited

2.2.3 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the request. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, glossaries, and those noted in the table as unlimited.

2.2.4 Cost or Pricing Information

All cost or pricing information shall be addressed ONLY in the Price Volume and Contract Documentation Volume, as applicable.

2.2.5 Cross Referencing

Each volume shall be written on a stand-alone basis so its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted when its use would conserve space without impairing clarity.

2.2.6 Table of Contents

Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Table of Contents do not count against the page limitations for their respective volumes.

2.2.7 Tables and Figures

The Offeror’s proposal shall include an indexed list of tables and figures. Tables and Figures do not count against the page limitations for their respective volumes.

2.2.8 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.3 Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Page line spacing shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be Times New Roman, no less than 12 points. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins.

Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to ENs.

2.4 Electronic Copies

The Offeror shall submit volumes one through four in electronic format via email or the DoD SAFE website at https://safe.apps.mil/. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format searchable by Microsoft (MS) Word 2007, 2010, or 2016; MS Excel 2007, 2010 or 2016; MS Power Point 2007, 2010 or 2016; and Adobe Acrobat (PDF).

All offerors intending to submit a proposal in response to this solicitation shall request a DoD SAFE link no later than (insert date/time). The email request shall include the name of the company, point of contact, phone number and email address. It is the offeror’s responsibility to follow up with the contracting officer, if they do not receive a DoD SAFE link. Although, the DoD SAFE link will be valid be 14 days after receipt, the proposal due date and time for this solicitation is (insert date and time). Proposals received after (insert date and time) will be considered late.”

2.5 Distribution

Proposals shall be submitted to the POCs listed below and are due NLT 1400 local, San Antonio, Texas time on XX Date 2019:

If applicable, be sure to advise the Administrative Contracting Officer (ACO) and the Defense Contract Audit Agency (DCAA) for prime and subcontractors that the proposal if “For Official Use Only” and “Source Selection Information – See FAR 2/101 and FAR 3.104”.

Any formal communication shall be submitted in writing (via e-mail) to the POCs below. It is the Offeror's responsibility to confirm receipt of all formal communications. Late proposals will be excluded from the evaluation.

772 ESS/PKS 772 ESS/PKS BRAC

Gregory Santiago Robert W. Neeb Phone: 210-395-8652 Phone: 210-395-8699 E-mail: gregory.santiago.2@us.af.mil Email: robert.neeb.2@us.af.mil Solicitation: FA8903-20-R-XXXX Solicitation: FA8903-20-R-XXXX

772 ESS/PKS BRAC

Alicia R. Kooda Phone: 210-395-8675 E-mail: alicia.kooda@us.af.mil Solicitation: FA8903-20-R-XXXX

3.0 Volume I Factor 1: Small Business (Galena only)

3.1 General

Only Offerors proposing in the Galena AK region are required to submit Volume I. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the criteria. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.1 Factor 1: Small Business Participation Commitment

The Small Business Participation Commitment evaluates the Offeror’s corporate commitment and the extent to which offerors identify and commit to specific small business performance under the contract. All offerors, regardless of size, must submit a Small Business Participation Commitment.

3.1.1 The Small Business Participation Commitment shall address the Offerors corporate commitment to the proposed goals and targets for subcontracting (small business, small disadvantaged business, women-owned small business, HUBZone small business, and service disabled veteran-owned small business) as indicated in Table 6.1b below. Describe the strength and specificity of each corporate commitment (i.e., what type of commitment, how binding is the commitment, how specific is the commitment to this proposed effort, and what types of tasks are included in these subcontracting opportunities).

3.1.2 Small Business offerors may include their own efforts when addressing the names, products and/or services and estimated total dollars planned to be provided by small business concerns. For small business offerors, these requirements apply at the prime contract and first tier subcontract levels.

4.0 Volume II – Factor 2: Past Performance

4.1 General Instructions

(a) Each Offeror shall submit a past performance volume with its proposal, containing past performance information. The Government will use data provided by each Offeror in this volume and data obtained from other sources to evaluate past performance.

(b) Each offeror shall complete Section 1 of the Past Performance Questionnaire (PPQ) (Attachment 3) and the PPQ Cover Letter (Attachment 3). A PPQ shall be completed for each relevant contract or task order submission the Offeror submits IAW paragraph 4.3.1 below. These attachments shall be e-mailed to all points of contacts (POCs) that the Offeror has listed in the PPI (Attachment 2). The POCs will complete the questionnaires and forward them by e-mail, directly to the Past Performance Evaluation Team (PPET). Completed questionnaires can be provided as soon as possible up to the deadline per submission. E-mail both a copy of the completed cover letters and request completed copies are sent to gregory.santiago.2@us.af.mil, alicia.kooda@us.af.mil, robert.neeb.2@us.af.mil, and cameron.quigley@us.af.mil. OFFERORS SHALL NOT SUBMIT

QUESTIONNAIRES ON BEHALF OF REFERENCES. QUESTIONNAIRES MUST BE

RECEIVED FROM REFERENCES. It is the Offerors responsibility to follow-up with respondents to ensure they have completed the questionnaires and confirm delivery of the questionnaires to the individuals listed herein.

(d) Offeror’s are requested to provided CPARS evaluations for each relevant contract citation IAW paragraph 4.3.1 below, if available. Offeror’s submission of CPARS evaluations and a copy of the completed Attachment 2 - Past Performance Information POC Matrix, and any signed prime/subcontractor Authorization and Consent Letters (if applicable) shall be placed in an appendix of Volume II, and will not be counted in the page limitation of this section. The prime Offeror may also instruct its subcontractors to submit any CPARS containing proprietary information directly to the contracting officer.

4.2 Past Performance Questionnaire Submission

Completed Past Performance Questionnaires (PPQ’s) associated with Volume II Past Performance are to be submitted for each relevant contract citation, IAW paragraph 4.3.1 below.

4.3 Past Performance Information Submission

4.3.1 Instructions Regarding Recent Contracts

Offerors shall provide recent past performance information (PPI). To be recent, the effort must have been performed during the past five (5) years from the date of issuance of this solicitation. For present or ongoing efforts, the Offeror must have been performing the effort for at least 12 months from the date of issuance of the solicitation

4.3.2 Instructions Regarding Relevant Contracts

Present/Past Performance Relevant Contract Narrative Information shall not exceed the volume’s established page limit (see Attachment 2 for template). Each Offeror is requested to submit up to five (5) recent contracts or task orders, no more than two (2) for subcontractor/teaming partners. For a description of characteristics or aspects the Government will consider in determining recency and relevancy, see Section M, paragraph X.X Evaluation Factors, Factor 2 Past Performance.

4.3.3 Present/Past Performance/Relevant Contract Narrative Information, Specific Content

Offerors shall explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. The Offeror shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified.

The Offeror shall submit Present and Past Performance Information for itself and any joint venture member, as well as each proposed subcontractor in accordance with the format contained in the “PPI Tool” (See RFP Attachment 2). The PPI tool submission shall clearly indicate the division or corporate organization that performed or is presently performing the contract.

Contracts listed may include those with the Federal Government, state and local governments or their agencies, and commercial customers.

5.0 Volume III – Factor 3: Cost/Price

5.1 Price Volume Organization

Offerors shall submit up to two (2) separate Pricing Volumes in their proposal one (1) for each of the regions in which they are proposing, up to two (2) of the six (6) regions.

The price volume shall consist of the following sections:

a. Table of Contents

b. Glossary of Abbreviations and Acronyms

c. Price Assumptions, Exceptions, and Rationale

d. Regional Excel Task Order (2) Model, Attachment 5 (provide Separate TO Models for up to two (2) regions in a single Offeror’s proposal) Excel is the only acceptable format.

e. Professional Compensation Plan Narrative

f. Regional Excel Fully Burdened Labor Table & Compensation Plan Model, Attachment 6

(provide Separate FBLR Tables & Compensation Plan Models for up to two (2) regions in a single Offeror’s proposal) Excel is the only acceptable format.

5.2 General Instructions

This section is to assist the Offeror in submitting information required to evaluate the Completeness, Reasonableness, Balance and Professional Compensation Plan realism of Offeror’s proposed prices. Compliance with these requirements is mandatory and failure to comply may result in rejection of Offeror’s proposal.

a. The burden of proof for credibility of proposed prices rests with the Offeror at the time of proposal or during subsequent discussions (if any are held). The price proposal shall not include information beyond that required by this instruction unless the Offeror considers it essential to document or support Offeror’s position.

b. All information relating to the proposed price, including all required supporting documentation and/or assumptions of the proposal must be included in the Price Volume and Contract Documentation Volume, as applicable.

c. For evaluation purposes and establishment of Not to Exceed (NTE) Fully Burdened Firm Fixed Price (FFP) Labor Rates, Offerors are required to submit only FFP pricing. A cost CLIN will be established in the basic contract and if used, will be evaluated at the Task Order level.

d. Adequate price competition is anticipated; and therefore, at this time, Offerors are not required to submit Certified Cost or Pricing Data in accordance with FAR 15.403-1(c). If, after receipt of proposals, the Contracting Officer (CO) determines there is insufficient data to determine price reasonableness or adequate price competition is not established and none of the exceptions in FAR 15.403-1 apply, Offerors may be required to submit additional data in accordance with FAR 15.403-3 or FAR 15.403-4, respectively.

e. Identify any assumptions and exceptions taken to the pricing requirements for each region as stated in this solicitation. Provide complete rationale for each assumption and exception. Do not cross reference to/from any other proposal volume.

f. Annotate “none,” if no assumptions or exceptions apply. Information provided for exceptions and assumptions will assist the price evaluation team in determining completeness, reasonableness, balance, and professional compensation plan realism.

g. All dollar amounts in the proposal shall be rounded to the nearest dollar except labor rates, which shall be rounded to the nearest cent.

h. To complete the Task Order Model and Regional Excel Fully Burdened Labor Table & Compensation Plan Model, Attachment 6, use the instructions on the first tab of each attachment.

i. Price Proposal documents shall not be password protected.

j. All Microsoft Excel spreadsheets shall be submitted in Microsoft Excel format (no PDF).

5.3 Total Evaluated Price (TEP) and Total Proposed Price (TPP)

a. Offerors price reasonableness evaluation will be based on a Total Evaluated Price (TEP) for the regional Task order Pricing Model and a Total Proposed Price (TPP) (for evaluation purposes only) for the regional FFP Fully Burdened Labor Rate Tables. The TEP and evaluation only TPP will not be combined but separately evaluated for price reasonableness. Note that an unreasonably high proposed TEP and/or TPP may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has made an unreasonable proposal.

5.4 Task Order (2) Model, Attachment 5

a. A pre-priced initial task order will be awarded at the time of basic ID/IQ contract award to support a post award conference. The second task order (Task Order 2) shall be priced using the Task Order (2) Model. Offerors shall provide a separate Task Order (2) Model for each region in which they are submitting a proposal, up to two (2) regions. Offeror shall propose FFP prices for each CLIN (base year and nine (9) option years) identified in the model.

b. The Government anticipates inclusion of Performance Based Payments (PBP) for XXXX CLINs in all six (6) regions. Offeror will be required to propose a complete PBP arrangement with proposed events and timing, event completion criteria and event values using a prescribed format provided in the Task Order Model. PBP event prices will be automatically totaled and included in the TEP for each region.

considered as reflecting on their understanding of non-severable site requirements.

c. For evaluation purposes only, a six (6) month extension IAW 52.217-8, Option to Extend Services, is included in the Task Order (2) Model identified as the Six (6) Month Extension column. The six (6) month extension column will be pre-calculated to ½ of the final year's proposed prices.

d. The work Site (CLIN) prices proposed for the base year, each option year and the six month extension will be automatically totaled and will be used to develop the Total Evaluated Price (TEP). The six month extension column will be removed (deleted) prior to award of the basic contract, should Offeror be awarded a contract.

e. All Microsoft Excel spreadsheets shall be submitted in Microsoft Excel format (no PDF).

5.5 Regional Excel Fully Burdened Labor Table & Compensation Plan Models, Attachment 6

a. Offerors shall submit a separate FFP Fully Burdened Labor Rate Table for each region in which they intend to propose, up to two (2) regions. Each region’s Fully Burdened Labor Rate Table is anticipated to be inclusive of all labor categories (LCATs) expected to be used in that region throughout the life of the contract. Team members (primes, subcontractors, teaming partners, and/or joint venture partners) may propose separate FFP Fully Burdened Labor Rate Tables for each proposed region. The team may propose one (1) FFP Fully Burdened Labor Rate Table for the entire team. If the team is proposing one (1) FFP Fully Burdened Labor Rate Table, the table shall be included in the prime contractor’s proposal. FFP Fully Burdened Labor Rate Tables will be incorporated into the basic contract should Offeror be awarded a contract. If needed teaming partners may submit their FFP Fully Burdened Labor Rate Tables directly to the

CO.

b. Offerors shall provide Not to Exceed (NTE) Fully Burdened FFP labor rates for each LCAT and education & experience level for the ten (10) year performance period indicated in the Fully Burdened Labor Rate Table in each region in which they intend to propose, up to two (2) regions. A Total Proposed Price (TPP) amount shall be developed for each Offeror by proposed region. The TPP will be automatically calculated using the averages of the base year and all option year rates by LCAT, combined (totaled) to develop a TPP amount for each region. For teams proposing separate team member FFP Fully Burdened Labor Rate Tables the TPPs will be averaged with equal weighting by region to develop a team TPP. The Labor Table TPP and calculations will be removed (deleted) prior to the Fully Burdened Labor Rate Table being incorporated into the basic contract should Offeror be awarded a contract.

c. NTE Fully Burdened FFP labor rates shall include hourly base rates, indirect rates and profit, plus out-year escalation, as applicable, for the base year (Fiscal Year (FY) 1 and nine (9) FY option years). Each FY is the same as the Government’s Fiscal Year: 1 October through 30 September.

d. Enter the Offeror’s labor category nomenclature in the column provided, if Offeror’s labor category nomenclature differs from the Government’s.

e. Labor category qualifications and levels are given on the Qualifications & Definitions and Education & Experience tabs of the Fully Burdened Labor Rate Table.

f. The NTE Fully Burdened FFP labor rates as proposed in the Fully Burdened Labor Rate Table shall be contractually binding ceiling rates should Offeror be awarded a contract.

The ceiling rates shall be utilized for task orders, and task order modifications; however, discounted or lower rates may be proposed.

g. Failure to propose all rates in the Fully Burdened Labor Rate Table will render the proposal incomplete and the entire proposal will be subject to rejection.

h. All Microsoft Excel spreadsheets shall be submitted in Microsoft Excel format (no PDF).

5.5.1 Professional Compensation Plan (Compensation Plan) (included in the Regional Excel Fully Burdened Labor Table & Compensation Plan Models, Attachment 6

a. In accordance with FAR Subpart 22.11 and FAR 52.222-46, Evaluation of Compensation for Professional Employees, Offerors shall submit a total compensation plan and supporting information setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract.

b. Offeror shall submit a Professional Compensation Plan (Compensation Plan) Narrative and Professional Compensation Plan Model (Compensation Plan Model) for each region Offeror is proposing, up to two (2) regions. Each regions Compensation Plan Narrative shall identify the total professional employee fringe benefits package for that respective region.

c. Each regions Compensation Plan Model shall identify hourly salaries (base rates) and fringe rates by LCAT and provide mapping of Offerors proposed rates to Offerors support documentation as well as mapping of Offerors labor categories to the Governments anticipated labor categories.

d. The prime contractor’s Compensation Plan (Narrative and Compensation Plan Model) shall be included in the prime contractor’s proposal.

e. The prime should instruct teaming partners (subcontractors, teaming partners, and/or joint venture partners) to submit their Compensation Plans (Narrative and Compensation Plan Model) directly to the contracting officer.

f. Offerors may propose one (1) Compensation Plan Narrative and one (1) Compensation Plan Model for the entire team, however salary support data must clearly link to proposed rates in the Compensation Plan Model. The total compensation plan submitted in the proposal will not become part of the awarded contract.

5.5.1.1 Compensation Plan (Compensation Plan) Narrative

Provide a narrative of planned compensation by region, up to two (2) regions, for all professional employee LCATs proposed to perform the effort in the region. The fringe benefit data shall include a description of the benefits offered, and to which professional employee category(ies) the fringe benefits apply.

5.5.1.2 Compensation Plan Models

a. The Government has provided a separate Compensation Plan Model for each of the six

(6) regions. Selected Government LCATs have been provided in each regional Compensation Plan Model.

b. Only some LCATs have been selected for evaluation due to the high number of LCATs included in the NTE FFP Labor Rate Table.

c. Provide base labor rates and fringe rates for each proposed professional LCAT by region.

d. Evaluation of each regions compensation rates is intended to ensure the offeror understands contract requirements specific to the region. Multiple regional Compensation Plan Models may have the same selected Government LCATs. Proposed compensation rates may be different in each region.

e. Labor category qualifications and level definitions are included on the “Qualifications & Definitions” and the “Education & Experience” tabs.

f. Map all Offeror's labor categories to the Government categories and to Offerors salary support data.

g. Provide recent surveys and/or studies from professional, public, or private organizations (e.g., Watson & Wyatt, Economic Research Institute, Bureau of Labor Statistics, etc.)

used to support the proposed compensation. Identify the source with the provided surveys and studies. If not using one of the sources listed above, explain the credibility of the source providing the surveys and/or studies.

Note: Unrealistically low professional employee salaries may impair Offeror’s ability to attract and retain competent professional employees and may be viewed as evidence of failure to comprehend the complexity of the contract requirements.

6.0 Volume IV – Contract Documentation

6.1 Volume Organization

a) Cover Letter

b) Contact Information

c) Executive Summary

d) Master Table of Contents

e) Table of Contents

f) List of Tables and Figures

g) Glossary of Abbreviations and Acronyms

h) Validity Statement

i) OCI Analysis and Mitigation Plan

j) Teaming Arrangements and/or Letters of Intent

k) Model Contract

l) Solicitation and Sections A - J

m) Representations and Certifications

n) Exceptions to Solicitation Requirements

o) Accounting System

p) Small Business Subcontracting Plan

q) Real Property and Base Support Requirements

r) Applicable Documents

s) Financial Capability Risk Assessment Pre-Review Form (Attachment L-1)

6.1 Contact Information

The Offeror shall identify the point of contact (POC) in the cover letter [name, phone number and e-mail address] for any questions regarding the submitted proposal and the POC shall have authority to negotiate and bind the company. In addition, include the Offerors CAGE/DUNS information.

Executive Summary

(a) The Executive Summary is a concise narrative summary of the entire proposal, excluding price.

(i) The summary shall include key mission capability features describing key technical, performance, and management features of the Offeror.

(ii) The summary shall also include key contract features describing subcontractors, or TAs, delivery schedules for the period of performance.

(b) The salient features shall tie in with Section M evaluation criteria.

(c) Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

Standard Proposal Information

(a) Provide a Master Table of Contents for the entire proposal (all volumes).

(b) Provide a Table of Contents for Volume I per ITO paragraph 2.2.6.

(c) Provide a List of Tables and Figures for Volume I per ITO paragraph 2.2.7.

(d) Provide a Glossary of Abbreviations and Acronyms for Volume I per ITO paragraph

3.3.9.

Validity Statement

(a) The cover letter shall include the Offeror’s confirmation that the proposal is valid for 180 days.

(b) The proposal acceptance period is specified in the SF 33, Page 1, Block 12 of the model contract/solicitation.

OCI Analysis and Mitigation Plan

(a) If your company (including Prime, Teaming Partners, subcontractors, subsidiaries and legacy companies) performed any related work in the past/present at sites identified in as part of this requirement, the Offeror shall submit identifying information – scope, applicable sites, specific document titles and descriptions, and contract or task order number in Volume 4, Contract Documentation. The Offeror shall identify any potential OCI issues or appearance of any potential OCI your company, (including all Prime contractors, Teaming Partners, subcontractors, subsidiaries and legacy companies) may have with respect to the scope of effort as outlined in the PWS. OCIs may exist at least in the following three ways:

Unequal access to information- access to non-public information that gives a contractor an unfair competitive advantage.

Biased ground rules- when a contractor has in some sense set the ground rules for another procurement action creating the potential that the contractor may have tilted the playing field in the new competition (usually toward its own strengths and away from its weaknesses).

Impaired objectivity - when the contract requires exercise of judgment and the independence of its judgment may be affected (e.g., when the contractor may be required to evaluate its own work in a way that could be adverse to its economic interests).

(b) If your company did perform past/present related work at the sites for this acquisition, a mitigation plan shall be submitted in Volume 4, Contract Documentation Volume to show how your company will either satisfactorily mitigate or eliminate any potential OCI issues or appearance of any potential OCI. If your firm, including all Prime, Teaming Partners, subcontractors, subsidiaries, and legacy companies, has not performed any work on the sites included as part of this requirement, then the Offeror must so state.

(c) Any submitted OCI analysis and plan will not be evaluated unless the Offeror is considered the apparent successful Offeror under the evaluation Factors listed in this RFP. If the OCI analysis and plan needs to be evaluated, the Government will determine if an OCI exists and whether adequate mitigation is proposed. If adequate mitigation is not proposed, the Government may engage in exchanges with the apparent successful Offeror to determine if the problems with the mitigation plan may be resolved. If an OCI exists that cannot be adequately mitigated, the Government may seek waiver of the OCI issue or may award to another Offeror who does not have an OCI, or who has an OCI and has submitted a mitigation plan that is adequate or may be made so after exchanges between the Government and the Offeror.

Teaming Arrangements and/or Letters of Intent: Letters of Withdrawal

(a) If applicable, Offerors shall complete Attachment 1, Teaming/Subcontracting List. This information is subject to a page limit of five (5) pages (per appropriate volume) as noted in Table 2.2.2.1 Proposal Organization.

(b) If applicable, Offerors shall provide written contract teaming arrangement agreements, subcontracting letters of intent and other necessary agreements associated with joint ventures and mentor-protégés. All associated parties must sign the corresponding agreements. This information will not be counted towards Contractors page limitations (unlimited) as noted in Table 2.2.2.1 Proposal Organization.

Model Contract

(a) The purpose of this section is to provide information to the Government for preparing the contract document and supporting file.

(b) The Offeror’s proposal shall include a signed copy of the Model Contract (Sections A thru J). Signature by the Offeror on the Standard Form 33 constitutes an offer, which the

Government may accept. The "original" copy shall be clearly marked under separate cover.

Solicitation and Sections A – J

Section A - Solicitation/Contract Form Complete blocks 12-18 of the Standard Form 33, Solicitation, Offer and Award (SF33).

Signature by the Offeror on the SF33 constitutes an offer, which the Government may accept.

Section B - Supplies or Services and Costs/Prices

The Offeror shall not complete Section B, but refer to Section 5 above for instructions for completing the price matrices.

Section H - Special Contract Requirements

All Unique Contract Requirements are described in the special clauses in Section H of the RFP.

The Offeror shall provide required information to complete special clauses as required.

Section I - Contract Clauses

All other contract clauses are listed in Section I of the RFP. The Offeror shall provide required information to complete clauses as required.

Section J – Attachments

The following Section J attachments are included as part of the BECOS Contracts:

(1) Teaming List template

(2) PPI Tool Information and template

(3) Past Performance Questionnaire

(4) Relevancy Matrix

(5) Task Order Price Model

(6) Labor Rate Table

(7) Performance Work Statement (ID/IQ)

(8) Task Order 1 PWS

(9) Task Order 2 Performance Work Statement

(10) Questions and Answers

Section K - Representations, Certifications, and other Statements of Offerors

Complete representations, certifications, acknowledgments and statements. Offeror is required to fill out an online provision FAR 52.204-8, “Annual Representations and Certifications (Oct 2018)”. The Offeror shall insert “none” into FAR 52.204-8(d) [if applicable] to indicate that the fill-in was not missed.

Exceptions to Solicitation Requirements

(a) Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or Subfactor(s). Failure to meet a requirement may result in an offer being ineligible for award. Offerors shall clearly identify any exceptions to Terms and Conditions of the model contract. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

(b) Exceptions taken to terms and conditions of the model contracts, to any of its formal attachments, or to other parts of the solicitation shall be identified.

(c) Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

(d) Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

(e) This information shall be provided in the format and content of Table 6.9. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

6.1a Table Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale

PWS, Solicitation, ITO Attachments, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

Contact Information

Provide company/division's street address, county and zip code; Commercial and Government Entity (CAGE) code; Data Universal Numbering (DUNS) code; Taxpayer Identification Number (TIN); size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

Estimating Methodology Utilized in Pricing Proposal-if this section does not apply then include any exceptions to the below items.

Estimating System

Provide a summary description of your standard estimating system or methods. Also, identify any deviations from your standard estimating procedures in preparing this proposal volume.

Indicate whether you have a Defense Contract Management Agency (DCMA) determination of adequacy of your system and if so, provide evidence of such adequacy determination.

Purchasing System

Provide a summary description of your purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure fair and reasonable pricing from subcontractors and vendors as well as other discounts obtained from teaming partners or vendors, including quantity discounts).

Also, identify any deviations from your standard procedures in preparing this proposal. Indicate whether you have DCMA determination of adequacy of your system and if so, provide evidence of such adequacy determination.

Accounting System

Provide a summary of your current accounting system. Offerors shall consider FAR 16.301- 3(a)(3), FAR 9.104-1(e), DFARS 209.104-1(e) when providing an accounting system summary.

Indicate whether you have Government (DCMA) determination of adequacy of your accounting or cost estimating system and if so, provide evidence of such adequacy determination. Offerors that do not currently have an adequate accounting system shall complete a “Pre-award Accounting System Adequacy Checklist” found in DFARS 252.215-7009 “Proposal Adequacy Checklist 2014-01”.

Both small and large businesses shall provide a summary of their accounting system.

If the Offeror is a large business, they shall provide their current Cost Accounting Standard (CAS) Disclosure Statement and discuss any pending revisions applicable to this solicitation.

Small Business Subcontracting Plan (Applicable to Other than Small Businesses Only)

The offeror shall provide a Small Business Subcontracting Plan IAW FAR Subpart 52.219-9 Alternate II, Utilization of Small Business Concerns, DFARS 252.219-7003, Small Business Subcontracting Plan (DoD Contracts), DFARS 252.219-7004, Small Business Subcontracting Plan (Test Program), and AFFARS 5319.704, Subcontracting Plan Requirements. IAW FAR Subpart 19.702(b)(3), Small Business Subcontracting Plans are not required for work that will be performed entirely outside of the United States and its outlying areas. The Small Business Subcontracting Plan will be assessed as part of responsibility and must meet the FAR, DFARS, and AFFARS requirements prior to award of a contract.

6.1b Table – Small Business Subcontracting Goals.

Small Business 20% of total contract dollars Small Disadvantaged Business 5% of total subcontracting dollars Woman Owned Small Business 5% of total subcontracting dollars

HUBZone Small Business 3% of total subcontracting dollars Service Disabled Veteran Owned Small

Business 3% of total subcontracting dollars

The Offeror must demonstrate adherence to the goals established in Table 6.1b.

Describe how specific subcontracting percentage goals and targets will be met for the BECOS contract expressed in dollars and in percentages of the total contract dollars and total subcontracting dollars to each socio-economic small business category listed above. The subcontracting goals and other targets may be met by any combination of subcontracts, other business teaming arrangements, or vendor purchases and should make use of small businesses to the maximum extent practicable.

For proposal purposes, an anticipated obligated value is provided for completing the Small Business Subcontracting Plan. Offerors shall use an anticipated obligated value of $XXXXX.00 for each of ten (10) years for a total contract ceiling value of $XXXXXXXX.00.

Note to the team: The BECOS Galena AK Region has its own dollar value and that is the amount that should go into the xxx paragraph above.

Real Property and Base Support Requirements

The Government plans to provide the list of real property in Attachment 8 of the solicitation.

Government Support Letters will be furnished post award and with new task orders thereafter.

Applicable Documents

A list of Applicable Documents has been provided to the offerors as an annex to the PWS attachment in the solicitation. Documents can be located at the following locations:

Agency Record:

Google Docs: