FA890319R0097 AE Next Pool 2 SOW 3152021 rc1.pdf

Pool 2: Facilities 15 March 2021

STATEMENT OF WORK

For

INDEFINITE-DELIVERY, INDEFINITE-QUANTITY (IDIQ) MULTIPLE AWARD

TASK ORDER CONTRACT (MATOC)

FOR ARCHITECT-ENGINEER (A-E) SERVICES FOR TRADITIONAL TITLE I,

TITLE II, AND OTHER A-E SERVICES

POOL 2: FACILITIES (United States)

1. General: This requirement is for a Multiple Award Task Order Contract (MATOC)

Indefinite-Quantity (IDIQ) Architect – Engineer (A-E) contract supporting the U.S. Air Force’s and U.S. Army’s infrastructure Design and Construction Mission. This Statement of Work establishes the general requirements for the performance of the various services required under the contract. Required services include full or abbreviated multi-disciplinary planning, investigation, assessment, design, and construction phase design and field inspection services to support construction of new and sustainment, repair, modernization, and demolition of existing horizontal or vertical facilities. Individual Task Orders to be assigned under this contract will identify specific requirements. Effort may also include supporting government project managers and Contracting Officers in their negotiations with construction contractors prior to award of construction Task Orders and/or modifications, or in assisting the Government Project Managers in reviewing design and/or engineering documents submitted by other A-E firms. The contractor shall obtain the necessary permits, licenses, and approvals from all local, State and Federal authorities as necessary for the performance of the A-E’s services.

2. Scope: Task orders will be for A-E Services for Design and Engineering-related Title I, Title

II and Other A-E Services for projects primarily involved in new, demolition, restoration, renovation, sustainment, and/or modernization for Department of Defense (DoD) facilities.

Contractor will provide the necessary A-E Services to complete individual task order requirements. “United States” is defined as all 50 U.S. States and Territories. “Worldwide” is defined as any location in the world including the United States. The specific examples of projects provided below for each pool are only provided to illustrate the intent for the pools – the scope for this pool is not limited to these examples.

a. Pool 2: Facilities: Facilities may include (where the preponderance of work includes):

Design for new facilities, including additions, or facility sustainment, repair, modernization and demolition activities. The projects may include alterations or additions to pavement or physical building access, including but not limited to parking, fencing, sidewalks, access roads, driveways, or ammunition and explosives storage magazines. Design may require renovations of historic facilities, subject to Section 106 of the National Historic Preservation Act and review by Section 106 consulting parties.

Design will include airfield buildings such as hangars and air traffic control towers.

Incidental repair of airfield pavement associated with the facility work may be required, but major airfield pavement scope is generally not included. Scope of work may include landscaping and utilities repair, demolition, or modernization, as needed to provide a complete and useable facility. Performance of work included in this pool includes all work described under Other A-E services including studies, investigations, programming and planning services, and housing support. Work includes performing Title II services for construction work associated with this Facilities pool design scope of work. Pool 2 is limited to United States requirements only.

b. Title I Services: Title I Services may include services related to a specific construction project and consist of conducting field surveys and investigations to obtain design data and preparing contract plans, specifications, cost estimates, and estimated construction periods of performance. Title I services may include all aspects of design such as preparation and/or review of contract plans, specifications, design analyses, calculations, scheduling, cost estimates, Building Information Modeling (BIM), design-build conceptual designs, interior design for furniture and equipment, energy modeling and Life Cycle Cost Analyses, seismic retrofit design, building commissioning services and preparation of operating and design manuals. Title I efforts also encompass Other A-E services required to support and develop design work, including planning and programming, seismic assessments, program management, project scoping, studies, investigations, evaluations, consultations, interior facility functional/relational offices compatibility studies, value engineering, topographic survey services, geotechnical services, and hazardous materials assessments.

c. Title II Services: Title II Services may include services related to a specific construction project and consist of supervision and inspection of construction. Title II services may include all aspects of construction quality assurance and oversight of facility and infrastructure construction/ renovation projects, and may include oversight of incidental environmental projects associated with primary requirements. Title II Services include construction phase credentialed architectural and engineering support services that encompass a full range of disciplinary expertise and services to include on-site construction oversight assistance, design reviews, quality assurance inspections, adherence to applicable specifications, construction schedule analysis, material submittal reviews, claim reviews, and other standard construction submittal reviews.

d. Other A-E Services (as applicable to the specific Pool): Other A-E Services may include design and construction-related services, but are not connected with a specific construction project. These include services of an architectural or engineering nature or services incidental thereto (including studies, investigations, surveying and mapping, tests, evaluations, consultations, comprehensive planning, program management, conceptual designs, plans and specifications, value engineering, construction phase services, soils geotechnical engineering, drawing reviews, preparation of operating and maintenance manuals, development of design criteria, and other related services) that logically or justifiably require performance by registered architects or engineers or their employees. The study and investigation services may include, but are not limited to work necessary to support the completion of Title I design services, including structural engineering forensic analysis, seismic assessments, fire water flow tests, preparation of As-Built drawings, services of consultants, where not specifically applied to the preparation of designs, plans, drawings or specifications, performance of expert witness testimony, Antiterrorism and Force Protection vulnerability assessments, utilities capacity studies, hazardous materials assessments, topographic, utility and right-of-way surveys, vibration analyses, preparation of models or renderings, National Environmental Policy Act (NEPA) documentation, environmental impact assessments, statements, and supporting data, geotechnical investigations, roof and envelope assessments, mold studies, and energy studies. The planning and programming support services may include, but are not limited to development of comprehensive/master plans, Installation Development Plans, Area Development Plans, airfield master plans, aviation airspace plans, and aircraft noise studies. Other A-E Services also include support necessary for the implementation of the Family Housing Master Plan Program to include Housing Requirements and Market Analyses (HRMAs), Housing Community Profiles (HCPs), Family Housing Master Plans (FHMPs), General Officer Quarters Master Plans), the Dormitory Master Plan Program, Air Force, Major Command (MAJCOM) and Installation Asset Management Plans, Pavement Condition Inspections (PCIs), Capacity Site Surveys, National Strategic Basing Plans, and Enhanced Use Leases (EULs) etc.

Other A-E Services may include incidental testing services such as asphalt mix testing and certification, concrete mix analyses and compressive strength testing, and other materials testing, etc.

3. Key Personnel: The contractor agrees to assign those key personnel whose resumes were submitted with their SF330, to manage and oversee task orders as applicable to task order scope. No substitutions shall be made except in accordance with this paragraph. All proposed substitutions must be submitted in writing to the contracting officer 30 days in advance of the proposed substitutions and shall include the following information. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute, and any other information requested by the contracting officer needed to approve or disapprove the proposed substitution. ALL PROPOSED SUBSTITUTES MUST HAVE

QUALIFICATIONS THAT ARE EQUAL TO OR HIGHER THAN THE

QUALIFICATIONS OF THE PERSON TO BE REPLACED. The contracting officer or his/her authorized representative will evaluate such requests and promptly notify the contractor of approval or disapproval thereof.

Primary technical services shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions. Generally, a credentialed professional (a) is licensed (e.g., registered professional engineer) to practice in a state and

(b) commands the necessary expertise, in terms of knowledge and experience, to undertake the specified task to be identified at the task order level.

Note, at the Task Order level, individual state licensure credentials may be required. In-state licensure will be a requirement on Task Orders where knowledge of local or regional conditions is necessary or where compliance with state and local code is a design requirement. Such instances may include:

a. Design for any off-base facilities, including leased facilities, which also occasionally occurs for temporary facilities.

b. Design for work that does fall under state code or require local experience, such as electrical engineering work on privatized utilities. Privatized utilities are under state and local jurisdiction, even when on federal property, and must meet local code.

c. Geotechnical engineers, where knowledge of regional and local conditions is the largest qualifier for their line of work.

d. Structural engineers in regional hazard zones such as seismic, high snow loads, hurricane-prone regions, etc.

4. Extent of Service/Minimum Guarantee: The minimum guarantee for each contract is $3,000 and will be satisfied through award of the first task order, which will require the contractor to attend a half-day “contractor school” in San Antonio, Texas to learn about this contract and its procedures, terms, and conditions. The maximum task order limitation for each contract is $100,000,000. The Government makes no guarantee as to the total amount of services to be required and reserves the right to require no services during the contract period and to obtain similar services from other sources.

5. On Ramp Procedures: The Government reserves the right to re-open competition for each pool at any time during the term of the contract. In the event an on-ramp is used, the Government will advertise the re-opening of the competition on FedBizOpps, and awardees shall meet the criteria established in the initial synopsis. The evaluation and selection of awardees for any on-ramp will be exactly the same as the evaluation and award criteria used for the AE Next initial basic contract awards. The anticipated number of awards will be announced in the re-opening announcement posted to FedBizOpps. Successful on-ramp awardees will compete with any existing or remaining contractors for all future task orders in the appropriate competition pool. Any additions due to on-ramps will not impact the AE Next ceiling. The ordering period for new awardees will not exceed the overall maximum term of the original IDIQ contract, including options (i.e., will not extend past the dates established at initial award). The Government will not consider unsolicited requests for addition to any of the other competition pools.

6. Contract Administration: This contract does allow for decentralized ordering. The Contracting Officer may allow another agency, outside of 772 ESS, to place an order. The administration of each contract, and award of all task orders will be the responsibility of the office/agency that executes the award of the task order and will maintain contracting authority from inception through closeout. Award and administration of task orders thereto will be conducted in accordance with FAR Part 36.6 and DFARS Part 236.6.

7. Project Management and Oversight: Upon award of each task order, the A-E shall designate a Project Manager who shall be responsible for prosecution of the individual Task Order and who shall be the point of contact for the Government’s Project Manager. A Contracting Officer’s Representative (COR) will be appointed to each task order.

8. Task Order Periods of Performance: Each task order will include a period of performance specific to that task order. Task order performance periods are subject to the limitations of FAR 52.216-22, such that contractors shall not be required to make any deliveries under this contract after the date stated in FAR 52.216-22. However, should the contractor agree to complete work beyond that date, through issuance of a task order or subsequent bilateral modification, the contract and task order shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period.

9. Task Order Format: This basic contract SOW provides a general framework for the type of work, ordering limitations, and geographical limitations (US or WORLDWIDE) that can be ordered against this contract. Specific task order (TO) SOWs will be tailored to identify specific requirements at the TO level and may be any format and for any type of work that fits the general framework/intent/scope of this basic contract SOW. Task Order CLINS shall reference the Base Contract CLIN 0001 (FFP) but each Task Order shall have its own, independent CLIN structure, formatted to fit the specific requirement of that task order, starting at CLIN 0001, and using any number of CLINS and/or SubCLINs necessary for proper identification of task order requirements, and to allow for efficient funding and invoicing procedures.

10. Submittals and Invoicing: Submittal and invoicing procedures will be identified with each task order.

11. Subcontracting Reporting Requirements: Electronic Subcontract Reporting System

(eSRS) (large businesses only). The Contractor shall submit electronic individual subcontract plan reports as required pursuant to FAR Clause 52.219-9, Alternate II, Jan 2017.

In the form under “SUBCONTRACT AWARDS” section “13. Remarks” the Contractor shall input the actual cumulative of total funds obligated and the actual cumulative of total funds obligated to small business(es) on all task orders in whole dollars for the Fiscal Year and for the total cumulative basis of the contract with the corresponding small business subcontracting percentage as a percentage of the actual cumulative funds obligated for the Fiscal Year reported and for the total cumulative basis for the contract.

12. Ordering Procedures:

a. Selection of the most highly qualified firm at the task order level will be consistent with the procedures in FAR 36.6 and DFARS 236.6. To ensure the most highly qualified firm is selected at the task order level:

1. Specialized experience/technical competence, professional qualifications, past performance, and knowledge of the locality information from MATOC holders will be evaluated from the SF330’s provided by all firms within the pool. However, in some cases, in the event additional information is required in order to evaluate and determine the most highly qualified firm, information will be gathered through a streamlined Request for Qualifications process as specific project requirements are developed.

2. In every case, information regarding a firm’s capacity to accomplish the work in the required time will be gathered through a streamlined Request for Qualifications process as specific project requirements are developed.

b. The relative importance of selection criteria may vary among task order requirements, and may include Primary Selection Criteria in accordance with FAR 36.6 and/or Secondary Selection Criteria in accordance with DFARS 236.6. Firms that do not respond to a Request for Qualifications may not be considered. Conversely, when a programmatic RFQ is issued, Requests for Proposals may be issued to multiple firms that are each considered the most highly qualified, to ensure sufficient capacity to perform the work exists across a large program. Past Performance of recent and relevant projects will also be considered. Prime contractors may use non-teaming partner firms in their responses to Request for Qualifications. Note, previously negotiated labor rates for each labor category will remain the same.

c. When a logical follow-on task order is contemplated (such as performing Title II Services after Title I design effort has been completed, or performing a 100% design after a conceptual design was completed), a Request for Qualifications will likely not be issued, as the original firm selected was already deemed the most highly qualified for the initial work and now has even more experience and familiarity with the second phase of the work. Therefore, if that firm performed well, a Request for Proposal (RFP) for the follow-on action will, in most cases, be issued to that firm. However, if past performance is concerning, or capacity to complete the follow-on work is questionable, an alternative approach may be pursued to determine the most highly qualified firm.

d. An RFP will be issued to the most highly qualified firm to perform the required services.

Terms and conditions of that task order, to include proposal preparation instructions and proposal due date, will be specified in the Task Order RFP. Task Orders that exceed the threshold at 15.403-4 are subject to Certified Cost or Pricing Data. Other than certified cost or pricing data will be required to support all other proposals. The Government will evaluate each proposal and set up negotiations, as necessary, to arrive at a fair and reasonable price. Award will be made upon receipt of certified funds.

e. If a fair and reasonable price cannot be reached with the most highly qualified firm, an

RFP may be issued to the next most highly qualified firm, and negotiations conducted to establish a fair and reasonable task order price.

13. Pricing of Task Orders:

a. The applicable base contract labor rates shall be utilized for negotiation of each task order price. Rates are established based on each Federal Fiscal Year. Rates that are in effect at the time of task order award, shall be applicable to all work under that task order, regardless of the period of performance, with the following exception: If a task order is negotiated that contains option items, such that it is clear that the intent is for the option work to be performed in future fiscal years, use of applicable future fiscal year labor rates may be authorized. Example: If a task order is awarded to perform a series of studies or inspections in FY20, with options to perform specific studies or inspections in FY21 and others in FY22, those Options can be negotiated using future FY21 and FY22 labor rates.

However, if a task order is awarded in FY21, for a series of studies or inspections and the period of performance to complete that work happens to cross fiscal years, the FY21 labor rates are to be utilized for the performance of all work on that task order.

b. The base contract’s negotiated composite labor rates do not include Prime contractor profit. Prime contractor profit will be applied to the total of all labor and Other Direct

Costs.

c. The base contract’s fully burdened labor rates are a composite rate between the Prime

Contractor and Teaming partner rates. Separate teaming partner rates will not be negotiated. The composite rates include both prime and teaming partner base labor, fringe, overhead, G&A (if applicable). See the final negotiated rates for application of G&A (if applicable).

d. Task Orders that require specialty Engineering rates that are not identified in the base contract, may be negotiated separately through a request to the Corporate Contracting Officer, who may either negotiate the rate, or delegate the negotiation to the Task Order Contracting Officer. If a specialty engineering discipline is necessary at the task order level, Contractors are encouraged to propose/identify (at the task order level) a similar engineering discipline that is already included in the contract, such that the already-negotiated rate can be utilized.

e. If FAR 52.217-8 Option to Extend Services is exercised, the option labor rates will be in effect and are considered evaluated at time of basic contract award.

f. Subcontracted work:

i. All subcontracted effort over $2,500 shall be competed, unless published price lists are available and included with the proposal (i.e. equipment rental). In rare instances, if subcontractor competition cannot be obtained, the Prime Contractor shall ensure enough information is provided in the proposal for the Government to thoroughly evaluate the level of effort of subcontracted work (labor, equipment, materials, overhead, and profit) for the Government. The requirement to compete subcontract efforts does not apply to named teaming partners or for those labor categories with pre-negotiated labor rates

ii. Task Orders that require specialty trades that are associated with engineering services, but that do not require a Professional Engineer to ‘stamp’ a final product, are authorized to be subcontracted. This typically occurs during Other A-E Services and examples include: Geotechnical Investigations, Hazardous Materials Assessments, Utility and Site Surveys, and expert witness testimony.

14. Design Quality Control: The A-E is responsible for producing complete, competent, properly coordinated and thoroughly checked design and/or engineering documents within the agreed schedules. The A-E is required to maintain quality control to assure completion of work within the specified time.

15. Conflict of Interest: The A-E shall not furnish information or services pertaining to this contract to any individual or firm other than the Contracting Officer or an authorized representative, except as required to obtain quotations for materials and supplies for subcontract work.

16. Contractor Manpower Reporting: The Contractor shall adhere to Section 8108 of Public

Law 112-10 of the Department of Defense and Full Year Continuing Appropriations Act, 2011.

a. The Contractor shall report cost and hours expended on Task Orders issued under this contract on an annual basis. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

b. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

PERSONNEL QUALIFICATIONS AND EXPERIENCE

The following list of qualifications generally reflects the minimum personnel requirements associated with the architectural and engineering activities in this contract. Other disciplines not listed will be required to have comparable qualifications in their field of expertise.

Unless otherwise indicated by the Contracting Officer in writing, the design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work specified in individual Task Orders (TOs) shall be accomplished, reviewed and approved by architects or engineers registered to practice in the particular professional field involved in a state (or the state where the work is to be performed if required by law) or possession of the United States, in Puerto Rico, or in the District of Columbia. Registration as a professional engineer in the particular specialty will be considered equivalent to a bachelor’s degree. Experience may be substituted for only one educational degree for any one individual. Degrees may not be substituted for experience requirements.

1. PROGRAM MANAGER - The contractor’s program manager shall be responsible for the overall management of tasks performed under this contract and shall be the primary point-of-contact for overall contractual issues. The program manager shall be assigned by the contractor upon award of the contract. He/she shall be responsible for ensuring that practical and effective systems are developed to meet the objectives of the action. The program manager shall also ensure that quality work is completed on schedule and within the Task Order ceiling. The program manager shall be responsible for assigning qualified personnel to individual TOs. The program manager shall have, as a minimum, the following qualifications:

a. A bachelors degree from an accredited school in an engineering related technical field.*

b. A minimum of 10 years program management experience, with a minimum of 5 years experience in DOD facility design program management.

* Engineering related technical field such as: architect and engineer (civil, structural, electrical, or mechanical).

2. LEAD PERSONNEL – The Lead personnel shall provide program level quality control and http://www.ecmra.mil/ oversight of task orders. The Lead personnel were identified in the SF330. Any changes to the Lead personnel must be approved by the Contracting Officer. Lead personnel are required for the following disciplines for this pool:

a. LEAD PROGRAM MANAGER

b. LEAD PROJECT MANAGER

c. LEAD ARCHITECT

d. LEAD HISTORIC PRESERVATION ARCHITECT

e. LEAD MECHANICAL ENGINEER

f. LEAD FIRE PROTECTION ENGINEER

g. LEAD CIVIL ENGINEER

h. LEAD STRUCTURAL ENGINEER

i. LEAD ELECTRICAL ENGINEER

j. LEAD INTERIOR DESIGNER

k. LEAD REGISTERED COMMUNICATIONS DISTRIBUTION DESIGNER

l. LEAD SCHEDULER

m. LEAD COST ESTIMATOR

n. LEAD CONSTRUCTION INSPECTOR

3. PROJECT MANAGER - The project manager shall be responsible for managing specific TOs issued under this contract those requirements are met. The project manager shall be the primary point of contact for an individual TO. The project manager shall ensure qualified personnel are assigned to individual TOs. The project manager shall have, as a minimum, the following qualifications:

a. A bachelors degree from an accredited school in an engineering related technical field.*

b. Professional Engineering (PE) registration or Registered Architect (RA) license

c. A minimum of 8 years project management experience, with a minimum of 5 years of experience managing DOD infrastructure design projects.

4. ARCHITECT/ENGINEERING LABOR - Depending on the nature of the TO, the contractor will need a variety of professional labor personnel specialized in certain disciplines as specified in this basic contract Statement of Work (SOW). The professional labor disciplines are divided into 3 categories: Senior, Mid, and Junior. The minimum qualifications for each category are provided below:

a. Junior Level: must possess a bachelor’s degree from an accredited school in an architectural or engineering related technical field* consistent with the required duties of the position and an Engineer in Training (EIT) for engineering professions. Junior level personnel perform routine tasks such as preparing graphical or tabular presentations of data, simple data interpretation, preparation of supporting material, etc.

b. Mid Level: must possess a bachelor’s degree from an accredited school in an architectural or engineering related technical field* consistent with the required duties of the position and a minimum of 5 years of directly applicable facility design experience required and must be a credentialed member of an architectural, science, and engineering professions.

Mid-level personnel perform technical tasks such as calculations, layouts, evaluation of data, and preparation of portions of a design or report under the direction of a senior professional.

c. Senior Level: must possess a bachelor’s degree from an accredited school in an architectural or engineering related technical field* consistent with the required duties of the position and a minimum of 10 years of directly applicable facility design experience required and must be a credentialed member of an architectural, science, and engineering professions. Senior level professionals are responsible for performing complex or non-routine technical tasks or for supervision and oversight of a small group working on technical issues or specific elements of a project.

The following architect/engineering labor categories are required for the performance of this contract:

a. ARCHITECT

b. HISTORIC PRESERVATION ARCHITECT

c. MECHANICAL ENGINEER

d. FIRE PROTECTION ENGINEER

e. CIVIL ENGINEER

f. STRUCTURAL ENGINEER

g. ELECTRICAL ENGINEER

h. INTERIOR DESIGNER

i. REGISTERED COMMUNICATIONS DISTRIBUTION DESIGNER (RCDD)

5. TECHNICAL LABOR - Depending on the nature of the Task Order, the contractor will require a variety of technical labor personnel specialized in architectural and engineering technical activities as specified in the Task Order. Technical personnel perform in a support role for the Task Order requirements. There is one rate/level per technical labor category. The minimum qualifications for each category is at least 2 years DOD facility repair / construction related experience in the labor discipline, or as otherwise stated below:

The following technical labor categories are required for the performance of this contract:

a. ENGINEERING TECHNICIAN

b. DRAFTSMAN/CADD

c. CONSTRUCTION INSPECTOR (for Title II Services)

d. TECHNICAL / SPECIFICATIONS WRITER

e. COST ESTIMATOR

f. SCHEDULER

g. PLANNER

6. ADMINISTRATIVE - Administrative personnel responsibilities include procurement, subcontract management, accounting systems, schedule maintenance, filing, document reproduction, reports, and closeout activities. There is one rate/level per labor category.

The following administrative labor categories are required for the performance of this contract:

a. CONTRACT ADMIN/PROCUREMENT SPECIALIST

b. CLERICAL