ATCH_1_Revised_PWS_6_June_18.pdf

Attachment 1

FA8903-18-R-00XX

ENVIRONMENTAL SERVICES REQUIREMENTS

FOR

AIR FORCE CIVIL ENGINEER CENTER

TO PROVIDE PLAN UPDATE SUPPORT, CLEAN AIR ACT RISK MANAGEMENT

PLAN

DOVER AFB

PROJECT NUMBERS: FJXT180001

06 June 2018

Performance Work Statement to Provide Plan Update Support, Clean Air Act Risk Management Plan at Dover Air Force Base, Delaware

PART A - GENERAL REQUIREMENTS

In carrying out work assignment(s) issued under this contract, the Contractor shall furnish the personnel, services, equipment, tools, materials, vehicles, facilities supervision and other requirements necessary for, or incidental to, the performance of work set forth herein; assure any and all program and/or project related costing information (regardless of its stage in development) is secured, as directed by the Contracting Officer (CO); and be responsible for safeguarding proprietary, and other sensitive information. The Contractor shall be immediately capable of addressing and interpreting all aspects of environmental law and regulation.

1.0 Introduction

This Performance Work Statement (PWS) defines the scope of a full range of environmental, operations and services activities necessary to meet Air Force and other customer requirements.

Specifically, this PWS encompasses the full range of methods, technologies, and supporting activities necessary to conduct an update to the Dover AFB, DE Clean Air Act Risk Management Plan in accordance with technical and regulatory requirements. Specific requirements are listed in Section B below.

1.1 Coordination with Other Government Offices

The Contractor shall be responsible for day-to-day interface with other government work offices to include, but not limited to, civil engineering, transportation, communications, legal, operations, security forces, safety and public affairs. Topics for interface include, but are not limited to environmental quality. The Contractor shall ensure that the deliverables listed in section 5.2 below go through the Dover AFB Information Release Process prior to public distribution.

1.2 Regulatory Interface

The Contractor shall complete project requirements in accordance with the following identified regulations:

The Contractor shall assist in the application of general and site-specific regulatory requirements that pertain to assigned AFCEC projects and maintain currency with changing DoD regulations and federal, state, and local statutes and regulations.

The Contractor is not an employee of the government and shall not represent the government in an official or unofficial capacity without the express prior written permission from the CO. In the event that any regulatory representative approaches the Contractor with a stated intent to inspect the activities of the Contractor without the previous direction of the CO, the Contractor shall respectfully decline the inspection until the CO is properly notified and a duly appointed Contracting Officer Representative (COR) is present or other direction is issued by the CO. If this is not possible, due to project constraints, the Contractor shall notify the CO, COR, and base point of contact (POC) at the earliest possible time following the inspection.

1.3 Coordination with Other Contractors

The Contractor shall cooperate fully with other contractors and government employees. The Contractor shall not commit any act that will interfere with the performance of work by any other Contractor or government employee. The CO will resolve work schedule conflicts between this contract and other contracts. The CO will provide written direction to the Contractor to reschedule work when required.

1.4 Special Notification

1.4.1 Health Risks

The Contractor shall immediately report to the CO and the COR, verbal telephone or e-mail notification pursuant to the contract, any issues or incidents which may indicate potential imminent risk to contracted, federal, or local personnel, the public at large, or the environment.

Following the verbal or e-mail notification, a written notice with supporting documentation, to include photographic documentation whenever appropriate, shall be prepared and delivered within three (3) working days to the CO. Upon request of the CO, or the COR, the Contractor shall provide pertinent raw laboratory data of the incident immediately (not to exceed two [2] weeks) via e-mail or tele-facsimile, and then provide final results and laboratory quality data of the incident via standard mail as soon as possible. (Contract Data Requirement List [CDRL] A001)

1.5 Identification and Change of Critical Contractor Personnel

The Contractor shall submit an organizational chart displaying key personnel involved in the effort and their respective labor categories. The Contractor shall immediately notify the CO and COR, in writing or email, of any changes in critical Contractor personnel. The Contractor shall obtain CO and COR approval of any proposed changes in project personnel along with the steps taken/proposed to ensure there are no impacts to the schedule or costs associated with individual tasks. The Contractor shall identify to the CO and COR all subcontractors to be used under this contract, issued pursuant to this PWS, prior to signing any subcontract or initiating any work.

The Contractor shall provide subcontractor qualifications to the CO and COR prior to subcontractor utilization. (CDRL A002)

1.6 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The Contractor shall plan project activities including the development, implementation, and maintenance of project schedules, events, status of resources, report(s) on the activities and progress toward accomplishing project objectives, and document for Government review and approval the results of the project efforts for this contract.

1.7 Meetings

1.7.1 Post-Award Meeting/Teleconference

After the issuance of this contract, the Contractor shall attend a post-award teleconference with the Dover AFB POC and AFCEC. The purpose of the post-award meeting shall be to become familiar with the work requirements, information, and/or site-specific data addressed under this contract. The Contractor shall prepare and submit an agenda, meeting minutes, and applicable presentation materials in support of the post-award meeting. (CDRLs B001, B002, B003 – meeting agenda, presentation materials, meeting minutes)

1.7.2 Progress Meetings

The Contractor shall attend two (2) progress meetings via teleconference with the Dover AFB POC and AFCEC representative(s). The Contractor shall prepare and submit an agenda, meeting minutes, and applicable presentation materials for all meetings attended. (CDRLs B001, B002, B003 – meeting agenda, presentation materials, meeting minutes)

1.7.3 Presentation Materials

The Contractor shall prepare and present briefing packages at meetings coordinated by the government. As part of the presentation materials, the Contractor shall prepare paper copies of all slides and overheads. (CDRL B003 –presentation materials)

1.8. Training

The Contractor is responsible for the proper and timely training of Contractor personnel to perform their jobs in accordance with all applicable legal, regulatory, and compliance requirements.

1.9 Contractor’s Progress, Status, and Management Report

The Contractor shall prepare and submit a monthly Contractor’s Progress, Status, and Management Report (CPSMR). The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues. The CPSMR shall also include project schedule status and cost information.

(CDRL B006 – CPSMR)

PART B - PERFORMANCE WORK STATEMENT FOR OPERATIONS & SERVICES

2.0 SCOPE

The contractor shall provide services, support, equipment, supplies, and assistance to accomplish the work required under this Performance Work Statement (PWS). For environmental services, all on-site workers (contractor and subcontractor) performing hazardous operations, including working with hazardous materials, must have completed the Occupational Safety & Health Administration (OSHA) 1910.120, Hazardous Waste Operations and Emergency Response (HAZWOPER) training and/or other applicable training, plus annual refresher courses. The contractor shall maintain documentation supporting training records and have the Health & Safety Plan (HSP) on-site, available for workers and/or regulatory review.

The scope of this environmental operations and services contract is to provide for environmental compliance support activities necessary to support a Clean Air Act Risk Management Plan update for Dover AFB Dover Air Force Base.

The detailed service activities to be performed under this contract are identified in the paragraphs below. The contractor shall adhere to both the general requirements and installation-specific requirements for each project, as identified below. Contractor personnel shall possess appropriate certifications and training to accomplish the required services, as specified. The contractor is expected to utilize all available historical documents, plans, and reports, etc., to adequately estimate quantities that will complete the requirements within this PWS.

2.1 AIR QUALITY

Clean Air Act Risk Management Plan Update.

The Contractor will be responsible for conducting a review of applicable sections of Dover AFB’s Title V permit, Delaware Code Chapter 77-Title 7, existing Risk Management Plan, conducting interviews, reviewing as-built diagrams, reviewing engineering controls, proven industry standards and administrative practices.

1.1.1. The contractor shall commence work on the following CDRLs NLT 60 days after kick off meeting at installation:

1.1.1.1 A plan update IAW state of Delaware environmental regulations in Dover AFB format ready for routing for signature. A001

1.1.1.2. Completed State of Delaware risk management renewal form ready for signature. A002

2.2 STORAGE TANK ENVIRONMENTAL COMPLIANCE

1.2.1 Perform visual inspection of Main Fire Pad Propane Tank and Associated Systems for the purposes of obtaining information necessary for updating the risk management plan and completion of the renewal registration form.

1.2.2 In conjunction with the inspection above, the contractor will be responsible for conducting a records review, conducting interviews, reviewing as-built diagrams, reviewing engineering controls, proven industry standards and administrative practices.

PART C - MISCELLANEOUS DELIVERABLES

3.0 MISCELLANEOUS

3,1 Government-Furnished Property and Services

The Contractor shall refer to the Base Support Letter.

3.2 Government Points of Contact

POCs for this contract will be provided under separate cover. Until COR delegation is received, all correspondence and communication shall be to and through the CO.

3.3 CONTRACTOR MANPOWER REPORTING REQUIRMENTS

The Contractor shall report ALL Contractor labor hours (including sub Contractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil http://www.ecmra.mil/ http://www.ecmra.mil/

3.3 CONTRACTOR MANPOWER REPORTING REQUIRMENTS