Attach_2_-_DRAFT_Section_L.pdf

AIR FORCE LIFE CYCLE MANAGEMENT CENTER (AFLCMC)

AFLCMC/HIAR

WRIGHT PATTERSON AFB, OH 45433-5006

Section L

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS (ICNO)

for

REQUIREMENTS MANAGEMENT SYSTEM

(RMS)

LOGISTICS MANAGEMENT DATA BANK

(LMDB)

Solicitation Number FA8770-16-R-0002

30 Nov 2015

RMS/LMDB FA8770-16-R-0002

Section L, (ICNO)

Table of Contents

1. Program Information

Contracting Approach ..................................................................................................... 4 1.1.

Ombudsman .................................................................................................................... 5 1.2.

2. Guidance/Instructions General Information ........................................................................................................ 6 2.1.

2.1.1. Point of Contact

2.1.2. Debriefings

2.1.3. Discrepancies

2.1.4. Electronic Reference Documents

2.1.5. Communications

Organization, Number of Copies and Page Limits ......................................................... 7 2.2.

2.2.1. Page Size and Format

2.2.2. Pricing Related Data

2.2.3. Classified Information

2.2.4. Cross-Referencing

2.2.5. Indexing

2.2.6. Glossary of Abbreviations and Acronyms

2.2.7. Binding and Labeling (Single Hard Copy)

Electronic Offers (Proposal of Record used for Evaluation) .......................................... 9 2.3.

Distribution ..................................................................................................................... 9 2.4.

3. Volume I - Executive Summary Narrative Summary ......................................................................................................... 9 3.1.

Table of Contents ............................................................................................................ 9 3.2.

Letter of Transmittal or Executive Cover Letter ........................................................... 10 3.3.

Small Business Status Confirmation ............................................................................. 10 3.4.

4. Volume II - Technical Volume General .......................................................................................................................... 10 4.1.

Format and Specific Content ........................................................................................ 10 4.2.

4.2.1. Technical Volume

4.2.2. Technical

4.2.2.1. Subfactor 1: Technical Program Management

4.2.2.2. Subfactor 2: Functional \ System Engineering

5. Volume III - Cost/Price General Instructions ...................................................................................................... 12 5.1.

Cost/Price Reasonableness/Realism ............................................................................. 12 5.2.

5.2.1. Cost/Price Data

5.2.2. Cost or Pricing Data Requirements

5.2.3. Rounding

Volume Organization .................................................................................................... 13 5.3.

Other Information ......................................................................................................... 16 5.4.

6. Volume IV - Past Performance Quality and Satisfaction Rating for Contracts Completed in the Past Three Years ..... 16 6.1.

Performance Surveys .................................................................................................... 16 6.2.

Subcontractor Consent .................................................................................................. 17 6.3.

Specific Content ............................................................................................................ 17 6.4.

Organizational Structure Change History ..................................................................... 18 6.5.

7. Volume V - Contract Documentation Model Contract ............................................................................................................. 19 7.1.

7.1.1. Section A - Solicitation/Contract Form

7.1.2. Section B - Supplies or Services and Price

7.1.3. Section F - Deliveries or Performance

7.1.4. Section G - Contract Administrative Data

7.1.5. Section H - Special Contract Requirements

7.1.6. Section I - Contract Clauses

7.1.7. Section J - GFE/GFP

7.1.8. Section K - Representations, Certifications, and other Statements of Offerors

Sections L and M .......................................................................................................... 20 7.2.

Exceptions to Solicitation Requirements ...................................................................... 20 7.3.

Other Information Required .......................................................................................... 20 7.4.

7.4.1. Authorized Offeror Personnel

7.4.2. Government Offices

7.4.3. Company/Division Address, Identifying Codes, and Applicable Designations

Attachments to the Model Contract .............................................................................. 21 7.5.

7.5.1. GFP/GFE and/or Base Support Requirements

7.5.2. Associate Contractor Agreements

7.5.3. Limitations on Subcontracting

7.5.4. Additional Required Documents

Tables

Table 1 - Proposal Organization and Page Limits Table 2 – Property Management PGI 245.103-72 (b) & (c) Table 3 - Solicitation Exceptions Table 4 - GFP/GFE Requirements

1. Program Information The Requirements Management System (RMS) and Logistics Management Data Bank (LMDB) are composed of the following systems:

RMS Suite:

• D200 Requirements Management System (RMS)

• D040 War Reserve Materiel Lists/Requirements and Spares Support Lists (RSSL)

• D040 Weapon System Support Program (WSSP)

• D072 Other War Reserve Material Requirements (OWRMR)

• DD1000 Supply System Inventory Report (SSIR)

LMDB:

• D075 Logistics Management Data Bank (LMDB)

See Performance Work Statement (PWS) for full descriptions of these systems.

The proposed 5-year 8(a) small business competitive effort shall be a combination of Firm Fixed Price (FFP), and cost reimbursable-no fee CLINs. This contract will be incrementally funded.

FAR Clause 52.232-22, Limitation of funds, as prescribed in FAR part 32.706-2(b), will be included in the contract. DFARS Clause 252.232-7007, Limitation of Government’s Obligation, will be included as implemented in DFARS 232.705-70.

Contracting Approach 1.1.

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of five (5) separate parts: Volume I – Executive Summary, Volume II –Technical Proposal, Volume III - Cost/Price Proposal, Volume IV – Past Performance Information, and Volume V - Contract Documentation.

The Offeror shall submit electronic copies of all parts of the proposal using IBM compatible virus-free Compact Disks-Read Only (CD-Rs) or Digital Versatile Discs-Read Only (DVD-Rs).

The electronic copies of the proposal shall be submitted in a format readable by Microsoft Office 2010. Each volume of the proposal may be on a separate CD-R/DVD-R (e.g. Volume 1/CD-R1, Volume 2/CDR-2, etc.) or combined on a single CD-R/DVD-R to include all volumes.

Use separate files to permit rapid location of all portions, including exhibits, annexes, and attachments, if any. If files are compressed, the necessary decompression program must be included.

file:///C:%5CUsers%5CPackCS%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CContent.Outlook%5CLocal%20Settings%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CContent.Outlook%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CAppData%5CLocal%5CMicrosoft%5CWindows%5Charperla%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CTemporary%20Internet%20Files%5CContent.Outlook%5Cfar%5CFAR15.DOC#b154062

Each offeror shall also submit a hard copy of all volumes to be retained for Government records.

The electronic version shall be the proposal of record and, in the event there is a discrepancy between the paper version of the proposal and the electronic version of the proposal, the paper version will take precedence.

Ombudsman 1.2.

An Ombudsman has been appointed to consider and facilitate the resolution of concerns from Offerors, potential Offerors, and others for this acquisition. When requested, the Ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the Ombudsman does not affect the authority of the Contracting Officer or Source Selection Official.

Further, the Ombudsman does not participate in the evaluation of proposals, the Source Selection process, or the adjudication of protests or formal contract disputes. The Ombudsman may refer the party to another official who can resolve the concern. The Ombudsman may not serve as an advocate for any party.

Before consulting with an Ombudsman, concerned parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution.

Consulting an Ombudsman does not alter or postpone the timelines for any other processes (e.g.

agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contest of OMB A-76 competition performance decisions).

If resolution cannot be made by the Contracting Officer, concerned parties may contact the Center/MAJCOM Ombudsman, Name: Ms. Jill Willingham-Allen E-mail: Jill.Willinghamallen.1@us.af.mil

AFLCMC/AQP

COMM: 937-255-5472

DSN: 785-5472

The Ombudsman has no authority to render a decision that binds the agency. Do not contact the Ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

2. Guidance/Instructions This Instruction to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror's proposal shall include all data and information requested by this ITO and must be submitted in accordance with (IAW) these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements List (CDRL), and Model Contract. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal.

Do not submit elaborate brochures or documentation, binding, detailed art work, or other embellishments.

The Offeror shall clearly state in the proposal cover letter that the proposal is valid for 180 days from the proposal due date.

In accordance with Federal Acquisition Regulation (FAR) Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra copies of such unsuccessful proposals.

The response shall consist of five (5) separate parts: Volume I – Executive Summary, Volume II –Technical Volume, Volume III - Cost/Price Proposal, Volume IV – Past Performance, and Volume V - Contract Documentation.

General Information 2.1.

2.1.1. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent or emailed to the CO and Contract Specialist at the address listed below.

Mr. Richard B. Dickerson Ms. Karissa M. Porter Contracting Officer Contract Specialist

AFLCMC/HIAK AFLCMC/HIAK

4225 Logistics Avenue Room A212 4225 Logistics Avenue Room A212 45433-5006 45433-5006 Voice (937) 257-4846 Voice (937) 257-7755 richard.dickerson.2@us.af.mil karissa.porter@us.af.mil

2.1.2. Debriefings

The CO will promptly notify Offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing.

However, Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.503. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3. Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

mailto:richard.dickerson.2@us.af.mil mailto:karissa.porter@us.af.mil http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/Far/15.htm#P937_172705 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/Far/15.htm#P958_175362

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. The FedBizOpps web page is http://www.fedbizopps.gov/.

2.1.5. Communications

Exchanges of Source Selection information between Government and Offerors will be controlled by the CO. Email may be used to transmit such information to Offerors only if the email includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Otherwise, source selection information may be transmitted via other controlled methods (fax, USPS, FedEx, UPS, or pick-up by local representative).

Organization, Number of Copies and Page Limits 2.2.

The Offeror shall prepare their proposal as set forth in the Proposal Organization Table (Table 1 below). The titles and contents of each proposal Volume shall be as set forth in Table 1 below.

Proposal Volumes shall be within required page limits and be submitted with the number of copies specified in Table 1. Volume I and II shall be included with Volume IV in a single three-ring, loose-leaf binder and provided in electronic format as well. Volume III shall be in a separate individual three-ring, loose-leaf binder. The contents of each proposal Volume are described in the ITO Paragraph as noted in Table 1 below.

VOLUME &

SECTION

ICNO

PARA

TITLE COPIES PAGE LIMIT

Vol I 3.0 Executive Summary 2 electronic copies/ 1 hard copy

2 pages

Vol II

4.0

Technical Volume Sub-Factor 1

Technical Program Management

Sub-Factor 2 Functional/ System Engineering

2 electronic copies/ 1 hard copy

Sub-Factor 1 – 10 pages

Sub-Factor 2 – 10 pages

Vol III 5.0 Cost/Price Proposal 2 electronic copies/ 1 hard copy

No Limit

Vol IV 6.0 Past Performance Limit of 3 References (Prime) Limit of 3 References (Critical or Major Subcontractor)

2 electronic copies/ 1 hard copy

Each reference – 2 pages

Vol V 7.0 Contract Documentation 2 electronic copies/ 1 hard copy

No Limit

TABLE 1 - Proposal Organization and Page Limits http://www.fedbizopps.gov/ http://www.fedbizopps.gov/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/Far/02.htm#P11_633 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/Far/03.htm#P42_5838

2.2.1. Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be numbered sequentially by volume. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point in Times New Roman font. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 1-inch side margins. These page format restrictions shall apply to responses to Evaluation Notices (ENs). Pages exceeding the page limitations set forth in this Section L (see Table 1, Proposal Organization) will not be read or evaluated, and will be removed from the proposal.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume, and be counted as two pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

2.2.2. Pricing Related Data

All cost or pricing information shall be addressed ONLY in the Cost/Price and Contract Documentation Volumes. Information shall be limited to Contract Line Item Number (CLIN), Sub-CLIN, or CLIN-level pricing, including unit and extended pricing, as specified in Section B of the RFP.

2.2.3. Classified Information

Classified information is not requested, nor should be provided in your response.

2.2.4. Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to other volumes of the proposal.

Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

The Offeror shall provide a cross-reference matrix indicating by Section L - ICNO, PWS, Section M, and CDRL references and/or specification paragraph number, the corresponding proposal paragraph in that section which addresses the referenced item.

2.2.5. Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Table of contents and tab indexing will not count against page limitations.

2.2.6. Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.2.7. Binding and Labeling (Single Hard Copy)

Each volume of the proposal should be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, solicitation identification, and the Offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

Electronic Offers (Proposal of Record used for Evaluation) 2.3.

Each Offeror shall submit Volumes I through V in electronic format recorded on Compact Disks- Read Only (CD-Rs) or Digital Versatile Discs-Read Only (DVD-Rs). Two (2) electronic copies of the Proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2010, MS Office Excel 2010, MS Office Project 2010, or MS Office Power Point 2010, as applicable.

Each volume of the proposal may be on a separate CD-R/DVD-R (e.g. Volume 1/CD-R1, Volume 2/CDR-2, etc.) or combined on a single CD-R/DVD-R to include all volumes. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. If files are compressed, the necessary decompression program must be included. The content and page size of electronic copies shall be identical to that of printed copy.

The electronic version shall be the proposal of record and, in the event there is a discrepancy between the paper version of the proposal and the electronic version of the proposal, the paper version will take precedence.

Distribution 2.4.

The "original" proposal shall be identified. Proposals shall be addressed to the Contracting Officer and mailed or hand carried to the CO at the address located in paragraph 2.1.1.

3. Volume I - Executive Summary In the Executive Summary volume, the Offeror shall provide the following information:

Narrative Summary 3.1.

The narrative summary of the entire proposal should be concise and highlight any key or unique features of the proposal, other than cost/price. The Narrative Summary shall include resumes for any proposed Lead positions. The salient features should refer to the Section M evaluation factors/criteria, where appropriate. Accordingly, material presented in Volume I may not be relied upon to meet the requirements of other Volumes stipulated in the Instructions to Offerors.

Table of Contents 3.2.

Volume I shall also include a Master Table of Contents for the entire proposal and a Cross- Reference Matrix that matches proposal Volume and paragraph numbers, with corresponding solicitation section and paragraph numbers – to include the PWS, CDRLs, CLINS, and Sections and M. The pages of the Master Table of Contents and Cross-Reference Matrix shall not count against Volume I page limits.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/Far/52_215.htm#P2_52 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/Far/03.htm#P123_19941

Letter of Transmittal or Executive Cover Letter 3.3.

A Letter of Transmittal or Executive Cover Letter shall be included with each proposal. Cover Letter pages will not count against the page limits of Volume I but shall not exceed two (2) pages in length.

Small Business Status Confirmation 3.4.

Provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8 (a) status.

4. Volume II - Technical Volume

General 4.1.

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical Acceptability Sub- Factors defined in Section M. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these sub-factors.

All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation.

It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Format and Specific Content 4.2.

4.2.1. Technical Volume

In the technical volume, address your technical solution for meeting the Government’s minimum performance or capability requirements of each technical example.

The proposal shall be structured to address each of the evaluation factors and subfactors identified in Section M of this solicitation and demonstrate how proposed solutions, processes, management constructs and staffing will result in the successful achievement of the objectives identified in the PWS. The Technical Volume shall be organized according to the following general outline:

1) Table of Contents

2) Cross Reference Matrix

3) Factor 1: Technical

a) Subfactor 1: Technical Program Management

b) Subfactor 2: Functional/System Engineering

4) List of Tables and Drawings

5) Glossary

4.2.2. Technical

Address your technical solution for meeting the Government’s minimum performance or capability requirements of each PWS section and technical example. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these PWS requirements and examples.

The proposal shall describe a complete understanding of the maintenance and sustainment services required with detail of the Offeror’s technical approach and overall ability to perform the requirement.

Identify any assumptions used when formulating your responses.

4.2.2.1. Subfactor 1: Technical Program Management

(PWS Sections, 1.2.2, 1.2.3, 1.2.6, 1.2.8, 1.2.9, 1.3.1.3, and 1.4.1 ) The proposal shall demonstrate a viable approach to the program management activities to manage cost, schedule, risk and performance to ensure requirements are met and delivered on time. Clearly state how the offeror meets the requirement to demonstrate mature process management abilities, by holding a Capability Maturity Model Integration (CMMI) Level II or higher appraisal or similar credential.

In addition to addressing the PWS paragraphs above, the example provided below is the type of work that Offerors may be required to accomplish under the contract. The Offeror will be evaluated against their responses to each of the PWS paragraphs above and example questions below.

The RMS and LMDB Program Management Office have obtained government board approval to implement software requirements and been tasked by our Functional OPRs to correct problem/deficiency requirements and modification requirements for the below applications within the RMS and LMDB suite of systems.

1. D200A has a maintenance BCR modification requirement. The D200A SIRS modification requirement will add an additional database field to the recoverable item record to contain the system exchange price. D200A SIRS also has 2 problem/deficiencies requirements that adversely affects technical risk to the project and has no work-around solution. The D200A SIRS problems/deficiencies also require documentation changes to the System Specification and Functional Description. Identify the priority of the problem/deficiency.

2. Regular reporting of status is required during the timeframe of the example. What reports referenced in the PWS would be delivered during January and February 2016?

For Subfactor 1, the proposal will be evaluated against each of the PWS paragraphs identified above along with the provided example. Provide a brief narrative response, including a summarized schedule and a technical approach and show what documents are needed and what approvals are required. Include description of the people/skills - relating them to your proposed team.

4.2.2.2. Subfactor 2: Functional \ System Engineering

(PWS Sections 1.1.1, 1.1.1.2, 1.1.1.3, 1.1.5, 1.4, 1.4.6.1, 1.4.6.5, 1.5 and 1.5.1) The proposal shall demonstrate a viable approach to the functional and system engineering requirements. The Offeror’s approach shall describe their overall ability to perform the requirement, as well as list and quantify the skill sets and resources necessary to meet the requirements. The proposal shall specifically address the offeror’s technical approach and resources required for the PWS paragraphs identified above.

In addition to addressing the PWS paragraphs above, the example provided below is the type of work that Offerors may be required to accomplish under the contract. The Offeror is required to respond to all the questions below. The Offeror will be evaluated against their responses to each of the PWS paragraphs above and example questions below.

Demonstrate understanding by providing overview of the LMDB and RMS-D200 systems. Demonstrate understanding of the interrelationships to the other systems within or external to the RMS/LMDB suite. Include details on the systems interrelationships and cycle sequence of events and frequency.

Provide a narrative to answer the following questions:

1. What are the steps to capture the quarterly/monthly summary cycle to D200N and to pass secondary items data to DD1000?

2. How does the Aircraft Availability Model fit into the D200 system? Also describe how your team will acquire and maintain the knowledge to adequately support this function.

3. Describe system engineering approach to the D200A maintenance BCR in #1 of Subfactor 1. Describe the analysis, development and test, including how to validate data processed correctly upon receipt.

For Subfactor 2, the proposal will be evaluated against each of the PWS paragraphs identified above along with the provided example.

5. Volume III - Cost/Price

General Instructions 5.1.

Compliance with these instructions is mandatory.

Cost/Price Reasonableness/Realism 5.2.

This section is to assist you in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness and balance of your proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Please note that unrealistically low or unreasonably high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has submitted an unrealistic proposal. Additionally, unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed costs/prices rests with the Offeror.

5.2.1. Cost/Price Data

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All data relating to the proposed cost/price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

5.2.2. Cost or Pricing Data Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of cost/price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine cost/price reasonableness and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit additional cost or pricing data.

5.2.3. Rounding

All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

Volume Organization 5.3.

The Cost/Price volume shall consist of the following sections:

Section 1 – Table of Contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement.

Section 2 – Data, other than certified cost or pricing data, to include estimating methodology.

Firm-Fixed-Price efforts will identify the projected labor categories, location, hours and the overall price to support the reasonableness evaluation.

Provide a detailed Basis of Estimate (BOE) by CLIN with any supporting data and narrative that clearly explains how the cost estimates were developed. The detailed data shall completely describe the ground rules, assumptions, basis, rationale, and calculations used in developing the estimates.

1) In the Pricing Template provided (Section L Attachment 3), list all labor categories and hours necessary to fulfill the requirements of the PWS. Provide pricing for each CLIN identified for the initial period of performance and each of the option periods.

2) Explain how the proposed labor hours and skill mix has been derived. Labor hour estimates shall be based on projected hours using 156.66 hours per staff month and 1,880 hours per staff year. These standards will facilitate a consistent evaluation of proposals across all Offerors.

Section 3 - Other information such as: Government Furnished Property/Government Furnished Equipment (GFP/GFE), base support, termination costs, inflation rate summary and explanation.

List each exception to the ground rules and assumptions (Paragraph 5.4) provided in the solicitation and each qualification of the Price volume, if any. Provide complete rationale for any exceptions. No additional GFP/GFE beyond what is listed in Section J, (RFP Attachment 5) will be provided.

1) The Government will not consider any potentially unfair competitive advantage that may result from an Offeror or contractor possessing Government property. This will be done by adjusting the offers by applying, for evaluation purposes only, a rental equivalent evaluation factor as specified in FAR 52.245-9.

2) If Government property is accountable under another contract, and will be proposed for use under this contract, The Offeror is responsible for all costs related to making the property available for use, if any, such as payment of transportation, installation or rehabilitation costs. The Offerors shall provide:

a) A list or description of all Government property that the Offeror or its subcontractors propose to use on a rent-free basis. The list shall identify the accountable contract under which the property is held and the authorization for its use (from the Contracting Officer having cognizance of the property);

b) The dates during which the property will be available for use (including the first, last, and all intervening months) and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent;

c) The amount of rent that would otherwise be charged in accordance with FAR 52.245- 9, Use and Charges; and

d) A description of the Offeror’s property management system, plan, and any customary commercial practices, voluntary consensus standards, or industry-leading practices and standards to be used by the Offeror in managing Government property.

e) This information in the format shown in Table 2 – Property Management.

(Table 2 is compressed (in the second row) in order to fit this document)

Item # Description CAGE Marking Instructions

Model# NSN Nomenclature Part #

Part or Ident #

Qty Serial # Type Designator

Unique Items

Unit Acq Cost

Unit of Measure

Use As Is

TABLE 2 – PROPERTY MANAGEMENT PGI 245.103-72 (B) & (C)

Section 4 – Pricing Template: The Offeror shall fill out the Pricing Template, Section L Attachment 3. This Template shows the total cost to the Government for evaluation purposes, derived as the sum of the following:

1) Firm-Fixed-Price (FFP) for maintenance and sustainment.

2) The Offeror will use the Government provided Cost Reimbursable (CR) Travel and ODC

CLINs. The Travel and ODC CLINs will be included in the overall Total Evaluated Price

(TEP).

3) The Government may require continued performance of services for up to six (6) months invoking the extension of services clause. IAW FAR 52.217-8, the offeror shall propose the six month extension of services utilizing Option 4 rates.

The Price Template, Section L Attachment 3, shall be completed as stated:

CLIN X001 (RMS Program) (Price Template, Tab 2)

1) Enter labor category title, labor hours, and fully burdened rates for every labor category used on the CLIN X001 tab.

2) If your rates change during a contract year, please provide the calculations to show the blended rate for each contract period.

3) Offerors may add labor categories as needed, but it is the responsibility of Offeror to check formulas based on template changes.

4) Offerors must explain any inflation changes in rates from one contract period to the next or during a contract period.

5) Round (and truncate) all burdened labor hour rates to nearest cent.

6) Rates for Option Year 4 will be used for the 6 month Extension of Services.

CLIN X002 (LMDB Program) Rate Build (Price Template, Tab 3)

1) Enter labor category title, labor hours, and fully burdened rates for every labor category used on CLIN x002 tab.

2) If your rates change during a contract year, please provide the calculations to show the blended rate for each contract period.

3) Offerors may add labor categories as needed, but it is the responsibility of Offeror to check formulas based on template changes.

4) Offerors must explain any inflation changes in rates from one contract period to the next or during a contract period.

5) Round (and truncate) all burdened labor hour rates to nearest cent.

6) Rates for Option Year 4 will be used for the 6 month Extension of Services.

CLIN X003 (Data) will not be separately priced.

CLIN X004 Other Direct Costs (ODCs) is provided. The annual value is $25,000.

CLIN X005 Travel is provided. The annual value is $2,750.

Total Price (Price Template, RFP Attach 7, Tab 4)

1) All formulas in template add automatically, using the information provided on CLIN tabs.

2) It is the responsibility of Offeror to check formulas based on template changes.

3) CLIN X003 Data is not separately priced.

4) CLIN X004 Other Direct Costs (ODCs) and CLIN X005 Travel values are provided.

a) The annual value for ODCs, CLIN X004 is $25,000.

b) The annual value for Travel, CLIN X005 is $2,750.

5) The Government will select the proposal with the best value as detailed in Section M (Basis of Award). (Price Template, RFP Attach 7, Tab 5)

Other Information 5.4.

Ground Rules and Assumptions The following ground rules are being provided as guidelines for completing the Cost/Price proposal.

1) The Offeror shall assume an anticipated contract award date of May 2016.

2) All “Cost/Price should be fully burdened and include all applicable/allowable labor in-directs, material handling, General and Administrative (G&A) and profit.”

3) Proposals shall be submitted in Then-Year (TY) dollars. TY dollars have been escalated into the time period of the performance of the contract. They are sometimes referred to as “escalated dollars” or “inflated dollars”.

4) All costs are to be displayed by CLIN where applicable.

5) The Cost/Price proposal is not subject to page limitations, but shall only include information that is pertinent to pricing matters.

6. Volume IV - Past Performance Limited to three (3) references, no more than one (2) page per contract listed (Prime). Limited to three (3) references, no more than two (2) pages per contract listed (Critical or Major Subcontractor). Only references for same or similar type contract desired. Submit one (1) hard copy original plus two (2) hard copies and two (2) electronic copies.

PAST PERFORMANCE – Submit in accordance with Table 1 Proposal Organization to the AFLCMC/HIAK, Contracting Officer, Mr. Richard Dickerson, at the following address:

AFLCMC/HIAK

Solicitation Number FA8770-16-R-0002 ATTN: Mr. Richard Dickerson 4225 Logistics Avenue Room A212 45433-5006 Voice (937) 257-4846 richard.dickerson.2@us.af.mil

Quality and Satisfaction Rating for Contracts Completed in the Past Three Years 6.1.

Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

Performance Surveys 6.2.

The Government will evaluate the quality and extent of Offeror's performance deemed relevant to the requirements of this RFP. The Government will use information submitted by the Offeror, responses to questionnaires, and other sources such as other Federal, city, county and state Government offices and commercial sources, to assess performance. Provide a list of no more than three (3) of the most relevant contracts performed for Federal agencies and commercial customers within the last five (5) years. Relevant contracts include performance of efforts involving sustainment and modification of mainframe and mid-tier information technology systems that are similar or greater in scope, magnitude, technology and complexity than the effort described in this solicitation. Send the letter (Section L Attachment 1) and questionnaire (Section L Attachment 2) to each of the three (3) references for completion and have the customer submit the response directly to the Contracting Officer (CO).

The evaluation of past performance information will take into account past performance information regarding predecessor companies’ key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. The definition of critical or major subcontractor is one that provides twenty five percent (25%) or greater of contract value. For each critical/major subcontractor provide a list of no more than three (3) of the most relevant contracts performed for government agencies and commercial customers within the last five (5) years. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts. Furnish the following information for each contract listed:

1) Company/Division name including Commercial And Government Entity (CAGE) code

2) Product/Service

3) Contracting Agency/Customer

4) Contract Number

5) Contract Dollar Value

6) Period of Performance

7) Verified, up-to-date name, address, FAX & telephone number of the contracting officer

8) Comments regarding compliance with contract terms and conditions

9) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

Subcontractor Consent 6.3.

Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

Specific Content 6.4.

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the Offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an Offeror has overcome past problems is required. Categorize the relevant information into the specific Technical Acceptability Sub-Factors and Price factor used to evaluate the proposal.

Organizational Structure Change History 6.5.

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

7. Volume V - Contract Documentation

Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1) Requirements of the RFP (CLINs & PWS) and Government standards and regulations pertaining to the PWS.

2) Evaluation Factors for Award in Section M of this RFP.

3) Any limitation on the number of proposal pages.

Model Contract 7.1.

The purpose of this volume is to provide information to the government for preparing the contract document and supporting file. The Offeror's proposal shall include a signed copy of the Model Contract (SF33), and complete Sections A, B and K.

7.1.1. Section A - Solicitation/Contract Form

Complete blocks 12-16 and signature and date for blocks 17 and 18 of the SF33. Signature by the Offeror on the SF33 constitutes an offer, which the government may accept. The “original” copy should be clearly marked under separate cover and should be provided without any punched holes. Complete blocks 15A, 15B, and 15C of any SF30, Amendment of Solicitation, that is issued and return the signed original with Volume 5 of the proposal.

7.1.2. Section B - Supplies or Services and Price

The Offeror shall provide completed pricing information in Section B of the Section L Attachment 3.

7.1.3. Section F - Deliveries or Performance

7.1.4. Section G - Contract Administrative Data

7.1.5. Section H - Special Contract Requirements

7.1.6. Section I - Contract Clauses

Section I shall have clauses that the contractor will need to complete prior to submission. It is incumbent on the contractor to identify these clauses and provide the required information.

7.1.7. Section J - GFE/GFP

7.1.8. Section K - Representations, Certifications, and other Statements of Offerors

The completed representations, certifications, acknowledgments and statements.

IAW FAR 52.204-08 - The Offeror shall return the completed Section K, Representation, and Certifications with the solicitation and/or identify the On-Line Representation and Certifications Application (https://orca.bpn.gov) website as where the completed Section K can be accessed.

Note that there may be additional Section K provisions included in the RFP that are not included in the System for Award Management (SAM) requirements.

Sections L and M 7.2.

Sections L and M (including their attachments), will not become part of the contract. These sections and attachments are issued for proposal preparation and evaluation purposes only.

Exceptions to Solicitation Requirements 7.3.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Provisions will be included in the RFP to provide notice to prospective Offerors that Offeror personnel will be used and the manner in which they will be used, The PCO will handle any objections in accordance with AFFARS 5315.305(c)(2)(v). Solicitation exceptions shall be provided in the format and content of Table 7.10.

Solicitation…