Attachment_No_5_Reporting_of_Hazardous_Material_For_Civilian_Contractors.docx

Reporting of Hazardous Materials by Civilian Contractors (Includes products that contain chemicals tracked for Air Emissions purposes that may not be considered “hazardous”)

IAW FAR Clause 52.223-3, each Contractor must provide the Contracting Office (CO) with a list of proposed Hazardous Materials (HAZMAT) that it plans to use on the installation during the performance of the contract. IAW AFI 32-7086, contractors must obtain Air Force authorization prior to using HAZMAT on an Air Force installation, and must report usage data to the Environmental and Occupational Health Office (RIOCV). This includes fuels used to run generators and other construction/maintenance equipment. Other applicable regulations are FAR Clause 52.223-5, 52.223-19, 52.223-7 & AFFARS 5352.223-9001 and AFI 32-7040.

1. Contractors shall submit through the CO to RIOCV, a potential product inventory with Safety Data Sheets (formerly known as Material Safety Data Sheets or MSDS’s), for all potentially hazardous materials/products that will be brought on to the installation via the “New Product Request form for Contractors”. See Appendix A for a listing of Federal Stock Classes requiring reporting.

2. RIOCV will review all potentially hazardous materials and identify the materials deemed as HAZMAT that require tracking. RIOCV may remove any materials from consideration for use by the Contractor that contain ingredients prohibited by the AF or other regulatory agency.

3. RIOCV will communicate to the Contracting Office the list of HAZMAT that will require AF-EESOH-MIS tracking. Those materials will require the completion of one electronic Contractor Product Request Form per HAZMAT item by the Contractor (except for portions reserved by RIOCV). The CO will provide this form to the Contractor and RIOCV can assist the Contractor with this documentation, if requested. Once completed the Contractor will forward the completed form to the CO.

4. The CO will provide a copy of the electronic Contractor Product Request Form(s) to RIOCV.

5. Following receipt of the Contractor Product Request Form, RIOCV will complete their portion on the form and load all information into the AF-EESOH-MIS data system. RIOCV will update the form to completion and provide a copy to the COR for the Contractor. The Contractor will retain a copy of their Contractor Product Request Form for the duration of the specified project.

6. If the contractor needs to bring a material on the installation that was not included in the original HAZMAT listing, the contractor must first notify the CO and then obtain prior authorization, if RIOCV determines the material to be a HAZMAT.

7. The Contractor will submit a “Contractor Hazardous Material Usage Form” provided by RIOCV to the CO once a month for contracts over 60 days. For contracts less than 60 days, a Material Usage Data Sheet will be submitted by the Contractor to CO at the completion of the contract. The SDS and NSN will be located on the Contractor Product Request Form that was updated by RIOCV (Item 5 above)

8. The CO will provide a copy of the Usage Data Sheet to RIOCV.

9. Any HAZMAT brought on site for the contract and not used in its entirety will be removed from the installation by the Contractor. If HAZMAT can be used in another contract at this installation, please contact RIOCV for assistance.

10. RIOCV is ready to assist the CO and Contractor in any way to simplify and expedite this reporting and tracking procedure. Please contact RIOCV’s Jakki Holbritter or Carol Hoyt by email or phone (330-2098) with any questions.

Appendix A: Federal Stock Classes Required Contractor Reporting

Products Containing Chemicals in the following Stock Classes are required to be reviewed and reported