11Q0017 Statement of Requirements.doc

DESCRIPTION OF REQUIREMENTS

FOR

FUEL OIL/PROPANE SUPPLY

ROME RESEARCH SITE FACILTIES

ULDF: 11-0601

AIR FORCE RESEARCH LABORATORY

ROME RESEARCH SITE

ROME NEW YORK

24 August 2010

1. DESCRIPTION OF REQUIREMENT. The contractor shall ensure that fuel is delivered to government owned tanks at Rome Research site Facilities in a manner that will maintain a satisfactory and safe environment.

1.1. The contractor shall fulfill requests including delivery for fuel within five working days of receipt. A list of persons authorized to request fuel deliveries would be provided by the contracting officer. This list will be updated as necessary.

1.1.1. The contractor shall auto fill all heating tanks in the middle and end of each month during the winter heating season.

1.1.2 Fuel deliveries will be performed between the hours of 0800 and 1600, on Mon-Fri, excluding Government holidays. The contractor is responsible to notify the designated point of contact to gain access to the site. Upon completion of the delivery the contractor will obtain the signature of the designated point of contact on the delivery ticket. A copy of each delivery ticket will be left at the site. The ticket will include the following information, type of fuel delivered, quantity of fuel delivered, tank or facility number(s), date and time of delivery, and name of the contractor delivering the fuel.

1.1.3. Schedule of fuel products to be provided:

Fuel oil

Grade

National Stock NBR

Nomenclature

DF1

9140-00-286-5286

Diesel Fuel, High Sulfur, winter

KSN

9140-00-242-6748

Kerosene, Grade No. 2-K

Propane

Grade Federal Spec.

Nomenclature

TYPE II

BBG-110, 95% Odorized Propane

1.1.4. Schedule of tanks to be serviced.

Fuel Oil

Location

Size

Estimated Usage Fuel

Newport, Irish Hill, Bldg. 1621(Generator) 500 Gal 200Gal

KSN/

DF1

Stockbridge Test Site, Bldg. 1477 1500 Gal 3,300Gal

DF1

RRS, Bldg.2, 2.5, 3 & 106 500 Gal 600Gal KSN/DF1

Propane:

Location Size Estimated Usage

Newport, Bldg. 1600 500Gal 2,500Gal (Tanner Hill)

Newport, Bldg. 1605 1,000Gal 3,000Gal (Tanner Hill)

Newport, Bldg. 1612

(2) 1,000Gal 8,000Gal (Irish Hill)

Newport, Bldg. 1624 1,000Gal 5,500Gal ( Irish Hill)

2. GENERAL INFORMATION.

2.1. QUALITY CONTROL. Contractor shall maintain a quality program to ensure this requirement is performed in accordance with commonly accepted commercial practices. Contractor shall implement procedures to identify, prevent, and ensure non-recurrence of defective performance.

2.2. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions - Commercial Items, for contractor’s failure to perform satisfactorily.

2.3. SECURITY REQUIREMENTS. All personnel shall be aware that the Rome, Newport, and Stockbridge Sites are Property of the United States Air Force. All personnel will follow all posted signage.

2.4 SAFETY. Comply with all safety and health requirements necessary for the protection of personnel, facilities and equipment including, but not limited to all applicable Occupational Safety and Health Administration (OSHA) standards, while performing this contract at the Air Force Research Laboratory (AFRL), Rome Research Site Facilities.

2.4.1 Maintain a written Safety Program, as required by OSHA and make said plan available for review by the government upon request by the contracting officer.

2.4.2 In the event of a mishap during the performance of this contract on AFRL premises, notify the contracting officer in an expeditious manner. Notification shall include the following information:

a. Contract, Contract number, Name and Title of Person(s) Reporting

b. Date, Time, and Exact location of accident/incident

c. Brief Narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident (if known)

e. Estimated cost of accident/incident (material and labor to replace/repair)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective Actions (taken or proposed)

h. Other pertinent information

2.5 SPECIAL QUALIFICATIONS. Equipment operators must possess current and appropriate operator license or certificate for the equipment utilized.

2.6 UNLOADING PROCEEDURES. Contract personnel should be prepared to prevent and help control transfer spills during unloading and be familiar with the overfill prevention devices associated with the tank being filled. To prevent spills from occurring during loading/unloading, the following spill prevention contingency procedure will be implemented:

2.6.1 Before Loading

1. Extinguish all flames and sources of ignition (e.g., cigarettes).

2. Ensure that vehicle’s motor and lights are turned off, and the parking brake is set.

3. Attach grounding wire to the truck body.

4. Remove ungrounded objects from the loading/unloading area.

5. Chock truck wheels.

6. Check hose and connections.

7. Check tank level gauge or stick the tank to confirm product level and ensure tank has sufficient capacity to accept transfer.

8. Ensure that the driver does not remain in the vehicle.

9. All storm and sanitary sewer drains will be covered prior to dispensing fuel.

10. Absorbent material will be out and readily available to respond to a spill.

2.6.2 During Loading

1. Transfer operator must be present and attentive at all times.

2. Because liquid volumes change with temperature, tanks shall not be filled above a level that will result in overflow after thermal expansion. Fill levels are established at 90 percent of tank capacity.

3. Inform driver to stop filling once tank reaches 90 percent capacity.

2.6.3 After Loading

1. All loading valves should be closed. Note any signs of spillage. Take remedial action, if necessary.

2. Close all hatches tightly.

3. Close internal safety valves.

2.6.4 Before Truck Departure

1. Check all truck drains, outlets, and connections for leakage to prevent petroleum loss in transit.

2. Check unloading area for spills and apply absorbent materials, if needed.

2.6.5 Upon Truck Departure

1. Check all valves, caps, drains, and connections for closure and leakage. Relock them, if necessary.

2. Make a final check of unloading area.

2.7 SPILLS

2.7.1 No hazardous materials or substances, petroleum products, or materials of environmental concern shall be intentionally discharged or spilled onto the ground, asphalt, or concrete-covered surfaces or improperly disposed at job sites. A spill is an uncontrolled release to the environment. Spills of any type material (excluding clean water) shall be reported to the Hazardous Waste Program Manager for evaluation to determine cleanup requirements. The contractor shall clean and remediate any spills or releases. If corrective action is not undertaken in a reasonably prudent time, the government reserves the right to execute cleanup and obtain reimbursement from the contractor. For spill occurring during normal duty hours, contact the RIOCV Hazardous Waste Program Manager at 315-330-2098. After duty hours the contractor shall notify the Rome Research Site Security Office at 315-330-2961.

3. APPENDIX.

A. Bid Schedule

APPENDIX A

BID SCHEDULE

FUEL SUPPLY

ITEM

(Basic Year)

EST QTY

UNIT PRICE

COST

1. DF1-Diesel Fuel High Sulfur, winter 3,300Gal

2. KSN-Kerosene, Grade No. 2-K 800Gal

3. Liquid Propane 19,000Gal ______ _______

Total: $ _______ Company: ____________________________

Signature: ___________________________ Date: _____________________________