IVV Effort Attachment 2 - Section L.pdf

Section L Instructions, Conditions, and Notices to Offerors

1.0 General Instructions

1.0.1 This section of the Information to Offerors provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Statement of Objectives (SOO). Non-conformance with the instructions provided in this Information to Offerors may result in removal of the proposal from further evaluation.

1.0.2 The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

1.0.3 Elaborate brochures or documentation, binding, detailed art work, internet hyperlinks, or other embellishments are unnecessary and are not desired.

1.0.4 The Offeror shall make a clear statement in Part A of the Executive Summary Volume that the proposal is valid for a minimum of 180 days.

1.0.5 In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one digital copy of all unsuccessful proposals.

1.0.6 Portions of the successful offeror’s proposal may be incorporated into the contract as an attachment in Section J.

1.0.7 The Government may use advisory and assistance services (A&AS) personnel as technical advisors (not evaluators) in this evaluation. Offerors shall acknowledge that their proprietary proposals are cleared for release to the Government’s A&AS personnel. The Government’s A&AS personnel have signed non-disclosure agreements precluding them from using this information from anything other than the purposes under their contract with the Government.

Offerors are not to provide past performance ratings or historical CPAR narratives in their proposals. The Government will also not itself share past performance ratings or CPAR narratives with A&AS nongovernment advisors.

2.0 Points of Contact

The Contracting Officer and the Contract Specialist are the sole points of contact for this procurement. Address any questions or concerns you may have to either of them. Written requests for clarification must be sent to the Contracting Officer at the email address located below.

Contracting Officer Name: Todd B. Davis Organization/Office Symbol: AFLCMC/EBZ Phone No.: 850-883-7294 E-Mail Address: todd.davs.16@us.af.mil

Contract Specialist Name: Karla L. Ross Organization/Office Symbol: AFLCMC/EBZ Phone No: 850-882-6889 E-Mail Address: karla.ross.1@us.af.mil

3.0 Award without Interchanges

The Government intends to award without interchanges. Therefore, the offeror’s initial proposal should contain the offeror’s best approach/terms for technical/management and price.

4.0 Debriefings

The Government does not intend to conduct post award notices and debriefings to unsuccessful Offerors for this evaluation IAW FAR 16.505(b)(6). However, the Government will conduct these if requested from unsuccessful Offerors. The Government will follow procedures at FAR 15.503(b) if providing post-award notifications and FAR 15.506 if providing debriefings to unsuccessful Offerors.

5.0 Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing.

6.0 Communications

Exchanges of information between Government and Offerors will be controlled by the Contracting Officer or Contract Specialist. Notices and responses will be transmitted via email.

Questions/comments are due no later than 17:00 (Central Time) on July 17, 2024 . Questions submitted after the deadline may not be answered. The email address for the Contracting Officer and Contract Specialist are contained in paragraph 2.0 Points of Contact, above.

No information concerning this RFP or requests for clarification will be provided in response to Offeror initiated telephone calls. All such requests must be made in writing and submitted as directed above. All questions/comments provided in a timely manner will be answered in writing and provided to all Offerors. However, because of administrative time, written inquiries may not be answered when requests are received by the Government points of contact after the original mailto:todd.davs.16@us.af.mil mailto:karla.ross.1@us.af.mil due date for receipt of questions as specified in this RFP. The timeframe for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers, unless authorized by the Contracting Officer.

7.0 Organization / Page Limits

The Offeror shall prepare the proposal as set forth in the table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits as specified in the table below. The expected content for proposal Volume III and IV is addressed in Attachment 2.

7.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet hyperlinks to additional information; such inclusions are not acceptable and will not be considered part of the proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP. Each page shall be counted except for those identified in Table above as having no limit.

7.2 Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single spaced. Except for the reproduced sections of the RFP document, the font type/text size shall be Times New Roman, 12 point size. Pages shall have at least 1 inch margins for the top, bottom, and sides (excluding headers and footers, which shall have Times New Roman, 10 point size). Pages shall be numbered sequentially by volume.

7.3 Tables and Charts. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These

Volume Volume Title Page Limit I Transmittal Letter 1 page

II Executive Summary Part A Proposal Title Page 1 page Part B Table of Contents No limit Part C Narrative Summary 5 pages III Factor 1 Technical/Management Part A Table of Contents No limit

Part B

Subfactor 1: Program Management Subfactor 2: Historical Relevant Work Subfactor 3: Technical Approach

15 pages total

Part C Glossary of Abbreviations and Acronyms No limit IV Factor 2 – Cost / Price Part A Basis of Estimate 5 pages Part B Glossary of Abbreviations and Acronyms No limit displays shall be uncomplicated, legible, and shall not exceed 8 ½ x 11 inches in size. Foldout pages shall count as a single page. Foldout pages shall only be used for large tables, charts, graphs, diagrams and schematics - not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point Times New Roman font for all text included in a table.

8.0 Cost or Pricing Information

All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal and Contract Documentation Volumes.

9.0 Cross-Referencing

To the greatest extent possible, each Volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

10.0 Proposal Submission

To respond to this RFP, the offeror shall deliver an electronic proposal to the Contracting Officer and Contract Specialist via email IAW the email addresses in Attachment 1 paragraph 2.0 and the following instructions.

10.1 Virus Check. Offerors shall perform a virus check prior to proposal submittal and certify they have done so in the proposal’s Title Page.

10.2 Due Date/Time. Offerors shall provide proposals no later than 16:00pm (Central Time), July 22, 2024. Proposals received after this date/time will be considered late.

10.3 The offeror’s proposal submission will be considered complete when all volumes have been received. Partial proposals will not be considered.

10. 4 Efforts by the Government to clarify or expedite installation of electronic proposal submissions, will not be considered interchanges.

10.6 The Government will not reimburse the contractor for proposal preparation costs. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of the RFP.