BAA-FINAL-BAA-MOC3HA BAA-POSTING.pdf

10 Feb 2020

2-Step Broad Agency Announcement

Overview Information

NAICS Code: The NAICS Code for this acquisition is 541715, and the small business size standard is 1,000 employees.

Federal Agency Name: Air Force Research Laboratory, Materials and Manufacturing Directorate, Manufacturing and Industrial Technologies Division

(AFRL/RXMS)

Broad Agency Announcement Title: Manufacturing of Carbon-Carbon Composites for Hypersonic Applications (MOC3HA)

Broad Agency Announcement Type: This is the Initial Announcement.

Broad Agency Announcement Number: FA8650‐20‐S‐5004

THIS WILL BE A TWO-STEP SOLICITATION:

First Step: WHITE PAPER DUE DATE AND TIME: 28 Feb 2020, 4:00 pm Wright-Patterson AFB, OH local time. Only white papers are due at this time.

Second Step: PROPOSAL DUE DATE AND TIME: To be provided in the Requests for Proposals sent to offerors that submit White Papers considered to meet the needs of the Air Force.

NOTE: White Paper/proposal receipt after the due date and time shall be governed by the provisions of FAR 52.215-1(c)(3). It should be noted that this installation observes strict security procedures to enter the facility. These security procedures are NOT considered an interruption of normal Government processes, and proposals received after the above stated date and time as a result of security delays will be considered “late.”

Furthermore, note that if offerors utilize commercial carriers in the delivery of proposals, they may not honor time-of-day delivery guarantees on military installations. Be advised, if the U.S. Postal Service is used, this building only receives U.S. Postal Mail twice a week and delivery by that means may not meet the proposal due date and time established herein. Early white paper/proposal submission is encouraged.

Submission: White Papers and any subsequent requested proposals must be submitted to the Contracting Point of Contact: AFRL/RXKMT, Mail Room 90, Bldg 45, 2130 8th St., Wright-Patterson AFB, OH 45433-7541: ATTN: Mark A. Wade.

Solicitation Request: Air Force Research Laboratory, Materials and Manufacturing Directorate, Manufacturing and Industrial Technologies Division (AFRL/RXMS), Wright-Patterson Air Force Base is soliciting white papers on the research effort described below.

Type of Contract/Instrument: The Air Force reserves the right to award the contract vehicle best suited to the nature of research proposed. Accordingly, the Government may award any appropriate contract type under the FAR or Other Transaction (OT) for prototype, grant, cooperative agreement, or OT for Research.

The Air Force may also consider award of an appropriate technology transfer mechanism if applicable. It is anticipated that the award under this BAA will be a single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract with (generally) cost plus fixed-fee (CPFF) completion task orders. Note: Cost reimbursement contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract.

Estimated Program Cost: $46,302,000.00 (approximate value of IDIQ ceiling).

Anticipated Number of Awards: The Air Force anticipates awarding one award for this announcement. However, the Air Force reserves the right to award zero, one, or more contracts for all, some or none of the solicited effort based on the offeror’s ability to perform desired work and funding fluctuations.

Brief Program Summary: Carbon-Carbon (C-C) composites are critical materials for many hypersonic applications. While the varying applications have different system requirements, they all leverage the unique high temperature performance capability of C-C composites. The objective of the MOC3HA Initiative is to create a stronger, broader supply base for C-C composites positioned to meet current and future DoD hypersonic systems’ requirements. This will require a prime contractor with strong program management and technical skills. Technical efforts under the scope of this Initiative will be structured to develop C-C composite manufacturing technologies that enable the production at higher rates and quality, and at reduced cost and schedule.

Communication Between Prospective Offerors and Government Representatives: Dialogue between prospective offerors and Government representatives is encouraged until submission of proposals. Discussions with any of the points of contact shall not constitute a commitment by the Government to subsequently fund or award any proposed effort. Only Contracting Officers are legally authorized to commit the Government. All communications shall be through the contracting office by email. The Contracting POC is Mr. Mark Wade, email address is mark.wade.1@us.af.mil. If Mr. Wade is not available he will provide an alternate POC in his out of office e-mail. Any questions technical in nature will be forwarded to the technical POC by the contracting POC.

mailto:mark.wade.1@us.af.mil

Full Text Announcement

I. Program Description: Air Force Research Laboratory, Materials and Manufacturing Directorate, Manufacturing and Industrial Technologies Division (AFRL/RXMS) is soliciting white papers (initially) and technical and cost proposals at a later time (upon Government request) if the white paper meets the needs of the Government, on the following research effort:

1. Statement of Objective/Description of Technical Area(s): See attached basic contract SOO and initial task order.

2. Within Scope Modifications: Potential offerors are advised that due to the inherent uncertainty of research and development efforts, awards resulting from this announcement may be modified during performance to make within scope changes, to include but not limited to, modifications which increase overall contract ceiling amount.

3. Deliverable Items:

a. Data Items: See attached DD Forms 1423-1, Contract Data

Requirements List (CDRL).

b. Software: Software may be a deliverable for certain task orders. See attached DD Forms 1423-1.

c. Hardware: Manufacturing demonstration articles, test samples, and contractor acquired property may be a deliverable for certain task orders.

4. Schedule:

a. Overall effort: Period of performance on basic IDIQ contract is 84 months. The ordering period will be 60 months.

b. Data Items: Specified as individual CDRLs.

c. Software: Non-commercial, Specified on individual Task Orders.

d. Hardware: Specified on individual Task Orders.

5. Other Requirements:

a. This announcement incorporates FAR and supplement provisions and clauses by reference. The full text of provisions and clauses can be found at http://aquisition.gov using Google Chrome.

b. Program Security Classification: Secret, see attached DD254. Offerors must verify their Cognizant Security Office information is current with Defense Security Service (DSS) at www.dss.mil.

c. OPSEC: See attached SOOs (Basic and Task Order 1) for OPSEC guidance.

http://aquisition.gov/

d. Export Control: Information involved in this research effort WILL be subject to Export Control (International Traffic in Arms Regulations (ITAR) 22 CFR 120-131, or Export Administration Regulations (EAR) 15 CFR 710- 774). Additionally, a DD Form 2345, (Militarily Critical Technical Data Agreement) shall be submitted no later than at the time of proposal submission.

e. Export-Controlled Items: As prescribed by DFARS 225.7901-4, DFARS 252.225-7048, “Export-Controlled Item (JUN 2013)” is contained in this solicitation. This clause shall be contained in ALL resulting contracts.

f. Data Management Plan: Data Management Plan required to be included with proposal. Documents the stewardship of the technical data to be used or created in the course of this proposed effort, identifying which technical data are considered necessary to validate the findings of the proposed effort. Technical Data: Recorded information, regardless of the form or method of the recording, of a scientific or technical nature (including computer software documentation). The term does not include computer software or data incidental to contract administration, such as financial and/or management information.

6. Other Information:

a. Government Furnished Property (GFP) is not anticipated to be made available under any resulting contract, including task orders.

b. Base Support/ Network Access is not anticipated to be made available under any resulting contract, including task orders.

c. Multiple awards subject to Fair Opportunity are not anticipated.

d. Data Rights Anticipated:

(1) Technical Data: Unlimited Rights

(2) Non-Commercial Software (NCS): Unlimited Rights

(3) NCS Documentation: Unlimited Rights

(4) Commercial Computer Software Rights: Customary License

The Air Force Research Laboratory is engaged in the discovery, development, and integration of warfighting technologies for our air, space, and cyberspace forces. As such, rights in technical data and NCS developed or delivered under this contract are of significant concern to the Government. The Government will therefore evaluate any restrictions on the use of technical data, NCS, and NCS documentation which could result in transition difficulty or less-than full and open competition for subsequent development of this technology.

In exchange for paying for development of the data, the Government expects technical data, NCS, and NCS documentation developed entirely at Government expense to be delivered with Unlimited Rights.

Technical data, NCS, and NCS documentation developed with mixed funding are expected to be delivered with at least Government Purpose Rights. Offerors that propose delivery of technical data, NCS, or NCS documentation subject to Government Purpose Rights should fully explain how a portion of the data was developed at private expense. Specifically, offerors must explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a Government contract will be incorporated, how the incorporation will benefit the program, and address whether those portions or processes are segregable.

Offerors that propose delivery of non-commercial technical data with Limited Rights, NCS with Restricted Rights, or NCS documentation with Limited Rights will be considered. Proposals should fully explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a Government contract will be incorporated and how the incorporation will benefit the program and whether those portions or processes are segregable.

Offerors shall include the data rights assertions as required by DFARS 252.227-7017, Identification and Assertion of Restrictions on the Government’s Use, Release, or Disclosure of Technical Data or Computer Software. The assertions list is included in Section K and due at time of proposals. Assertions must be completed with specificity. Each assertion must identify the technical data or computer software to be delivered and the associated item, component, or process developed exclusively or partially at private expense to which it pertains. Nonconforming assertions lists will be rejected.

Terms used in this section are defined in the clauses at 252.227-7013, Rights in Technical Data-Noncommercial Items, and 252.227-7014, Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation.

THIRD PARTY SOFTWARE (COMMERCIAL AND NONCOMMERCIAL):

If any such software, noncommercial or commercial, is not reasonably identifiable at proposal submission, it must still be approved by the contracting officer prior to incorporation. This obligation to obtain pre-approval by the contracting officer, as described above, continues throughout contract administration.

Noncommercial Computer Software:

DFARS 252.227-7014(d) describes requirements for incorporation of third party noncommercial copyrighted computer software and computer software documentation and is incorporated as follows. The Contractor shall not, without the written approval of the Contracting Officer, incorporate any copyrighted computer software or computer software documentation in the software or documentation to be delivered under this contract unless the Contractor is the copyright owner or has obtained for the Government the license rights necessary to perfect a license or licenses in the deliverable software or documentation of the appropriate scope set forth in DFARS 252.227-7014(b), and prior to delivery of such—

(1) Computer software, has provided a statement of the license rights obtained in a form acceptable to the Contracting Officer; or

(2) Computer software documentation, has affixed to the transmittal document a statement of the license rights obtained.

In addition, all noncommercial computer software will receive the appropriate level rights set forth in DFARS 252-7014(b), which could include: unlimited rights, GPR, Restricted Rights, or specifically negotiated license.

Commercial Computer Software:

For commercial computer software, the Government will neither accept nor execute a DD Form 250 for such software deliverables until the Contractor obtains from all third party software suppliers and/or vendors (Licensor) licenses for any commercial computer software to be delivered that are consistent with Federal Statutes, Federal Case Law, and Federal Regulations.

II. Award Information

1. Anticipated Award Date: 02 July 2020

2. Anticipated funding for the program (not per contract) is estimated at

FY20 $11.0M; FY21 $11.755M; FY22 $11.774M; FY23 $11.773M.

This funding profile is an estimate only and not a contractual obligation for funding. All funding is subject to change due to Government discretion and availability. Potential offerors should be aware that due to unanticipated budget fluctuations funding in any or all areas may change with little or no notice.

III. Eligibility Information

1. Eligible Offeror: This is an unrestricted solicitation. Small businesses are encouraged to propose.

2. Cost Sharing or Matching: Cost Sharing is not required.

3. Federally Funded Research and Development Centers: The following guidance is provided for Federally Funded Research and Development Centers (FFRDCs) contemplating submitting a proposal, as either a prime or subcontractor. FAR 35.017-1(c)(4) prohibits an FFRDC from competing with any non-FFRDC concern in response to a Federal agency request for proposal for other than the operation of an FFRDC (with exceptions stated in DFARS 235.017-1(c)(4)). There is no regulation prohibiting an FFRDC from responding to a solicitation. However, the FFRDC’s sponsoring agency must first make a determination that the effort being proposed falls within the purpose, mission, general scope of effort, or special competency of the FFRDC, and that determination must be included in the FFRDC’s proposal. In addition, AFRL must make a determination that the work proposed would not place the FFRDC in direct competition with domestic private industry. Only after these determinations are made, would a determination be made concerning the FFRDC’s eligibility to receive an award.

4. Government Agencies: If a Government agency is interested in performing work, contact Mr. Mark Wade (contact information is in the Overview section of this BAA), who will forward to the technical POC. If those discussions result in a mutual interest to pursue your agency's participation, the effort will be pursued independent of this announcement.

5. Other:

a. Foreign Participation: Foreign participation is not authorized at the prime level. Additionally, use of non US persons by the contractor, including subcontract arrangements, are subject to International Traffic in Arms Regulations (ITAR) (22 CFR 120-130) and Export Administration Regulations (EAR) (15 CFR 730-780) and 15 CFR 781-799, as appropriate.

b. This acquisition involves data that are subject to export control laws and regulations. Only contractors who are registered and certified with the Defense Logistics Services Center (DLSC) and have a legitimate business purpose may participate in this solicitation. Contact the Defense Logistics Services Center, 74 Washington Avenue N., Battle Creek, Michigan 40917-3084 (1-800-352-3572) for further information on the certification process. You are encouraged to submit, with your white paper, a copy of your approved DD Form 2345, Militarily Critical Technical Data Agreement, or proof that one is in process.

c. There are no limits on the number of white papers/proposals an offeror may submit.

d. You may be ineligible for award if all requirements of this solicitation, including the due dates, are not met for the white paper or any subsequent proposal, as identified herein.

http://www.dlis.dla.mil/jcp/

IV. White Paper / Proposal and Submission Information

1. Overview: This Announcement consists of a Two-Step Process described in detail below. White Papers/Proposals submitted shall be in accordance with this announcement. There will be no other solicitation issued in regard to this requirement. The Government intends to evaluate the white papers to ensure that the offerors meet the eligibility and technical requirements. The Government intends to review white papers/proposals and award some, all, or none of the proposals received without discussions; however, the Government reserves the right to negotiate with those offeror(s) whose proposal is selected for funding.

ONLY WHITE PAPERS ARE BEING SOLICITED AT THIS TIME.

Offerors should be alert for any BAA amendments that may permit extensions to the white paper submission date.

For additional information, a copy of the Broad Agency Announcement (BAA) Guide for Industry is located at http://www.wpafb.af.mil/Portals/60/documents/afrl/AFRL-broad-agency-announcement-guide.pdf?

2. First Step (White Paper) Instructions:

a. General: The FIRST STEP requests a white paper and a rough order of magnitude (ROM) cost. The IDIQ has a ceiling which we provide for the Basic effort and Task Order 1. The white paper shall include a discussion of the nature and scope of the research and the offeror’s proposed technical approach(es). To be considered for the second step, the white paper shall address how the offeror plans to satisfy the requirements of the Basic Statement of Objectives (SOO) as well as the Task Order 1 SOO. In regards to the white paper, the overall evaluation of how the offeror intends to meet the Basic SOO requirement(s) is ranked as higher importance than that of the Task Order 1 SOO. Basic IDIQ Peer or Scientific Review is of greater importance than T.O.1 Peer or Scientific Review. Offerors must have a selectable Task Order in order to be eligible for a Basic IDIQ award. The white-paper shall provide proof of security and OPSEC capabilities. The Government will review the white papers in accordance with the FIRST STEP Peer or Scientific Review criteria, set forth in Section V below. Based on this review, the Government will determine which of them has/have the potential to best meet the Air Force’s needs. Offerors will be notified of the disposition of their white paper. It is anticipated that Government review of the white papers submitted will take approximately 10 working days. Those offerors submitting white papers assessed as meeting Air Force needs will be asked to submit a full technical and cost proposal. Those offerors not requested to submit a technical and cost proposal will be notified. They http://www.wpafb.af.mil/Portals/60/documents/afrl/AFRL-broad-agency-announcement-guide.pdf may request and receive a debriefing based on the white paper reviews.

An offeror submitting a proposal without first submitting a white paper will not be eligible for an award. The cost of preparing white papers in response to this solicitation is not considered an allowable direct charge to any resulting or any other contract; however, it may be an allowable expense to the normal bid and proposal indirect cost as specified in FAR 31.205-18.

b. Page Limitation: The White Paper shall be limited to 8 content pages, prepared and submitted in Word format. Font shall be standard 11-point font Arial. Character spacing must be “normal,” not condensed in any manner. Pages shall be double-spaced (must use standard double-space function in Microsoft Word), double-sided (each side counts as one page),

8.5 by 11 inches, with at least one-inch margins on both sides, top and bottom. All text, including text in tables and charts, must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items. Pages shall be numbered starting with the first page following the cover page, and the last page being no greater than 8 pages. The page limitation covers all information including optional information such as indices, photographs, foldouts (counted as 1 page for each 8.5 by 11 portion) tables, charts, appendices, attachments, resumes, etc. It does NOT include any attached DD2345 or Facility Clearance Verification. The Government will not consider pages in excess of these limitations. Offerors should submit 1 original and 2 hard copies of the White Paper via mail to the Contracting POC, identified in the Overview Information. 2 CDs with the WORD version of your White Paper must be submitted with the hard copies of the White Paper, and must match the hard copies. If there is a discrepancy between hard copies and electronic copies, the hard copies will take precedence.

c. Format: The white paper will be formatted as follows:

(1) Section A: BAA Number, Title of Program, Name of Company, Business Size, Company’s Commercial and Government Entity (CAGE) code, Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) number, Contracting POC and Technical POC with appropriate telephone numbers, fax numbers, and email addresses for the POCs, classification level at which company is cleared, contractor address for forwarding classified material (name, address, zip code), cognizant security office (name, address, zip code), and offeror’s security officer’s name and telephone number).

(2) Section B: Period of Performance and Task Objectives of both the Basic SOO and Task Order 1 SOO;

(3) Section C: Technical Summary and Proposed Deliverables (of both the Basic and Task Order 1); and

(4) Section D: Cost of Task (Rough Order of Magnitude (ROM)).

d. Technical Portion: The technical portion of the white paper shall include a discussion of the nature and scope of the research and the offeror’s proposed technical approach/solution. It may also include any proposed deliverables. Resumes, descriptions of facilities and equipment, and a proposed Statement of Work are not required at this point.

e. Cost Portion: The cost portion of the white paper shall include a ROM cost estimate. No detailed price or cost support information should be forwarded; only a time-phased bottom line figure should be provided.

f. If available, attach a DD2345 to demonstrate capability to handle data that are subject to export control laws and regulations, or proof one is in process.

g. If available, attach Facility Clearance Verification to demonstrate capability to properly handle classified information.

h. Other Information: Multiple white papers within the purview of this announcement may be submitted by each offeror. If the offeror wishes to restrict its white papers, they must be marked with the restrictive language stated in FAR 52.215-1(e).

i. White Paper/Proposal Content Summary: You may be ineligible for award if all requirements of this solicitation are not met on the relevant due date(s).

3. Second Step (Proposal) Instructions:

a. General Instructions:

(1) The SECOND STEP consists of offerors submitting a technical and cost proposal within 30 calendar days of the proposal request. After receipt, proposals will be reviewed in accordance with the award criteria in Section V. below. Proposals will be categorized and subsequently selected for negotiations.

(2) Offerors should apply the restrictive notice prescribed in FAR 52.215- 1(e) Instructions to Offerors—Competitive Acquisition. Offerors should consider proposal instructions contained in the Broad Agency Announcement (BAA) Guide for Industry, which can be accessed on line at http://www.wpafb.af.mil/Portals/60/documents/afrl/AFRL-broad-agency-announcement-guide.pdf. This guide is specifically designed to assist the offeror in understanding the BAA proposal process.

(3) Technical/management and cost/business volumes should be submitted in separate volumes and must be valid for 180 days.

(4) Proposals must reference the solicitation number FA8650‐20‐S‐5004.

(5) Offerors must submit one-original and 2 hard copies of their proposals to the Contracting POC identified in the overview information.

(6) Offerors must include 2 CDs in Microsoft Office or Adobe format containing all electronic versions of required submittals. All electronic versions must match the hard copies. If there is a discrepancy between hard copies and electronic copies, the hard copies will take precedence.

a) The cost file(s) spreadsheets must be in Microsoft Excel and include the formulas for calculating cost element bases (i.e., G&A, O/H, etc.)

b) The CDs should be labeled with the company name, proposal title, and solicitation number.

(7) Offerors are advised that only Contracting Officers are legally authorized to contractually bind or otherwise commit the Government.

(8) The cost of preparing proposals in response to this BAA is not considered an allowable direct charge to any resulting or any other contract; however, it may be an allowable expense to the normal bid and proposal indirect cost as specified in FAR 31.205-18.

(9) No classified technical proposals or cost volumes are expected.

Offerors are encouraged to keep all elements of the proposal package unclassified. In the rare case where an offeror has a need to submit a classified appendix, please contact Mr. Mark Wade, identified in the overview information, for delivery instructions.

b. Offerors must propose each of the following to be considered for an IDIQ award:

(1) Basic IDIQ

a) Basic IDIQ proposal-Technical and Management

b) Basic IDIQ Statement of Work (SOW) in response to applicable

Statement of Objectives (SOO)

c) Basic IDIQ Business Proposal (including Subcontracting Plan, if applicable, in accordance with FAR 19.7)

(2) Task Order (T.O.) 1

a) T.O. 1 Proposal-Technical and Management

b) T.O. 1 SOW in response to applicable SOO

c) T.O. 1 Cost (T.O.s only) and Business Proposal

c. Technical/Management Proposal:

(1) Page Limitations: The following describes proposal page limitations:

a) The Technical/Management Proposal shall be limited to 50 content pages for the Basic IDIQ; the Technical/Management Proposal shall be limited to 30 content pages for T.O. 1 with the pages, prepared and submitted in Microsoft Word format.

b) Font shall be standard 11-point font Arial.

c) Character spacing must be “normal,” not condensed in any manner.

d) Pages shall be double-spaced (must use standard double-space function in Microsoft Word), double sided (each side counts as one page), 8.5 by 11 inches, with at least one-inch margins on both sides, top and bottom.

e) All text, including text in tables and charts, must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items.

f) Pages for the basic contract shall be numbered starting with the first page following the cover page and the last page being no greater than 50 pgs. of content for the Basic IDIQ. Pages for T.O.

1 should be the first page following the cover page and the last page being no greater than 30 pgs. of content for T.O. 1. The page limitation covers all information including indices, photographs, foldouts (counted as 1 page for each 8.5 by 11 portion) tables, charts, appendices, attachments, resumes, etc.

g) The proposal page limit does not include the offeror’s proposed Statement of Work (SOW); however, the same formatting rules apply to the SOW, which is limited to 10 pages each for the Basic SOW and T.O. SOW.

h) Please Note: The Government will check the proposal and SOW for conformance to the stated requirements. Any pages in excess of the stated page limitation after the format check will not be considered for review purposes.

(2) The Technical/Management proposal(s) for the Basic IDIQ and T.O. 1 shall include a discussion of the nature and scope of the research and the technical approach. Additional information on prior work in this area, descriptions of available equipment, data and facilities and resumes of personnel who will be participating in this effort should also be included as attachments to the technical proposal. These volumes shall include SOWs detailing the technical tasks proposed to be accomplished under the proposed effort and suitable for contract incorporation. Do not include any proprietary information in the SOW. Refer to the BAA Guide for Industry referenced above to assist in SOW preparation. In addition to the contractor proposed SOW, a Government generated SOW attachment containing additional contracting requirements will be included in any resulting contract and/or subsequent task order. The Basic SOO attachment is included as Attachment 4 to this BAA.

http://www.afrl.af.mil/contract/default.htm

(3) Any questions concerning the technical proposal or SOW preparation shall be referred to the Contracting POC identified in the overview information, who will forward them to the technical POC.

d. Cost/Business Proposal:

(1) Separate this proposal into a business section and cost section.

Adequate price competition is anticipated.

a) See Attachment 8 for the Model Contract. Note that the document awarded may include contract line items (CLINs)/clauses/articles in addition to those in the model, and/or some of the CLIN/clauses/articles in the model may be deleted, depending on the specific circumstances of the individual award. Any additions or deletions will be negotiated with the offeror prior to award.

b)The business section should contain all business aspects to the proposed contract, such as type of contract, any exceptions to terms and conditions of the announcement including the model contract, any information not technically related, etc. Provide rationale for exceptions.

c) Identify any technical data that will be delivered with less than unlimited rights.

d) Subcontracting Plans: For efforts to exceed $700,000, Subcontracting Plans shall be submitted in the cost/business proposal. Reference FAR 19.704, DFARS 219.704, and AFFARS 5319.704(a)(1) for subcontracting plan requirements. Small business concerns are exempt from this requirement. Since an IDIQ contract arrangement is anticipated, the basis for the subcontracting plan should reflect the entire ceiling amount.

e) Limitations on Pass-Through Charges: As prescribed in FAR 15.408(n)(1) & 15.408(n)(2), provisions 52.215-22, “Limitations on Pass Through Charges- Identification of Subcontract Effort (Oct 2009),” apply.

f) Completed Certifications and Representations (Section K) are due with the proposal. Certifications and Representations (Section K) can be found at Atch 1. Offerors may also be required to submit updated or supplemental Certifications and Representations based on the specifics of their proposal.

g) If an offeror proposes the use of Government Furnished Property (GFP), other than GFP identified in the BAA, the offer must specifically identify each piece of GFP in the Cost/Business Proposal and propose and substantiate a rental cost for evaluation purposes in accordance with FAR 45.202. Include the following information in the proposal:

(i) A list describing all Government property that the offeror or its subcontractors propose to use on a rent-free basis. The list shall identify the accountable contract under which the property is held and the authorization for its use (from the contracting officer having cognizance of the property);

(ii) The dates during which the property will be used and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent;

(iii) The amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges; and

(iv) The voluntary consensus standard or industry leading practices and standards to be used in the management of Government property, or existing property management plans, methods, practices, or procedures for accounting for property.

(2) Cost Element Breakdown: Clear, concise, and accurate cost proposals (for Task Orders) reflect the offeror's financial plan for accomplishing the effort contained in the technical proposal (for Task Orders). As a part of its cost proposal, the offeror shall submit the information outlined below, together with supporting breakdowns. All direct costs (labor, material, travel, computer, etc.) as well as labor and overhead rates should be provided by Government Fiscal Year (GFY). The supporting schedules should include summary level estimating rationale used to generate the proposed costs. The cost element breakdowns should include the following if applicable.

a) Direct Labor: Direct labor should be detailed by number of labor hours by category of labor.

b) Labor and Overhead Rates: Direct labor hours, with their applicable rates, must be broken out and the bases used clearly identified. The source of labor and overhead rates and all pricing factors should be identified. For instance, if a Forward Pricing Rate Agreement (FPRA) is in existence, that should be noted, along with the Administrative Contracting Officer’s (ACO's) name and telephone number. If the rates are based on current experience in your organization, provide the historical base used and clearly identify all escalation, by year, applied to derive the proposed rates. If computer usage is determined by a rate, identify the basis used and rationale used to derive the rate.

c) Material/Equipment: List all material/equipment items by type and kind with associated costs and advise if the costs are based on vendor quotes, data and/or engineering estimates; provide copies of vendor quotes and/or catalog pricing data.

d) Subcontractor Costs: Submit all subcontractor proposals and analyses with your cost proposal (See FAR 15.404-3(b)). If the subcontractor will not submit cost and pricing information to the offeror, this information must be submitted directly to the Government for analysis. On all subcontracts and interdivisional transfers, provide the method of selection used to determine the subcontractor and the proposed contract type of each subcontract.

An explanation shall be provided if the offeror proposes a different amount than that quoted by the subcontractor. The offeror’s proposal must:

(i) Identify principal items/services to be subcontracted.

(ii) Identify prospective subcontractors and the basis on which they were selected. If non-competitive, provide selected source justification.

(iii) Identify the type of contractual business arrangement contemplated for the subcontract and provide rationale

(iv) Identify the basis for the subcontract costs (e.g., firm quote or engineering estimate, etc.).

(v) Identify the cost or pricing data submitted by the subcontractor.

(vi) Provide an analysis of the proposed subcontract in accordance with FAR 15.404-3(b) and Attachment 7 entitled, “Prime Contractor’s Analysis of Subcontractor’s Costs.” Provide an analysis concerning the reasonableness, realism and completeness of each subcontractor’s proposal. If the analysis is based on comparison with prior prices, identify the basis on which the prior prices were determined to be reasonable. The analysis should include, but not be limited to, an analysis of:

materials, labor, travel, other direct costs and proposed profit or fee rates.

e) Special Tooling or Test Equipment: When special tooling, and/or test equipment is proposed, attach a brief description of items and indicate if they are solely for the performance of this particular contract or project and if they are or are not already available in the offeror's existing facilities. Indicate quantities, unit prices, whether items are to be purchased or fabricated, whether items are of a severable nature and the basis of the price. These items may be included under Direct Material in the summary format.

f) Consultants: When consultants are proposed to be used in the performance of the contract, indicate the specific project or area in which such services are to be used. Identify each consultant, number of hours or days to be used and the consultant's rate per hour or day. State the basis of said rate and give your analysis of the acceptability of the consultant's rate.

g) Travel: Travel costs must be justified and related to the needs of the project. Identify the number of trips, the destination and purpose. Travel costs should be broken out by trip with number of travelers, airfare, per diem, lodging, etc.

h) Computer Use: Detail the amount and kind of computer usage, the cost, and how the costs were derived.

i) Facilities Capital Cost of Money: If Facilities Capital Cost of Money is proposed, a properly executed DD Form 1861 is required.

j) Project Funding Profile: Offerors should include a project funding profile by Government Fiscal Year (GFY) (1 Oct through 30 Sept) for budgetary purposes. This will enable the Government to easily identify program funding needs by GFY.

k) If an offeror takes exceptions to the requirements called out in the announcement (e.g., base support, Government-furnished property (GFP), CDRLs), the exceptions should be clearly stated in the cost proposal.

l) Forward Pricing Rate Agreements: Offerors who have forward pricing rate agreements (FPRA’s) and forward pricing rate recommendations (FPRR’s) should submit them with their proposal.

m) Cost/Business proposals have no page limitations.

e. Proposal Content Summary: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date.

V. White Paper / Proposal Review Information

1. FIRST STEP – White Paper Peer or Scientific Review: Before white papers are evaluated, offerors must:

a. Demonstrate they have the ability to process, handle, store, and transmit limited distribution data and classified data at the secret level, or provide a reasonable plan and a timeline for accomplishing this.

b. Provide proof of a DD Form 2345, (Militarily Critical Technical Data

Agreement) or proof that one is in process, and Facility Clearance Verification must be met.

c. The above documentation will be checked to determine if the offeror will be able to achieve desired security clearances.

The Government will review White Papers that have demonstrated security capabilities to determine which of them have the potential to best meet the Government’s needs. They will be evaluated on technical capabilities, against the following criteria, which are listed in descending order of importance:

a. Unique and innovative approach proposed to accomplish the technical objectives. New and creative solutions and/or advances in knowledge, understanding, technology, and the state of the art.

b. The offeror’s understanding of the scope of the technical effort.

c. Soundness of the offeror’s technical approach.

d. Affordability (Proposed ROM Cost Estimate).

2. SECOND STEP – Proposal Peer or Scientific Review Criteria: Basic

IDIQ Peer or Scientific Review is of greater importance than T.O.1 Peer or Scientific Review. Offerors must have a selectable Task Order in order to be eligible for a Basic IDIQ award. Proposals will be reviewed against the criteria listed below. The technical aspect, which is ranked as the first order of priority, shall be reviewed based on the following criteria that are of descending order of importance.

a. Technical:

(1) Unique and innovative approach proposed to accomplish the technical objectives. New and creative solutions and/or advances in knowledge, understanding, technology, and the state of the art.

(2) The offeror’s understanding of the scope of the technical effort.

(3) Soundness of the offeror’s technical approach including whether the proposal identifies major technical risks, clearly defines feasible mitigation efforts, and demonstrates related experience and qualifications of technical personnel.

(4) Availability of qualified technical personnel to perform the proposed effort. Availability of facilities (from any appropriate source) to perform the proposed effort.

(5) The potential to transition the research and development deliverables to future Government needs. Any proposed restriction on technical data or computer software will be considered.

b. Cost/Price: The cost/price criterion includes the realism of the proposed cost. Cost/Price is a substantial factor, but ranked as the second order of priority. (If an offeror proposes the use of GFP other than any GFP identified in this BAA, and that proposed GFP provides the offeror an unfair competitive advantage, then FAR 45.202 requires rental equivalent be applied to the Cost Factor for evaluation purposes only).

3. SECOND STEP / PROPOSAL - Review and Selection Process

a. Categories: Based on the Peer or Scientific Review, proposals will be categorized as Selectable or Not Selectable (see definitions below). The selection of one or more sources for award will be based on the Peer or Scientific Review, as well as importance to agency programs and funding availability.

(1) Selectable: Proposals are recommended for acceptance if sufficient funding is available.

(2) Not Selectable: Even if sufficient funding existed, the proposal should not be funded.

Note: The Government reserves the right to award some, all, or none of proposals. When the Government elects to award only a part of a proposal, the selected part may be categorized as Selectable, though the proposal as a whole may not merit such a categorization.

b. No other criteria will be used.

c. Prior to award of a potentially successful offer, the Contracting Officer will make a determination regarding price reasonableness.

VI. Award Administration Information

1. Award Notices: Offerors will be notified whether their proposal is recommended for award on or about 1 May 2020. The notification is not to be construed to mean that any contract award is assured, as availability of funds and successful negotiations are prerequisites to any award.

2. Administrative and National Policy Requirements: See Section I.

Restrictions include: program security classification of Secret; OPSEC; and Export Control.

3. Reporting: See attached DD Forms 1423-1 (CDRLs).

VII. Other Information

1. Acquisition of Commercial Items: Based upon market research, the Government is not using the policies contained in Part 12, Acquisition of Commercial Items, in this solicitation. However, interested offerors may identify to the Contracting Officer their interest and capability to satisfy the

Government’s requirement with a commercial item within 15 days of this notice.

2. Support Contractors: Only Government employees will participate in Peer or Scientific Reviews. Offerors are advised that employees of commercial firms under contract to the Government may be used to administratively process proposals, monitor contract performance, or perform other administrative duties requiring access to other contractors' proprietary information. These support contracts include nondisclosure agreements prohibiting their contractor employees from disclosing any information submitted by other contractors or using such information for any purpose other than that for which it was furnished.

3. Debriefings/Informal Feedback Sessions: If a debriefing is requested in accordance with the time guidelines set out in FAR 15.505 and 15.506, a debriefing will be provided, but the debriefing content may vary to be consistent with the procedures that govern BAAs (FAR 35.016).

4. Item Unique Identification and Valuation. It is DoD policy that contractors shall be required to identify the Government’s unit acquisition cost for all deliverable end items for which Item Unique Identification applies.

Therefore, proposals must clearly break out the unit acquisition cost for any deliverable items. See DFARS 211.274-3, Policy for Valuation, for more information. (Per DoD, “fully burdened unit costs” to the Government would include all direct, indirect, G&A costs, and an appropriate portion of fee). For more information, see the following website:

http://www.acq.osd.mil/dpap/pdi/uid/index.html.

5. Pre-Award Clearance: Pursuant to FAR 22.805, a preaward clearance must be obtained from the U.S. Department Of Labor, Employment Standards Administration, Office Of Federal Contract Compliance Program’s (OFCCP) prior to award of a contract (or subcontract) of $10,000,000 or more unless the contractor is listed in OFCCP’s National Preaward Registry https://ofccp.dol-esa.gov/preaward/pa_reg.html. Award may be delayed if you are not currently listed in the registry and the contracting officer must request a preaward clearance from the OFCCP.

6. Updates of Publicly Available Information Regarding Responsibility Matters: Any contract or assistance award that exceeds $550,000; and when offeror checked “has” in paragraph (b) of the provision FAR 52.209-7, shall contain the clause/article, FAR 52.209-9 “Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013).”

7. White Paper / Proposal Reminders: You may be ineligible for award if all requirements of this solicitation are not met on the white paper and potential subsequent proposal, including due dates.

http://www.acq.osd.mil/dpap/pdi/uid/index.html https://ofccp.dol-esa.gov/preaward/pa_reg.html

a. Step One: White Papers are due to the Contracting POC.

b. Step One: White Papers are due no later than the due date and time specified in this announcement.

c. Step One: If available, submit a DD Form 2345 or proof one is in process and a Facility Clearance Verification.

d. Step One and Step Two: White Paper and Proposal page limits are strictly enforced.

e. Step One and Step Two: White Papers and Proposals must be submitted in the format specified.

f. Step Two: Proposals are due to the Contracting POC.

g. Step Two: The Cost/Business Proposal must contain all information described in the Cost/Business Proposal Submission Section.

h. Step Two: Offerors other than small businesses must include a subcontracting plan.

i. Step Two: Offerors who have Forward Pricing Rate Agreements (FPRA’s) or Forward Pricing Rate Recommendations (FPRR’s) should submit them with their proposal.

j. Step Two: Since a DD254 is applicable, offerors must verify their Cognizant Security Office information is current with Defense Security Service (DSS) at www.dss.mil.

k. Step Two: Since the effort is subject to export control, offerors must submit a Certified DD Form 2345, Militarily Critical Technical Data Agreement, with proposal.

http://www.dss.mil/

ATTACHMENTS

List of Attachments:

1. Section K- Representations and Certifications (and Word supplement)

2. DD 254

3. CDRLs

4. Statement of Objectives (SOO) for Basic Contract

5. Statement of Objectives (SOO) for Task Order 1

6. Statement of Work (SOW) Supplemental Requirements

7. Prime Contractor’s Analysis of Subcontractor’s Costs

8. Model Contract