ATTCH 1-RFI Questions.docx

Attachment 1: RFI Questions

1. Provide a realistic timeline for transition after contract award to create and implement a procurement software system capable of interfacing with Contractor Workbench and SAMIS and demonstrate the ability to be fully operational within that time frame.

2. Describe how you would provide transparency to USG and FMS customer using current and evolving technology throughout the contract period of performance. The areas to be addressed should include, at a minimum, communication, business processes, asset visibility from requisition to shipment/delivery, and vendor management.

a. Would the FMS customer have access to the same information as the USG?

b. How would you protect FMS customer data?

c. What metrics would you recommend to support data-driven decision making?

3. Describe how you would ensure OEM participation in vendor pool.

4. Describe how you would maximize competition among vendors to drive performance, quality, and schedule.

5. Describe how you would manage vendors to ensure contractual compliance. How would you monitor vendor performance?

6. Describe how you would address obsolescence issues, identify opportunities for innovation.

7. What is your financial capability to fund single-purchase requisitions? Supply and repair items may have long lead times. Prime contractor cannot invoice until shipment occurs.

8. Describe how prime contractor will obtain adequate financing to fund requisitions over and above your financial capability identified in Question 8.

9. Do you have an approved cost accounting system? Provide description of both the business system and system approvals.

10. Describe industry standards for prime contractor payment terms for similar commercial service contracts?

11. Identify opportunities for the USG to incentivize contract award for items that are non-standard or difficult to procure/repair.

a. What is the maximum number of days required to identify an item as no-bid or no-fill?

b. Describe how you would prevent a no-bid or no-fill situation.

12. Describe how you would incentivize your vendor to expedite delivery after contract award.

13. Describe an incentive structure for meeting contractual ship dates.

14. Describe how you would handle warranty submissions on the final day of the warranty period. Also, include any comments/suggestions on structuring Supply Discrepancy Report (SDR) liability and resolution.

15. Provide confirmation that NAICS code 541614 is appropriate for this effort. In the event that another applicable NAICS code is identified, please include that in your response.

a. Indicate all socio-economic small business categories for which you qualify; small business, small disadvantaged business, 8(a), woman-owned, economically disadvantaged women-owned, veteran-owned, service-disabled veteran-owned, and HUBZone.

b. Respondents are further requested to indicate their status as a Foreign-owned/foreign-controlled firm and any contemplated use of foreign national employees on this effort.