AR_52.212-01_Instructions.docx

AR 52.212-01 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (OCT 2016)

FAR 52.212-01 IS TAILORED AS FOLLOWS:

Submission of Offers:

Offers must be submitted in two (2) separate hard-copy volumes:

Volume I TECHNICAL PROPOSAL (1 original and 1 copy) Volume II PRICE (1 original)

The proposal volumes shall be submitted to the following address:

AFLCMC/PZIEB: Brenda Hicks Bldg 16, Room 128 2275 D Street Wright-Patterson AFB OH 45433-7228

Electronic Proposals shall not be submitted.

Volume I: TECHNICAL PROPOSAL

1. The technical proposal volume shall not make reference to cost or price data and shall be submitted (1 original and 1 copy) to the address above:

2. The Technical Volume shall be secured in a ring or tab binder (hard or soft cover) with a removable cover sheet identifying (at a minimum) the solicitation number, project title, offeror name, address and DUNS. No information identifying the offeror shall be included elsewhere in the technical proposal. Inclusion of company names, addresses or DUNS within the body of the Technical Proposal, including in headers or footers, may be considered non-responsive and may not be given further consideration.

The technical volume shall include the items listed below and be organized by using tabs or some other form of separation for each completed Technical Proposal Questionnaire (TPQ) with its corresponding commercial literature/cut sheets and the proposed schedule. The TPQs are found in the Cover Purchase Description and associated Appendices, which are attachments to the RFP.

(a) Technical Proposal Questionnaires (TPQs): Questionnaires must be completed in their entirety. Offerors' responses must be typed or printed legibly on the questionnaire(s) and be fully and clearly understandable. Incomplete, omitted, or illegible TPQs may result in an unacceptable technical rating.

Alternate proposed solutions or exceptions shall be explained in detail and must be evaluated by the Government technical review team and accepted by the Government evaluators. The Government has the sole discretion to declare an alternate proposed solution or exception as acceptable/unacceptable.

(b) Commercial Literature/Cut Sheets: Offerors shall submit commercial literature/cut sheets for the equipment they plan to provide/install. The literature shall be clearly marked by highlighting/underlining the specific item(s) being submitted for consideration. Omitted literature/cut sheets may result in an unacceptable technical rating.

(c) Proposed Schedule: Offerors shall submit a proposed schedule that lists the offerors' estimated time frame for at least the following:

An incomplete schedule may result in an unacceptable technical rating.

Volume II: PRICE PROPOSAL

1. The price proposal volume shall be submitted (1 original) to the same address as the Technical Volume I above.

2. The price proposal shall be secured in a separate ring or tab binder (hard or soft cover) with a cover sheet identifying (at a minimum) the solicitation number, project title, offeror name and address and company point of contact (POC). An associated email address for correspondence shall be included. The price proposal shall be separate from the technical proposal volume. Identifying information is allowed within the price volume.

The price volume shall include the items listed below and be organized by using tabs or some other form of separation.

3. A Summary Pricing sheet shall be inserted after the Cover Sheet in the Pricing Volume. This summary shall delineate each CLIN price and the Total Evaluated Price (TEP).

4. The cover page of all RFP Amendments (if necessary) shall be signed and placed in the Price Proposal. The Amendments shall be placed in the Pricing Volume after the Summary Pricing sheet.

5. Insert proposed unit prices and extended prices for CLINs 0001 through 0009 on the lines provided on the SF 1449 in the RFP document and include within the price proposal volume.

(a) A dollar figure must be inserted for all non-data CLINs. The use of the phrase, "Not Separately Priced," or NSP, is not authorized for any non-data CLIN and may result in rejection of a proposal.

(b) Data CLINs shall be marked "Not Separately Priced" (NSP).

(c) All prices, to include both unit prices and total CLIN prices, shall be typed or printed legibly and be fully and clearly understandable.

6. The Price Proposal Volume shall also include a separate tab for the completed and signed insurance certificate, and the completed and signed Acknowledgement of Compliance. These two forms can be found within the RFP document, as attachments.

7. Annual Representation and Certifications:

If an offeror has completed the annual representations and certifications via the System for Award Management (SAM) website, and after reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer, then the offeror does not need to include a copy of the representations and certifications with the proposal.

However, if any information within 52.212-3 has been updated for this solicitation only, or if there are any other changes, then the offeror must include those changes within the price proposal volume.

GENERAL INSTRUCTIONS and OTHER INFORMATION

1. North American Industry Classification System (NAICS) code and small business size standard:

The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). The small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

2. Agreement with terms and conditions:

Submission of an offer indicates agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

3. Period for acceptance of offers:

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

4. Inquiries/RFP Questions:

Must be submitted in writing (e-mail) to Brenda Hicks; Email: brenda.hicks@us.af.mil <mailto:brenda.hicks@us.af.mil>.

Responding to inquiries received within seven (7) calendar days of the due date for offers specified in this solicitation will be at the discretion of the Contracting Officer.

5. Multiple Offers:

The Government will only accept one (1) proposal per offeror. Multiple offers will not be accepted.

6. Late submissions, modifications, revisions, and withdrawals of offers:

(a) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation (2:00 PM Eastern Time).

(b) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(1) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(2) If this solicitation is a request for proposals, it was the only proposal received.

(i) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(c) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(d) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(e) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

7. Contract award:

(a) The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(b) Offerors must price all line items, with the exception of data line items which are not separately priced (NSP). All line items will be awarded to a single offeror.

8. Data Universal Numbering System (DUNS) Number:

(Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database). The offeror shall enter, in Block 17 on the SF 1449, its name and address, and the annotation "DUNS" or "DUNS+4" followed by the DUNS or DUNS+4 number that identifies the offeror's name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

9. System for Award Management (SAM) Registration:

Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, The Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through <https://www.acquisition.gov>.

10. Debriefing:

If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

Note: DFARS Clause 252.225-7008 and 252.225-7012 will be updated at contract award to include Estonia as a qualifying country.