2. Statement of Work.docx

Dental Washer DisinfectorSTATEMENT OF WORK

24 April 2024

1. Introduction: The Wright Patterson Medical Center Dental Services Clinic is in need of a washer disinfector for the sanitization of 190 trays of instruments on a daily basis. Without this capability they are unable to disinfect their instruments leading to the potential cancellation of XXX appointments.

2. Background: The Wright Patterson Medical Center Dental Services Clinic has a washer disinfector at present, but it is 1 year past life expectancy and has gone down multiple times in the past year. Without the washer we are forced to use a back-up process which is inefficient and cannot keep up with the demands of a large dental clinic. Having a properly functioning washer will provide an efficient and proper decontamination of all dental instruments and keep us in compliance with The Joint Commission (TJC). Steris washers are already used within the MTF and is the most compatible for mission needs and to meet all OSHA/TJC and infection prevention requirements due to its unique capability to complete reverse osmosis.

3. Delivery Date: 60 Days from ARO.

· Requested delivery dates 60 Days from ARO

· Base Access Point of Contact

· SSgt Vivian Thompson

· Vivian.e.thompson5.mil@health.mil

· 937-522-2756

· SrA Jeffrey Allen

4. Building address: 4881 Sugar Maple Drive, BLDG 830 Wright Patterson Air Force Base, OH 45433

5. Minimum Requirements:

· Size Requirements:

• Must be able to fit in the current space available 44 x 74 x 37''.

• Exterior Dimensions: Maximum 1067 x 2032 x 787 mm (42 x 80 x 31").

• Interior Chamber Dimensions: Maximum 673 x 667 x 660 mm (26-1/2 x 26-1/4 x 26").

• Loading Height: 787 mm (31") above finished floor.

· Design Requirements:

· Shall be cabinet style with vertical sliding doors.

· Doors shall have an option to open manually in the event of a power failure.

· Double pane tempered glass to allow operator view into the chamber during operation and to protect operator from potential harm with cool to touch glass on the exterior.

· Shall be pneumatically activated and be equipped with a built-in safety system that has an emergency stop button on both sides of the machine, a door safety switch, pressure reliefs and an alarm system.

· Shall be mounted on a compressed seal to reduce heat loss and increase heating capability.

· An interlock feature shall be provided to prevent cross contamination.

· Chamber illumination to enhance operator view during operation shall be mounted within an explosion/vapor-proof enclosure.

· Chamber shall have horizontal fixed surfaces that are sloped with overlapping metal sheets for complete sanitary drain and to reduce the number of hard-to-clean locations within the chamber.

· TRAY DIMENSIONS:

· 25 1/2'' X 25 1/2'' X 22 1/4'', current instrument trays can be used with the new manifold rack.

· Weight: 31 lbs.

· Shall have a three level multi-functional rack that holds a maximum of six trays on each level(18 trays total).

· Shall hold both general and special purpose racks to process large and small items.

· Durable and highly versatile racks to accommodate processing needs.

· Performance Requirements

· Shall be able to complete reverse osmosis to meet all OSHA, TJC and infection preventions.

· Shall be able to operate a minimum of 19 cycles/day, deliver full coverage cleaning to all instruments with properly dosed disinfecting solutions.

· Product shall have a rack capacity of at minimum 10 trays.

· Shall be factory-loaded with 7 wash cycles and a decontamination cycle to ensure effective washing and disinfection.

· INSTRUMENT (00) – To process surgical instruments.

· UTENSIL (01) – To process bedpans, trays, basins and bowls.

· PLASTIC GOOD (04) – To process plastic-ware.

· ANESTHESIA (05) – To process anesthesia tubes, bags and masks.

· GENTLE (06) – To process delicate surgical instruments.

· RIGID MIS (07) – To process rigid minimally invasive surgical instruments.

· ORTHOPEDIC (08) – To process orthopedic instruments.

· Shall have customizable cycles to meet specific operating requirements.

· Shall include an audible warning system that alerts users of any abnormal conditions.

· Shall have a screen to display and set settings.

· Motor/Pump Requirements:

· Shall be powered by a dual-speed motor.

· High pump speed shall provide the equivalent capacity of a 5.6 kW (7.5 hp) motor, 910 L/min at 21.3 m (240 U.S. gal/min at 70 ft) head pressure.

· Low pump speed shall provide the equivalent capacity of a 1.5 kW (2 hp) motor, 341 L/min at 7.6 m (90 U.S. gal/min at 25 ft) head pressure.

· Motor shall be equipped with a drip-proof frame, magnetic starter, overload protection and sealed bearings that do not require periodic lubrication.

· Pump and all piping shall be stainless-steel.

· Wash Chamber Requirements:

· Shall be constructed of 16-gauge stainless steel, argon-welded and have a polished finish.

· Shall be single-walled and have an insulated exterior to reduce heat loss and noise level within the clinic.

· Shall include two rotary spray assemblies, one located at the top of the chamber the other at the bottom.

· Shall be positioned in a way to reach all load surfaces (620 mm [24 3/8”’] long based on requested maximum chamber dimensions).

· Shall be easily removed, without tools, for quick operator cleaning and maintenance.

· Sump Requirements:

· Shall be constructed of stainless steel with 9.5 gal (36L) capacity

· Shall have a removable stainless-steel filter to prevent debris from entering the pump and piping systems.

· Heating coil shall be located at the bottom of the chamber.

· Temperature Requirements:

· Raise/Maintain 82 °C (180 °F) during the Wash phase.

· Raise/Maintain up to 90 °C (194 °F) during the Thermal Rinse phase.

· Control System Requirements:

· Screen shall be mounted on both sides of the unit at tilted and at eye level for optimal visibility while monitoring all wash cycles.

· Locking program cycle parameters with access code.

· Service mode for preventive maintenance testing and to facilitate troubleshooting.

· Built-in service diagnostic program to permit system calibration and verification of component operations.

· Security lock-out feature that enables programs and temperatures to be locked and unchangeable without the proper access code.

· Cycle data is stored as a protection against power disruption.

· Permits operator to monitor current washer (including current chamber temperature and time remaining in phase).

· Accessories – The equipment shall come with the following accessories to ensure that operation is seamless for the WPMC Dental Clinic:

· Qty 1 - 3 Level Manifold rack – to load various trays and instruments for sanitation.

· Qty 1 - Protocol Printer

· Qty 2 - Auto Docking Transfer Cart Adapter for 5052 Washers

· Qty 2 - Auto Docking Transfer Cart for Standard Chamber Waher

· Configuration – No room configuration will be necessary if our brand name justification is followed. If a larger washer disinfector is awarded, then the room will have to be modified to fit the new equipment.

· Installation & Testing – The contractor that is awarded the contract shall complete the following services to ensure functionality prior to the job being considered completed.

· Remove the existing equipment that is being replaced from room BR17 within the WPMC Dental Clinic.

· Patch and repaint and damage done to ceiling or walls during this process.

· Modify any existing opening and flooring to accept the new equipment.

· Ensure that the Central Sterile Mechanical room is able to accommodate the addition of a new floor sink to support the new washer.

· Any concrete that was removed will need to be backfilled/replaced.

· Provide and install any utility connection required for the new equipment to operate.

· Verify pressurization relationship with the lab and make any necessary adjustments.

· Install any required electrical modifications within the mechanical room of sterilization adjacent to the existing panel and complete electrical testing.

· Complete and floor patching that needs to be completed after installation has occurred.

· Re-work any water piping that needs to be accomplished.

· System must be tied into the existing RO/Pure Water piping.

· Install Pressure Regulators and gauges to allow the pressures to be adjusted for the new equipment.

· Warranty – A minimum of a year warranty shall be included with this equipment.

· Standards, guidelines or approvals – Shall meet AAMI ST-79, comprehensive guide to steam sterilization and sterility assurance in health care facilities. According to AAMI ST-79, a steam penetration test shall be carried out at the beginning of each day the sterilizer is to be used. Any test package shall be constructed in accordance with instructions given in the AAMI ST-79 standard. ANSI/AAMI ST-79 requires an air removal (Bowie-Dick) test cycle be run as the first cycle each day the sterilizer is in use.

The chamber shall be at operating temperature when the test cycle is performed.

According to AAMI standards, a measured leak rate greater than 1mm Hg/minute (1.3 mbar/mil) indicated a problem with the sterilizer. Shall follow ANSI/AAMI/ISO 18472 2022 and ANSI/AAMI ST79/2017 & 2020 Amendments.