Performance Work Statement DI-RO Water System.pdf

PERFORMANCE WORK STATEMENT (PWS)

AFIT_ENG_Cleanroom _DI_RO Type I Ultra Pure Water System

1. GENERAL: This is a non-personnel services contract to provide Preventative Maintenance (PM), Service and repair of the DI/RO Type I Water System. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform PM, Service and repair of the DI/RO Type I Water System as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall meet the standards in this contract.

1.2 Background: The AFIT/ENG Cleanroom requires a DI/RO Water system to supply

18.2 Megohm, Type 1 water for cleaning and processing MEMS wafers using chemicals.

The system will need the SDI Anion, Cation, and Mixbed tanks to be changed annually to maintain the required Type 1 water process. On occasion, parts and electrical services are also needed to keep the Cleanroom Wet process up to standards for ENG MeMS courses and student/faculty research.

1.3 Objectives: The contractor’s primary objectives will be for the preventative maintenance of the DI/RO Type I Ultra-Pure Water system, servicing and repairs.

1.4 Scope: The minimum work performance will be Preventative Maintenance (PM) of the DI/RO Type I water system consisting of replacing the SDI Anion, Cation, and Mixbed tanks:

Part Number Description QTY Frequency Unit Price Minimum Yearly Total

W3TSP4113 Administration Fee 1 PER VISIT $ 100.00

100.00

W3TSP4258 Chemical Surcharge: SDI Tanks

3-4 CF 1 PER TANK $

37.00

296.00

W3TSP4276 Fuel/Energy Surcharge 1 PER VISIT $ 35.00

35.00

W5TDIAN20360FSP SDI ANION2 3.6CF FBGLS STD

POT 2 12 MONTHS $

430.00

860.00

W5TDICAT0360FSP SDI CATION 3.6CF FBGLS STD

POT 2 12 MONTHS $

430.00

860.00

W5TDIMB10360FSP SDI MIXBED1 3.6CF FBGLS STD

POT 4 12 MONTHS $

430.00

1,720.00

ONE BASE YEAR 1 12 MONTHS TOTAL $ 3,871.00

FIVE (5) OPTION YEARS 5 60 MONTHS $19,355.00

Estimate Total base + Option yrs 6 72 MONTHS 23,226.00

The contractor may also be called out for troubleshooting the system for errors, failures, and repairs.

**A fuel/energy surcharge of $35.00 service visit is in effect. A chemical surcharge based on tank size will be applied to each tank exchanged for SDI and WWIX service visits. Surcharge pricing may change throughout the engagement period (subject to market conditions). Failure to provide a purchase order for this renewal notice will result in a $100 administration fee for the processing of an alternate form of payment**.

*For SDI customers; Tanks that are included in the exchange items listed above are leased and remain the property of Evoqua. Tanks will be exchanged every 12 months or sooner (unless digitally monitored), per terms of the tank lease*.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and five (5) 12-month option years. The Period of Performance reads as follows:

Base Year - 1 - 15 December 2026 through 30 September 2027

Option Year I - 1 October 2027 through 30 September 2028

Option Year II - 1 October 2028 through 30 September 2029

Option Year III - 1 October 2029 through 30 September 2030

Option Year IV - 1 October 2030 through 30 September 2031

Option Year V - 1 October 2031 through 30 September 2032

1.6 GENERAL INFORMATION

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS.

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the mechanism by which the Contractor assures that their work complies with the requirements of the contract. The QCP shall be delivered to the Contracting Officer within 10 days after contract award and prior to commencement of work.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is NOT required to perform routine services on the following federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting business between the hours of 0800 - 1600, Monday through Friday, except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. For other than firm-fixed-price contracts, the Contractor will not be reimbursed when the Government facility is closed for the aforementioned reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential for mission success.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Wright-Patterson AFB, OH, Area B, Building B644, Mechanical Room #112.

1.6.6 Type of Contract: The government will award a Blanket Purchase Agreement

(BPA).

1.6.7 Security Requirements: Contractor personnel are not required to have or maintain a security clearance for this effort.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials utilized by the Contractor shall be properly secured.

1.6.7.2 Key Control: The Contractor shall return all physical keys and electronic key cards to the Program Manager at the end of each duty day. No keys issued to the Contractor by the Government shall be duplicated under any circumstances. The Contractor shall develop standard operating procedures covering key control to be included in the Quality Control Plan. Such procedures shall include the immediate turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer.

1.6.7.3 Lock Combinations: N/A

1.6.8 Special Qualifications: Cybersecurity Maturity Model Certification: In accordance with R-DFARS 252.204-7021 and R-DFARS 252.204-7025, a CMMC Level 1 assessment is a mandatory requirement for all offerors bidding with the Department of War. Under CMMC Level 1, all offerors must demonstrate full compliance by self-certifying with the 15 basic safeguarding requirements for Federal Contract Information (FCI) outlined in RFO 52.240-93(b)(1). Once your organization has confirmed its compliance with these 15 requirements, you must enter this self-certification into the Supplier Performance Risk System (SPRS) module within PIEE (https://piee.eb.mil).

This serves as the official record of your certification for the Government. Contract award cannot be made to any offeror that is not fully compliant and whose assessment results are not properly recorded in the system of record.”

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Crystal Cook, Budget Analyst / Program Manager: Michael T. Hill, Alternate Program Manager / Lab Supervisor. The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Not Applicable

1.6.14 Other Direct Costs: Not Applicable

1.6.15 Data Rights: Not Applicable

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.6.17 Phase In /Phase Out Period: To ensure a smooth transition in the performance of this contract, a 30-day phase-in/phase-out period is required. During this period, the incoming Contractor shall observe and coordinate with the outgoing Contractor (or Government personnel) to facilitate the transfer of system knowledge, key turnover, and operational responsibilities without any lapse in mission-critical DI/RO PM, service or repair.

1.6.18 Invoicing and Payment (GPC): The Contractor shall submit all invoices via email to the Budget Analyst / Program Manager for payment using the Government Purchase Card program in accordance with DoD and Air Force regulations.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AFIT Air Force Institute of Technology AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation

GPC Government Purchase Card HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide facility access and initial orientation regarding laboratory constraints, layout, and safety protocols relevant to Building B644, Mechanical Room #112.

3.2 Facilities: The Government will provide on-site access to the mechanical rooms, roof spaces, and relevant laboratory areas necessary for the Contractor staff to provide the maintenance and repair support outlined in this PWS.

3.3 Utilities: The Government will provide all facility utilities, including water and electricity, available for the Contractor’s use in the performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off water faucets or valves after using the required amount to accomplish servicing of equipment.

3.4 Equipment: The Government will provide access to Building B644, Mechanical Room #112 and other supporting sites as needed.

3.5 Materials: Not Applicable. The Government will not provide any materials. The Contractor shall provide all of their own materials required for this contract, as specified in Section 4.3.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2. Secret Facility Clearance: Not Applicable

4.3. Materials: The Contractor shall furnish all materials, parts, supplies (including refrigerants, filters, belts, and lubricants), and equipment necessary to conduct repairs and routine maintenance to meet the environmental requirements established under this PWS.

4.4. Equipment: The Contractor shall furnish all tools, diagnostic devices, gauges, recovery systems, personal protective equipment (PPE), and vehicles necessary to safely and successfully meet the operational requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for the AFIT/ENG Cleanroom DI/RO Ultra-Pure Type I water system to include preventative maintenance and repairs.

5.2. System Monitoring and Repair: The Contractor shall routinely monitor system performance, inspect mechanical and electrical components, troubleshoot faults, and promptly execute necessary replacements as defined in section 1.3 of this PWS.

5.3. Elimination Of Use Of Class 1 Ozone Depleting Substances (Ods):

Contractors shall not provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order. For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2] ) are Class I ODSs:

Halons: 1011, 1202, 1211, 1301, and 2402;

Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-

215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503;

and

Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

5.4. Health And Safety On A Government Installations:

In performing work under this contract on a Government installation, the contractor shall:

Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractors and Government personnel performing or in any way coming in contact with the performance of this contract; and take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5.5. Contractor Access To Air Force Installations: The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate to obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405 , Air Force Personnel Security Program citing the appropriate paragraphs as applicable.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self- Service” option.

Failure to comply with these requirements may result in withholding of final payment.

5.6. Common Access Cards (CaC) For Contractor Personnel: N/A

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): N/A

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide a minimum annual service of changing out the eight (8) DI/RO water tanks and performing an operational check for the whole system. The contractor shall, when requested, schedule site visits for repairs, operational testing and service calls with quoted information cost prior to accessing the site.].

The contractor provided will comply with Wright-Patterson AFB vehicle inspection and gate checkpoints providing required base id or access pass to access areas of the base.

The contractor shall notify the P.O.C. or AFIT Facility Manager (FACMAN) prior to starting work and RS Means 2026 standards.

No more than one customer complaint per report.

The contractor shall adhere to industrial standards of quality of service performance which will be random, 100%, and periodically by the requesting official and validated by our AFIT Facility Management team and COR using Customer Complaint forms.

PRS # 2

The contractor shall provide an operational test after every service call to verify the DI/RO water system meets Type 1 water quality standards. See example provided in PRS 1.

The contractor shall perform work within the RS Means standards of 2026 for the type of equipment servicing to include, daily, week, monthly, and labor cost.

No more than one customer complaint per report.

See example provided in PRS 1.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

The contractor shall provide a quote for service report of Preventative Maintenance, repairs cost for parts, service hours, and charges based on the technical expertise of technician assigned using the RS Means standards for Facilities Maintenance and Repair Cost.

The contactor shall provide at the final cost of deliverables within 7 days of completed work and no later than the 5th of every month, within 30 days of contract award, etc.

The contractor shall provide one electronic copy to AFIT 2Letter (EN) and courtesy one copy to the Facility Manager (FACMAN) and one copy to the department requesting services (ENG, ENP, ENV, ENY, etc.) by the 5th of every month, within 30 days of contract award, etc.

The contractor shall provide media format electronically in a pdf file and spreadsheet to track parts, labor, over time, etc.

The contractor shall provide deliverable to

AFIT/EN,

AFIT/FACMAN,

and EN department requesting service is to be delivered, i.e., Name of Activity, ATTN: Crystal Cook, GS-12 Budget Analyst

GRADE

Contract ACOR Air Force Institute of Technology 2950 Hobson Way

WPAFB OH

45433 Preferred Phone Method - .Mil

TEAMS

TEAMS # - 385-

633-2717.

The contractor shall provide a service report of PM, service, repairs accomplished with final cost to compare with the initial quote of

[Same as above.] [Same as above.] [Same as above.] [Same as above.]

Deliverable Frequency # of Copies Medium/Format Submit To services expected.

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED

QUANTITY

1 TBD ________ NA

2 TBD ________ NA