SSN - Question and Answers - 18 JUL 2025.pdf
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- Solicitation number
- FA860125Q0140
About this file
This document is a Questions and Answers file for a Sources Sought Notice (FA860125Q0140) dated 18 JUL 2025, related to a commercial dishwasher procurement for the National Museum of the US Air Force's Valkyrie Cafe. The Q&A addresses critical details including specific requirements for a dishwasher, such as temperature sanitization standards (165°F-180°F) per Ohio Administrative Code, capacity needs of 200+ meals per day, and cleaning requirements for trays, kitchen pans, and utensils. The document clarifies that this is a nonappropriated fund purchase not involving federal tax dollars, and indicates the opportunity is open to eligible contractors after solicitation posting.
Key technical and operational specifications include: an undercounter dishwasher unit, compliance with local food service standards in Montgomery and Greene Counties, Ohio, and requirements for preventative maintenance and 24-hour emergency repair services. The sources sought notice seeks contractors within a 50-mile radius of the specified counties, with expertise in commercial kitchen sanitization procedures. Potential contractors must provide operator training, annual maintenance, equipment warranty, and be prepared to deliver and install the dishwasher within 30 calendar days of award, with a base year plus two option years potential contract period.
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Question and Answers
Sources Sought Notice FA860125Q0140
18 JUL 2025
Question 1 - Are there any salient characteristics for the dish machine?
- Speed & Efficiency
- Capacity and Size – Undercounter Unit
- Different types of water sanitization methods in Montgomery County, Ohio, have varying temperature requirements:
- For mechanical warewashers (dishwashers), the fresh hot water sanitizing rinse entering the manifold must be between 165°F (74°C) for stationary rack, single temperature machines and 180°F (82°C) for all other types, according to Ohio Administrative Code Rule 3717-1-04.4. However, the temperature must not exceed 194°F (90°C).
Question 2 - How many meals are served daily, what types of dishes, utensils, and cookware need to be cleaned: There will be trays and kitchen pans and utensils that will be cleaned.
- 200+ a day
Question 3 - What utilities are available, what are the incoming water temps., what is the available space size:
- This is a full-service commercial kitchen operating within the Food Service Standards of Montgomery and Greene Counties and The State of Ohio. See enclosed Photos.
Question 4 - There are two (2) or more small businesses that can sell dish machines to the Air Force. As such, will this opportunity be classified as a small business set aside?
- Once the solicitation is posted, all eligible contractors will be able to submit their quotes within the solicitation period.
Question 5 -The last two (2) bullet points in the synopsis are unduly restrictive.
- The parameters within the Sources Sought Notice is to obtain the best product from qualified food service experts and those who have an expertise in sanitization requirements of Montgomery and Greene County Ohio. Those who
2 | P a g e are eligible to submit quotes for service must have expertise in commercial kitchen sanitization procedures. Additionally, the staff must have a dedicated service provider available for emergent requests as indicated in the Sources Sought notice.
Question 6 - Does this opportunity have to follow the FAR?
- “This is a nonappropriated fund purchase and it does not obligate appropriated funds of the United States Government. Nonappropriated funds are generated by the military community through the sale of goods and services and the collection of fees and charges for participation in military community programs.
This purchase does not involve federal tax dollars.”
Question 7- Please allow the opportunity for a site visit. Please let me know some suggested times.
- Please provide dates and times for us to coordinate with the onsite team. All Site visits must be accomplished prior to the expiration of the Sources Sought Notice and will be conducted at no cost to The Government.
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File details come from the government source that posted it. Updated .