Atch 2 - Performance Work Statement - Aux Catholic Priest_2024-06-24.pdf

PERFORMANCE WORK STATEMENT (PWS)

For

AUXILIARY CATHOLIC PRIEST

Revised 24 June 2024

88TH ABW/HQ

WRIGHT-PATTERSON AFB, OH

I. General:

1.1 Contractor shall provide all Catholic Priest duties as directed by the Wing Chaplain, Catholic

Chaplain and/or GS Catholic Priest and act as an auxiliary. This includes providing for and fulfilling all Catholic Priest roles and providing coverage while the GS Catholic Priest is away for temporary duty, leave, or deployment. Contractor shall be responsible to provide for all duties for a congregation of approximately 500 individuals in accordance with this performance work statement.

II. Specifications/Technical Requirements:

2,1 Shall possess all standard qualifications as dictated by the commercial industry and Catholic standards to include ordination certificate from a Catholic Diocese. Shall receive letter from home diocese giving permission to pursue endorsement with Archdiocese of Military Services.

2.2 The services that are provided by the contractor are for active duty service members, dependents, DoD civilians and other authorized personnel of the Catholic faith.

2.3 Contractor shall meet with the Contracting Officer Representative (COR) on a quarterly basis to review and obtain the schedule of services for that quarter.

2.4 Shall conduct mass in Latin Rite as required by the Roman Catholic church.

2.5 Shall possess minimum of 4 years of parish ministry experience and shall be a priest in good standing with his affiliated diocese.

2.6 Contractor shall be at the respective places of worship and prepared for each service no later than

15 minutes prior to the designated starting time of any service, and no later than 15 minutes prior to the designated starting time of any Special Services.

2.6.1 Dress and appearance standards are business casual or appropriate religious garments

2.7 Contractor shall complete the monthly user file for Air Force Chaplain Corps Activity Reporting

System (AFCCARS) by the 5th day of the following month. The file shall be forwarded to the base recorder. If unable to gain access to the military computer network to complete the file then a like report shall be provided and completed on a daily basis and given to the COR.

2.8 Shall behave in due regard to public conventions, morals, and agree not to do or commit any act that shall reasonably tend to degrade the position or the Air Force Chaplaincy. Shall be familiar with the US Bishop’s Catholic conference charter on Child Protection. Shall maintain confidentiality and be familiar with the Air Force Instruction on Religious Accommodation.

2.9 The contractor shall understand that privileged communication is protected communication IAW

Military Rule of Evidence 503. Under this rule, “a person has a privilege to refuse to disclose and to prevent another from disclosing a confidential communication by the person to a clergyman or to a clergyman’s assistant, if such communication is made either as a formal act of religion or as a matter of conscience.”

2.9.1 Annual training shall be completed by the contractor every year, to be provided by the chapel staff.

2.10 The contractor shall not use the duty title of chaplain while performing services, to include but not limited to printed documents and electronic communications.

2.11 Off-base services are not included in this contract. Requesting parties are responsible for the cost of any auxiliary priest services provided by the Catholic Auxiliary Priest.

2.12 The contractor shall be required to coordinate efforts with chapel personnel and work in a multi-denominational and pluralistic religious environment to include, but not limited to, Catholic, Protestant, Jewish, Orthodox, and Islamic faiths. The contractor shall be required to provide all services in accordance with (IAW) Catholic, Archdiocese for the Military Services, (AMS) faith requirements.

2.13 The contractor shall be required to perform daily, weekend and holy day Masses, not to exceed 50 masses per year to backfill the GS Priest as needed.

III. DUTIES AND RESPONSILBILITIES

3.1 In carrying out the responsibilities, the Auxiliary Priest shall work closely with the Active Duty Catholic Chaplain, Catholic Parish staff and the Wright-Patterson Air Force Base Chapel Staff.

3.2 Provide weekend and holy day masses, assist with Parish Penance Service, provide mass with

Reconciliation Saturday evenings as requested by the Wing Chaplain and/or active duty Catholic Chaplain at Wright Patterson Air Force Base. The Contractor not to exceed 50 units per contract.

Assist as requested on the holy days of The Solemnity of Mary, Assumption of Mary, All Saints Day, the Feast of the Immaculate Conception, and the Nativity of Our Lord, Jesus. Length of weekend or Holy Day mass is at a minimum of 1 hour.

3.3 The Contractor shall be able to read, write, speak and understand English fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

3.4 Be available to provide counseling/patient visitation at Wright-Patterson Air Force Base Hospital upon request.

3.5 Submit after action reports for emergency ministry requirements within 72 hours.

3.6 Provide a qualified substitute in the case of non availability for required liturgical event 1 week prior to the event. The substitute shall be of equal capability to the contractor. Contractor is responsible to compensate the substitute. No Government funding shall be provided for this purpose. The contractor shall also give the chapel staff a one week notice for any extended period of absence. The Catholic/Wing Chaplain is the final approval authority for a substitute. Contractor shall be responsible for providing substitute with base information and church hours.

3.7 Apply for endorsement to the Archdiocese for Military Services, USA within 15 days after contract award.

3.8 If awarded the contract, the contractor shall submit an application for a background check to the

Chapel Staff according to the Department of Defense Instruction (DoDO 1402.5), Criminal History Background Checks. Refusal to consent or any derogatory information found during the background investigation shall result in immediate termination of the contract.

3.9 Adverse weather conditions or national emergencies may require the installation to close, for which the government would not pay the contractor additional compensation.

IV. SERVICE DELIVERY SUMMARY

Performance Objective PWS Para

Performance Threshold

Contractor shall meet with the COR on a quarterly basis to review and obtain the schedule of services for that quarter.

2.3 No discrepancies per year

Contractor shall be at the respective places of worship and prepared for each service no later than 15 minutes prior to the designated starting time of any service, and no later than 15 minutes prior to the designated starting time of any Special Services.

2.6 No more than 2 discrepancies per

month

Dress and appearance standards are business casual or appropriate religious garments.

2.6.1 No discrepancies per year

Contractor shall complete the monthly user file for Air Force Chaplain Corps Activity Reporting System (AFCCARS) by the 2nd day of the following month. The file shall be forwarded to the base recorder. If unable to gain access to the military computer network to complete the file then a like report shall be provided and completed on a monthly basis and given to the COR

2.7 No more than 2 discrepancies per

year

Complete annual privileged communication training. 2.9.1 No discrepancies per month

Submit after action reports for emergency ministry requirements within 72 hours

3.5 No more than 2 discrepancies per

month

V. VOLUNTARY PROTECTION PROGRAM

5.1 APPLICABILITY: This section of the PWS applies to “Applicable Contractors” as defined below.

DEFINITIONS:

Applicable Contractor. A contractor whose employees worked at least 1,000 hours at the site in any calendar quarter within the last 12 months and is NOT directly supervised by the applicant (installation).

Days Away, Restricted, and or Transfer Case Incident Rate (DART). The number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

Total Case Incidence Rate (TCIR) - Total number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given time frame.

Voluntary Protection Program - The Voluntary Protection Program (VPP) promotes effective worksite-based safety and health. In the VPP, management, labor, and OSHA establish cooperative relationships at workplaces that have implemented a comprehensive safety and health management system. Approval into VPP is OSHA’s official recognition of the outstanding efforts of employers and employees who have achieved exemplary occupational safety and health.

REQUIREMENTS:

Wright-Patterson AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA Voluntary Protection Program (VPP). VPP impacts all “applicable contractors” operating on Air Force Installations. The contractor shall be responsible for ensuring their employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The contractor shall follow the safety and health rules of the installation or VPP site.

Detailed information on VPP is available on the OSHA website at http://www/osha.gov/dcsp/vpp/index.html.

The contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer not later than 10 calendar days after contract award. The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct, and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas.

The plan shall:

o Demonstrate a management commitment to employee safety and health;

o Identify the application of the safety and health plan to subcontractors;

o Identify the roles and responsibilities of the following individuals with respect to safety and VPP:

Management, Supervisors, Employees, and Safety Coordinator;

o Identify applicable safety rules and regulations;

o Include a worksite hazard analysis to include base-line hazard identification and required control measures;

o Include a job site analysis to include hazards of tasks required to control measures;

o Identify employee safety and health training requirements and the documentation process;

o Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

o Include employee hazard reporting procedures;

o Identify individual(s) responsible for corrective action of hazards;

o Identify first aid/injury procedures;

o Identify procedures for accident investigation and reporting;

o Identify emergency response procedures; and o Identify the process for tracking controlled hazards in contractor work areas.

The contractor shall submit their Total Case Incidence Rate (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) rates and OSHA Form 300A annually to the contracting office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report.

TCIR and DART rates are due by the 15th of January of each year.

The contractor’s Quality Control Plan shall identify the processes and procedures the contractor shall use to track compliance with the Safety and Health Plan, and the process and procedures that shall be used to correct violations.

The contractor shall establish these VPP requirements for all subcontractors who qualify as applicable contractors under the resulting contract.