Fire_Suppression_Systems_Maintenance_-_SOW.pdf

DRAFT

FA8601-19-R-A040

Attachment 1: Statement of Work as of 12 MAR 19

STATEMENT OF WORK

12 March 2019

SERVICE AND TEST HIGH PRESSURE

CARBON DIOXIDE AND DRY/WET CHEMICAL

FIRE EXTINGUISHING SYSTEMS AND TEST THERMOSTATS ON DEEP FAT

FRYERS

1. SCOPE OF WORK

A. The work consists of providing normal service, annual inspections, testing, and emergency maintenance for Ten (10) facilities with 60 high pressure carbon dioxide fire extinguishing cylinders, and eight (8) dry/wet chemical fire suppression systems with (fourteen) 13 cylinders installed between 1940 and 2012. Testing of Deep Fat Fryer Thermostats is required annually also. The contractor shall furnish all equipment, labor and materials and shall perform all operations necessary to complete the work.

2. LOCATION

A. The site of the work is located in areas A, B, and Kittyhawk center at Wright- Patterson Air Force Base, Ohio. (See Exhibit’s A and B for details)

3. LOCATIONS TO THE CONTRACTOR

A. The Civil Engineering Squadron, Fire and Emergency Services Flight, Fire Prevention Section (788 CES/CEXFP), Wright-Patterson Air Force Base, (Building 30146, Area A) Ohio, is hereby designated as the representative of the Contracting Officer and responsibilities include but are not necessarily limited to random periodic inspections and final acceptance of the work under the contract.

B. The superintendent in charge of the work shall personally contact Larry

Osterhage of the Fire and Emergency Services Flight, Fire Prevention Section, Building 30146, Area A, 788 CES/CEXFP, 257-4075, a minimum of 72 hours before starting site operations.

C. Visit the work area to become thoroughly familiar with all details of the work and working conditions, verify necessary dimensions in the field, and advise the Contracting Officer or an authorized representative of the Contracting Officer of any discrepancies before performing any work.

D. The work area will remain occupied by Government personnel during the work.

4. COORDINATION AND SCHEDULING

A. Coordinate all work with the Contracting Officer or with an authorized representative of the Contracting Officer, Project Inspector and the Real Property Building Manager for each building where a system is located.

B. The contractor shall provide a proposed work schedule for review and approval by the Contracting Officer or by an authorized representative of the Contracting Officer prior to starting any work. Because of the specialized operation in some areas protected by the high pressure carbon dioxide systems, it may be necessary to perform the operations after normal working hours or on weekends.

C. The contractor shall perform the inspections semi-annually each year starting in

2014 as the base year and 4 option years, for a total of five years.

5. FIRE PREVENTION

A. Obey all requirements as specified in this SOW, Section 8, 9, 10, 11, and 12.

B. Do not do any welding or use any flame apparatus without obtaining prior clearance from the Fire Inspector. The Fire Inspector may be contacted by phone, 257-4075. Notify the Fire Inspector 24 hours in advance of the intended use of any flame apparatus. When using flame apparatus, provide fire protection devices, such as non-combustible coverings and fire extinguishers, as directed by the Fire Inspector.

6. APPLICABLE PUBLICATIONS

A. The following publications are in effect and used as the standard.

1. NFPA 12, Standard on Carbon Dioxide Fire Extinguishing Systems.

2. NFPA 17, Dry Chemical Extinguishing Systems

3. NFPA 17A, Wet Chemical Extinguishing Systems

4. NFPA 96, Standard for Ventilation Control and FP of Commercial Cooking Operations

5. UFC 3-601-02, Unified Facilities Criteria Operation and Maintenance, ITM of Fire Protection Systems

B. Appendices to the referenced publication shall be considered part of the standard.

Advisory portions of the standard shall be considered mandatory as if the word “shall” were substituted for the word “should”. Any reference to the “Authority Having Jurisdiction” shall be interpreted to mean the Base Fire Chief.

7. PROTECTION OF GOVERNMENT PROPERTY AND PERSONNEL

A. Work Areas include the following:

1. Actual Construction Site – Areas in which the work of the contract is accomplished or performed.

2. Storage Areas – Areas used for the storage of materials and equipment to be used in the work.

3. Office and Shed Areas – Areas for placing temporary field office, tool or storage sheds.

4. Transportation Areas – Areas that are defined as streets, roads, driveways, parking areas, or grass areas used for transportation purposes.

B. Protect Government and non-Government property and personnel on-base from inconvenience and damage or injury of any nature.

C. Accomplish the work in accordance with the provisions of Federal, State of Ohio

Industrial Commission and American Standard Safety Code for Building Construction, American Standard Association, applicable parts of Base Safety and Fire Prevention regulations, Air Force regulations, and such other measures as may be deemed applicable by the Base Ground Safety Office. The Air Force Project Inspector will assist in matters of safety to insure compliance with all contract safety requirements.

D. It shall be the responsibility of the Contractor, with assistance from base personnel, to locate all existing utility lines in the field before starting excavation of any kind. Contractor shall process an AF Form 103, Civil Engineering

Construction Permit, prior to the excavation. Contractor shall notify base personnel 48 hours in advance to schedule an on-site clearance.

E. Furnish, place and maintain barricades as directed by the Contracting Officer or an authorized representative of the Contracting Officer. Keep access drives and doors clear at all times.

8. STORAGE AND PROTECTION OF MATERIALS

A. The contractor is responsible for the storage and safekeeping of all material to be used in the work.

B. The Contractor may request access to on-base storage facilities. However, such facilities are generally not available to contractors. If on-base, Government provided storage space is not available, the contractor may provide a building, trailer or other facility for storage of materials. Such storage facilities shall meet Air Force and Base fire regulations and be approved by the Fire Inspector. The storage building, trailer or other facility shall be sited as directed by the Base Civil Engineer and shall be clearly marked on the outside with the name and a day and evening phone number of someone to contact in case of an emergency. The assigned site for a contractor provided storage facility will not necessarily be adjacent to the project site.

C. Do not store any materials in unapproved storage areas. Whenever used in this

SOW, “unapproved storage areas” mean those facilities that are not approved by the Fire Inspector for use or those storage facilities that were approved by the Fire Inspector but that are not properly marked.

D. Deliver materials to the site in good condition and free of defects such as cracks, etc. Store material in an approved manner (in a neat and orderly fashion to maintain the area “fire-safe”) and protect them from contact with the soil, moisture and the elements until ready to be used. Materials shall be labeled for ready identification. Labels shall include name of manufacturer, and name and number of product. Damage materials shall be removed from the site and replaced with approved materials.

9. REMOVALS AND SALVAGE

A. Remove all items required to complete the work.

B. All removed materials shall become the property of the contractor unless otherwise designated. Remove these materials from the work area as they accumulate and dispose off-base.

10. DAILY CLEAN UP

A. Keep the work area clean of all debris on a daily basis or more often as required.

Keep storage areas clean and orderly at all times.

B. Dispose of combustible wastes at the end of each workday and under no circumstances allow them to accumulate.

11. UTILITIES

A. The contractor may request access to Government utilities which are readily available in the work area (e.g. house current or tap water in buildings). Such a request must be approved by the Contracting Officer or an authorized representative of the Contracting Officer before the contractor uses any Government utilities.

B. Required utilities, which are not readily available in the work area or which would cause significant expense or inconvenience to the Government, shall be provided by the contractor.

C. Maintain all utilities for the duration of the work. Coordinate through the

Contracting Officer or through an authorized representative of the Contracting Officer any requirement for temporary disconnection of a utility for ANY period of time.

D. Accomplish any utility shutdowns for the purpose of disconnecting or connecting services which will affect areas outside the immediate work area after normal base work hours or on weekends.

E. To effect a utility shutdown submit a request in writing 14 full days in advance of the necessity for the shutdown. The request shall contain the following:

1. Name of Contractor

2. Requested Date for Shutdown

3. Duration of Shutdown

4. Buildings or Parts of Buildings Affected

5. Utilities Affected

F. Do not affect a shutdown until all approvals have been obtained and a signed AF

Form 103, Civil Engineering Construction Permit, has been issued.

G. Damage of any nature caused by this work shall be repaired or damaged property replaced at no expense to the Government. If the contractor does not satisfactorily repair; in accordance with AF Regulations stated in Sections 8 through 12 of this SOW, or replace the damaged property, the Government reserves the right to make the necessary corrections. The contractor shall reimburse the Government for consequential damages and for all materials and labor used for the corrections.

12. ENVIRONMENTAL PROTECTION

A. Do not discharge fuels, oils, pesticides or any other toxic or hazardous substance into the storm or sanitary sewers of the base. Use all means available and necessary to control dust and prevent erosion on the construction site.

B. Open burning is not permitted on base.

C. Control litter at all times by keeping it in containers. Remove construction debris from the base and dispose of it in a State approved landfill.

D. Remove all equipment, drums, containers, and all other construction material upon contract completion.

E. Coordinate with the 88th Civil Engineering Group, Environmental Branch, 88

CEG/CEIE, 257-5627, prior to the start of any contract involving the removal and disposal of asbestos, polychlorinated biphenyl’s or other regulated hazardous waste.

13. SUBMITTALS

A. Submit for approval all items described below:

1. Contractor’s test plan as described in Section 14 A, B, C, and D.

2. Contractor’s test report as described in Section 15 C.

3. Manufacturer’s information on all parts and components installed in the system by the contractor. Manufacturer’s recommended testing procedures shall be provided also. Information shall be original copies and shall clearly show the model or style of component installed.

14. WORK TO BE COMPLETED

A. High Pressure Carbon Dioxide Systems.

1. Conduct a complete inspection and test of each high pressure carbon dioxide extinguishing system on a semi-annual basis. The test shall include all functions of the system and devices IAW most current NFPA 12. Seven (7) days prior to conducting the test, submit a detailed test plan to the Facility Manager (FM) showing the devices and functions to be tested and the procedures that will be used to perform and the schedule to be followed. The test plan must be approved by the Contracting Officer or by an authorized representative of the Contracting Officer and the Base Fire Prevention Section prior to beginning the tests. The following apply to all carbon dioxide systems included in this contract and fulfillment of these tasks constitute a “complete inspection”.

2. Inspection Testing and Maintenance Table

3. Provide liquid carbon dioxide to fill the extinguishing systems as directed by the Contracting Officer or an authorized representative of the Contracting Officer. Cost shall include the agent (CO2), transportation to the site, and labor to fill the tank.

B. Dry Chemical Extinguishing Systems

1. Conduct a complete inspection and test of each dry chemical extinguishing system on a semi-annual basis. The test shall include all functions of the system and devices IAW NFPA 17, most current edition. Seven (7) days prior to conducting the test, submit a detailed test plan to the Facility Manager (FM) showing the devices and functions to be tested and the procedures that will be used to perform and the schedule to be followed. The test plan must be approved by the Contracting Officer or by an authorized representative of the Contracting Officer and the Base Fire Prevention Section prior to beginning the tests. The following apply to all Dry Chemical systems included in this contract and fulfillment of these tasks constitute a “complete inspection”. At least semiannually, maintenance shall be conducted in accordance with the manufacturer’s listed installation and maintenance manual. As a minimum, such maintenance shall include the following:

3. Each Dry chemical system shall have a tag or label indicating the month and year the maintenance is performed and identifying the person performing the service. Only the current tag or label shall remain in place.

C. Wet Chemical Fire Extinguishing Systems

1. Conduct a complete inspection and test of each wet chemical extinguishing system on a semi-annual basis. The test shall include all functions of the system and devices IAW NFPA 17A, most current edition. Seven (7) days prior to conducting the test, submit a detailed test plan to the Facility Manager (FM) showing the devices and functions to be tested and the procedures that will be used to perform and the schedule to be followed. The test plan must be approved by the Contracting Officer or by an authorized representative of the Contracting Officer and the Base Fire Prevention section prior to beginning the tests. The following apply to all Wet Chemical systems included in this contract and fulfillment of these tasks constitute a “complete inspection”. At least semi-annually, maintenance shall be conducted in accordance with the manufacturer’s listed installation and maintenance manual. As a minimum, such maintenance shall include the following:

D. Deep Fat Fryer Thermostats

1. Thermostats shall be tested annually if not solid state.

2. Deep fat fryers shall be equipped with a primary thermostat of 400 degrees

Fahrenheit (F) and a secondary thermostat that limits the temperature to of the liquid to 475 degrees F.

3. Units designed with secondary thermostats that do not have a cut –out switch or destruction of the secondary thermostat would occur if the testing were conducted are exempt from the required testing.

4. Documentation of the testing will be affixed to the unit.

5. The primary thermostat on the deep fat fryer shall be provided with a shunt bypass assembly to be accessible to authorized personnel for testing.

E. Make repairs and modifications to the systems as directed by the Contracting Officer or an authorized representative of the Contracting Officer, and approved by the Base Fire Prevention Section.

F. Submit two (2) copies of the report within fifteen (15) days of completing the inspections and test to the Contracting Officer and to the authorized representative of the Contracting Officer for review by the Base Fire Prevention Section. The report shall contain the following:

1. A description of all tests conducted and the results of each test.

2. A complete description of all repairs and adjustments made by the contractor.

3. A description of additional work recommended by the contractor to improve the performance or reliability of the system. Include an estimated cost for completion of each recommended change and a description of equipment required to complete the change.

15. Contractor Manpower Reporting:

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the SERVICE AND TESTING OF HIGH PRESSURE CARBON DIOXIDE

AND DRY/WET CHEMICAL FIRE EXTINGUISHING SYSTEMS AND

TESTING OF THERMOSTATS ON DEEP FAT FRYERS via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRAlink. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

http://www.ecmra.mil/

EXHIBIT A

HIGH PRESSURE CO2 SYSTEMS

BLDG. AREA LOCATION CLINDERS SIZE HOSE REELS

10830 (A) A Medical Center 12 75 lb. 2 (100 ft.)

10840 (A) A Medical Center 12 75 lb. 2 (100 ft.)

20031 B 102” Flywheel 4 100 lb. 2 (50 ft.)

(192) 2 2 lb.

20031 B 84” Dynamometer 2 100 lb. NONE (Orange Unit)

20031 B (168I) Dynamometer 2 100 lb. NONE

20653 (A) B Chemical Plant 4 75 lb. NONE Storage

20653 * (A) B Room 10A 2 75 lb. NONE (Chemical Storage)

20654 * (A) B Rooms 17,18,19 5 100 lb. NONE

20654 * (A) B Rooms 20,21,22 3 100 lb. NONE (Chemical Storage)

20891 (A) B Power House 12 75 lb. NONE Alarms connected directly to bldg 20890 via comm lines, no FAP involved.

(*) This is a Kidde System activated automatically by heat detectors.

(A) These systems are connected to building fire alarm systems. Notify the Fire Dept. (257-4075) a minimum of 5 days before work is to begin in these buildings. Do not begin work until the alarm has been disconnected by the base C.E. Alarm shop.

EXHIBIT B

DRY/WET CHEMICAL FIRE SUPPRESSION SYSTEMS

BLDG. AREA LOCATION SYSTEMS TYPE CYLINDERS

11403 (A) A Kitchen 1 Pyrochem, PCL-350 1

20065 B Haz. Storage 1 SPA 50 1

20630 (A) B Kitchen 1 Ansul, R102 1

21661 (A) B Paint Booth 1 Kidde, IND-50 2

21661 (A) B Hazmat Storage 1 PCL-15 1

26933 B (Prairies) Child Care/ 1 Ansul R-102 1 Youth Center 30054 (A) A Generator Room 1 Kidde Fenwal, IND-50 5

30146* (A) A Kitchen 1 Ansul 1

(A) These systems have automatic fire alarm connections to the base fire department. Notify the Fire Dept. (257-4075) a minimum of 5 days before work is to begin in these buildings. Do not begin work until the alarm has been disconnected by the base C.E. Alarm shop.