Revised_with_speakers_445th_AW_Command_Post_SOW_(003).pdf

Statement of Work Console and Wall Mounted Video Display

445 AW Command Post Wright-Patterson AFB, OH

16 August 2018

BACKGROUND:

This Statement of Work (SOW) outlines requirements necessary to support the modernization for the 445 AW Command Post located at Wright-Patterson AFB, OH.

The Console portion of this requirement shall be BRAND NAME OR EQUAL to the EVANS STRATEGY AIR SIT-STAND DESK and IRON HORSE 4000 Series chairs.

1.0 GENERAL

The Contractor shall provide all supervision, labor, materials, equipment, and transportation to accomplish this project in accordance with this Statement of Work.

A. All materials shall be installed per manufacturer's recommendations unless specified otherwise. All materials shall be utilized within the manufacturers limitations and intended purposes.

B. Console furniture shall be in linear row facing small video wall.

C. In the event of damages of any nature caused by this work due to improper protection, precaution or safety measures, such damages shall be repaired or such property shall be replaced by the Contractor at no cost to the Government. In the event the Contractor does not satisfactorily repair or replace such damage caused by the work of this contract, the Government will make the necessary corrections and the Contractor shall reimburse the Government for inconveniences, labor, and materials involved.

D. Base Facilities Support: None

2.0 SCOPE

The scope of work is to obtain the following:

• 3 Custom Sit-Stand Consoles

• 3 IRON HORSE 4000 Series chairs/ Standard Leather/Black/ Tilt-Up Armrests/29" Composite

Base/60mm Hard Casters/DeluxeComfort Headrest/Regular Shock/HD Tilt

• 2 Custom Millworks

• 2 Large LCD Displays with Cables and necessary cables (approximately 200 ft) to relocate the 3 current Large LCD Displays to the front of the command post for an existing facility as part of a modernization project.

• The contractor shall provide floor plans that will be approved by the 445th Command Post Superintendent prior to install, build, ship, and install custom console workstations.

3.0 APPLICABLE DOCUMENTS

3.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

• ICD-705

• Greenguard certification

• ISO 9001:2008 certification

4.0 SPECIFIC REQUIREMENTS/TASKS

4.1 TASK ONE. Floor Plan Design

4.1.1 The Contractor shall maximize space available while still ensuring functionality and ergonomic constraints are encompassed in the final floor plan and console workstation designs.

4.1.2 The Contractor shall develop a floor plan design to produce 24/7 rated custom console furniture per the layout shown in Figure 1 and the compliance documents identified in paragraph 3.1. All items shall be warranted for 24/7 use and shall take into consideration the following Government requirements:

a. Shall accommodate at least the number of items as described in Section 2.0 above.

b. Per the provided floor plan, the majority of console workstations shall be positioned/aligned to maximize visibility to both the “knowledge wall” and televisions on the side walls as depicted in Figure 1.

c. Workstations shall be positioned to conform to all industry standard ergonomic and ADA standards for seated workstations.

4.1.3 During the design phase, the contractor shall coordinate with the Government to ensure the facility’s wiring in the underfloor box will connect to the furniture at the desired location(s).

4.2 TASK TWO. Demo/Prepare the Room

4.3.1 Contractor shall uninstall Computer and Comms Equipment from (3) stations

4.3.2 Contractor shall uninstall 3 current Large LCDs

4.3.3 Contractor shall uninstall (1) 6 Zone Clock and (1) 2 Zone Clock

4.3.4 Contractor shall remove all equipment from existing consoles, all cables, and then dispose of the (3) existing consoles, and (3) existing filing cabinets

4.3 TASK THREE. Install Custom Console Workstations and Displays and Equipment

4.3.1 Contractor shall install custom console workstations. Customization shall include millwork and matching.

4.3.2 At a minimum, each console workstation shall have the following features and capability:

a. Consoles shall be of modular design, facilitating future equipment retrofits and full reconfigurations without requiring any major modification to the structure or exterior elements.

b. Console structure, sub structure and frame shall form a freestanding unit independent of the exterior cladding.

d. Console shall have laminate front and rear with cutting-edge cladding design and color options.

f. Console shall be designed with the consideration of accepted Human Factors guidelines and applicable ergonomic standards including American National Standards Institute/Business + Institutional Furniture Manufacturers Association, and International Organization for Standardization.

g. Console shall be able to accommodate flat panel displays.

h. Console shall be able to accommodate flat screen monitors, various desk accessories, and a linear task light structure mounted on the rear slatrail or work surface.

i. Console shall accommodate computer equipment with a variety of optional processor shelves. Fixed or slide out shelves shall be available with the hinged panels. A door mounted processor shelf shall be available for hinged panels.

j. Console shall provide CPU storage areas with a minimum separation of 18” between classified and unclassified CPU’s.

k. Console shall provide open cable chases that run uninterrupted to adjacent desks in the upper and lower portion of the base units. Integrated cable tray shall be accessible by removing the access panel on the work surface. The standard finish for the monitor deck shall be high plastic laminate (HPL) on both sides of the work surface. A variety of cable management options accommodate electrical and data service. Termination boards shall be available as an option to mount outlets and jacks.

l. A modular structural system shall support a full range of layouts and control room configurations in order to allow for future expansion or reconfiguration.

Acceptable standard unit widths are 24”, 30”, 48”, 60”, and 72”. Both the fixed and adjustable work surfaces shall be designed with consideration for US Federal Government ADA accessibility regulations.

m. Each contiguous set of consoles shall have an endcap on each end of the set that provides a professional, neat, clean appearance, keeps cables and wires out of plain sight and protects said cables and wires.

n. Ergonomics

1. Consoles shall be designed in accordance with the ergonomic standards of ISO, ANSI, BIFMA.

2. Work surface platform shall have smooth edges and transitions, thus avoiding sharp corners or potential “rib catchers” for operator safety.

3. Sharp edges at the console base and in CPU cavities are not acceptable and represent potential “knee-banger” operator safety issues. All transitions and curves shall have a minimum 5-inch radius.

o. Console shall be constructed/modified in order to house current equipment in existing consoles. i.e current Siemens display system consisting of speakers, digital touch screen and headset jacks in accordance with attached Image 1,2, and 3.

1. 4 individual speakers take up an 18” x 4” section.

2. The entire visual display console is 13” x 10”.

4.3.3 Specifications / Constraints

The following describes each type of workstation required and the items that each workstation shall be able contain. Each breakdown further delineates which items shall be furnished by the Contractor and which items shall be furnished by the Government.

4.3.4 Console_1 (QTY 2)

The console shall be BRAND NAME OR EQUAL to the EVANS STRATEGY AIR SIT STAND

DESK:

The Desk Console shall be the following dimensions to fit the room dimensions: Console positions 74” wide X 39” deep with a height-adjustable worksurface. The Contractor shall provide the following items as a part of each console workstation:

• 1 Fixed Processor Shelves to support:

o 1 CPU (By Others)

• 3 Slatrail Mounted Single Tier Monitor Arms (Load capacity: 40 lbs. each)

• Soft Urethane Nosing

• Single Tier Slatrail w/ Brush Grommets and Sheet Metal Cover

• 1 North American Power Bar; 120V/15A, 6 Outlets, 6’ Power Cord

4.3.5 Console_1 - Bridge (QTY 1)

The Desk Console to be the following dimensions to fit the room dimensions: Console positions 74” wide X 39” deep with a height-adjustable worksurface. Will also have 22” Wide Bride. The Contractor shall provide the following items as a part of each console workstation:

• 1 Fixed Processor Shelves to support:

o 1 CPU (By Others)

• 3 Slatrail Mounted Single Tier Monitor Arms (Load capacity: 40 lbs. each)

• Soft Urethane Nosing

• Single Tier Slat rail w/ Brush Grommets and Sheet Metal Cover

• 1 North American Power Bar; 120V/15A, 6 Outlets, 6’ Power Cord

• 22” Wide Bridge Unit w/Slatrail that secures to the console (For Video Wall Laptop

Docking Station)

4.3.6 Millwork_1 (QTY 1)

The Millwork shall be the following dimensions: Millwork 148” wide X 24.75” deep X

• High Pressure Laminate Panels – Finish to match console

• Configuration = Closed /Open/File/File/File/File/Open/Closed

4.3.7 Millwork_2 (QTY 1)

The Millwork shall be the following dimensions: Millwork 76” wide X 24.75” deep X

• High Pressure Laminate Panels – Finish to match console

• Configuration = FILE/FILE x 3

4.3.8 AV and Equipment

• Purchase (2) New 65” Large LCDs Televisions and Drywall Mounts and necessary

Cabling

• Relocate (3) 65” and use existing mounts.

o Contractor will supply new cables for the existing Displays.

4.3.9 Chairs (QTY 3)

BRAND NAME OR EQUAL REQUIRED FOR IRON HORSE 4000 Series chairs.

• Three (3) IRON HORSE 4000 Series chairs/ Standard Leather/Black/ Tilt-Up Armrests/29"

Composite Base/60mm Hard Casters/Deluxe Comfort Headrest/Regular Shock/HD Tilt.

4.4 Quality Assurance & Manufacturing Capability

a. The manufacturer shall fully stage (assemble) all products prior to shipping to ensure quality of fit and finish. In addition, the manufacturer shall provide an option for a factory product sign off prior to product shipment. Photographs of assembled consoles may be required in lieu of factory acceptance by the purchaser.

5.0 CONTRACTOR PERSONNEL

5.1 Qualified Personnel: The Contractor shall provide qualified personnel to perform all requirements specified in this SOW. The contract will only be awarded to a US company using US citizens.

5.2 Key Personnel: Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement.

5.3 Project Manager: The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English.

5.4 The Project Manager shall be available to the CO via telephone between the hours of 8am and 5pm EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within two hours of notification.

5.5 Employee Identification

5.5.1 Contractor employees visiting Government facilities shall wear an identification badge provided by the government through the check-in process.

Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

5.5.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

5.6 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of Iowa ANG uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Military. The Project Manager shall ensure Contractor employees understand and abide by Wright-Patterson Air Force Base established rules, regulations and policies concerning safety and security.

5.7 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from WPAFB facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

6.0 Warranty

6.1 The Contractor shall provide the following warranties:

• LIFETIME WARRANTY on all fixed structural frame components

• LIFETIME WARRANTY on all static exterior panels and work surface components parts; with 5 years for labor;

• LIFETIME WARRANTY on all adjustable, sliding or hinged mechanisms or parts;

with a minimum of 5 years of labor

• A minimum5-year WARRANTY on parts minimum to include all 24/7/365 rated hardware;

• A minimum 5-year WARRANTY on service, which includes on-site repair, all parts, labor and replacement as necessary.

6.2 The Contractor shall warrant the entire product and workmanship. Faulty or defective work and product shall be corrected at no cost to the Government. The Contractor shall provide a warranty point of contact with its price quote.

7.0 OTHER APPLICABLE CONDITIONS

7.1 SECURITY

All Contractor personnel shall be escorted during performance of the work.

7.2 PERIOD OF PERFORMANCE

From Date of Award is 16 weeks to deliver and install

7.3 PLACE OF PERFORMANCE

Work and installation will take place in the 445th AW Command Post facility at Wright- Patterson AFB, OH 45433

7.4 DELIVERIES

The loading dock shall serve as the main entry point for all products during the project.

The following delivery requirements must be adhered to:

5.4.1 Verification and accessibility of elevators, lobby, and corridor clearances are the responsibility of the Contractor prior to delivery and installation.

5.4.2 Off-site screening may be required for all delivery trucks prior to building delivery.

5.4.3 A coordination meeting to discuss delivery and Wright-Patterson AFB security requirements, policy and criteria will be required.

5.4.4 All Contractor personnel entering Wright-Patterson space will be required to sign in and out of the building on a daily basis. Any personnel making deliveries but not entering Wright-Patterson space will not be required to sign in.

7.5 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than 10 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan.

7.6 PROJECT PLAN

The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment. The Contractor shall provide a final Project Plan to the CO not later than five business days after the Post Award Conference.

7.7 Document/Drawing Security:

7.8.1 Transmittal: Electronic transmittal is approved unless otherwise instructed to do so by COR.

7.8.2 Labeling of information on Console Drawings:

(1) All building information, either in electronic or paper formats, shall have imprinted on each page of the information:

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice

Properly destroy documents when no longer needed

(2) The following paragraph will be included on the cover page of the information (such as the cover page on the set of construction drawings and on the cover page of the specifications) and on the label of all magnetic media:

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS,

OR SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED

Do not remove this notice Properly destroy documents when no longer needed

Figure 1

Image 1 showing back of speakers:

Image 2 showing screen and audio jack

Image 3 showing Full Siemens console with plugs and speaker knobs