Statement_of_Work.pdf

STATEMENT OF WORK

Food & Beverage Canteen

01 May 2018

ARTICLE I

The NAFI shall:

1. Grant the CONCESSIONAIRE a concession to operate a Food & Beverage Canteen for the Base Restaurant (here after referred to as the NAFI) from a location provided in bldg.

22, Area A, Wright-Patterson AFB, Ohio.

2. Furnish sufficient quantities of space (detailed in Appendix “A”), heat and electricity (reimbursable) to satisfy the normal needs of the CONCESSIONAIRE i.e. lighting, sanitation and the operation of suitable support equipment. The NAFI shall provide local telephone service.

3. Furnish kitchen equipment as outlined in Appendix B.

4. Meet monthly with the CONCESSIONAIRE to discuss customer satisfaction.

5. Require that the CONCESSIONAIRE manage the operation in the same manner of a facility of similar size. Provide a professional product at a reasonable cost to the WPAFB customers.

6. Periodically provide publicity through the 88 Force Support Squadron Newsletter.

Article II

The CONCESSIONAIRE shall:

1. Maintain a current and valid food handler’s permit from Wright-Patterson Medical Center and State of Ohio.

2. Have a minimum of three (3) years’ experience as owner/operator of public food facility.

3. Provide hot and cold food items for both breakfast and lunch as well as hot and cold beverages. For example, breakfast items may include, but are not limited to: hot breakfast sandwiches, eggs, omelets, bacon, sausage, cereal, and pastries. Lunch items may include, but are not limited to: soups, hamburgers, hotdogs, french fries, daily hot entrée specials/combos, cold deli sandwiches, and salads. Beverages may include, but are not limited to: hot coffee, tea, bottled sodas, and juices.

4. Pay the NAFI either a sum equal to (bided) ______ percent of gross sales receipts or a pre-determined monthly fee of $650.00 (whichever is greatest) upon which the contract award was based. The CONCESSIONAIRE shall pay a flat fee of $248.33 monthly for utilities.

Note: The guaranteed monthly amount of $650.00 payable to the NAFI is considered a fee for the use of the NAFI category C activity furnished space and to offset overhead expenses related to said contract. The payment is due to the NAFI within the first 5 days of each month, paid to the 88 Force Support Food & Beverage Office (NAFI) office located in building 1, Area A, door 202, room 229 or mailed to Base Restaurants, 88 FSS/FSVR, 2000 Allbrook Dr., Wright-Patterson AFB, OH 45433.

5. Operate said Food & Beverage Canteen providing their own supplies to include, but not limited to the following: table-top deep fryer, table top griddle, stove, coffee brewer, refrigeration and freezer units, pots, pans, utensils, display racks, cleaning supplies, mops, brooms, vacuums, etc. Supplies and equipment shall be of quality satisfactory to the NAFI manager or his duly authorized agent.

6. Operation of said Food & Beverage Canteen shall be in a professional and businesslike manner. The Canteen management through the NAFI shall answer complaints and inquires.

7. Keep the Canteen open during such hours as the NAFI shall designate. Proper staffing levels shall be maintained at all times to insure customer satisfaction and coverage for the following hours of operation:

Building 22, Area A – Monday – Friday 6:30 am – 1:30pm.

Closed on all Federal Holidays.

A thirty-day notice shall be given to CONCESSIONAIRE on all changes in hours of operation.

8. Submit a price list at the time of proposal. Post in the Canteen the price list established by the NAFI and CONCESSIONAIRE based on the prices in the local market, and adhere to such prices. If the price list changes during the contract period, a revised price list shall be submitted to the Contracting Officer for approval and, if approved, shall be incorporated by modification, and furnished to the CONCESSIONAIRE for posting. The prices shall go into effect on the posting date as directed by the modification and shall not be made retroactive.

9. At the CONCESSIONAIRE’s expense, obtain all permits, give all necessary notices, pay all license fees, and comply with all municipal and national laws, rules, ordinance, regulations, and any regulations promulgated by the military relating to Public Health.

The CONCESSIONAIRE assumes complete and sole liability for all national, state, and local taxes applicable to the property, income, and transportation of the concession.

10. Comply with all applicable laws pertaining to wages, workers compensation, equal opportunity, the Service Contract Act, etc., as implemented by the Air Force Directives and required law.

11. Comply with all memoranda, bulletins and letters of instruction issued by or on behalf of the NAFI Manager or his duly authorized representative.

12. Keep the Canteen clean, orderly and attractive. Sweep and mop floors daily, maintain a safe and sanitary condition to the satisfaction of the NAFI manager and Military Public Health Officials. Make no physical alteration in the facility without prior authority from the NAFI and facility Real Property Building Manager (RPBM).

13. Shall only employ properly trained personnel who hold a valid and current food handlers permit from Military Public Health Office and/or local health agencies.

14. Remove from employment, upon request of the NAFI any employee of the CONCESSIONAIRE who in the opinion of the NAFI fails to meet the standards of conduct established for the NAFI on the Military Installation.

15. Indemnify, save harmless, and defend the Government/NAFI from and against any and all claims, demands, actions, debts, liabilities and attorney fees arising out of, or in manner predicated upon or damage to property of and the injuries to or death of any or all persons whatsoever, in any manner caused or contributed to by CONCESSIONAIRE, his agents, servants or employees while in, or about the military installation where the CONCESSIONAIRE is located, or while going to or departing from the same. To indemnify and save the government/ NAFI from account of acts of negligence or fraud of agents, servants, or employees in or about said military installation. The CONCESSIONAIRE is responsible for maintaining current liability and workman’s compensatory insurance for all employees associated with the contract while operating within the NAFI activity.

16. Insure all Non-government property and merchandise used by the CONCESSIONAIRE in the operation of the Canteen against theft, fire, storm, flood damage or destruction through any other force of nature or in lieu thereof relieve the NAFI/government of cost of theft, loss or damage or destruction.

17. At the termination of this contract, yield up this contract, yield up the premises furnished the CONCESSIONAIRE by the NAFI in as good condition as when the CONCESSIONAIRE commenced operation therein, with the exception of ordinary wear.

THE CONCESSIONAIRE SHALL NOT:

1. Represent or permit himself or herself to the public as an agent of the NAFI by the use of the name of the NAFI on letters, bills, and signs or by any other means. The CONCESSIONAIRE, his/her servants, agents and employees are in no sense agents of the United States, the NAFI, the Commander of the installation within which the Concession exists, or any other entity having to do with operations of the NAFI.

2. Sell or remove any property that is owned by the NAFI or any other part of the Federal Government and is used in the operation of the Concession.

3. Sublet any of the premises assigned to him or her or assigned to another concession or the conduct of any part thereof.

4. Engage in or permit gambling or any gambling device on the concession premises.

5. Sell, deal in, or otherwise possess or transfer, on the concession premises, any intoxicating liquors or narcotics.

6. Loan money to or borrow money from customer, federal (including NAFI) employees or military personnel.

7. Sell merchandise or services for anything other than US government currency.

8. The facility furnished for services is available to all authorized personnel. Services may be paid by cash and or major credit/debit card at CONCESSIONAIRE’s discretion.

9. Give or offer to any officer or employee or the NAFI, or any other part of the Federal Government any gift, privilege, special benefit, discount or anything wise of material or personal nature whereby said individual or employee would receive preferential treatment.

10. Use the premises and facility prescribed herein for any purpose other than those specifically set forth therein; or allow in any such unauthorized use by any of its agents, representatives or employees.

ATTICLE III

1. The CONCESSIONAIRE shall be responsible for paying all operating expenses not expressly undertaken by the NAFI in Article I, paragraph 2: Operating expenses are to include all supplies, telephone, equipment and labor not expressed elsewhere in this contract necessary to operate the Canteen.

2. Air Force Audit General Personnel, or any other person designated by the installation Commander, shall have the right to inspect or audit the account and methods of internal controls established by the CONCESSIONAIRE. May make such inspections or audits as may be considered necessary to ensure strict compliance by the CONCESSIONAIRE with all provisions of this contract and with applicable Air Force Regulations.

3. Provide the NAFI the first of each month the daily sales figures for the previous month business. These figures shall be use by the NAFI to periodically verify/audit bided percentages.

4. This contract is automatically terminated in the event the NAFI is dissolved.

5. Upon expiration of the terms in this contract or upon prior revocation or termination as herein provided, the CONCESSIONAIRE shall immediately remove all of its property from the premises. Upon failure to do so, the NAFI may cause property to be removed at the expense of the CONCESSIONAIRE, or consider the property abandoned and dispose of same.

6. Any money due and payable to the NAFI from the CONCESSIONAIRE on the date of this contract is terminated shall remain due and payable.

7. TAXES:

a. The CONCESSIONAIRE assumes complete and sole liability for all Federal, State and host County, local taxes applicable to the property, income and transactions of the CONCESSIONAIRE. Where required by applicable laws, regulations shall collect and remit to the appropriate jurisdiction applicable sales taxes. Sales taxes which have been collected shall be excluded from the computation of gross receipts in the determination of the fee payable to the NAFI. The amount of sales taxes so excluded shall not exceed the actual sum payable to the State. Where required by the State, or regulation, the CONCESSIONAIRE shall obtain and conspicuously display the State sales tax permit.

b. The CONCESSIONAIRE warrants that the amount payable to the NAFI has not been reduced by the amount of any tax or duty from which the CONCESSIONAIRE is exempt. If any such tax or duty has been included the consideration shall be correspondingly reduced or adjusted. If for any reason after the contract date, the CONCESSIONAIRE is relieved in whole or in part from the payment or the burden of any tax duty included in the contract consideration, the contract consideration shall be correspondingly reduced or adjusted.

8. PRICES:

a. The CONCESSIONAIRE shall charge for merchandise or services involving only prices established on the price list.

b. When a State law imposes a sales tax on the sale of the item or service by the CONCESSIONAIRE to the authorize customer, the sales tax shall be separate from the selling price, added to the price in the price schedule and collected from the customer. A price list shall be kept conspicuously posted at each place of business.

The estimated annual sales for this Canteen is $52,000.00.

c. Appendix “A”, 1,246 square feet of space located in building 22, area A at Wright

Patterson AFB OH.

d. Appendix “B”, Government furnished property shall be established at signing of contract.

9. DELIVERY PROCEDURES COMMERCIAL VEHICLES:

a. All vehicles larger than a large pick-up truck are required to be inspected by the Wright-Patterson Air Force Base Commercial Vehicle Delivery Gate (CVDG) prior to entering the installation. Vehicles to be inspected include, but are not limited to, the following:

1. Step van/panel truck

2. Tractor/trailer, box and flat-bed containing cargo

3. Tanker trucks

4. Box trucks

5. Tour buses

6. Garbage/recycled waste trucks

7. Concrete trucks/mixers, dump trucks

8. Cranes, recreational vehicles, petroleum tanker.

This inspection will be conducted at Gate 16A located off State Route 444.

b. The following are exemptions to vehicles utilizing the CVDG:

1. If the vehicle has the product inside (concrete and asphalt trucks) and timely delivery is necessary due to product deterioration it does not need to enter the CVDG. To bypass the CVDG, the contractor shall submit a list containing drivers’ names, social security numbers and the state in which the driver's license is held for those drivers who will be entering the base. This shall be accomplished 24 hours prior to requested entry time. If entry is requested on Monday, this list must be submitted by Friday at 1630 hours. All lists shall be submitted to the 88th ABW/CE Directorate contract inspector. The only gates that may be used under this exemption shall be 15A, 26A, 38A, and gate 1B.

If the driver's name is not on the list, he/she will not be allowed access to the installation through these gates and the base will not assume liability for denied access.

2. If a delivery vehicle must exit, and then re-enter the base to complete its route, the vehicle shall be resealed upon exiting the base. After initially passing through the commercial vehicle delivery gate, trucks shall be resealed at Gates 15A, 38A and 22B. The resealing of the trucks will allow them to continue to any other area of the installation (Areas A, B, or Kittyhawk) without reprocessing through the CVDG. To receive resealing assistance, the drivers shall physically stop at one of the three authorized gates and request the installation entry controller to reseal their truck and provide the next location of their delivery. The controller will reseal the truck and give the delivery driver a pre-clearance form. The driver shall present the pre-clearance form to the entry controller at the next point of installation entry. This reentry can be through any base gate.

Vehicles may be subject to an inspection at any of installation entry control points during a directed random antiterrorism measure (RAM.) Any commercial vehicle, regardless of size, can be directed to the CVDG at the discretion of the installation entry controller.

Appendix B

Equipment:

Hood, duct and suppression system Booth seating Bench style seating.