2017_Statement_of_Work-_Pipe_and_Drape_Revision_Final.pdf

STATEMENT OF WORK

AIR FORCE MARATHON

PIPE AND DRAPE SERVICES

23 March 2017

1. The Contractor shall provide all labor, material and transportation to provide trade booths, registration counters, and various items listed in this statement of work (SOW) for the Air Force Marathon. This requirement is for a one year contract with four (4) option periods.

2. The Contractor shall provide delivery, set-up, and pick-up of 140 trade booths: each booth will measure 10-feet deep and 8-feet wide, with 8-foot back walls and 3-foot side walls in dark blue and silver material.

3. The Contractor shall provide delivery, set-up, and pick-up of nineteen (19) registration counters: each registration counter will measure 8-feet tall, 7-feet wide, and 2-feet deep.

Registration counters will have two shelves (one at sitting level and one at standing level). Contractor shall also provide artwork to be used as headers for each registration counter. Artwork shall include:

5k – Quantity 2

10k – Quantity 3

HALF – Quantity 6

FULL – Quantity 3

BREAKFAST & PASTA TICKETS - Quantity 1

INFORMATION – Quantity 2

QUESTIONS? – Quantity 1

ASK US! – Quantity 1

4. The Contractor shall provide each trade booths with the following items: One (1) 6 foot draped table, one (1) trash can, one (1) 7 inch x 44-inch identification sign (to be hung on back wall), and two (2) chairs.

5. The Contractor shall provide pricing for additional items that may be needed as necessary, such as:

Extra skirted 6-foot tables

Extra skirted 8-foot tables

Leg extensions (sets of 4)

Raised Bar Stool

Extra chairs

Clamp on lights

Extra pipe and drape walls in various areas-(a quote per foot)

8’ Drape for masking – price per foot

Additional 6-foot plain tables

Additional 8-foot plain tables

Carpet – 10’

Carpet – 20’

NOTE: Additional items to be requested as needed will be paid using Government purchase card.

6. Set up of walls and booths must be completed no later than 11:00 AM on Wednesday

(see below date for each year) at the Wright State University Nutter Center, to allow the marathon staff enough time to begin the process of setting up for the expo.

Base Period: 13 Sep 17

Option Period I: 12 Sep 18

Option Period II: 18 Sep 19

Option Period III: 16 Sep 20

Option Period IV: 15 Sep 21

7. The Contractor shall make contact with Marathon Staff for a final “walk through” upon completion of set-up to ensure that set-up is adequate, and that there is a sufficient number of extra items such as tables, pipe and drape, etc. on hand.

8. The exposition will end at 8:00 PM on Friday (see below date for each year). Breakdown and removal of all items must be completed after 8 PM when expo ends or a time acceptable by the Wright State University Nutter Center staff, once vendors have removed all product.

Base Period: 15 Sep 17

Option Period I: 14 Sep 18

Option Period II: 20 Sep 19

Option Period III: 18 Sep 20

Option Period IV: 17 Sep 21

9. Upon award of the contract the selected contractor shall be required to complete a site survey with AF Marathon Staff, and then complete the floor/plan layout diagram comparison for review and approval.

10. Advance payment (up front deposit) will not be paid for this requirement. All payments will be in the form of an electronic funds transfer, via government purchase order (except items in paragraph 5), when the product is received.

11. Point Of Contact will be established and will be the only person to authorize changes to set up. This includes tables, chairs, booth and registration counter. construction.

12. INVOICE AND PAYMENT: The contractor shall be paid upon submission of a properly prepared invoice (original and three copies) and after final inspection and acceptance has been made. A proper invoice shall cite the contractor’s name and address, invoice number, invoice date, order number, contract line item number (clin), description of the supplies or service, unit of issue, unit price and extended price, terms of any prompt payment discount offered, and who to notify in the event the invoice is defective.

The invoice shall be submitted to:

AFSVA/SVTEA

2261 Hughes Ave STE 156

JBSA Lackland TX 78236-9854

Accounts Payable e-mail: ap.ssc2@afsv.net

A COPY OF THE INVOICE SHALL ALSO BE PROVIDED TO THE CONTRACT

ADMINISTRATOR CITED ON PAGE 1 OF THIS ORDER (SF1449 BLOCK 9).

INVOICES SHALL BE SUBMITTED AFTER EVENT.