BPA_specific_TandCs.pdf

FA8601-17-T-0102

Attachment 1

TERMS AND CONDITIONS

BLANKET PURCHASE AGREEMENT (BPA)

BPA Master Dollar Limit: $400,000.00 BPA Call Limit: $25,000.00

Period of Performance: 15 Jun 2017 – 15 Jun 2022

FSC Codes: F099

1. DESCRIPTION OF AGREEMENT: The contractor shall provide a broad range of natural resource management services, including tree removal, tree planting, and invasive species removal. If and when requested by the Contracting Officer (CO) for a period of five years at the prices in the approved price list and within this BPA’s Single Call Limit. Only a Contracting Officer shall conduct negotiations or solicitation for prices and additional requirements. Supplies and services shall be identified on individual purchases (delivery calls).

(a) Either party may modify or cancel this Agreement, including Paragraphs a and b hereof, in its entirety by submitting a thirty (30) days written notice to the other party, except that the Government may cancel this agreement at any time if the parties fail to agree upon any deletion, amendment, or addition, a statute, Executive order, the FAR and/or this Supplement requires. No deletion, modification, addition to, or cancellation of this Agreement shall affect any contracts therefore entered into between the parties in which this Agreement or portion thereof has been incorporated by reference.

(b) This Agreement shall be reviewed, as a minimum, annually before the anniversary of its effective date and revised to conform to all requirements of statutes, Executive Orders, or the FAR and FAR Supplements. An agreement modifying this BPA or the issuance of a superseding BPA shall reference this BPA.

2. EFFECTIVE PERIOD: The effective period of this agreement is five (5) years, unless the Contracting Officer or the Contractor withdraws in writing prior to this date. Any termination will require a minimum of thirty (30) days written notice to either party addressed herein or expiration of the Agreement.

3. EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized calls (made via verbal, emails, faxes) actually placed against this blanket purchase agreement and the vendor delivers with receipt and accepted by the Government. The Government shall not be liable in any manner in the event no calls or emails are made.

4. PURCHASE (CALL) LIMITATIONS: When placed by a Contracting Officer, the individual purchase (call) shall not exceed $75,000.00. When placed by an appointed Ordering Officer, the individual purchase (call) shall not exceed $25,000.00. The Contracting Officer will furnish the vendor a list of individuals authorized to purchase under this BPA, identified by title or position, or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual by separate letter. The vendor shall not honor calls received from personnel not so listed nor will the Government accept any resultant deliveries or charges.

9. CALLS: The vendor shall receive purchase requests (delivery calls), telephonically, written, electronically by e-mail, or by facsimile. Vendor personnel receiving such calls verbally should assure themselves that sufficient information is obtained to prepare the delivery ticket as required by paragraph 10 of this Agreement. Calls can be made during business hours, 08:00 am and 5:00 pm daily.

10. DELIVERY TICKETS: The Vendor shall provide a Delivery Ticket for each delivery or service under the agreement. The Delivery Ticket shall contain the following minimum information:

FA8601-17-T-0102

Attachment 1

a. Name of supplier

b. BPA number

d. Date of purchase

e. Itemized list of supplies or services furnished

f. Quantity, unit price, and extension of each item less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

g. Date of delivery or shipment.

11. DELIVERIES: The contractor shall deliver or ship supplies to the address on Wright-Patterson Air Force Base, Ohio that is specified in the call or ordering document.

12. INSPECTION AND ACCEPTANCE: Inspection and acceptance will be at destination, unless otherwise provided. Until delivery and acceptance, and after any rejections, risk of loss will be on the contractor unless loss results from negligence of the United States Government. Notwithstanding the requirements for any Government inspection and test contained in specification applicable to this contract, except where specialized inspections or tests are specified for performance solely by the government, the vendor shall perform or have performed the inspections and tests required to substantiate that the supplies and services provided under the contract conform to the drawings, specification, and contract requirements for the manufacturer’s part numbers specified herein.

13. INVOICES: A summary invoice for each delivery call shall be submitted at least monthly or upon expiration of this Blanket Purchase Agreement, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipted copies of the delivery tickets. The vendor shall only invoice items that have been delivered, received, and accepted. The vendor is referred to “FAR Part 52.212-4 (g) Invoice” for required information on the vendor’s invoice. The vendor is authorized to submit an invoice every 30 days (once a month). Summary invoice shall be submitted to the Ordering Officer. upon completion or cancellation of this BPA, the contractor should submit an itemized invoice for all deliveries made or orders complete for which payment has not been already been made via the GPC.

14. METHOD OF PAYMENT:

a. Prompt Payment Act. The Government is required to pay a valid invoice net 30 days. This means 30 days after the receipt of the vendor’s invoice and the Government’s receiving report; the Government is required to pay the vendor. If the Government delays payment, interest will automatically added to the vendor’s invoice charges and will be paid.

b. Government Purchase Card. The contractor shall accept payment from an authorized caller only up to the amount of $25,000.00.

c. Discount to Prompt Payment. Not Applicable

15. BPA COMPLETION: This BPA will be considered complete upon expiration of the specified period of performance or when the BPA Master Dollar Limit is reached. No further calls or orders are authorized to be placed against the BPA once it is complete and the contractor shall not accept calls or orders for supplies or services covered under this BPA once it is complete.

16. OUTSTANDING PURCHASES: The contractor shall supply the items that were called for or ordered prior to completion or cancellation of this BPA within the time frame specified in the call or order. The terms and conditions of this BPA shall apply to such purchases to the same extent as if the purchase was completed prior to completion or cancellation of this BPA. The contractor shall not accept calls or orders for supplies or services covered under this BPA once it is complete or cancelled. Such calls are unauthorized.