3._PWS_Courier_Services_Attachment_2.pdf

Attachment 2

Performance Work Statement:

The Government, specifically the Medical Treatment Facility (88 MDSS/SGSM) located at

Wright-Patterson AFB, OH has the requirement for 24 hours a day, 7 days a week, package delivery services. Packages include, but are not limited to, laboratory specimens, blood products, and laboratory reagents and the following:

1. Package delivery service shall be available 24 hours daily, 7 days a week due to the urgency of medical treatment on laboratory test results and the instability of the specimen delivered. Packages include laboratory specimens, donor blood units, and laboratory reagents from local hospitals. Shipment of packages shall comply with, at a minimum, the following federal regulations for transporting laboratory specimens and donor blood units.

- U.S. Department of Transportation: Class 6 Division 6.2 and Class 9

- Title 49 Transportation of the Code of Federal Regulations Parts

100-185

- Hazardous Materials Transportation Uniform Safety Act

2. The primary facilities to which the contractor will deliver are listed below. The contractor will deliver to and/or pick up specimens/packages at other medical or laboratory facilities within 300 mile radius of the Wright

Patterson Medical Center to include local areas of Dayton, Cincinnati, and

Columbus. Deliveries and/or pickups could be for remote locations not listed in the Statement of Work, as long as the distance is within the 300 mile radius. Contractor shall provide price list for local areas of Dayton, Cincinnati, Columbus and for remote locations.. Contractor shall provide price list for local areas and for remote locations.

- Compunet Clinical Laboratories, Dayton

- Children's Medical Center, Dayton

- Dayton's Veteran's Administration, Dayton

- Community Blood Center, Dayton

3. We will normally use this service approximately 60 times per month, but not limited to 60 times per month, nor a guarantee of 60 times per month.

4. Normal package size will vary with max size box of 20" X 20".

5. Delivery requests will be initiated by the laboratory personnel of the 88th

Medical Group, 88 Diagnostics and Therapeutics Squadron, Wright-

Patterson Air Force Base (authorized callers list attached). The contractor will respond by dispatching a vehicle to arrive at the pickup location within

30 minutes of request. For a routine delivery in Dayton, OH the contractor will deliver the specimen/package to the destination within 90 minutes of request. The contractor shall be required to deliver STAT specimen to the requested site within 60 minutes of request for the Dayton area only. Wright-

Patterson laboratory will inform the dispatcher that the request is a STAT

(immediate). If routine deliveries for the Dayton area are not delivered to their destinations within 90 minutes of request, or if STAT (Immediate) deliveries for the Dayton area are not delivered within 60 minutes of requests a price adjustments will be issued by contractor to Wright – Patterson

Medical Center for non-conforming services. The price adjustments will be as follows: late STAT deliveries will be discounted to the routine rate and late routine deliveries will be discounted by 50 percent

a. Upon pick up of the specimen/package at Wright-Patterson for delivery to another location the delivery driver will provide

Wright-Patterson laboratory personnel with a receipt (provided by the delivery service). The receipt will contain the following information: Pick up location, deliver to location, date and time of pickup. The delivery driver will also sign his/her initials on the time of arrival at the Wright-Patterson Medical Center laboratory on a monthly log sheet provided. For pickups at another location to be delivered to Wright-Patterson, delivery driver will provide

Wright-Patterson laboratory personnel with a receipt initialed by personnel at the pickup location. The receipt will contain the following information: pick up location, delivery to location, date and time of pickup. The Wright-Patterson laboratory personnel will use information on the receipt to enter information on a monthly log sheet and the contractor delivery driver will have to initial on the log, the information was entered by the Wright-

Patterson laboratory personnel. Upon delivery to final destination, contractor delivery driver is responsible for obtaining signature from final destination personnel along with the date and time of the delivery. The contractor must supply weekly customer summary confirming delivery times and signatures to Wright-

Patterson laboratory personnel. The Wright-Patterson laboratory personnel will then use the delivery receipts to log the time of the delivery drop off on the monthly log. The monthly log will be used to verify accuracy of invoices. Upon request, the contractor shall provide signature documentation to Wright-Patterson

Medical Center as an audit of services.

b. If the contractor delivers a package from one location to another location and then has to return the package to the original pickup location per the request of the Wright-Patterson laboratory personnel, a round trip charge shall be charge as follows: Dayton area round trips shall be charge at agreed rates both ways and out-of-town round trips shall be charged at full rate one way and at 50 percent for the return trip. Out-of-town deliveries to pick up packages at an out-of-town location to be delivered to a specified location per Wright-Patterson laboratory personnel’s request do not constitute a round trip delivery.

c. In the event the delivery location is closed by the time the courier arrives or any other delivery problems occur, the courier shall immediately contact laboratory personnel. For Community Blood Center deliveries, if Community

Blood Center is closed by the time the courier arrives, the courier shall immediately contact Community Blood Center to notify them of the situation.

Additionally, the courier will return the Specimen/package to Wright-

Patterson laboratory or if requested, deliver to a facility within a 25 mile radius of the Wright-Patterson Medical Center. Under no circumstances will a courier hold a specimen/package at his/her possession for delivery the following day, nor will the courier leave the specimen/package at a point located outside a building, i.e. mailbox or door step.