SRARS_FA8601-16-R-0004.pdf

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation which is expected to result in an award of a firm-fixed-price indefinite delivery/indefinite quantity contract for commercial items, i.e. Student Research Associates Recruiting Services, as described under the paragraph below titled “Requirement.”

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the combined synopsis/solicitation; (2) that receives a rating of “Acceptable” on the Technical Capability evaluation factor; and (3) that submits the proposal with the lowest Total Evaluated Price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. The Technical Capability evaluation factor is detailed in Attachment 1, and the TEP is detailed in page 2 to this combined synopsis/solicitation. The Government reserves the right to award without discussions or make no award at all depending upon (1) the quality of proposals received and (2) the price fair and reasonableness of proposals received.

Combined Synopsis/Solicitation Number: FA8601-16-R-0004

NAICS Code: 611710

Small Business Size Standard: $15,000,000.00

Set Aside: N/A

This Request for Proposals (RFP) incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-83, effective 03 September 2015; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20150921, effective 21 September 2015; and Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC) 2015-0406.

Combined Synopsis/Solicitation Closing Date: Proposals must be received not later than 4:00pm, Eastern, on 2 December 2015.

Submit electronic proposals to Aleksandr Oumarbaev: aleksandr.oumarbaev@us.af.mil.

Any correspondence sent via e-mail must contain the subject line “Combined Synopsis/Solicitation FA8601-16-R-0004.” The entire proposal must be contained in a single e-mail, and is limited to 30 pages. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also, be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending an email with attachments, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments.

1503029762C Typewritten Text

Address questions regarding this combined synopsis/solicitation, including AFI, FAR, and other references included herein, to Aleksandr Oumarbaev via e-mail at aleksandr.oumarbaev@us.af.mil.

Requirement: The Contractor shall administer and provide all personnel, equipment, tools, materials, supervision and other items and services for Student Research Associates Recruiting Services (SRARS) for the Air Force Institute of Technology (AFIT) on behalf of the faculty and staff of AFIT/EN, located on Wright-Patterson Air Force Base (WPAFB), Ohio. The Contractor shall administer, coordinate, recruit, select, hire, manage, supervise, train, report on and accommodate required travel for undergraduate, master’s degree, doctoral degree students and postdoctoral degree research associates as part of the Student Research Associates Recruiting Services program. The contractor shall perform in accordance with (IAW) the terms and conditions of the contract and the requirements and standards of the Performance Work Statement.

Period of Performance: Base Year- 1 January 2016 to 31 December 2016

Option Year I- 1 January 2017 to 31 December 2017 6 Month Extension- 1 January 2018 to 1 July 2018

Place of Performance: Air Force Institute of Technology, Wright-Patterson AFB, OH 45433.

Pricing Worksheet: The Pricing Worksheet at Attachment 2 shall be completed to satisfy the price section of your proposal. The Pricing Worksheet must clearly show the fully loaded hourly rates, for both the Base Year and Option Year I, for Undergraduate Research Assistant, Graduate Research Assistant, Advanced Graduate Research Assistant, Postdoctoral Research Associate, and Summer Research Intern; and totals as indicated in the Pricing Worksheet.

Total Evaluated Price: To account for the one-year option under FAR 52.217-9, Option to Extend the Term of the Contract, and for the six-month extension possible under clause FAR 52.217-8, Option to Extend Services, the Government will take the sum of the proposed prices for the Base Year and Option Year I, add the sum to the prorated six-month value of Option Year I, and add the estimated ceiling for travel of $50,000.00 to each proposal. The resulting amount will be the Total Evaluated Price. Evaluation of option(s) shall not obligate the Government to exercise option(s). Do not submit values for travel as travel will be evaluated identically for all offerors at $50,000.00.

Subcontracting Plan: Offerors shall submit a Subcontracting Plan in accordance with the clauses herein: FAR 52.219-8, FAR 52.219-9, and DFARS 252.219-7004. The Subcontracting Plan shall be approved prior to contract award, and the Subcontracting Plan shall be included in and made a part of the resultant contract. The Subcontracting Plan will not count toward the 30 page proposal limit, and must be submitted with the proposal. Failure to submit and negotiate the Subcontracting Plan shall make the offeror ineligible for award.

Provisions and Clauses: The attached provisions and clauses for the acquisition of commercial items are incorporated into the RFP.

If the offeror has completed the FAR 52.212-3 provision online, the offeror shall only complete paragraph (b) of this provision with its quote. FAR 52.212-3 Paragraph (b) is attached.

If the offeror has not completed the DFARS 252.209-7992 provision online, the offeror shall complete and return a copy of the provision with its quote. DFARS 252.209-7992 is attached.

Consent to RFP Terms and Conditions: Submission of proposals in response to this RFP constitutes agreement by the offeror to all terms and conditions contained in this announcement and the attached solicitation document, which will be incorporated into the resulting contract.

IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow- Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/.

Contract financing is NOT provided for this acquisition. The Government intends to award one firm fixed price (FFP) indefinite delivery/indefinite quantity contract resulting from this solicitation to the responsible offeror whose proposal conforms to the solicitation and will be most advantageous to the Government. The Government intends to award without discussions, and the Government reserves the right not to make an award at all.

*In conjunction with the award of the SRARS requirement, a Task Order will be issued for 120 hours per CLIN 0005 – Summer Intern Program.

Attachments:

1. Technical Capability (Pages: 1; Date: 29 October 2015)

2. Pricing Worksheet (Pages: 1; Date: 29 October 2015)

3. Performance Work Statement (PWS) (Pages: 25; Date: 23 September 2015)

4. Quality Assurance Surveillance Plan (QASP) (Pages: 26; Date: 23 September 2015)

5. Data Requirements (CDRLs) (Pages: 10; Date: 29 October 2015)

6. CLINs, Provisions and Clauses (Pages: 42; Date: 29 October 2015)

7. FAR 52.212-3, Paragraph (b), Offeror Representations And Certifications--Commercial Items (Pages: 1; Date: 29 October 2015)

8. DFARS 252.209-7991, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law—Fiscal Year 2016 Appropriations (Pages: 1; Date: 29 October 2015)

9. SCA Labor Categories (Pages: 3; Date: 29 October 2015)

10. Wage Determination (Pages: 19; Date: 29 October 2015)

11. Ordering Procedures (Pages: 1; Date: 29 October 2015) http://wawf.eb.mil/

FA8601-16-R-0004

Attachment 1

Technical Capability

To receive a rating of “Acceptable” on the Technical Capability evaluation factor, the offeror must meet all five of the following Technical Capability subfactors:

Subfactor 1: The offeror’s proposal must provide evidence that the offeror successfully recruited and hired at least 15 science and 20 engineering graduate students and/or postdoctoral researchers, with a GPA of at least 3.0 on a 4.0 point system, from at least 3 regionally accredited institutions for part-time, 3-12 month internships within the past 3 years.

Subfactor 2: The offeror’s proposal must provide evidence that the offeror successfully recruited and hired at least 20 science and 30 engineering undergraduate students, with a GPA of at least

3.0 on a 4.0 point system, from at least 5 regionally accredited institutions from 3 or more states for full-time, 2-4 month internships within the past 3 years.

Subfactor 3: The offeror’s proposal must provide evidence that the offeror has experience providing administrative support and management to address security, safety, quality, training, discipline, hiring, in- and out-processing, termination, and other personnel issues with employees on a federal installation within the past 3 years, while maintaining the ability to respond to unplanned events with a local administrative and/or management presence within 60 minutes.

Subfactor 4: The offeror’s proposal must provide evidence that the offeror has experience coordinating National Agency Check with Inquiries (NACI) paperwork for employee access to a federal installation within the past 3 years.

Subfactor 5: The offeror’s proposal must provide evidence that the offeror has experience facilitating the relocation of student interns for summer employment within the past 3 years.

*Regionally accredited institution is defined as a college or university accredited by one of the six regional accrediting agencies: Middle States Association of Colleges and Schools, New England Association of Schools and Colleges, Higher Learning Commission, Northwest Accreditation Commission, Southern Association of Colleges and Schools, and Western Association of Schools and Colleges.

Attachment 2

Pricing Worksheet

The Pricing Worksheet shall be completed to satisfy the price section of your proposal.

CLIN Contract Year Description

Estimated Workload* Hours/year

Fully Loaded Hourly Rate Subtotals

0001 BASE Undergraduate Research Assistant 21,495 0002 BASE Graduate Research Assistant 15,922 0003 BASE Advanced Graduate Research Assistant 13,006 0004 BASE Postdoctoral Research Associate 3,324 0005 BASE Summer Research Intern 24,356 BASE: Total 1001 OPTION I Undergraduate Research Assistant 23,884 1002 OPTION I Graduate Research Assistant 17,833 1003 OPTION I Advanced Graduate Research Assistant 15,607 1004 OPTION I Postdoctoral Research Associate 4,986 1005 OPTION I Summer Research Intern 25,330

OPTION I:

Total

Grand Total*

*Grand Total is the sum of Base: Total and OPTION I: Total.

STUDENT RESEARCH ASSOCIATES RECRUITING SERVICES

TABLE OF CONTENTS

1.0. DESCRIPTION OF SUPPORT SERVICES

1.1. SCOPE

1.2. STUDENT RESEARCH ASSISTANT AND

POSTDOCTORAL RESEARCH ASSOCIATE

SERVICES:

1.2.1. Develop and Administer

1.2.4. Student Research Program

1.2.5. Summer Research Intern Program

1.2.6. Labor Categories

1.3. STUDENT RESEARCH ASSISTANT AND POSTDOCTORAL

RESEARCH ASSOCIATE REQUIREMENTS

1.4. CONTRACTOR ADMINISTRATIVE TASKS

1.4.1. Coordination

1.4.4. Management

1.5. TASK ORDER PERFORMANCE WORK STATEMENT / TASK

ORDER PROCEDURES

1.5.1. AFIT Purchase Requisition / Government Task Order

1.5.5. Training

1.5.6. Employee Replacement

1.5.6.1. Preplanned Replacement

1.5.6.2. Emergency Replacement

1.5.6.3. Other Replacement

1.6. CONTRACTOR SAFETY PLAN, REQUIREMENTS AND

REPORTS

1.6.1. Safety and Health Plan

1.6.2. OSHA Safety and Health Requirements

1.6.3. Reports

1.6.3.1 Contractor Roster

1.6.3.2. Quarterly Team Summary Report

1.6.3.3. Environmental and Safety Conditions Summary

1.6.3.4. Fiscal Year Research Projects Summary

1.6.4. Voluntary Protection Program (VPP)

1.6.5. CONTRACTOR MANPOWER REPORTING

1.6.5.1. Contract Manpower Reporting Application (CMRA.)

1.6.5.3. Uses and Safeguarding of Information

1.7. TRANSITION PERIOD

1.7.1. Transition Definition

1.7.2. Transition Plan

1.7.3. Transition Period Purpose

1.7.4. Access during Transition Period

1.7.5. Continuity of Services

1.8. PHASE OUT

1.8.1. Transition Assistance

1.8.2. Common Access Card (CAC) Return

1.9. TRAVEL

2.0. SERVICES SUMMARY

2.1. CONTRACT SERVICE REQUIREMENTS:

2.2. QUALITY CONTROL

2.2.1. Quality Control Plan

2.3. QUALITY ASSURANCE

2.3.1. Inspection of Services

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. WORK AREAS, COMPUTER AND LIBRARY ACCESS

3.2. AFIT CHEMICAL HYGIENE PLAN

3.3. EMERGENCY SERVICES

3.4. TELEPHONE

3.5. SAFETY TRAINING

4.0. GENERAL INFORMATION

4.1. HOURS OF OPERATION

4.1.1. Normal Hours of Operation

4.1.3. Holiday Schedule

4.1.4. Base Closure

4.2. ADMINISTRATIVE REQUIREMENTS

4.2.1. Identification of Contractor Employees

4.3.4. Clearance and Security Training Requirements

4.3.4.3. Security Training

4.3.4.4. In-Processing / Out-Processing.

4.3.5. Other AFIT Security Requirements

4.3.5.3. Reporting Requirements

4.4. CONTINUATION OF CONTRACTOR SERVICES DURING BASE

EXERCISES, LOCAL EMERGENCIES OR CONTINGENCIES,

AND IMPLEMENTATION OF LOCAL CONTINGENCY PLANS

Appendix A: DATA REQUIREMENTS Appendix B: WORKLOAD ESTIMATES Appendix C: APPLICABLE AFIT DOCUMENTS Appendix D: GLOSSARY, DEFINITIONS, ACRONYMS

Performance Work Statement (PWS) for

Student Research Associates Recruiting Services

(SRARS)

1.0. DESCRIPTION OF SUPPORT SERVICES

1.1. SCOPE.

The Contractor shall administer and provide all personnel, equipment, tools, materials, supervision and other items and services for Student Research Associates Recruiting Services (SRARS) for the Air Force Institute of Technology (AFIT) on behalf of the faculty and staff of AFIT/EN, located on Wright-Patterson Air Force Base (WPAFB), Ohio. The Contractor shall administer, coordinate, recruit, select, hire, manage, supervise, train, report on and accommodate required travel for undergraduate, master’s degree, doctoral degree students and postdoctoral degree research associates as part of the Student Research Associates Recruiting Services program. The contractor shall perform in accordance with (IAW) the terms and conditions of the contract and the requirements and standards of this performance work statement.

1.2. STUDENT RESEARCH ASSISTANT AND POSTDOCTORAL

RESEARCH ASSOCIATE SERVICES:

1.2.1. Develop and Administer. The Contractor shall develop and administer a Student Research Program and Summer Research Intern Program to recruit, provide and manage postdoctoral research associates and student research assistants in their execution of task orders at the AFIT campus on Wright-Patterson AFB for the AFIT faculty POCs.

1.2.2. The Contractor shall recruit undergraduate, master’s-level, doctoral-level student research assistants, and postdoctoral research associates for research assistant, research associate and temporary support tasks, e.g., the summer research intern program for the following academic disciplines: the physical sciences, engineering, technical writing, management, mathematics or other math-intensive disciplines, and human-performance-related disciplines including behavioral sciences. These researchers shall perform basic research (Scientific study and experimentation directed toward increasing fundamental knowledge and understanding) and advanced research (translate promising basic research into solutions for broadly defined military needs).

1.2.3. Contractor personnel in undergraduate labor categories (paragraph 1.2.6) must be actively working towards their baccalaureate degrees. Contractor personnel in Research Assistant labor categories must be actively working towards their advanced degrees. The graduate and postdoctoral categories are degreed and professional experts in their field; they shall perform their duties autonomously with minimal advice from their faculty POCs. These duties will include specialized cutting edge research, and scholarly technical documentation, technical report and presentation preparation. All such work shall be performed at the AFIT campus on Wright-Patterson AFB.

1.2.4. Student Research Program. The student research program shall utilize undergraduate, graduate, and/or postdoctoral students for tasks within the scope of this contract (paragraph 1.1) throughout the year. It is anticipated that the undergraduate and graduate student research services will be required on a part-time basis (not to exceed 20 hrs/week) during the academic year, and on a full-time basis (40 hrs/week) during the summer months (May – September). Postdoctoral student research services will be required on a full-time basis (40 hrs/week) year round. This program will be requested by the CO by task order.

1.2.5. Summer Research Intern Program. The summer intern program shall utilize undergraduate students for tasks within the scope of this contract (paragraph 1.1) for the months of May through September of each contract period. It is anticipated that the summer research intern program will utilize the student research services on a full-time basis (40 hrs/week). This program will be requested by the CO by task order.

1.2.6. Labor Categories. The Contractor shall establish the following summer interns, research assistant and postdoctoral research associate labor categories:

• Undergraduate Student Interns: Pursuing relevant undergraduate degree.

• Undergraduate Research Assistant: Pursuing relevant undergraduate degree.

• Graduate Research Assistant: Pursuing a Master’s degree in a relevant discipline, or pursuing a Ph.D. degree having completed 30 semester hours (45 quarter hours) or less of graduate work in a required academic program.

• Advanced Graduate Research Assistant: Pursuing a Ph.D. degree having completed at least 30 semester hours (45 quarter hours), or completed a Master’s degree in required academic curricula.

• Postdoctoral Research Associate: PhD in relevant discipline.

1.3. STUDENT RESEARCH ASSISTANT AND POSTDOCTORAL

RESEARCH ASSOCIATE REQUIREMENTS

1.3.1. Before a contractor employee can be approved to begin work at AFIT, the contractor shall provide the AFIT/XP Security Officer with the employee’s full name, SSN, DOB, Place OB, Position Title, and valid contact information (e.g., e-mail address or telephone number) 60 days prior to first day of work.

1.3.2. All student research assistants or postdoctoral research associates shall be United States citizens who comply with the personnel security requirements documented in AFI 31-501 and AFITI 31-101. An application for a National Agency Check with written Inquiries (NACI) must be completed and submitted to the AFIT/XP Security Manager at least 60 days prior to in-processing (paragraph 4.3.4.4). After receiving a favorable NACI, or 60 days has elapsed, the Contractor may begin in-processing. In-processing shall be completed within 2 workdays after start, allowing the intern to check-in with the required departments (e.g. Facilities, Security) for laboratory access.

1.3.3. Viable candidates include those persons who have completed or have been academically successful (maintaining at least a 3.0 GPA on a 4.0 point system) in courses of study at a regionally accredited institution (e.g., completing at least the sophomore year of an undergraduate degree program, a degreed student pursuing graduate degree or a postdoctoral research associate with terminal degrees) in the academic disciplines identified in paragraph 1.2.2.

1.3.4. Within 30 calendar days after notification of a new task order, the Contractor shall coordinate with AFIT to schedule site visits. The contractor shall provide a written request for each task order where the Contractor does not desire to perform a site visit.

The AFIT Faculty POC may decide to not require a site visit on a case by case basis. The Contractor may submit written questions to AFIT, and the Contractor shall respond to AFIT’s questions concerning candidate suitability in writing within 2 business days.

1.4. CONTRACTOR ADMINISTRATIVE TASKS

1.4.1. Coordination. The Contractor shall coordinate with the AFIT graduate school faculty, staff and personnel employed by other AFIT Contractors, during the initiation, execution and completion of each task order (TO).

1.4.2. The Contractor shall maintain effective and timely communications with the AFIT faculty and staff by: providing prospective candidates who are acceptable to the AFIT faculty and coordinating site visits for the candidates to determine suitability for the requirement; completing all administrative, environmental, safety, security and training requirements; coordinating acceptable start and end dates; coordinating in- and out-processing; reporting the current status, or change in status for each task order, on a continuous, on-going basis to the COR or designee. The Contractor shall notify the appropriate AFIT Faculty COR of any unexpected problems, issues, questions, or outcomes.

1.4.2.1. The Contractor shall respond to faculty requests by telephone calls, email messages, or appropriate communications methods, within one business day, and shall address requests related to task orders underway or planned, or other faculty requirements, within two business days, or as mutually agreed to by the faculty and the Contractor.

1.4.3. The contractor shall provide candidates that fulfill the AFIT faculty requirements for each task order within 30 days of task order award. Recruit, select, orient, train, and mentor fully qualified and capable student research assistants and postdoctoral research associates. The contractor shall facilitate all relocation activities for selected candidates.

1.4.4. Management. The Contractor shall manage all research assistants and research associates assigned to all task orders including hiring, in- and out-process, dismiss, terminate, replace, supervise, train and oversee each employee’s security matters. The contractor shall comply with all safety procedures, and perform all duties in a safe and prudent manner (see paragraph 1.6.3.3, for Safety Conditions Summary report). The contractor shall oversee attendance, compliance with environmental and on-the-job training requirements of each research assistant and postdoctoral research associate for each task order. The contractor shall provide high-quality and on-time execution of task order requirements as required by the surveillance metrics and each individual Task Orders PWS.

1.4.4.1. The Contractor shall regularly prepare and provide information for reports (paragraph 1.6). Reports may be required to be presented in-person to the SDO, CO, or the Functional Director.

1.4.4.2. A representative of the Contractor’s management shall attend any meeting at AFIT within sixty (60) minutes of notification when requested by the Government for the purpose of discussing emergency situations including serious student research assistant or postdoctoral research associate behavior, safety, security, non-performance issues or financial matters. The contractor shall respond within one business day (either one business day or 24 hrs) when requested by the Government for the purpose of discussing routine performance, plans, task orders, faculty, staff or financial matters, and other periodic review meetings. Meeting notification will be provided by be by the AFIT/ENR COR, the AFIT Functional Director, or the AFMC AFLCMC/PZIO Contracting Officer (CO) and/or their staff. Government communications may be delivered in person, or by telephone; official government notifications will be by letter or email. The Contractor shall designate the management representative and alternate(s), in writing no later than the pre-performance conference required by the Quality Control Plan and provide subsequent written updates as necessary (CDRL A002).

1.5. TASK ORDER PERFORMANCE WORK STATEMENT / TASK ORDER

PROCEDURES:

1.5.1. AFIT Purchase Requisition / Government Task Order

1.5.2. The Contractor shall not incur any obligations or begin work until the Contracting Officer issues a Task Order authorizing the project.

1.5.3. The Contractor shall administer each task order. The contractor shall communicate to the AFIT Faculty POC and the COR if the student assistant or postdoctoral research associate has schedule conflicts. The Contractor shall ensure that the technical support tasks are completed on schedule, accurately and completely, and required technical reports (CDRL A008) are submitted if applicable. All student research assistants or postdoctoral research associates shall complete all required environmental, safety, security training, personal pre-and post-work physical exams (e.g., vision/eye, hearing/ears), are aware of hazards associated with working in laboratories, comply with Occupational Safety and Health Standards (OSHA), and report for their task assignments on time. The Contractor shall maintain records on each employee for each requirement listed in this paragraph.

1.5.4. Contractor shall track financial management functions for each task order PWS by task order number, and include semi-monthly and cumulative funds reconciliations, total project allocation of man-hours, cumulative expended man-hours and costs, estimated hours remaining to project completion, and percent of project funding used at the close of each billing period (CDRL A001).

1.5.5. Training. The Contractor shall establish training standards based on the environmental and safety requirements for each research assistant or research associate and each task assignment. The training shall address Air Force and AFIT training requirements, including, when required for the planned research, Chemical Hygiene Program, Laser Safety Program including eye exams prior to and following task assignment completion, Radiation Safety Program, AFIT Laboratory specific training, and the Occupational Safety and Health Administration (OSHA) standards. If a contractor employee fails to successfully complete required training/testing when scheduled, the contractor shall take corrective action.

1.5.6. Employee Replacement. Replacement of a candidate can occur either as a pre-planned or emergency replacement.

1.5.6.1. Preplanned Replacement. The Contractor shall notify the Government 45 days prior to each preplanned early departure of a contractor researcher. The contractor shall provide a replacement at least two weeks prior to departure of the incumbent employee allowing an overlap and smooth transition of the task order.

1.5.6.2. Emergency Replacement. When an on-going research effort is interrupted, as determined by the AFIT faculty POC, due to a short notification departure of a researcher, this stop-work situation must be corrected by the contractor. The contractor shall notify the Contracting Officer and the COR within 24 hours. The Contractor shall replace researchers within 15 work days when the contractor employees are not available, or otherwise unable to perform the task as defined in the task order PWS.

1.5.6.3. Other Replacement. In the event it becomes necessary to replace any student research assistant or postdoctoral associate who has resigned, or been terminated from employment prior to completion of a project, the Contractor shall, following consultation with the Contracting Officer regarding the need for such replacement, recruit and assign a replacement. The Contracting Officer may request the termination of a Task Order if the project cannot successfully overcome potential delays caused by a change of Contractor personnel.

1.6. CONTRACTOR SAFETY PLAN, REQUIREMENTS AND REPORTS:

1.6.1. Safety and Health Plan. The Contractor shall, within 10 days of contract award, provide a written description of a Safety and Health Plan that includes at a minimum identification of the commercial practices and procedures to be used to reduce, mitigate, or eliminate risks of exposure to hazards, the Employment Standards Administration (ESA - US Dept of Labor), the Occupational Safety and Health Administration (OSHA) personnel training and records requirements, OSHA Technical Manual, Section III, Chapter 6, Laser Hazards Control Measures and Safety Programs as described in AFIT Instructions and the AFIT Chemical Hygiene Program (CHP), as amended. A written Safety and Health Plan shall be submitted to the CO for review, feedback and acceptance.

The Contractor shall address the comments and revise the plan, if necessary, within 45 days of receipt of comments (CDRL A006).

1.6.2. OSHA Safety and Health Requirements. The Contractor shall perform work in a safe manner complying with applicable OSHA Safety and Health Requirements. The Contractor shall provide a verbal report to the CO within 24 hours of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a completed copy of any required Accident Investigation Reports to the CO within five calendar days of each occurrence.

1.6.3. Reports. The Contractor shall exercise administrative, financial and management functions during the execution of each task order (TO) Performance Work Statement (PWS). If the Government finds any reports lacking required information, the contractor shall re-accomplish within five business days after government notification.

1.6.3.1 Contractor Roster. Contractor shall prepare and provide an employee roster identifying contractor employees each month, by full name, Government technical point of contact (POC), AFIT academic department, contractual start and end dates and status information. The Contractor’s management representative and alternate(s) shall also be identified on the Monthly Personnel Status Report. Status information shall include one-time remarks, including National Agency Check with written Inquiries (NACI) status (such as pending, favorable, returned and effective dates), employee status (such as pending, active, or departed, and effective dates). Other pertinent information such as CAC status, or other comments as needed to clarify personnel status and planned changes. Each report shall be found to be complete and accurate. The contractor shall re-accomplish within 5 business days after government notification of deficient report.

Contractor will provide email messages for personnel changes within 24 hours of discovery that were not planned or expected during the current month, e.g., update the list

(CDRL A003).

1.6.3.2. Quarterly Team Summary Report. The Contractor shall provide accurate and complete written reports by task order number, at the Quarterly Team Review (CDRL A005). The Quarterly Team Summary Report shall address the status of each existing and new task, quality of project execution, and environmental and safety conditions. Quarterly tasks reports shall include the task order number, date the TO PWS was received, the AFIT faculty POC’s name and AFIT department, and research description/progress. Information for prospective candidates including name, estimated start date, and contractor comments regarding suitability for the research project.

1.6.3.3. Environmental and Safety Conditions Summary. Quarterly Environmental and Safety Conditions Summary reports shall be submitted to the Government and include names of each assigned contractor, task order number, AFIT Faculty POC’s name, academic department, completion or scheduled dates for required environmental, safety and health training. Report shall include all accidents, injuries, exposures to chemical or physical hazards, doctor, clinic, or hospital visits, including the use of first aid kits, minor incidents, and the actions the contractor took and will take with respect to each event. If no accidents, injuries, or hazardous situations occurred this shall be stated in the report (CDRL A005). The environmental and safety conditions summary reports shall address the safety relevant portions of AFIT, 88 ABW, AFMC, and all other USAF operating instructions.

1.6.3.4. Fiscal Year Research Projects Summary. Contractor shall provide a Fiscal Year Research Projects Summary Report (CDRL A004) listing all pending, active, and completed projects during the previous federal Fiscal Year, with task order number, name(s) of assigned personnel, AFIT Faculty POC, AFIT academic Department, brief description of key accomplishments, activities, challenges, or other comments by the Contractor.

1.6.4. Voluntary Protection Program (VPP):

1.6.4.1. Applicability: This section of the PWS applies to “Applicable Contractors” as defined below.

1.6.4.2. VPP Definitions:

1.6.4.2.1. Applicable Contractor: A contractor whose employees worked at least 1,000 hours at the site in any calendar quarter within the last 12 months and is NOT directly supervised by the applicant (installation).

1.6.4.2.2. Days Away, Restricted, and or Transfer Case Incident Rate (DART): The number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

1.6.4.2.3. Total Case Incidence Rate (TCIR): Total number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given time frame.

1.6.4.2.4. Voluntary Protection Program: The Voluntary Protection Program (VPP) promotes effective worksite-based safety and health. In the VPP, management, labor, and OSHA establish cooperative relationships at workplaces that have implemented a comprehensive safety and health management system. Approval into VPP is OSHA’s official recognition of the outstanding efforts of employers and employees who have achieved exemplary occupational safety and health. Detailed information on VPP is available on the OSHA website at: http://www/osha.gov/dcsp/vpp/index.html.

1.6.4.3. Requirements:

1.6.4.3.1. Wright-Patterson AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA Voluntary Protection Program (VPP). VPP impacts all “applicable contractors” operating on Air Force Installations. The contractor shall be responsible for ensuring their employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The contractor shall follow the safety and health rules of the installation or VPP site. In accordance with VPP requirements, the contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer not later than 10 calendar days after contract award (CDRL A006). The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct, and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. The plan shall:

Demonstrate a management commitment to employee safety and health;

Identify the application of the safety and health plan to subcontractors;

Identify the roles and responsibilities of the following individuals with respect to safety and VPP: Management, Supervisors, Employees, and Safety Coordinator;

http://www/osha.gov/dcsp/vpp/index.html

Identify applicable safety rules and regulations;

Include a worksite hazard analysis to include base-line hazard identification and required control measures;

Include a job site analysis to include hazards of tasks required to control measures;

Identify employee safety and health training requirements and the documentation process;

Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

Include employee hazard reporting procedures;

Identify individual(s) responsible for corrective action of hazards;

Identify first aid/injury procedures;

Identify procedures for accident investigation and reporting;

Identify emergency response procedures; and

Identify the process for tracking controlled hazards in contractor work areas.

1.6.4.3.2. The contractor shall submit their Total Case Incidence Rate (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) rates and OSHA Form 300A annually to the Contracting Office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year (CDRL A007).

Rate Calculation:

Total Case Rate (TCIR): Sum of the number of recordable non-fatal injuries plus illnesses in a given time frame using the formula (N/EH x 200,000) where:

N = Sum of the number of recordable non fatal injuries plus illnesses in a given time frame.

EH = total number of hours worked by all employees in a given time frame.

200,000 = Equivalent of 100 full time workers working 40 hours per week, 50 weeks per year.

Days Away, Restricted, or Transferred (DART) Rate: This includes cases involving days away from work, restricted work activity, and transfers to another job and is calculated based on (N/EH) x (200,000) where:

N = the number of cases involving days away and/or job transfer or restriction, EH = the total number of hours worked by all employees during the calendar year, and

200,000 = the base for 100 full-time equivalent employees.

1.6.4.3.3. The contractor’s Quality Control Plan (CDRL A002) shall identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan (CDRL A006), and the process and procedures that will be used to correct deficiencies. The government will inspect this plan for accuracy and completeness.

1.6.4.3.4. The contractor shall establish these VPP requirements for all subcontractors who qualify as applicable contractors under the resulting contract.

1.6.5. CONTRACTOR MANPOWER REPORTING

1.6.5.1. Contract Manpower Reporting Application (CMRA.) The contractor shall report ALL contractor and subcontractor labor hours required for performance of this contract for the Air Force via a secure data collection site. The contractor is required complete all required data fields at http://www.ecmra.mil (CDRL A009). Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 01 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year.

1.6.5.2. Data for Air Force service requirements shall be input at the Air Force CMRA link. User manuals for all government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil. Contractors may direct questions to the CMRA help desk.

1.6.5.3. Uses and Safeguarding of Information: Information from the CMRA secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.7. TRANSITION PERIOD.

1.7.1. Transition Definition. Transition is defined as the tasks that must be completed to transfer support of the existing Student Research Associates Recruiting Services from the incumbent Contractor(s) to the in-coming Contractor(s) in a collaborative and supportive manner. The transition period is defined as that period of time when the in-coming contractor will begin to formally assess the situation and prepare to assume the contractor duties on the beginning date of the period of performance. The transition period will be the first 30 business days of the period of performance.

1.7.2. Transition Plan. As a part of the Contractor’s proposal, a Transition Plan shall be submitted for evaluation. This transition plan shall address both start-up and phase-out tasks to transfer support of the existing Student Research Associates Recruiting Services from the incumbent Contractor to the in-coming Contractor. After this plan has been finalized and approved by the COR and the CO, it shall be incorporated into the contract (CDRL A010) and updated as required.

1.7.3. Transition Period Purpose. The purpose of the 30 day transition period is to:

http://www.ecmra.mil/

Observe work accomplished by incumbent contractor employees.

Become thoroughly familiar with work requirements, pay and work procedures.

Complete personnel actions required to transfer currently active student researchers from the former contractor to the new contractor through the individual SOW end date, and to ensure satisfactory performance beginning on the contract start date.

Complete work plans, quality control plans, safety and health plans, and associated procedures.

1.7.4. Access during Transition Period. The contractor shall be allowed access to the facilities to familiarize authorized incoming employees with equipment, reporting, work scheduling and procedures. Access shall not interfere with the production efforts of incumbent contractor personnel. Access to the Government facilities shall be obtained through the COR, prior to visit.

1.7.5. Continuity of Services. Due to the nature of the research projects supported by this contract, research internships will likely span any transition period. In the interest of maintaining continuity of services, the contractor must exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor, either the Government or another contractor. The contractor shall also disclose necessary personnel records and allow the successor to conduct on-site interviews with research interns whose research projects span the transition period.

1.8. PHASE OUT:

1.8.1. Transition Assistance. At the end of the contract, the incumbent contractor shall provide transition assistance, as described in paragraph 1.7., to the Government and the follow-on contractor. During the phase out transition period, the incumbent shall be fully responsible for operation of all functions.

1.8.2. Common Access Card (CAC) Return. Within seven working days after completion or termination of the contract, the contractor shall assure all CACs issued to their personnel are returned to the issuing office or the location specified by local policy/directives. Failure to comply with this requirement shall result in withholding of final payment.

1.9. TRAVEL:

1.9.1. The contractor shall be required to travel in support of the task orders by the Government. The contractor may recommend contractor travel to seminars, conferences, workshops, meetings, events or training that is government unique or is necessary to maintain the requirements of the task order PWS. The government will authorize/provide funding for training or related purposes that are mutually agreed upon by the contractor and the Government, to include authorization for billing the time spent in that training and reasonable travel time/cost. The contractor shall not incur any cost associated with travel, such as purchasing airline tickets, until written coordination is obtained from the COR or CO or their designee.

1.9.2. Travel costs incurred for lodging, meals, and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates (see http://www.gsa.gov/portal/content/104877) in effect at the time of travel as set forth in the Joint Travel Regulations, prescribed by the General Services Administration, for travel in the contiguous United States.

1.9.3. Airfare costs in excess of the lowest customary standard, coach, or equivalent priced airfare offered available to the contractor during normal business hours are unallowable except when such accommodations require circuitous routing, require travel during unreasonable hours, excessively prolong travel, result in increased cost that would offset transportation savings, are not reasonably adequate for the physical or medical needs of the traveler, or are not reasonably available to meet mission requirements.

However, in order for airfare costs in excess of the above airfare to be allowable, the applicable condition(s) set forth above must be documented and justified.

http://www.gsa.gov/portal/content/104877

2.0. SERVICES SUMMARY

2.1. CONTRACT SERVICE REQUIREMENTS: The contract service

requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The performance thresholds are critical to mission success. During the initial 30 days of the contract, two additional errors on each work item shall be allowed during phase-in.

No. Performance Objective

PWS

Paragraph(s)

Performance Threshold

Method of Inspection

SS-1 Safety Compliance

1.4.4, 1.5.3, 1.6.1.

Complies with 100% of the Safety and Health Plan

Periodic Inspection, augmented by Customer Input

SS-2 Contractor personnel correctly follow task orders

1.4.4, 1.5.6-1.5.6.3.

90% of tasks are performed correctly and on time within 2 days

Periodic Inspection, augmented by Customer Input

SS-3 Provide Status Reports

1.6.3.1-1.6.3.4, 1.6.3.4.

Initial, monthly, quarterly and annual submissions pass to government inspection 90% of the time

100% Inspection

SS-6 QCP

Compliance

1.6.4.3.3 100% adhere to QCP to correct quality issues.

Periodic Inspection

SS-5 Timely Replacement of Personnel

1.5.6.-1.5.6.3. 100% of personnel replacement within timeframe

100% Inspection

2.2. QUALITY CONTROL:

2.2.1. Quality Control Plan. The Contractor shall provide a written quality control plan including identification of the commercial practices and procedures to be used, such as those of the Employment Standards Administration (ESA - US Dept of Labor), the Occupational Safety and Health Administration (OSHA) personnel training and records requirements, OSHA Technical Manual, Section III, Chapter 6, Laser Hazards Control Measures and Safety Programs. The inspection system requirements shall be included in this document. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the CO for review and feedback no later than the pre-performance conference. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required (CDRL A002).

2.3. QUALITY ASSURANCE:

2.3.1. Inspection of Services. The government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance. If the contractor’s performance does not meet the contract and task order PWS requirements the COR will initiate a Corrective Action Report (CAR) to the Contractor. The Contractor shall respond with a written corrective action plan to the CAR IAW instructions provided and return it to the CO within 10 calendar days after receipt.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. WORK AREAS, COMPUTER AND LIBRARY ACCESS. The

Government will furnish Contractors access to common work areas (e.g., computer labs) containing desks, chairs, computers, software, special purpose equipment, tools, restrooms, break rooms with refrigerators, the cafeteria, and AFIT-student-only (limited) network access accounts appropriate for the task order to be performed, and as defined by the AFIT Faculty POC. Research assistants and research associates will have access to the AFIT Library resources. The Contractor shall not possess, nor have access to, nor store, nor make use of any classified information.

3.2. AFIT CHEMICAL HYGIENE PLAN. If contractor personnel require access to chemicals, the Government will furnish the Contractor one copy of the AFIT Chemical Hygiene Plan (CHP), and one copy of each reference shown in Appendix C during the pre-performance conference.

3.3. EMERGENCY SERVICES. The Government will furnish police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured Contractor employee to a local hospital is available on a cost reimbursement basis.

3.4. TELEPHONE. The Contractor shall have limited local commercial calling access to AFIT communications equipment for “official use” only.

3.5. SAFETY TRAINING. For Contractor personnel requiring specialized safety training, the Government will provide standard AFIT laser safety training and other specialized safety training specific to AFIT laboratory requirements upon the written request of the Contractor and as agreed to by the COR.

4.0. GENERAL INFORMATION

4.1. HOURS OF OPERATION:

4.1.1. Normal Hours of Operation.