DRAFT_-_PWS_Crain_and_Hoist.pdf

Draft

PERFORMANCE WORK STATEMENT

FOR

CRANE/HOIST INSPECT, MAINTENANCE AND

REPAIR

Wright-Patterson Air Force Base, Ohio

14 October 2014

DRAFT

PERFORMANCE WORK STATEMENT

FOR

CRANE/HOISTS MAINTENANCE, INSPECT AND REPAIR

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to inspect, maintain, and repair the crane/hoists at Wright – Patterson

AFB, Oh, in a manner that will ensure continuous and safe operation.

1.1. MAINTENANCE SERVICES. The contractor shall perform preventive maintenance (PM) inspections and load tests, as defined in paragraph 1.3. to ensure reliable and continuous safe operation of all crane/hoists specified in Attachment 1. The work shall be in accordance with commercial practices or manufacturer’s specifications and shall be intended to maintain the cranes/hoist equipment in safe and reliable operating condition. The contractor shall prepare and maintain a current preventive maintenance schedule that includes the annual load test for all cranes/hoist equipment in this PWS. The contractor shall submit the schedule to the government Contract Officer Representative (COR) within 30 days after the contract performance period start and shall keep it current. Upon completion of maintenance, inspections and load tests, the contractor shall provide an inspection report as stated in paragraph 1.4.1.

1.2 EQUIPMENT REPAIRS AND SERVICE CALLS.

1.2.1. Routine Calls. Calls made under the normal hours of operation as stated in paragraph 4.2 shall be defined as routine calls. The Contractor shall respond within 2 hours of receipt of the routine call and the

Contractor shall start on site repairs on regular calls by the end of the next business day. The next business day constitutes the time of normal hours of operation, as defined in paragraph 4.2. The contracting officer or COR will notify the contractor of in-operative equipment. The contractor shall report to the work location, survey the condition of the equipment, and provide to the Contracting Officer a written repair estimate as specified in paragraph 1.4.2 within 2 business days. The contractor shall commence repair work after notification from the contracting officer. All repair work shall be in accordance with normal commercial practices using parts specified by the crane/hoist manufacturer or items of equal or better quality. Downtime of the crane/hoist shall be kept to an absolute minimum. The contractor must notify the customer of all projected downtime and estimated time for repair. The contractor shall prepare and submit a written and digital repair report within two business days after the repair is completed and submit to the COR, as stated in paragraph 1.4.3.

1.2.2. Emergency Calls. The contractor shall respond to emergency service calls for inoperative equipment to eliminate the emergency situation during duty and non-duty hours, 7 days, 24 hours per day, within 2 hour after notification by the COR. An emergency call will be determined by the government and its mission requirements. A written estimate as specified in paragraph 1.4.2 is required for emergency calls within 24 hours of notification. The contractor shall perform repair and submit to the COR a written repair report within two business days after the emergency repair is completed as stated in paragraph

1.4.3.

1.2.3. Warranty on Service Call Repairs. The contractor shall prepare for the government in writing warrant repairs for the length of time consistent with the equipment manufacturer’s recommended commercial standard warranty to include parts and labor. Warranty information shall be provided in writing with all repair proposals. The Contractor shall be responsible to support all parts manufacturer warranties.

1.3. PREVENTATIVE MAINTENANCE, ANNUAL LOAD TESTS AND INSPECTIONS. Any or all minor parts or excessive wear component calibration shall be identified by the Contractor for the continued safe operation of the subject crane and hoist. The Contractor shall provide a proposal/written repair estimate as defined in paragraph 1.4.2. of this Performance Work Statement. The contractor shall inspect and perform preventative maintenance IAW manufacturer’s recommendations per unit as specified yearly. Preventative maintenance shall include, but is not limited to: visual inspections, proper lubrication, functional operating mechanisms check for proper adjustment and excessive wear of components, and safety devices and operational aid inspection.

1.3.1. Load Test. The contractor shall load test each crane/hoist as needed after major repairs are completed. The contractor shall perform load test in accordance with commercial practices or manufacturer’s specifications, and shall maintain the cranes/hoists in a safe and reliable operating condition until the next scheduled maintenance. The crane/hoist shall be load tested with weight and weights shall be certified by appropriate federal, state and county regulatory agencies. The use of water weights at any location must have prior approval from the Government before being used at any location.

The use of water weights may be denied at some locations. The Contractor shall provide weights and shall not use the Government weights or equipment for load testing.

1.3.2. Rated Load Markings. The rated load of the crane shall be plainly marked on each side of the crane rails and block, and if the crane has more than one hoisting unit, each hoist shall have its rated load marked on it and load block. This marking shall be clearly legible from the ground or floor. If the Crane rails need to be remarked with a new load rating the contractor must block out the old rating and repaint new load rating on both sides of the rails and block, so the load rating is clearly legible from the ground or floor. After the crane has passed the load test each crane/hoist shall have a stamped solid metal tag put on the crane/hoist to show the date of the load test, ID number of the crane/hoist as per list in PWS, building location, Hoist Number. The tag must be visible from controlling area. The Contractor shall maintain complete records of each inspection, repair, load test, service calls, and emergency calls during the duration of the contract period and for a minimum of 2 additional years after the base plus four 1 year option periods of the contract are complete.

1.4. CONTRACTOR-FURNISHED REPORTS. The contractor shall furnish the following reports to the government:

1.4.1. Inspection Reports. The contractor shall prepare and submit a written and digital report by organization and in sequence within two-business days after each month’s preventive maintenance inspections are completed to the COR. The report shall identify each type of lift equipment, ID number of the crane/hoist as per list in PWS, the location’s building number, maintenance work performed, repairs needed, date of inspection, name of the technician(s) who performed the work, and the overall condition of the equipment.

When the annual load test is performed, the contractor shall also provide the Load Test Certification with the inspection reports to the Government. If the needed repairs, annotated in the inspection report, require work are considered over and above preventative maintenance work, the contractor shall provide a written estimate as stated in paragraph 1.4.2. The contractor shall provide the repair estimate as defined in paragraph 1.2.1 of this

Performance Work Statement to the Contracting Officer or COR. The Contracting Officer or COR will notify the contractor if and when the repair shall be done.

1.4.2. Written Repair Estimates. The contractor shall provide written and digital estimates for damaged or inoperative equipment requiring repair or replacement, not covered in the basic preventive maintenance service, to the government as defined in paragraph 1.2.3. of this Performance Work Statement. The written and digital estimate is submitted to the Contracting Officer and COR to bring the lifting equipment into fully functional condition. This written estimate shall include the estimated cost of itemized parts and labor, the specified time needed to repair and the projected equipment downtime. For Load Test failures once the situation is secure, the contractor shall immediately notify the Contracting Officer or COR that the device failed the test. The contractor shall provide the CO or COR a written and digital repair estimate within 2 business days.

1.4.3. Written Repair Report. The contractor shall prepare and submit a written and digital repair report within two business days after the routine and emergency service call repairs are completed and submitted to the COR. The report shall include the date and time of the service call, if it was an emergency or a routine service call, the type of lift equipment, the location’s building number, ID number, the repairs performed to include itemized replacement parts and labor breakout, the actual equipment downtime, and the name of the technician performing the repairs.

1.4.4. Spill Prevention, Control, and Reporting Information. The Contractor shall be responsible for providing spill prevention, control, and reporting information about any and all spills.

2. SERVICES SUMMARY.

Performance Objective PWS

Para

Performance

Threshold

Methods of

Assessment

Remedy

SS #1 – Timely performance of maintenance service.

1.3.

0 Defects 100 %

Inspections

RE-PERFORMANCE

SS #2 – Inspections were accurately submitted.

RE-PERFORMANCE

SS #3 – Reports for load tests were accurately submitted.

RE-PERFORMANCE

SS #4 – Equipment is operational after routine service calls

1.2.1. 0 Defects 100% of the time repairs are completed each month

RE-PERFORMANCE

SS #5 – Timely response to

Emergency calls

1.2.2. 0 Defects 100% of the time each month

RE-PERFORMANCE

SS #6 – Maintenance and

Repair Reports were accurately submitted.

1.4. 0 Defects 100 %

RE-PERFORMANCE

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. UTILITIES. The government will furnish utilities when available at no cost to the contractor for the sole purpose of accomplishment of this contract and shall not be used for any other purpose.

3.2. EMERGENCY MEDICAL SERVICE. The government will provide emergency treatment and emergency patient transportation service for contractor personnel. The contractor shall reimburse the government for the cost of medical treatment and transportation service at the current inpatient or outpatient rate as appropriate. Emergency Medical Service phone number is 911 and calling by cell phone the number is (937) 257-9111.

3.3. SECURITY FORCE. The government will provide general on-base Security Force service. Security

Force phone extension is 911 for emergencies and 257-6516 for routine calls.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. Contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with ANSI Code B30.2 through Code

B30.11, and NFPA Standard 96 and other applicable standards and codes that are commercially acceptable. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Services Summary.

4.2. HOURS OF OPERATION. The contractor shall maintain the following service hours. Monday –

Friday from 0715 to 1700 hours.

4.3. RECOGNIZED HOLIDAYS: The Contractor is not required to provide service on the following days:

New Year’s Days Memorial Day Veterans Day

Martin Luther King Day Independence Day Thanksgiving Day

President’s Day Labor Day Christmas Day

Columbus Day

Please note that these are the ONLY officially recognized holidays, (Good Friday is not a recognized holiday.)

4.4. BASE CLOSURE: Routine work scheduled, but not accomplished due to base closure due to weather, exercise, or actual alert shall be accomplished no later than the next workday.

4.4.1 In the event the base commander determines it necessary to close the base due to adverse weather, a base or local disaster, security problems or other event, the following radio and television stations will be notified:

Television Stations - WHIO 7 Radio Stations - FM - WHKO 99.1

WDTN 2

WKRC 12 AM - WHIO 1290

WKEF 22 WBNS 1460

WBNS 10 WTVN 610

4.4.2. Additionally, base status information can be obtained by calling (937) 656-7669 (i.e., 656-SNOW) or by going to the public, off-base website at http://www.wpafb.af.mil/.

4.4.3.The contractor shall not receive any other form of notification of a base closure from the government. The contractor is responsible for the notification of his/her employees.

4.5 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW AFFAR 5352.242-9000, Contractor

Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

4.5.1 National Agency Check (NAC). This contract involves performance in controlled areas.

Contractor employees that will require access to controlled areas must possess or obtain a favorable NAC.

Within the first 30 days of contract award, the contractor shall identify to the COR those employees that will require access to controlled areas and do not possess a current NAC. The Government will initiate the NAC and, pending its outcome, employees performing services in controlled areas must be escorted at all times by authorized Government personnel.

4.5.2 The contractor shall ensure employees comply with all security requirements imposed by the Base

Commander at all times while its employees are on the installation. The contractor shall also follow the instructions of each organizational commander pertaining to security.

http://www.wpafb.af.mil/

4.5.3 The contractor shall not be granted access to classified information, but shall be required to perform duties in controlled areas where classified information is processed and stored. If the contractor inadvertently gains access to classified information, the contractor shall notify 88 SFS/SFAI at

(937) 255-4443 within 30 minutes of the incident.

4.7. PHYSICAL SECURITY

All government property provided to the contractor shall be safeguarded. At the end of each work period, government facilities, equipment, and materials shall be secured. The contractor shall be responsible for any damage caused by contract personnel to the building finishes, furnishings, equipment, etc., and shall repair, clean, replace, or restore damaged items to the condition existing immediately prior to the item being damaged. The contractor shall conform to the provisions of AFI 31-209, Resource Protection

Program, for safeguarding government furnished facilities and materials contained therein.

4.8. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING CRISIS IS

NOT APPLICABLE TO THIS CONTRACT.

4.9. SPECIAL QUALIFICATIONS. Contractor personnel shall be certified by appropriate federal, state and county regulatory agencies to meet federal and local certification requirements in maintenance of crane/hoists. All certification/licensing documentation shall be maintained by the contractor and be available to the government upon request.

4.10. CONTRACTOR PERSONNEL: This information shall be available upon request to the COR.

4.10.1. The name of the person, and an alternate(s), who shall act for the contractor relating to daily operations of this contract on the installation, shall be designated in writing to the Contracting Officer within 10 days after date of award. The contractor shall provide telephone numbers where the Contract

Manager and alternate(s) may be contacted outside normal duty hours.

4.10.2. The contractor shall be available within 30 minutes during normal duty hours to meet on the installation with government personnel designated by the Contracting Officer to discuss problem areas.

After normal duty hours, the contractor shall be available within 60 minutes.

4.11. Contractor Employees: The contractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.11.1. All contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This shall be accomplished by wearing distinctive clothing bearing the name of the company in large letters on the upper back or chest area and identification badges bearing, at a minimum, the name of the individual, company name, and the words “Base-wide Crane/Hoist Inspect, Maintenance and

Repair”. The contractor shall provide and control all badges and uniforms.

4.11.2. The contractor shall not employ any person who is an employee of the United States government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with Joint Ethics Regulation, DOD5500.7-R. In addition, the contractor shall not employ any person who is an employee of the Department of the Air

Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor

Relations Activities.

4.11.3. The contractor is prohibited from employing off-duty Contracting Officer Representatives who are surveying any contracts or subcontracts awarded to the contractor.

4.11.4. Lost and Found Property. The contractor shall ensure that all articles of personal or monetary value found by the contractor’s employees are turned over to the Security Police.

4.11.5. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles n Wright-Patterson Air Force Base (per AFR 125-14 Motor Vehicle Traffic Supervision as supplemented).

4.12. SAFETY REQUIREMENT. In performing work under this contract, the contractor shall:

4.12.1. Conform to the safety requirement contained in the contract for all activities related to the accomplishment of the work.

4.12.1.1 If during any maintenance or inspection, the contractor discovers any defects making the crane unsafe for use, the contractor shall within 5 minutes apply lock out tag out procedures per 29 CFR

1910.147 and prevent use until the hazard is corrected. The COR shall be notified of the finding prior to leaving the building.

4.12.2. The contractor is responsible for safety of personnel.

4.12.3. The contractor shal include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract.

4.12.4. Record and report promptly, within one hour, to the Contracting Officer and COR, all available facts relating to each instance of damage to government property, contractors’ property, or injury to either contractor or government personnel.

4.12.5. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the Contracting Officer.

4.12.6. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.12.7. The contractor shall advise and include a statement for each subcontractor requiring cooperation and assistance in accident/mishap reporting and investigation.

4.13. FIRE PREVENTION. Obey all requirements of the National Fire Codes and Air Force Instruction

91-301, Air Force Occupational and Environmental Safety Plan, Fire Prevention, and Health (AFOSH.)

4.13.1. Do not do any welding or use of flame apparatus without obtaining clearance from the fire inspector. The welder shall be certified if the welding job requires certification. The fire inspector may be contacted at (937) 257-6933. Notify the inspector 24 hours in advance of the intended use of any fire apparatus. When using flame apparatus, provide fire protection devices, such as noncombustible coverings and fire extinguishers, as directed by the fire inspector.

4.13.2. Open burning is not allowed on base.

4.13.3. Control litter at all times by keeping it in containers. Remove construction debris from the base.

4.13.4. Remove all equipment, drums, containers, and all other construction material upon contract completion.

4.14. Environment Protection. Contractor shall follow requirements in WPAFB Section 01 02 20

(General Environmental Protection Requirements), see attachment 2.

4.14.1. The following Submittals from WPAFB Section 01 02 20 are required:

4.14.1.1. Item A. Written identification of contractor’s environmental coordinator and alternate and phone numbers, See part 3.01, Contractors Environmental Coordinator, paragraph B. This is required within 5 days of the award of contract.

4.14.1.2. Item I. Site Specific Spill Plan. See part 3.08, Spill Prevention, Control, and Reporting, paragraph A. This is required within 5 days of the award of contract and to be reviewed annually.

5. Attachments.

1. Estimated Workload Data

2. Section 01 02 20 (General Environmental Protection Requirements (WPAFB))