Statement_of_Work_RWIS_2015_Updated_(2).docx

Statement of Work for Road Weather Information System (RWIS)

1.0 Scope

The Road Weather Information System (RWIS) consists of proprietary equipment and software. Through a series of atmospheric sensors and sensors buried in the runway pavement, data is collected by Remote Processing Units (RPUs) which transmits the data over radio to a Central Processing Unit (CPU). The CPU converts the data which is displayed in tables, charts, and maps. The information provided to the CPU displays the surface temperature and provides the chemical factor of the runway pavement at the sensors. Sensors indicate whether they are dry, wet, chemicals or presence of ice. Using this data new pavement freezing temperatures can be calculated through algorithms contained in their software. The atmospheric sensors records and maintains the history pavement surface conditions. The hardware/software for this system is licensed by Vaisala.

2.0 Government Furnished Property

There are seven sensors located on RWY 05L/23R which collect the runway surface condition information that relay real time information back to one of the two RPU sites located on the airfield. Each site house contains one motherboard which collects all seven sensor readings and transmits real time data back to the main server located in England and provided to us through a web-based program called Navigator 2.0.

3.0 Period of Performance

This contract will cover one (1) base year and three (3) option years from the date it is awarded.

4.0 Requirement

The contractor shall provide extended warranty coverage for the RWIS hardware only. All initial repair service will be handled by 88 OSS/OSM personnel. This contract will include 3 reactive on-site repair visits and 1 annual preventive maintenance visit. The contractor will also provide the Navigator Data Management and Communication cellular charges to communicate to the two server sites. Vaisala is required to provide technical support and monitor the Navigation Data Management system twenty four hours a day, seven days a week. Vaisala will immediately reset and troubleshoot system and notify the user of status or situation. Catastrophic failure will be addressed immediately. If Vaisala determines equipment failure, parts will be identified and shipped to 88 OSS/OSM for installation.

a. Replacement Parts, Tools, and Instruments: Only new standard parts or parts equal in performance to and interchangeable (without alteration) within new parts shall be used in performing repairs. Installed and replaced parts shall become property of the Government.

b. Point of Contact: The Contractor shall identify a single Point of Contact for service calls.

c. Contractor Response Time: The Contractor shall respond to all service request by telephone notification/acknowledgement within 24 hours after the call is placed. The Contractor will assist in maintenance trouble-shooting and repair of equipment via telephone within the first 24 hours. If Vaisala is unable to trouble shoot and assist 88 OSS/OSM in resolving the issue they are required to respond for a reactive on-site repair visit within 5 business days.

d. Government Purchase Card (GPC): The GPC may be used to cover the cost for reactive on-site repairs beyond what is listed in paragraph 4.0.

5. SPECIAL REQUIREMENTS:

Software Maintenance: The contractor shall keep current on all software updates issued by the Vaisala and notify 88 OSS/OSAM and OSS/OSM when software updates are issued. The Contractor maintains data updates via remote locations. Onsite will be maintained by OSS/OSM personnel at the direction of Vaisala. Notification must include description of change and recommendation if it should be installed. The Contractor shall implement software updates. Installed software updates become property of the Government.