Statement_of_Work_(Propane_Delivery)_Final.pdf

STATEMENT OF WORK

FOR THE DELIVERY OF LIQUID PROPANE AND

INSPECTION OF THE PROPANE SYSTEM AT

THE FIRE TRAINING FACILITY

WRIGHT PATTERSON AIR FORCE BASE

5 March 2015

TABLE OF CONTENTS

SECTION NUMBER & TITLE PAGE NUMBER

I. Description of Services 2

1.1. Delivery of liquid propane 2-3

1.2 Storage of liquid propane 2-4

1.3. Inspection of storage tank 3

1.4. Inspection of gauges 2

1.5. Inspection of all propane piping, valves and fittings 3

1.6. Reports and Records 3

1.7. Insurance, Liability, Coverage Limits 3

II. Service Delivery Summary 3-4

III. Government Furnished Facility, Utilities and Services 4

IV. General Work Requirements 4

4.1. Contractor Personal 5

4.4. Quality Control 5-6

4.6. Hours of Operation 6-7

4.7. Security Requirements 7-8

4.11. Safety Requirements 8

Appendices:

A. 10

B. 11

C. 12

D. 13

STATEMENT OF WORK

FOR DELIVERY AND INSPECTION OF PROPANE STORAGE FOR THE FIRE

TRAINING FACILITY

I. DESCRIPTION OF SERVICES

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform delivery and inspection of liquid propane for the fire training facility of Wright-Patterson Air Force Base (WPAFB), Ohio. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations.

Estimated workload factors are in Appendix.

1.1. DELIVERY REQUIREMENTS.

1.1.1. Routes/Schedules Submittals. The contractor shall meet vehicle routes and delivery schedules to meet the requirements and at the request of the Fire Department Training Section according to this SOW. The contractor shall deliver liquid propane in the quantities requested by the Fire Department Training Section. A map of Wright-Patterson Air Force Base will be provided with this solicitation.

1.1.2. Unscheduled Deliveries. The Contracting Officer may require the contractor to make unscheduled deliveries The contractor shall respond within 24 hours of the request for delivery of liquid propane.

1.1.3. Restrictions: The storage tank shall not be filled beyond 85% capacity or 8,500 gallons.

The tank shall be reserviced when the level drops below 15% or 1,500 gallons. Delivery will not be accomplished when any other activity is being performed within the Fire Training Area, such as live fire training, auto extrication, structural training, hazardous material team training, other contractors or base personnel performing maintenance, mowing, or any other activity that may provide a source of ignition. The Fire Training Area is a Non-Smoking Area.

1.2. Storage of Liquid Propane. It may be necessary to pump off and store liquid propane for unspecified time periods due to maintenance requirements on the fire fighting system. Upon notification of this requirement, the Contractor shall respond within 24 hours to remove and store the existing liquid propane, until notified by the Fire Training Section to replace the liquid propane into the 10,000 gallon storage tank.

1.3. Inspection of Storage Tank and Components: Visually inspect ASME Tank, foundation, cradle, saddle pads, welded flanged, threaded connections for overall appearance, condition, evidence of corrosion, cracks or leakage and operations. Notify Fire Department Training Section immediately of any discrepancies noted. See section 1.6 for contractor reporting requirement. Inspection of Storage Tank and

Components shall be performed at no addition cost to the Government.

1.4. Inspection of Gauges: Inspect Float Gauge, Roto Gauge, Pressure Gauge and temperature gauge on the storage tank for overall appearance, condition, evidence of corrosion, damage, leaks or cracks.

Operate Roto Gauge for operation and accuracy. Notify Fire Department Training Section immediately of any discrepancies found. See section 1.6 for contractor reporting requirement. Inspection of the Gauges shall be performed at no addition cost to the Government.

1.5 Inspection of all Propane Piping, Valves and Fittings: Inspect all piping, valves (tank relief valves and manual valves in LPG lines), fittings from propane fill line from Truck Station to the storage tank connection point for overall appearance, condition, evidence of corrosion, damage, leaks or cracks.

Notify Fire Department Training Section immediately of any discrepancies noted. See section 1.6 for contractor reporting requirement. Inspection of all Propane Piping, Valves, and Fittings shall be performed at no addition cost to the Government.

1.6. REPORTS AND RECORDS The contractor shall be responsible for completing a semi-annual inspection for items identified in sections 1.3, 1.4, and 1.5 of the scope of work. The inspections and records will be accomplished IAW AF Technical Order 35E1-2-13-1, Aircraft

Fire Training Facility, Table 1, Propane Storage SYS. The contractor shall complete a written report identifying the components from sections 1.3, 1.4, and 1.5 and forward to the Assistant

Chief for Training 788 CES/CEXFT, 5180 Skeel Ave., WPAFB, Ohio 45433, March/April and

October/November time frame.

1.7. Insurance, Liability, Coverage: The contractor shall carry environmental impairment expense insurance to cover the cleanup of mishaps or releases involving hazardous materials

(defined in Federal Standard No. 313B). The coverage shall be a minimum of $2,000,000.00 per occurrence for all projects under $500,000.00 in total value; a minimum of $3,000,000.00 per occurrence for all projects having a total value of between $500,000.00 and $1,000,000.00 and a minimum of $5,000,000.00 per occurrence for all projects having a total value greater than

$1,000,000.00. All projects, regardless of size, shall be covered for a minimum of two occurrences or an aggregate dollar limitation. The coverage shall be maintained at this level throughout the life of the contract. Should any incident occur which reduces the number of occurrences, the contractor shall immediately obtain additional insurance which reestablishes the level of insurance and the number of occurrences called for under this contract. This action shall be accomplished within 10 calendar days from the date of the incident. If the additional insurance is not obtained within the time period, the contractor shall immediately cease work until the additional insurance is obtained. Under no circumstances shall the contractor continue to work after insurance coverage has been canceled or otherwise ceases to exist, for example where the pertaining number of occurrences has in fact occurred. The burden of documentation of the insurance is the responsibility of the contractor. In no event shall work stoppage for lack of insurance be a cause for an extension of the contractual period of performance. Insurance coverage shall survive the period of performance of this contract until such time as all contaminated material and hardware have been satisfactorily placed in the ultimate disposal facility or incinerated and compliance with all legal and environmental requirements have been accomplished.

II. SERVICE DELIVERY SUMMARY.

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective SOW para. Performance Threshold

SDS-1. Deliver liquid propane within 24 hours of request

1.1 through

1.1.2

No more than 1 errors per quarter.

SDS-2 Maintain equipment in good workable condition.

1.4 No more than 2 errors per

SDS-3 Perform on-call collection, removal and sstorage according to SOW.

1.2 No more than 1 errors per

SDS-4 Perform scheduled inspections required by T.O. 35E1-2-13-1

1.7. No more than 0 error semi-

annually.

SDS-5 Quality Control Plan 4.5 No more than 0 errors per month.

III. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

3.1. Government-Approved Containers: The government shall provide the 10,000 gallon storage tank for liquid propane and all piping, valves necessary from the connection point to safely reservice the storage tank.

3.2. Utilities. The government shall furnish electricity, when available, at no cost to the contractor for the sole purpose of accomplishment of this contract and it shall not be used for any other purpose.

3.3. Emergency Medical Service. The government shall provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill during the performance of this contract. The contractor shall reimburse the government for the cost of medical treatment and patient transportation service at the current inpatient or outpatient treatment rate, as appropriate.

3.4. Security Police and Fire Protection. The government shall provide general on-base

Security Police service, fire prevention and protection, inspection and maintenance of government-furnished fire extinguishers and systems, pest control, and ground maintenance. Fire Department and Security Police phone extension is 911 for emergencies, 257-3704 for routine calls to the Fire Department. The Security Police routine call number is 257-6516.

3.5. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, government facilities, property, equipment and materials shall be secured. The contractor shall be responsible for any damage caused by his personnel to any building/structure, finishes, furnishings, equipment, etc., and shall repair, clean, replace, or restore damaged items to the condition existing immediately prior to the item being damaged. The contractor shall conform to the provisions of AFI 31-209, The Resource Protection Program, for safeguarding the government-furnished facilities and material contained therein.

3.6. Fire Training Area Security: The Fire Training Area is a secure area. Keys are available from the Fire Training Section by calling 257-3704 during normal duty hours. If no one is available to take your call, keys to the entry gate are available at Fire Station #2, Bldg. 4012 located on Arnold Avenue on the West Ramp, telephone 257-7526. Gate must be secured upon completion of tank servicing and keys returned to place of check-out.

IV. GENERAL INFORMATION

4.1. CONTRACTOR PERSONNEL:

4.1.1. Contract Manager. The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer within 10 days after date of award. The contractor shall provide telephone numbers where the Contract Manager and alternate(s) may be contacted outside normal duty hours.

4.1.2. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract on the installation.

4.1.3. The Contract Manager or alternate shall be available within 30 minutes during normal duty hours to meet on the installation with government personnel designated by the Contracting

Officer to discuss problem areas. After normal duty hours, the manager or designated alternate shall be available within 60 minutes.

4.2. Contractor Employees: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. The contractor shall notify the government in writing the point of contact to answer the phones.

4.2.1. All contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This shall be accomplished by wearing distinctive clothing bearing the name of the company in large letters on the upper back or chest area and identification badges bearing, at a minimum, the name of the individual, company name. The Contract Manager, alternate and supervisor(s) shall, at a minimum, wear identification badges bearing the individual's name, company's name. The contractor shall be responsible for providing and controlling all badges and uniforms.

4.2.2. The contractor shall not employ any person who is an employee of the United States government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with

Joint Ethics Regulation, DOD5500.7-R. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations Activities.

4.2.3. The contractor is prohibited from employing off-duty Quality Assurance Personnel who are surveying any contracts or subcontracts awarded to the contractor.

4.2.4. Lost and Found Property. It shall be the responsibility of the contractor to ensure that all articles of personal or monetary value found by the contractor’s employees are turned over to the

Security Police.

4.2.5. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Wright-Patterson Air Force Base (per AFR 125-14 Motor Vehicle Traffic

Supervision as supplemented).

4.3. QUALITY ASSURANCE PERSONNEL (QAP). The government will evaluate the contractor’s performance. The QAP and designated alternates are representatives of the

Contracting Officer and shall participate in the administration of this contract.

4.3.1. The QAP or alternate shall inform the contractor when discrepancies occur and shall request corrective action. The QAP or alternate shall make a notation of the discrepancy with the date, time and discrepancy that was noted, and request the authorized contractor representative to initial the entry and provide the appropriate corrective action.

4.4. QUALITY CONTROL PLAN. In compliance with the clause entitled “Inspection of

Services”, the contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of this contract are provided as specified. The Contracting Officer will notify the contractor of acceptance or required modifications to the plan before the contract start date.

The contractor shall make appropriate modifications at no additional cost to the government and obtain acceptance of the plan by the Contracting Officer before the start of the first operational performance period. At any time during contract performance, the government has the right to require revisions of the Quality Control Plan at no cost to the government should the incorporated plan fail to control the quality of service provided. The plan shall include, but is not limited to, the following:

a. A description of the inspection system, addressing all services listed in Service

Delivery Schedule (SDS)

b. frequency of inspections

c. Title of the individual(s) who shall perform the inspections and their organizational placement.

d. A description of methods for identifying, correcting and preventing defects in the quality of service performed before the level becomes unacceptable.

e. On-site records of all inspections conducted by contractor. The inspection records format shall include:

1. Date, time and location of inspection.

2. Signature block for the person who performed the inspection.

3. Rating of acceptable or unacceptable.

4. Area designated for deficiencies noted and corrective action taken.

5. Total number of inspections

4.5. PERFORMANCE EVALUATION MEEETINGS. The Contract Manager may be required to meet at least weekly with the QAP and the Contracting Officer during the first month of the contract. Meetings shall be as often as necessary thereafter as determined by the

Contracting Officer. The written minutes of all performance evaluation meetings shall be prepared by the government and signed by the Contract Manager, Contracting Officer, and QAP.

Should the contractor not concur with the minutes, the contractor shall so state any areas of non-concurrence in writing to the Contracting Officer within 10 calendar days of receipt of the signed minutes. The minutes shall be included in the contract file.

4.6. HOURS OF OPERATION.

4.6.1. Normal Hours: The hours of operation are Monday through Friday, 0800 to 1600, except federal holidays. The contractor may work, with prior approval of the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the government.

4.6.2. The contractor is not required to provide service on the following days:

New Year's Day Labor Day

Martin Luther King Day Columbus Day

Presidents’ Day Veterans' Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

4.6.3. Route Parameters, Hours of Operation The contractor shall establish routes so as to gain access to the base through gate(s)15A, 9A, 1C, 26C, 8C,Monday through Friday. Gate 26C is the Gate of choice providing there are no irregularities due to security. Delivery operations outside these hours shall require prior approval of the Contracting Officer.

4.7. SECURITY REQUIREMENTS.

4.7.1. The Contractor Manager or alternate shall complete a Request for Identification

Credential (AFMC Form 496) for each employee of the contractor requiring access to Wright-

Patterson Air Force Base. The request shall be submitted to Pass and Registration (Bldg. 10286).

The government shall provide a completed Identification Credential (AFMC Form 3876), which shall be issued, displayed, and surrendered as directed in AFI 31-209, The Air Force Resource

Protection Program. Also DD form 254 (Contract Security Classification Specification) shall be filled out and returned to the Contracting Officer for access to controlled areas at Wright-

Patterson Air Force Base.

4.7.2. The Contractor must obtain favorable National Agency Check (NAC) investigations for its employees who require entrance to restricted areas. The Wright-Patterson Air Force Base

Security Police shall be the point of contact for the NAC. The NAC shall be obtained through the Defense Investigative Center, P.O. Box 1083, Baltimore, MD 21203-1083, and shall provide inquiries on employee’s background worldwide. (Note: Completion of a NAC requires approximately four to nine months. A follow-up on the NAC shall be performed every 60 days until completed. Proof of follow-up shall be forwarded to the Contracting Officer.)

4.7.3. The Contractor shall be responsible for assuring that all employees comply with all security requirements imposed by the local commander at all times while his employees are on the installation and shall follow instructions of the local organizational commander pertaining to security.

4.8. FLIGHT LINE TRAINING. Contractor shall provide adequate training and instruction for personnel to perform designated tasks. Flight-line driver training shall be required for personnel who must drive on flight line. Training is held by Base Operations (Bill Kassinos 937-

257-6206) on the 2nd floor of 30206 (Area C) the 1 st and 3 rd Wednesday of each month.

4.9. TOP MANAGEMENT MEETINGS. Meetings may periodically be held between top level base personnel and the Contractor Manager to discuss contract status. The Contracting

Officer shall notify the contractor in writing at least five days in advance of the place and time of required meetings.

4.10. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT

COMMANDER. (MANDATORY REFERENCE PER AFI 63-124) All services to be performed under the contract have been determined to be essential for performance during crisis.

According to Department of Defense Instruction (DoDI) 3020.37, Continuation of Essential DoD

Contractor Services During a Crisis, and Air Force implementation thereof, it is determined that the contractor shall be required to perform during crisis situations. Service may be required to support an activation or exercise of contingency plans outside the normal duty hours. The base could be closed because of security problems or other events, which would necessitate the closing of the base. Should one of these situations occur, the contractor should listen to or watch one of the local television or radio stations for notification of a possible base closure. The contractor shall not receive any other form of notification of a base closure from the government, unless contacted by the Contracting Officer or the QAP. The contractor is responsible for notifying his/her employees.

4.13. SAFETY REQUIREMENTS. In performing work under this contract, the contractor shall:

4.13.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.13.2. Take such additional immediate precautions as the Contracting Officer may reasonably require for safety and mishap prevention purposes.

4.13.3. At the start of the first operational performance period, provide a safety plan for the protection of government facilities and property and provide a safe work environment for contractor personnel.

4.13.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.13.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract.

4.13.6. Record and report promptly, within one hour, to the Contracting Officer and QAP, all available facts relating to each instance of damage to government property, contractors’ property, or injury to either contractor or government personnel.

4.13.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the Contracting

Officer.

4.13.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.13.9. Include a statement for each subcontract requiring cooperation and assistance in accident/mishap reporting and investigation.

4.14. SPECIAL QUALIFICATIONS: Personnel conducting the inspections shall be Liquid

Propane Gas (LPG) certified.

4.15. PARTNERING AGREEMENT (OPTIONAL). The contracting officer may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representative from each organization is encouraged to participate in developing the partnering agreement.

Suggested representation is the civil engineer manager, the quality assurance personnel, the government contract administrator, the contractor’s manager and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement. (NOTE; INSTALLATION MAY WANT TO

REQUIRE AN INDEPENDENT MEDIATOR.)

5. APPENDICES.

A. Technical Order 35E1-2-13-1

B. Maps and or Site Plans

C. Government Furnished Property/Services/Equipment (Extensive listings)

D. Definitions Unique to this Contract

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM NAME EST. QUANTITY

1 ANNUAL LIQUID PROPANE VOLUME 20,000 GALLONS

TASK & FREQUENCY TABLES

DELIVERY

AREA LOCATION SIZE FREQUENCY

C FIRE TRAINING AREA VARIOUS AS REQUESTED

APPENDIX B

MAPS AND/OR SITE PLANS

STREET MAPS

APPENDIX C

GOVERNMENT FURNISHED PROPERTY/SERVICES/ EQUIPMENT LISTS

10,000 GALLON LIQUID PROPANE STORAGE TANK

ALL VALVES, PIPING AND FITTINGS REQUIRED BEYOND THE HOOK-UP

POINT

ALL GAUGES AND MOUNTED DEVICES

APPENDIX D

DEFINITIONS (UNIQUE TO THIS CONTRACT)