Sources Sought Synopsis RSAF VRAMS .docx

Video Recorder and Mapping System (VRAMS) to Support the Royal Saudi Air Force (RSAF) F-15 Fleet

Sources Sought Synopsis (SSS)

Request for Information (RFI)

28 August 2026

Request for Information (RFI)

Number: 1

Video Recorder and Mapping System (VRAMS) to Support the Royal Saudi Air Force (RSAF) F-15 Fleet

CAUTION:

This market survey is being conducted to identify potential sources that may possess the expertise, capabilities, and experience that meet the requirements of providing the refurbishment of the Royal Saudi Air Force (RSAF) VRAMS. The level of security clearance and amount of foreign participation in this requirement has not been determined. Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The government will not reimburse participants for any expenses associated with their participation in this survey.

INSTRUCTIONS:

1. Below is a document containing a description of the VRAMS requirement and a Contractor Capability Survey, which allows you to provide your company’s capability.

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.)

a. Identify any areas of work that your organization believes should be broken out exclusively for Small Business.

3. Both large and small businesses are encouraged to participate in this Market Research. Joint ventures or teaming arrangements are encouraged.

4. Questions relative to this market survey should be addressed to the POCs below.

I. Contracting Officer: Leon Castellano at leon.castellano@us.af.mil.

II. Contracting Specialist, Noah Taylor, noah.taylor.9@us.af.mil III. Program Manager: Tyre Maddox at tyre.maddox@us.af.mil.

IV. Senior Program Manager: Derrick Powell, derrick.powell.3.ctr@us.af.mil

Video Recorder and Mapping System (VRAMS) to Support the Royal Saudi Air Force (RSAF) F-15 Fleet

PURPOSE/DESCRIPTION

The Government is conducting market research to identify potential sources that possess the expertise, capabilities, and experience to meet qualification requirements for the services required to refurbish and restore the functionality of the existing VRAMS A6 Power Supply Circuit Card Assembly (CCA) Part Number 2029898-001, National Stock Number: 5998-01-626-6447 for the Royal Saudi Air Force (RSAF). This effort will involve restoring the units provided to a fully functional and serviceable condition using Government Furnished Material (GFM) legacy parts.

Interested sources must note the absence of complete technical data and engineering drawings. Contractors are expected to possess the capability to utilize proprietary knowledge and perform reverse engineering or re-engineering, as required, to achieve a successful repair. Performing this reverse engineering effort on a complex circuit card assembly with strict classified/unclassified data separation would require substantial time and cost. This is not a build-to-print acquisition. Additionally, contractors must re-engineer where necessary due to the unavailability of Intellectual Property (IP). Given the Government’s need for rapid delivery and tight budget constraints, only sources with existing knowledge of this system are likely to meet program requirements.

The Government’s current acquisition strategy includes a five-year contract (one base year with four option years). The initial projected repair quantity is 35 units. Projected quantities for each subsequent option period are 20 units per period.

The VRAMS is a critical component of the RSAF F-15SA fleet, essential for ensuring aircraft operational readiness and supporting long-term sustainment. The system manages discrete and MIL-STD-1553 data while maintaining strict electrical and physical separation between classified and unclassified interfaces and data storage. Its performance directly impacts the mission readiness of the fleet.

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

CAGE Code:

· Phone Number:

· E-mail Address:

· Web Page URL:

· Government Proposed North American Industry Classification System (NAICS) Codes: 334511 Aeronautical systems and instruments overhauling, conversion, or repairing.

Responses to the Capability Survey Part I and Part II must be received no later than close of business 14 September 2026. Please ensure data is in a readable electronic format that can be received through a firewall. Attachments shall not to exceed 10 MB per email. Multiple emails are acceptable. Responses must be sent via email to the following:

· Leon Castellano, leon.castellano@us.af.mil

· Noah Taylor, noah.taylor.9@us.af.mil

· Tyre Maddox, tyre.maddox@us.af.mil

· Derrick Powell, derrick.powell.3.ctr@us.af.mil

Questions relative to this market research should be addressed to the Lead Program Manager, keith.matthews.4@us.af.mil.

Part II. Capability Survey Questions

A. General Capability Questions:

1. Describe briefly the capabilities of your facility and nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's past experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

3. What is your company’s current operational and personnel capacity for this type of requirement per month?

4. Describe your company's capabilities for generating, handling, processing and storing material and data.

5. Describe your company's capabilities and experience in generating technical data, engineering drawings and manuals. Identify what software programs are utilized to generate these data products and what formats are available for delivered items.

6. What is your company’s current maximum capacity per month for this particular type of requirement? Provide information on any facility reserves you may possess to increase capacity in the event of an immediate need due to critical operational mission requirements.

7. What quality assurance processes and test qualification practices do your company employ? Provide a description of your quality program (ISO 9001, AS9100, etc.).

a. Provide a detailed quality plan implementing AS9100 (or equivalent).

B. Repair and Technical Capability Questions:

1. Describe your capabilities and experience in the repair, refurbishment, and testing of complex circuit card assemblies with regard to the requirements of this effort.

2. Describe your capabilities and experience regarding development and modification of repair procedures. Describe company experience in development, preparation of and updates to technical orders.

3. Demonstrate your ability and experience in performing repair or overhaul of the same or similar components, which are currently utilized in the commercial or military environment by providing the following information on the same or similar items:

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Number of assets shipped

4. Provide your commercial manual(s) or Acceptance Test Procedures (ATP) and your rights to these manuals and or ATP used in the repair and functional check of these or similar assets for Government Engineer review.

5. Describe your capabilities and experience in test, evaluation, and repair processes/procedures with regard to the requirements of this effort.

6. Describe your configuration management processes and your approach to identifying and resolving parts obsolescence and diminishing manufacturing sources problems?

7. How will your organization address the absence of drawings, specifications, technical data, and test procedures?

8. Discuss your process for addressing any form, fit, and or function issues that may arise out of the requirements of this effort.

9. Describe your process for maintaining inventory records and reporting on hand/work-in-process balance and repair status to your customer.

10. Include a detailed listing of facilities and equipment, including quantities, required to satisfy the requirements of this effort.

a. Provide an outline of the proposed repair process, including inspections.

i. State the type of test procedures are anticipated for this effort.

ii. State the type of inspection processes anticipated for this effort.

1. NDI/T

2. Destructive testing/inspection

11. How will your organization address the absence of drawings, specifications, technical data, test procedures, etc.

12. If the item cannot be repaired in total using GFM parts, state what your organization can produce or repair.

13. State any opportunities for technology insertion or upgrades suitable for this effort. Provide information related to previous technology insertion or improvement efforts on similar items.

14. Discuss any reverse engineering or item replacement opportunities that may be present to support long-term sustainment of the VRAMS.

C. Engineering Services Questions:

(Engineering, advisory & assistance services, contractor logistic support, other services not listed)

1. Describe your services capabilities and experience with regard to the requirements of this effort.

2. Describe your capabilities and experience in developing/modifying repair procedures. Include associated upgrades of technical orders and preparation of new technical orders.

3. Demonstrate your ability and experience for the same or similar services, which are currently provided in the commercial and/or military environment by providing the following information on the same or similar items:

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Services Provided

4. Describe your capabilities and experience in required test, evaluation, and repair processes/procedures with regard to the required items.

5. Describe how you/your organization will identify and resolve parts obsolescence and diminishing manufacturing sources problems?

6. Discuss your process for addressing any form, fit, and or function issues that may arise out of the requirements of this effort.

7. Describe your process for maintaining inventory records and reporting on hand/work-in-process balance and repair status to your customer as required.

8. How will your organization address the absence of drawings, specifications, technical data, test procedures, etc.

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