SOW_Painter_Augmentee_11_March_2016.pdf

- 1 -

Statement of Work (SOW) for

Aircraft Painters

DATE: 1 1 M a r c h 2016

- 2 -

1.0 DESCRIPTION OF SERVICES

This Statement of Work (SOW) outlines the tasks and duties required of the Contractor in support the WR-ALC depot to provide direct labor for depot on-site paint and de-paint operations at Robins Air Force Base, Georgia. Skilled aircraft painters are required in support of daily operations in relation to current and incoming workload for the C-5, C-17, C-130, and F-15 weapon systems as well as to reduce the current backlog of paint/de-paint requirements.

1.1 Basic Services/Requirements

1.1.1 The Contractor shall be responsible for the selection, recruitment, hiring, management, control, transfer and/or termination of Contractor employees in performance of this SOW. The Contractor shall provide assignment of duties and monitor status as required by the Government in a timely manner to accomplish paint and de-paint operations. Accordingly, the contractor shall provide a point of contact capable of responding within four hours of being alerted by the government to any issues related to personnel or performance.

1.1.2 The Contractor shall ensure all employees possess required training (para 6.3), qualifications (para 1.2.2), proficiency (para 6.0), and security clearances (para 2.2.6) and satisfy all other access requirements. The Contractor understands that any Contractor employee may be summarily removed from or denied access to any government property/facility/ installation if the Government determines such action is necessary to protect or preserve government property, safety and security, or to maintain good order and discipline.

1.1.3 The Government and the contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the contract between the Government and the Contractor’s employees.

1.1.4 Contractor personnel under this contract shall not be used in administration or supervision of Government operational activities.

1.1.5 Contractor personnel under this contractor shall not be required to travel for temporary duty during the course of the contract.

1.1.6 Contractor personnel are required to complete an initial and annual recurring Occupational Physical as well as an Annual Respirator Fit Test (para 6.3.2). The Contractor is responsible for scheduling and costs associated with these tests.

1.1.7 The contractor shall provide a skilled labor force for aircraft painters with experience in performing paint and de-paint preparation, scuff-sand, mask and tape, operations to ensure quality depot maintenance operational support. The work will be performed in Hangars 50, 54, 59D, 59P, 89, 131, 137, 2390, buildings140,169,180,670, and on the flight line ramp/industrial area and other buildings as required during the period of performance of this contract.

1.1.8 The contract employees will be assigned as team members to perform paint/de-paint

- 3 -operations performed by Department of Defense (DoD) civilian employees. The contractor shall provide the fully skilled labor to perform paint and de-paint operations In Accordance With (IAW) the regulated and established practices and procedures employed by WR-ALC depot as outlined in this SOW. The contractor shall provide the skilled personnel to perform aircraft paint/de-paint operations with approximately a 30 to 1 on-site maintenance supervisor ratio. (Reference paragraph 8.1)

1.1.9 The contractor’s skilled labor employees shall support defined segments of work, such as, a single shift or a specific paint/de-paint process. The contractor shall perform paint/de-paint tasks in accordance with the Work Control Documents (WCDs) provided by the Government to the contractor supervisors. The WCDs provided by the Government identify the appropriate technical data, maintenance manuals and supplemental references the contractors are required to adhere to in the performance of each task.(Reference paragraph 8.1)

1.1.9.1 Contractor supervisors will receive daily work assignments from the Government supervisor or delegated government authority at each daily roll call. Contractor supervisors shall assign work assignments to contractor employees within 15 minutes of the end of daily roll call and throughout each shift as required. All Work Control Documents (WCD)/tasking’s will be completed in accordance with the stated job standard, technical order and all referenced directives. (Reference paragraph 8.1) Contract employees will follow all specified directives and standards for closing out work cards and completing work control documents. Contractor employees will follow all technical, quality and safety guidelines in performance of their duties as specified herein.

1.1.10 Contractor supervisors shall attend daily production meetings. All contractor employees (supervisors and aircraft painters) will attend all specified meetings to include daily roll call, tail team and other meetings as required.

1.1.11 The contractor shall provide the following personal protective equipment (PPE) for team members.

a) Safety Shoes

b) Rain Gear/All weather gear

c) Knee Pads

d) Ear muffs (when dual-hearing protection is required IAW applicable Bio Survey)

e) Hard Hats

1.1.11.1 Personal Protection Equipment (PPE) provided by the government, as applicable to the work location, task, etc., is listed below.

a. Gloves

b. Hearing Protection

c. Reflective Belts

d. Coveralls

e. Eye Protection (Non-prescription)

f. Respirators/Filters (IAW applicable Bio Survey)

1.2 Specific Services

- 4 -

1.2.1 The contractor shall provide on-site management, supervision and skilled aircraft painters to perform paint/de-paint operations as defined.

1.2.2 Aircraft Painter: Perform all duties associated with the treatment, preparation, priming, painting and marking aircraft with a minimum of two (2) hands on experience performing this duties associated with commercial or military aircraft painting. Contractor shall insure that all employees are proficient and current in training (reference paragraph 6.3.2.1). All employees will be at a minimum of journeyman level for their area of responsibility. A training period of a minimum of 90 days under the tutelage of a contractor journeyman technician for newly hired personnel is acceptable. Note: Contractor journeyman in these cases indicates a contractor employee that has current PAC qualification on a specific task (reference paragraph 6.3.2.1).

1.2.2.1 Perform all preparatory work (obtains supplies and equipment, sets up ladders and scaffolds, and covers items with drop cloths and tape).

1.2.2.2 Prepare surfaces by mechanical means, i.e. scraping, wire brushing, masking, spackling, and sanding surfaces. Cleans, degreases, and removes oil or wax buildup so that coating materials will adhere properly in accordance with (AF-WCD-197) Work control Document (WCD).

1.2.2.3 Remove scale, dirt and old paint from surfaces so that coating materials will adhere Properly in accordance with (AF-WCD-197) Work control Document (WCD).

1.2.2.4 Mix, thin, blend, match, tint, and tone coating materials following specific written directives and specifications. in accordance with (AF-WCD-197) Work control Document

(WCD).

1.2.2.5 Apply coating materials such as primer, paint, varnish, and shellac, using standard application techniques and ensures that the coating finish meets surface protection requirements in accordance with (AF-WCD-197) Work control Document (WCD).

1.2.2.6 Perform fluid flushing and air vacuum cleaning of aircraft fuel tanks in accordance with

(AF-WCD-197) Work control Document (WCD).

1.2.2.7 Remove fuel tank braces for access to hard to reach areas.

1.2.2.8 Remove anti-leak sealant and polyurethane paint material from fuel tank inner surfaces.

1.2.2.9 Assist higher grade mechanics with cleaning of aircraft parts using solvents and other cleaning solutions.

1.2.2.10 General housekeeping will be performed in accordance with paragraph 6.9.4.

2.0 APPICABLE DOCUMENTS/DIRECTIVES

- 5 -

2.1 All work performed by the contractor shall be accomplished in accordance with applicable publications, technical directives, instructions, standards and procedures as provided by 402 AMXG / 402 CMXG. All applicable technical manuals, forms, publications, bulletins, directives, specifications, standards and procedures guides shall be utilized by the contractor and will be provided by the government through WCD and through Point of Use Kiosk. When a publication provided by the government is subsequently revised, supplemented, replaced or rescinded, the contractor, upon notification or receipt of it, shall comply. The contractor shall be required to correct any contractor rework discrepancies.

2.2 The Contractor’s employees shall comply with all established policies, operating instructions and regulations relating to the tasks of assigned duties. These include environmental, health, fire, safety and security compliance measures. The government shall periodically review contractor’s performance to ensure services are in compliance with requirement.

2.2.1 Safety: The Contractor shall comply with all safety regulatory guidance including those as detailed in appropriate OSHA and Environmental protection Agency (EPA) instructions and Appendix ‘C’ to this SOW. Strictly adheres to safety practices and procedures following established safety rules and regulations and is responsible for the safety and accountability of all its employees. Contractor provided personal protective equipment (PPE) (para 1.1.11) must meet Occupational and Safety and Health Administration (OSHA) and American National Safety Institute (ANSI) standards.

a) Maintains a safe and clean work area (paragraph 6.9.4)

b) Uses and assures proper fit of required safety equipment and clothing

c) Promptly reports any observed or identified violations in accordance with established guidelines (paragraph 2.2.3)

d) Operates equipment (paragraph 6.3.1) in a safe manner to avoid violations due to employee error or negligence. Promptly reports accidents and damages to supplies or equipment and any observed unsafe practices or procedures in accordance with established policies and procedures (paragraph 2.2.3)

2.1.2 Safety Plan: Within 10 calendar days after contract award, the contractor shall provide a copy of their Company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596). A copy shall be provided to the government’s Technical Point of Contact (TPOC) and the Contracting Officer. The TPOC will provide the plan to the WR-ALC Safety Office for review. The WR-ALC Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the TPOC who will notify the CO. (CDRL A001, Contractor’s Standard Operating Procedures, DI-MGMT- 81580/T)

2.2.2.1 The contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT

- 6 -

ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The WR-ALC Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the TPOC who will notify the CO.

2.2.3 Mishap/Incident Reporting. The contractor shall report all mishaps/incidents in accordance with the Appendix C. The contractor shall immediately secure the mishap scene and damaged property and impound pertinent government maintenance and training records until released by the Government’s Safety Office (WR-ALC/SEG).(AF-WCD-173). Such release shall be accomplished through the CO. The contractor shall cooperate and assist Government personnel in the investigation of the mishap/incident and submit an Accident/Incident Report within 3 calendar days of the accident/incident. The Contractor shall require all subcontractors to comply with required safety, health and fire standards. (CDRL A002, Accident/Incident Report, DI-SAFT-81563/T)

2.2.4 Waste Spills: In the event of a spill the contractor must notify the Contracting Officer the TPOC and the government’s POC for the affected area. Spills shall be contained and cleaned in accordance with state and local environmental standards. (AFI 32-7042, AFI 32- 7086, AFI 91- 204 and AFMC Supplement 1), and RAFB Hazardous Waste Management Plan.

2.2.4 Foreign Object Damage (FOD) Requirements: Contractor will adhere to AFI 21- 101, AFMCSUP 1, Foreign Object Damage (FOD) Prevention Program. The purpose is to eliminate the introduction of any foreign object that could cause damage to any aircraft. These regulations apply to contracted services where work is performed in, on, around, or requires travel through areas near aircraft, support equipment, engines, or components including personnel operating vehicles and equipment on AFMC flight lines, runways, taxiways, ramps, and in aircraft hangars or maintenance areas.

2.2.5 Security: The Contractor shall comply with all security policies and regulatory requirements. A security clearance level of SECRET is required in order to perform assigned operations/tasks as outlined in the SOW.

2.2.6.1 Contractor employees shall:

a) identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

b) Strictly adheres to security procedures and regulations

c) Promptly reports any observed or identified violations in accordance with established guidelines (paragraph 8.1).

d) Contractor management, supervision, and administrative personnel shall ensure that all keys issued by the government for the contractor’s office space are not lost or misplaced and not used by unauthorized persons.

e) Contractor supervision will secure the occupied facility at the end of each work

- 7 -day and when facility is unoccupied.

NOTE: Contractor employees may be summarily and immediately removed from or denied access to any government property, facility, and installation at the sole discretion of competent Government authority if that authority determines such action is necessary to protect or preserve government property, safety and security, or to maintain good order and discipline. Contractor supervisor will be notified immediately.

2.3 Contractor employees perform Production Acceptance Certification (PAC) program duties. The Contractor’s employees shall comply with all established policies and regulations relating to the Production Acceptance Certification (PAC) Program. Contractor employees attend and successfully complete any required classroom training required to be certified on assigned tasks (reference paragraph 6.3.2.1). Requirements for certified tasks are cited in the PACS folder (reference paragraph 6.3.2.1).

3.0 RECORD KEEPING/REPORTS/NOTIFICATIONS

3.1 Record Keeping. The Contractor shall perform operational and maintenance record keeping associated with aircraft maintenance using both manual and automated methods (WCD). The Contractor shall:

a. Document all work done on the aircraft and ensures that aircraft records are complete.

b. Document work performed on appropriate forms, definitive sheets, AFTO Forms 781 series and terminals, as appropriate.

c. Initiate work control documents for unplanned/unpredictable work that is identified while accomplishing assigned tasking’s.

d. Propose changes to technical publications when discrepancies are found and submit identified discrepancy to contractor supervisor to submit to TPOC.

3.2 Labor Verification Reporting. The Contractor shall maintain work activity in accordance with the Depot Maintenance Accounting and Production System (DMAPS)/Time and Accounting System (TAA) guidelines. (AFI21-102_AFMCSUP_AFMCGM2015-02, 7 January 2016) The Contractor shall be required to accurately maintain contractor labor transactions in the TAA system weekly ensuring all labor transactions are accurately documented for reporting and labor verification. This system will not be used to pay the contractor nor act as a time card for contractor personnel.

a. The Contractor shall ensure that contractor personnel enter their daily production/project hours worked into the TAA system prior to the end of each work day.

b. The Contractor shall provide weekly labor reports for certification of services to the TPOC not later than TUESDAY of the following week. The weekly labor hour report will be summarized in the Monthly Status Report. (CDRL A003, DI- MGMT-80368A/T, Weekly-Monthly Status Report)

c. The Contractor shall prepare a Monthly Status Report which is a summary of the weekly labor reports to be delivered no later than the 15th of the following month describing labor hours accomplished for each month. (CDRL A003, DI-MGMT- 80368A/T,

- 8 -

Weekly-Monthly Status Report)

3.3 The Contractor shall notify the government TPOC and CO when the Contractor encounters conditions that may impact contractor’s performance.

4.0 TECHNICAL REQUIREMENTS

4.1 Maintenance Standards: Maintenance standards will be in accordance with applicable technical orders and work control documents. (Reference paragraph 8.1)

5.0 SPECIAL REQUIREMENTS/INSTRUCTIONS

5.1 Contractor Quality Control: The Contractor shall ensure quality service is maintained throughout the life of the contract, and shall prepare and implement (upon Government approval) a Quality Control Plan (QCP). In compliance with the FAR clause 52.246-4 entitled “Inspection of Services”, the contractor shall provide a complete Quality Control Program (QCP) due not later than 30 calendar days after the start of the contract. The plan shall reflect the Contractor’s overall approach, internal controls and establishment of procedures for evaluating service (who, method, how), for reporting to the Government, for resolving deficiencies, for identifying potential improvements, and for maintaining and making available to the Government, documentation reflecting quality control inspections and any corrective actions taken. The Contracting Officer will notify the contractor of acceptance or required modifications (at no additional costs to the government) of the QCP. (CDRL A004, DI-MGMT-80004A/T, Quality Control Plan)

5.2 Government-owned Specialized Tools and Consolidated Tool Kits. The Government will provide ALL specialized tools and consolidated tool kits. The contractor employee shall sign out government-owned specialized tools/equipment at the Production Support Center in order to complete task as required. Contractor employees shall return the tools to the PSC each day in same condition as it was issued. Contractor employees shall handle/use and provide care for all government provided tooling under their temporary control. These tools shall be secured when work area is unattended. Tool and equipment management shall be performed in accordance with AFI 21-101, Chapter 10.

5.2.1 Tools: Each contract employee uses a variety of tools and equipment to perform assigned tasks. The contractor’s employees’ tools must have a government approved marking/identification process. Additionally, tools requiring calibration will be calibrated and documented by the Government as required. The contractor shall secure all tools when the work area is unattended. Tools are to be inventoried and inspected daily by the Government.

Worn or broken tools must be turned in and replaced by government. Missing, lost, found or unattended tools must be immediately reported to the contractor’s responsible supervisor. The contractor shall ensure that tool control and property accountability guidelines are followed to the maximum extent possible (AFI 21-101, AFMC Supplement 1 and WR-ALC Supplement 1 to AFI 21-101). The contractor will use various standard (hand and powered), diagnostic and specialized tools and test equipment provided by the Government. Contractor will maintain individual tool kit in accordance with government regulations/guidelines/standards (reference AFI 21-101, AFMC Supplement 1 and WR-ALC Supplement 1 to AFI 21-101). Tool kits are

- 9 -government provided.

6.0 GENERAL INFORMATION

6.1 Facilities: The government will provide necessary office space, required office equipment such as computer(s), copier(s), fax machine, and access to telephone(s) for official business.

6.1.1 The Contractor shall ensure all keys issued by the government for the contractor’s office space are not lost or misplaced and not used by unauthorized persons. Contractor supervision shall secure the occupied facility at the end of each work day and when facility is unoccupied.

The contractor shall not duplicate any keys issued by the government. The Contractor shall immediately report to the government TPOC any occurrences of lost or duplicated keys.

6.2 Work Schedules: Normal dayshift operating hours, excluding federal holidays, are 0700- 1545 hours, Monday through Friday. Contractor employees may be required to work other than normal dayshift operating hours, which may include evenings (swing shift), night (owl shift), weekends and/or holidays. Swing shift hours are Monday through Friday 1515-2345. Owl Shift hours are Sunday through Friday 2200-0630 hours. Contractor employees are susceptible to shift changes and the contractor supervisors will be provided notification by the government supervisor or delegated government authority within 2 working days of the effective date of the shift.

6.2.1 Overtime: Overtime will be directed by the onsite TPOC as required to support fluctuations in the mission. Overtime must be approved by the Contracting Officer prior to being worked.

6.2.2 Down Days/Weather Days: The TPOC will notify the contractor when official notice has been given for Energy/Down days. The contractor is not expected to work on any Energy/Down days. The contractor will be required to follow local weather procedures as outlined in RAFBI 10-3 and WR-ALCOI 15-125.

6.2.3 Holidays: The contractor is not expected to work on a government holiday and/or furloughs or any other government off day. Unless otherwise required by the Government, the contractor shall not have access to Government facilities on federal holidays. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

6.2.4 Contractor Site Stand-Up/Transition. This task order will utilize a FFP transition CLIN and will have a separate period of performance to facilitate Contractor site stand-up prior to start of Contractor maintenance performance on labor CLINs, if applicable. Any anticipated transition costs must be separately proposed under CLIN 0004. Transition costs for the purpose of this Task Order may include but are not limited to the following: All travel, per diem, training, tool shipments, lodging, etc. necessary to accomplish transitioning a new Contractor into the work site. Such items should encompass all costs anticipated by the Contractor to accomplish this transition into the area, but should not include any direct labor support costs planned to be incurred once performance begins. These costs are meant as a guide only, as the Government cannot anticipate all costs a Contractor may encounter. Anticipated transition time will be 15

- 10 -days. The Contractor shall provide 100% manning on the first day of the Period of Performance

(POP).

6.3 Training: Employee Training. The contractor shall maintain training records for all personnel attending Contractor and Government furnished training, keep records current at all times, and provide to the government upon request. Training completion reports are to be given to the Government Weapon System specific training scheduler for documenting completed training in PAC system (reference 6.3.2.1). (CDRL A005, DI-MISC-80678/T, Training Report)

6.3.1 Special Purpose Vehicles: Contractor shall insure personnel comply with Government training requirements to operate special purpose vehicles. These vehicles include, but are not limited to, tugs, forklifts, towing equipment, equipment positioners, man/aerial lifts, and aircraft positioners. All of the contractors will be provided government training on a bi-annual basis for all vehicles used.

6.3.2 New Employee Orientation Training (NEO). Contractor employees will receive New Employee Orientation (NEO) which consists of the following courses: Note: Physicals and respirator fit test shall be completed before Contractor employees are scheduled for NEO training. The Government provides and schedules all NEO training.

6.3.2.1 Production Acceptance Certification (PAC) Training:

a) All training required for PAC task certification shall be documented in PAC Standard System (PACSS). (PAC Folder Requirements). This PAC training will be completed before NEO.

b) PAC prerequisites are requirements that must be completed and maintained current for specific task certification. These include any AF, AFOSH STD, technical order or local instruction that directs requirements for specific tasks. Assignment of mandatory prerequisites shall be documented in PACSS Section II.

c) All Special Skills Qualification (SSQ) identified tasks shall be linked to the related SSQ. All tasks related Recurring Training Requirements (RTRs) listed in AFMCI 36-

2232, AFMC Supplement 1, Attachment 4 and any task related RTRs that are identified by the government shall also be linked to the tasks they support ( Process repairs).

d) Automatic decertification shall occur if task related recurring training or SSQ re-qualification is not accomplished in the required timeframe.

e) The Government production supervisor in charge of the respective teams is responsible for PAC task certification oversight. (Who is really doing what and should be doing what?) The contractor supervisor will observe the mechanic performing the task and upon completion of the task will certify in PAC. The contractor supervisor and employee will validate the certification in the system. If task has not been certified in PAC, the employee cannot perform the task.

f) All training completed and classified as general recurring, will be maintained in the employees Production Acceptance Certification (PAC) folder. Recurring training is scheduled by the government 402 AMXG/MXDSAD training office.

6.3.2.2 Other NEO courses provided:

- 11 -

a) Fire Safety

b) Foreign Object Debris/Damage (FOD) Prevention

c) Hazardous Materials Training

d) Hazardous Communication Training

e) Aircraft Technical Data

f) Lockout/Tag out

g) Tool Control

h) Aircraft Corrosion Control

i) AFTO Form 244 Training

j) Work Control Documentation

k) Personal Restraint Harness

l) Aerospace Ground Equipment Training

m) Industrial Area/Flight-line Drivers Training

n) Boom and Scissor Lift General Safety and Operating Safety Procedures

o) Aircraft Confined Space Training

p) Confined Space Authority (For Contractor Supervisors Only)

q) Aircraft Specific Technical Orders

r) Aircraft Specific Egress/Ground Escape

6.3.2.3 Specialized Training. The Government may provide specialized training when available and in the best interest of the Government and as determined by the TPOC and approved by the CO. The specialized training must be directly related to the contractor’s performance of the SOW.

This may include specialized training for Government data systems (Depot Maintenance Accounting and Production System/Time and Attendance (DMAPS/TAA) and Cognos (software tool for developing reports from the DMAPS database), Electronic Technical Order Library System (ETOLS), and the Production Acceptance Certification Standard System (PACSS).

6.3.2.4 Local Training. The purpose of providing the training to the contractor is to ensure the contractor’s employee(s) have the Government specific training to support the requirements of this SOW. The training may be provided by other Government agencies, other Air Force Bases, and/or commercially if the Functional Commander/Director determines it is in the best interest of the Government to provide the training to maintain consistency of Government and contractor employee knowledge, skills, and abilities. The Government may provide a train-the-trainer course to the contractor to meet requirements in this SOW. No travel is required for training.

6.3.2.5 Mandatory Training. Contractor shall ensure contractor personnel attend at contractor expense all applicable training required by law, Office of Personnel Management, Department of Defense (DOD), and/or AF policy (including command and local policy). For mandatory training that is only available from the Government, the contractor shall request to attend training courses by submitting request to the Government TPOC no later than 30 days after effective date of contract unless mandatory completion date requirement dictates otherwise. For contractor employee(s) that have previously attended the training, the contractor shall provide documented evidence of attending subject training or equivalent training at start of performance. Contractor shall ensure that all contractor employees are trained in the following subject areas to include, but not limited to (not part of NEO):

- 12 -

a) Facility Manager Training (for site managers and administrative personnel only) one- time training provided by 78 Civil Engineering. (78ceg.cev.FrontOfc@us.af.mil)

b) One-time Computer-based training for all contractor employees:

-- Air Force Risk Management Fundamentals at (https://golearn.adls.af.mil) -- Environmental Management System (EMS) Awareness Training at (https://cs1.eis.af.mil/sites/edashins1/robins/Shared%20Documents/Training/R obins%20AFB%20EMS%20Awareness%20-%202016.ppt)

c) Annual Computer-based training for all contractor employees:

-- WRALC Installation Security Training (https://eimc.robins.af.mil) -- WRALC FOUO Security Training (https://eimc.robins.af.mil) -- WRALC OPSEC Security Training at (https://eimc.robins.af.mil) -- Security Administration Government provided training at (ALDS) (https://golearn.adls.af.mil)

6.4 Data Rights: The Contractor shall be provided access to information required to accomplish assigned tasks commensurate with security clearance and on a need to know basis.

During the contract period, all data pertaining to this contract shall be returned to the Government upon order expiration. The Contractor shall not retain classified or unclassified material generated or received under this order after the order ends without approval of the appropriate office of primary responsibility.

6.4.1 The Government has unlimited rights to all deliverables developed under this SOW. The Government will retain custody of all records associated with Contractor deliverables and will have exclusive control of all records associated in the distribution of all written deliverables. The Contractor shall not use any materials pertaining to this order for business development or any other vendor strategic purposes.

6.5 Mission Essential Services: The Functional Commander/Director has determined that this requirement is not Mission Essential (M-E) in accordance with Policy and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services.

6.6 Green Procurement Plan: The DOD Green Procurement Program (GPP) was established to implement Executive Order (E.O.) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management”, that requires federal agencies to use sustainable environmental practices in the acquisition of goods and services. The purpose of GPP is to enhance and sustain mission readiness through cost effective acquisition that achieves compliance and reduces resource consumption and solid and hazardous waste generation. Green procurement includes the acquisition of:

• Recycled content products

• Environmentally preferable products and services

• Biobased products, energy- and water-efficient products,

• Alternate fuel vehicles and alternative fuels,

- 13 -

• Products using renewable energy, and

• Alternatives to hazardous or toxic chemicals

In order to be compliant with E.O. 13423 and FAR 23.404(b), the Contractor shall purchase products and services (when CAP/CAS is authorized) that meet GPP guidelines unless they are not available:

1. Competitively within a reasonable period of time;

2. At reasonable prices, or;

3. To meet reasonable performance standards in specification. A written determination by technical or requirements personnel of the performance standard reasonableness must be included with the justification.

Note the GPP does not authorize the violation of Service Technical Order/Manual or Regulatory requirements to use specified materials. Useful information may be found at:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm

• USDA Biobased product listings published at http://www.dm.usda.gov/procurement/programs/biopreferred.htm

• Energy Star® product listings published at www.energystar.gov/products

• FEMP Low Standby Power product listings published at • http://www1.eere.energy.gov/femp/technologies/standby_power.aspx

6.7 Strike Plan: The Contractor is expected to continue performance in the event of a labor strike or employee dispute, in accordance with FAR 22.101.2(b). If Contractor employees performing on the contract are covered under a Collective Bargaining Agreement (CBA), the Contractor shall provide a Strike Plan to the Government TPOC within 30 calendar days after hiring said employees. The Strike Plan shall address how the contractor shall continue to provide contract services in the event of a strike or labor dispute by represented employees and address measures necessary to ensure the security of government property and communications. The plan shall also address any other criteria the Contractor believes to be critical to continuance of the contracted services. This plan shall be reviewed on an annual basis by the Contractor and the TPOC. (CDRL A006, DI-MGMT-81911, Work Management Plan)

6.8 During the orientation period, the Contractor awarded this contract will be allowed access to the facilities to familiarize supervisors, key personnel and staff with equipment, reporting, work scheduling, etc. Such access will not interfere with the daily production operations.

Arrangements for access to Government facilities will be made with the TPOC.

6.8.1 Contractor personnel will be permitted access to observe operations (workflow, priorities, scheduling, equipment handling, storage, parts, safety, security, etc.)

6.9 Environmental: All contractor augmentees shall comply with hazardous waste/chemicals handling and disposal, as described in New Employee Orientation (NEO) training and the Bio Survey for each building, operation and weapon system as developed per AFI 48-145, Occupational and Environmental Health Program.

- 14 -

6.9.1 Environmental Control: Contractor employees shall be in compliance will all applicable environmental regulations at all times to include handling, storage and disposal of hazardous material (HAZMAT). AFI 32-7042, AFI 32-7086, and AFI 91- 204 and AFMC Supplement 1, and RAFB Hazardous Waste Management Plan at (https://cs1.eis.af.mil/sites/edash-ins1/robins/Shared%20Documents/Hazardous%20Waste/Plans/RAFB%20Hazardous%20Wast e%20Management%20Plan%20Sep%2013.pdf) RAFB Hazardous Material Management Plan (https://cs1.eis.af.mil/sites/edashins1/robins/Shared%20Documents/Hazardous%20Material/Ha zardous%20Material%20Mgmt%20Plan%202011%2005%2019.pdf).

Contract employees can consult with their associated Government Group Unit Environmental Coordinator (UEC) in all matters pertaining to Environmental Management. (Elgin Bryant,DSN-

472-2853,402 AMXG/QPE)

6.9.2 Notification of Environmental Spill: Contractor shall report the spill or release of any hazardous or petroleum substance in the environment to the Base Fire Department at extension 911 and the Maintenance Operations Control at extension 468-3567. The Base Fire Department will notify other Base agencies. If it is determined that the contractor caused the spill, the contractor shall be liable to pay clean-up costs. In the event of a spill, if safe to do so, immediate measures shall be taken to contain the spill and prevent it from entering any Base drainage system, RAFB Integrated Solid Waste Management Plan (ISWMP). Contractor shall comply with the Robins “Integrated Solid Waste Management Plan” (ISWMP) requirements. The ISWMP can be located at:

https://cs1.eis.af.mil/sites/edashins1/robins/Pages%20%20Programs/Integrated%20Solid%20Was te.aspx. (Reference Appendix C)

6.9.3 Recycling: The contractor generating waste recyclable materials shall comply with the Base Quality Recycling Program (QRP) (AFI 32-7042) and shall be responsible for the following:

a. Segregating all recyclable items and place them in the appropriate recycling containers located around the Base

b. Ensuring food waste is not discarded with recyclable materials as this contaminates the recyclable items.

6.9.4 Housekeeping – contractor shall:

a. Perform clean-up duties, such as cleaning equipment, sweeping, straightening and lining up tools and other property in the assigned area.

b. Comply with all general housekeeping requirements for the aircraft production areas, including the flight line, in accordance with AFI 91-203, AFI 21-101, AFMC Supplement 1 and WR-ALC Supplement 1 to AFI 21-101.

6.10 Requirements for Contractor Credentials: All Personnel requesting installation contractor credentials must present a valid state issued identification card or driver's license and a social security card before they will be issued a credential. Persons must present previously issued contractor identification card if applicable. For contractors requiring access to computer networks on Robins AFB: The contractor shall electronically submit a DD Form 1172-2, Application for Department of Defense Common Access Card-DEERS Enrollment, through the

- 15 -

Contractor Verification System (CVS) (http://www.dmdc.osd.mil), if personnel require access to the base computer network (i.e. “.mil” address is required). The contractor ID card/badge authorizes unescorted entry to Robins AFB for the bearer only. Contractor personnel are required to prominently display the contractor ID card/badge on their person while visiting or performing work on Robins AFB. Contractor personnel, whether prime or subcontractor are not authorized sponsorship privileges. The prime contractor is responsible for retrieving contractor/subcontractor ID card/badge (including restricted/controlled area badges, if applicable) upon completion or termination of the contract/order/modification or when an employee no longer has a need for access to Robins AFB, i.e. employment has been terminated or individual transferred to another project.

6.10.1 During the performance of the contract, the Contractor shall be responsible for both (a) obtaining the required identification for newly assigned personnel, and (b) the prompt return of credentials for any employee who no longer requires access. Employees terminating employment for any reason must return Government identification cards prior to departing the base. Badges for termination employees must be turned into the Facility Security Office no later than 72 hours after termination.

6.10.2 All Contractor employees shall promptly report to the TPOC the loss of any badge. For each lost badge, the Contractor shall submit a letter on company letterhead, including employee name, social security number and details of loss to the TPOC.

6.10.3 Contractor employees requiring access to Air Force systems/networks under this contract must possess or obtain and maintain at minimum an Interim Secret Eligibility and a Common Access Card (CAC). All contractor personnel requiring access to Air Force systems/networks must meet the requirements of all network and computer security regulations prior to access.

(DOD 5200.2; AFI 31-501; AFI 33-115, Volume 2; AFMAN 33-283)

6.10.4 The contractor may initiate the processing of the NACLC by first completing a Standard Form 86, Questionnaire for National Security Positions. For additional information, see http://www.dss.mil/index.html. The Standard Form 86 shall be processed through the appropriate Facility Security Officer (FSO) The contractor will submit a complete and accurate Standard Form 86 on each employee requiring a NACLC to the appropriate FSO 2 weeks from the day of hire as specified by the TPOC. The FSO will submit the Standard Form 86 through e- QIP for each employee and the host security office will provide the proper oversight and guidance.

6.10.5 Training required to obtain a network user license is standardized in the “Information Protection Training” (IPT) CBT course. Access the CBT on the current IPT training site via the

Air Force Portal. Successful completion of this course satisfies the Air Force training requirement for a network user license. Additional user training may be developed locally to reflect local needs and concerns. (Reference AFI 33-115) All training is local.

6.10.6 Contractor employees shall comply with policies regarding the official or authorized use of government-provided electronic messaging systems (email) (Reference AFI 33-115). User Responsibilities and Guidance for Information Systems and incorporated in UC covered by

AFMAN 33-145.

- 16 -

6.10.7 The contractor shall report personnel who no longer require network or automated information systems access to the appropriate Government Security Manager within 3 days notification when access is no longer required.

6.11 Visit Requests (VR). VRs will be submitted via the Joint Personnel Adjudication System (JPAS) by the TPOC. The Contractor shall contact the AMXG or CMXG Group Security Manager (GSM), 478-222-2746 or 478-327-3354 in the area where contract performance takes place. A VR is required for all classified contracts. (Reference WR-ALCOI 31-2)

6.11.1 The VR will include the following: The purpose of visit, name/phone number/office symbol of the civilian POC in the area to be visited, and the anticipated date of arrival and departure, not to exceed one year.

6.12 Privately Owned Vehicle (POV) Flight Line/Industrial Area Access: Driver’s training and a vehicle pass is required for access to the Flight Line/Industrial area for performance of services in the vicinity of aircraft facilities. The contractor shall contact the Vehicle Control Officer (VCO), (478) 222-2929 or (478) 954-1064, or fax a written request to (478) 926-7013 in order to schedule driver’s training. Each driver shall be required to obtain a Certificate of Competency Card (AF 483). A minimum of two (2) vehicle passes will be required for contractor’s service vehicles. The Certificate of Competency Card and vehicle pass is required for unescorted access to the Flight Line/Industrial area.

6.13 Contractor Manpower Reporting (CRMA): To support Air Force compliance with Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011, the contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under the CFT contract for the United States Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields in the electronic Contractor Manpower Reporting Application (eCMRA) located via http://www.ecmra.mil.

6.13.1 Reporting Period: Manpower reporting is required for labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, the contractor shall report all data no later than 31 October of each calendar year.

6.13.2 Information Uses and Safeguarding: Information from the secure web site is considered proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

6.13.3 User Manuals/Help Desk: Data for Air Force service requirements must be input using the “Department of Air Force CMRA” link, http://www.ecmra.mil.

6.13.4 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS):

All contractors who physically perform work on Robins AFB must receive EMS awareness training. All prime contractors must complete the training prior to beginning work on RAFB and

- 17 -must ensure that all subcontractors comply with this requirement.

78 CEG/CEV has already developed EMS training and it’s a requirement for military and civilians working on Robins. The policy letter made it mandatory for contractors working on Robins to complete EMS Training.

IAW 1 Aug 07, AFMC/CV Policy Letter, Conformance with AF Environmental Management System (EMS) Requirements for Contracts Performed on AF Installations and the 11 Dec 06, SAF Policy Letter, Conformance with AF Environmental Management System (EMS) Requirements for Contracts Performed on AF Installations There are 3 ways contractors can complete EMS training:

1) With CAC, go to 78 CEG/CEV website and click on EMS Awareness

Training, choose Option 1) https://cs1.eis.af.mil/sites/edash-ins1/robins/Shared%20Documents/Training/R obins%20AFB%20EMS%20Awareness%20-%202016.ppt

2) Without a CAC, request a copy of EMS training from 78 CEG/CEV Workflow Mailbox.

3) Contractors that have CACs and computer access are required to take the ADLS version of training outlined in the current 01560 CE Specs for Environmental Requirements Environmental Management, 78 CEG/CEIE, is the organization responsible for management of base environmental concerns. Contact program managers in 78 CEG/CEIE at (478) 327-8104 or (478) 926-9645 or electronically 78ceg.cev.FrontOfc@us.af.mil

7.0 DELIVERABLES – Contractor Data Requirements (CDRL)

Type of Deliverable

Format/Media/

Number of Copies

Due Date /

Time Frame

Recipients

Safety and Health Plan (A001)

Microsoft Excel/Electronic and hard copy

10 calendar days after contract award.

402 AMXG (TPOC)

AFSC/PZIO (Contracting Officer) WR-ALC/SEG (Safety Office)

Mishap/Incident Reporting (A002)

Microsoft Word/Electronic and hard copy

As necessary within 3 calendar days of accident/incident

402 AMXG (TPOC)

AFSC/PZIO (Contracting Officer) WR-ALC/SEG (Safety Office)

Labor Hour Verification Report;

Monthly Status Report (A003)

Microsoft Word/Electronic and hard copy

Weekly each Tuesday; 15th of each Month

402 AMXG (TPOC)

- 18 -

Contractor Quality Control Plan (A004)

Microsoft Word/Electronic and hard copy

30 days after start of the order

402 AMXG (TPOC)

Training Report (A005)

Microsoft Word/Electronic and hard copy provide to the government upon request

402 AMXG (TPOC)

Government Weapon System specific training scheduler

Strike Plan (A006)

Microsoft Word/Electronic and hard copy

30 calendar days after contract award.

402 AMXG (TPOC)

8.0 APPENDICES

8.1 Directives, Publications & References: Contractor shall comply with the following:

Publication Date Publication

Reference Public Law 91-596, Occupational Safety and Health Act of 1970

29 Dec 70 All

DODI 5200.2,

DoD Personnel Security Program

9 Apr 99 All

AFI 21-101,

Aircraft and Equipment Maintenance Management

26 Jul 10 Chapter 10

AFI 21-101_ AFGM4,

Aircraft and Equipment Maintenance Management

19 Apr 13 All

AFI 21-101 AFMC_Sup1, Aircraft and Equipment Maintenance Management

26 Apr 12 All

AFI 21-101 AFMC_Sup1, WR-ALC_Sup1 Aircraft and Equipment Maintenance Management

4 Apr 13 All

AFI 31-501,

Personnel Security Program Management

27 Jan 05 All

AFI 32-7042,

Waste Management

15 Apr 09 All

AFI 32-7086,

Hazardous Materials Management

01 Nov 04 All

AFI 33-115, Volume 2 Licensing Network Users and Certifying Network Professionals

14 Apr 04 All

AFI 33-201V1

Communications Security (COMSEC) (FOUO)

1 May 05 Chapter 5

AFI 33-201V2

Communications Security (COMSEC) User Requirements

(FOUO)

26 Apr 05 All

AFI 36-2232 AFMC_Sup1, Maintenance Training

13 Dec 10 Attachment 4

AFI 48-145,

Occupational and Environmental Health Program

15 Sep 11 All

- 19 -

AFI 91-204,

Safety Investigations and Reports

24 Sep 08 All

AFI 91-204 AFMC_Sup1, Safety Investigations and Reports

18 Aug 11 All

RAFBI 10-3,

Release of Personnel due to Hazardous Weather or Emergency Conditions

30 Jun 11 All

WR-ALCOI 15-125,

Severe Weather Procedures

26 Feb 13 All

WR-ALCOI 31-2,

Security Program

26 Feb 13 All

AF-WCD-197

Air Force Work Control Documents

Current Revision

All

AFMAN 33-283

Communications security

03 Sept 14 All

AFMAN 33-145

Collaboration services and voice systems management

06 Sept 12 All

AF-WCD-173

Air Force Work Control Documents

Current Revision

All

AFI21-102_AFMCSUP_AFMCGM2015-02

Labor Verification Reporting

7 January

All

- 20 -