PWS.pdf

PERFORMANCE BASED WORK STATEMENT

for

LEASING and SERVICING

PORTABLE TOILETS, HAND WASH UNITS and TRASH CONTAINERS at

ROBINS AFB GEORGIA

3 March 2014

1.0 DESCRIPTION OF SERVICES/GENERAL INFORMATION.

The contractor shall provide all labor, tools, materials, parts and equipment necessary for delivery, leasing and servicing of portable chemical toilet sets to be located at various sites on Robins AFB, GA. A set shall be comprised of a portable chemical toilet, a hand washing component with a minimum 24 gallon visible water tank, and a self-closing refuse/trash container. Each individual item shall be securely bolted on to a moveable pallet. Each pallet will require an industrial strength hook/tie-down ring to be located on each corner of the pallet.

Portable toilets provided shall be clean, in excellent condition, free of defects, and without graffiti. The portable toilet unit shall be equipped with an inside hand sanitation dispenser.

Toilets shall be constructed so that the occupant will be protected against inclement weather.

All cracks shall be sealed and the door shall be tight fitting, self-closing, and able to be latched from the inside. Latches on the portable toilets shall denote when unit is vacant or occupied.

Each toilet shall be vented to the outside. Toilets shall be constructed so that the interior receives adequate lighting and all windows/vents shall be screened.

The hand washing component shall be equipped with a visible 24 gallon minimum fresh water source, soap dispenser and paper towel dispenser. Trash containers shall consist of a self-closing lid.

The portable toilet sets and quantities are to be delivered and serviced at the following locations and are subject to relocation upon government request. The government POC may request additional sets at any given time during the period of performance within the terms/quantities specified in the contract. The sets will be placed at various locations within a 2-4 mile radius.

Location Weapon System

Point-of-Contact (POC) Quantity

Pad 8 GSE Area Randy Bowen, MXSG, 926-8936 4 Gate 32 Flight Line Steve Andrews, AMXG, 222-2956 1 Gate 38 Flight Line Steve Andrews, AMXG, 222-2956 1 Gate 44 Flight Line Steve Andrews, AMXG, 222-2956 1 Nancy 1 – Nancy 2 (Func Test) C-130 Steve Andrews, AMXG, 222-2956 1 Nancy 4 C-130 Steve Andrews, AMXG, 222-2956 1 Nancy 6 – Nancy 7 C-5 Steve Andrews, AMXG, 222-2956 2 Nancy 9, 10, 11 C-17 Steve Andrews, AMXG, 222-2956 3 Nancy 15 – Nancy 25 C-130 Steve Andrews, AMXG, 222-2956 3 Nancy 27 C-17 Steve Andrews, AMXG, 222-2956 1 Nancy 28 C-17 Steve Andrews, AMXG, 222-2956 2 Bldg 81 - Northside C-17 Steve Andrews, AMXG, 222-2956 2 Bldg 91 - Northside C-130 Steve Andrews, AMXG, 222-2956 1 Bldg 91 (T9 – T10) C-130 Steve Andrews, AMXG, 222-2956 2 Bldg 364 (Bay B Storage Area) C-17 Steve Andrews, AMXG, 222-2956 1

The Government may request up to an additional 10 sets. The location of additional sets will be determined by the government at time of request.

1.1 SERVICING of UNITS

1.1.1 The Contractor shall provide all labor, transportation, and material to sanitize each set per visit, to include removal of graffiti, repairing or replacement of any damaged component, extraction and removal of waste water, and emptying trash container. The Contractor shall remove and dispose of human waste in accordance with state and local laws. Trash collection and removal will include debris in and around the unit. Trash collection will be disposed of at contractor’s facility and not in government property.

1.1.2 The Contractor shall provide a clean water supply, hand sanitizer, bio-degradable hand soap, paper towels, toilet paper, and trashcan liners and replenish the materials during each service.

1.1.3 The Contractor shall provide service three (3) times per week (Mon, Wed, Fri) for the months of October thru April and five (5) times per week (Mon thru Fri) for the months of May thru September. Services shall be performed during the hours 0700 – 1600 for each set. The contractor shall record services by date to an affixed label located inside each unit. The scheduled days of service may be altered with the approval/coordination of the government Point-of-Contact (POC).

1.1.3.1 The Contractor shall re-accomplish servicing of the units within 24 hours of notification by the government point-of-contact (POC) at no additional cost to the government if the unit appears to have been un-serviced during the weekly schedule.

1.1.4 The Contractor shall repair or replace any unit that becomes unsuitable for use within 48 hours of notification by the government POC.

1.1.5 The Contractor shall relocate portable toilet set(s) within 48 hours upon notification by the government POC or allow government personnel to relocate the set(s) during emergency situations.

1.1.6 The contractor shall attach a label to the outside front of the portable toilet designating ‘Women Only’ within 48 hours upon notification by the government POC.

2.0 SERVICES SUMMARY

Performance Objectives PWS Para. Performance Threshold Provide & replenish supplies 1.1.2 100% compliance

Monthly cleaning schedule

1.1.3 No more than a total of 2 missed

cleanings per quarter

Timely response to government notification

1.1.3.1, 1.1.4, 1.1.5, and 1.1.6

No more than 1 late response per quarter

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 The government POC will provide tie-down straps and assume responsibility for securing the pallets in place.

3.2 The government shall attach a government phone number to each set in order for government personnel to report any discrepancies/concerns.

3.3 Contractor Vehicle Passes: The Government will issue 2 service vehicle passes that shall be interchangeable among contract personnel once driver’s training has been completed for access to the Flight Line/Industrial areas.

4. GENERAL INFORMATION

4.1 Privately Owned Vehicle (POV) Flight Line/Industrial Area Access: Driver’s training and a vehicle pass is required for access to the Flight Line/Industrial area for performance of services in the vicinity of aircraft facilities. The contractor shall contact the Vehicle Control Officer (VCO), (478) 222-2929 or (478) 954-1064, or fax a written request to (478) 926-7013 in order to schedule driver’s training. Each driver shall be required to obtain a Certificate of Competency Card (AF 483). A minimum of two (2) vehicle passes will be required for contractor’s service vehicles. The Certificate of Competency Card and vehicle pass is required for unescorted access to the Flight Line/Industrial area.

4.2 PERFORMANCE OF SERVICE: Continuation of Essential DoD Contractor Services during a crisis does not apply.

4.3 SAFETY REQUIREMENTS: The contractor shall comply with safety provisions, i.e., technical specifications, technical publications, Federal Occupational Safety and Health Administration (OSHA) standards, and other nationally or locally recognized sources of safety, health, and fire prevention standards and practices. The contractor will be responsible for the safety and accountability of all their personnel and the Government facilities/property and are subject to enforcement authority by federal and state safety and health officials. The AF is not responsible for ensuring that contractors comply with "personal" safety requirements that do not present the potential to damage Government resources (e.g., hearing protection, safety shoes, AF IMT 55, etc.). The contractor shall provide all personal protective equipment (i.e., hearing protection, gloves, steel-toed shoes, safety glasses, etc.) In addition, the Government is not responsible for medical examinations, hearing testing, substance abuse testing, etc., for contractor employees (AFI 91-301).

4.3.1 Safety Plan: Within 10 calendar days after contract award, the contractor shall provide a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596). A copy shall be provided to the CO and the COR. The COR will provide the plan to the Government Technical Representatives and the WR-ALC Safety Office for review. The WR-ALC Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the COR who will notify the CO.

(CDRL A001, Contractor’s Standard Operating Procedures, DI-MGMT-81580/T)

4.3.1.1 The contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the

Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The WR-ALC Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the COR who will notify the CO.

4.3.2 Mishap/Incident Reporting. The contractor shall report all mishaps/incidents in accordance with the Appendix C. The contractor shall immediately secure the mishap scene and damaged property and impound pertinent maintenance and training records until released by the Government’s Safety Office (WR-ALC/SEG). Such release shall be accomplished through the CO. The contractor shall cooperate and assist Government personnel in the investigation of the mishap/incident and submit an Accident/Incident Report within 3 calendar days of the accident/incident. The Contractor shall require all subcontractors to comply with required safety, health and fire standards. (CDRL A002, Accident/Incident Report, DI-SAFT- 81563/T)

4.3.3 Waste Spills: In the event of a spill the contractor must notify the Contracting Officer and the POC for the affected area. Spills shall be contained and cleaned in accordance with state and local environmental standards.

4.4 Foreign Object Damage (FOD) Requirements: Contractor will adhere to AFI 21-101, AFMCSUP 1, Foreign Object Damage (FOD) Prevention Program. The purpose is to eliminate the introduction of any foreign object that could cause damage to any aircraft. These regulations apply to contracted services where work is performed in, on, around, or requires travel through areas near aircraft, support equipment, engines, or components including personnel operating vehicles and equipment on AFMC flight lines, runways, taxiways, ramps, and in aircraft hangars or maintenance areas.

4.5 SECURITY REQUIREMENTS: The contractor shall comply with all security policies and regulatory requirements. The contractor shall contact their government point of contact or the Trusted Agent in the 402d AMXG Security Office, (478) 222-2748 or (478) 222-2746, for assistance with obtaining required credentials.

4.5.1 Requirements for Contractor Credentials (Base Access/Identification Badge): All personnel requesting installation contractor credentials must present a valid state issued identification card or driver’s license and a social security card before they will be issued a credential. If contractor employees are not a US citizen, they must possess proof showing they are allowed to work in the United States/Georgia. Persons must present previously issued contractor identification card if applicable.

4.5.1.1 For contractors not requiring access to computer networks on Robins AFB: The Air Force has mandated visitors, to include all non-DOD card holders, to consent to a check of their criminal history prior to being allowed access to installations. The check is similar to a driver’s license check and will be conducted at the Visitor Control Center (VCC) off of Watson Boulevard, Robins AFB, GA. Unescorted visitors will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, date of birth, and social security number. VCC hours are Monday through Thursday from 7:15 a.m. – 3:30 p.m., and Fridays from 7:15 a.m. to 2:30 p.m. A Government Badging Agent will work with CORs or Government POCs and the contractor to submit required documentation to the VCC. The contractor ID card/badge authorizes unescorted entry to Robins AFB for the bearer only.

4.5.2 Contractor personnel are required to prominently display the contractor ID card/badge on their person while visiting or performing work on Robins AFB. Contractor personnel, whether prime or subcontractor are not authorized sponsorship privileges.

4.5.3 During the performance of the contract, the Contractor shall be responsible for both (a) obtaining the required identification for newly assigned personnel, and (b) the prompt return of credentials (access badges/CAC cards) to the appropriate Government Security Manager for any employee who no longer requires access. The contractor shall report personnel who no longer require network or automated information systems access to the On-Site COR. The prime contractor is responsible for retrieving all contractor/subcontractor ID card/badges (including restricted/controlled area badges, if applicable) upon completion or termination of the contract/order/modification or when an employee no longer has a need for access to Robins AFB, i.e. employment has been terminated or individual transferred to another project. The badges will be returned to the Trusted Agent/Government Security Manager who assigned the badge.

4.5.3.1 All Contractor employees shall promptly report to the Contract/Security Manager the loss of any badge. For each lost badge, the Contractor shall hand carry a letter on company letterhead, including employee name and details of loss through the On-Site COR to the Security Manager. The COR or On-Site COR must review and coordinate prior to submission to 78 ABW/IP.

4.6 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS): Contractor’s employee working on Robins Air Force Base will require EMS training. The prime contractor is responsible for ensuring that all subcontractors comply with this requirement. The contractor shall retain a copy of the certificate of completion and provide a copy to the Contracting Officer Representative (COR). Training will be provided by the 78 Civil Engineering Group Environmental Management Division (78 CEG/CEV). Training can be obtained through:

(1) Logon with Common Access Card (CAC) to 78 CEG/CEV website at:

https://geobase.robins.af.mil/emstraining/EMS_TRAINING_SLIDES/EMS_skin.swf.

and click on EMS Awareness Training chose Option 1.

(2) Without CAC, request a copy of EMS training from 78 CEG/CEV Workflow mailbox. 78ceg.cev.FrontOfc@robins.af.mil

4.7 GREEN PROCUREMENT PROGRAM: The contractor shall comply with the Green Procurement Program in accordance with Federal (EO 13423) and DoD and AF (GPP) policy.

Green Procurement is the purchase of environmentally preferable products and services. These products are preferred because they conserve resources, create less pollution and waste, or eliminate health and safety risks. The Green Procurement Program (GPP) includes these mandatory components:

a. Recycled content products, also known as Comprehensive Procurement Guideline (CPG) Items located at http://www.epa.gov/cpg/products.

b. Energy Star® and energy-efficient products; energy efficient standby power devices located at http://www.eere.energy.gov/.

c. Bio-based products located at http://www.biobased.oce.usda.gov.

d. Non-ozone depleting substances located at http://www.epa.gov/ozone/snap/lists/index.

5.0 APPENDICES: Appendix C, CDRLs attached.