FA855323R0017 Amd 1 Sources Sought IDIQ Parts Procurement and Warehousing.pdf

Sources Sought Request

For

C-130 Foreign Military Sales (FMS)

Parts and Support Equipment Procurement and Parts Warehousing

NAICS: 336413- Other Aircraft Parts and Auxiliary Equipment Manufacturing

Size Standard: 1200 EMP

AMENDMENT 1: This amendment revises the following:

1. Revises the previously published Sources Sought due date on this document from 24 May 2023 to 27 July 2023.

2. Includes additional POC for submission of Questions and Capabilities Packages:

Abby Markert, abby.markert.1@us.af.mil .

CAUTION:

This market survey is being conducted to identify potential sources that may possess the expertise, capabilities, and experience to meet the requirements to provide agile procurement of major C-130 parts and support equipment, user operational familiarization to the receiving C-130 Foreign Military Sales (FMS) Technical Coordination Group (TCG) partner nation by the contractor as well as yearly customer support visits to ensure operational capabilities are met. This effort will also include parts storage and warehousing to allow the contractor to bundle and bulk shipment to the FMS/TCG end user. The United States Air Force (USAF) will administer the resultant contract.

The level of security clearance and amount of foreign participation in this requirement has not been determined. Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards as this survey is for planning purposes and may not result in a solicitation or contract.

The government will not reimburse participants for any expenses associated with their participation in the survey.

INSTRUCTIONS:

1. Below is a document containing a description of the requirement for the C-130 FMS Parts; Support Equipment Procurement Parts, Warehousing, and a Contractor Capability Survey, which allows you to provide your company’s capability. Draft Performance Work Statement (PWS) dated, June 5, 2023, is attached.

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities to perform that portion of the requirement (i.e., teaming, subcontracting, etc.)

mailto:abby.markert.1@us.af.mil

a. Identify any areas of work that your organization believes should be broken out exclusively for Small Business.

3. ATTENTION: SMALL BUSINESS RESPONDENTS who are interested in participation for this effort:

a. No set aside decision has been made; however, the Government will determine the final strategy after thorough analysis of the small business responses and other market research available, considering the demonstrated interest and capability. Please ensure that you provide a thorough response to each question. If your company does not currently possess the full capability required to fulfill the entire requirement, what teaming/partnership/joint venture/subcontracting arrangement do you have in place to fulfill the government needs? Providing evidence of this arrangement, e.g., emails, letter, etc. that demonstrates a united response to this SSS is highly encouraged, but not required. The evidence should state the type of arrangement and the role each member will fulfill. If you are only interested in being a subcontractor to the future awardee, state the portion of the work that your organization has capability of fulfilling. b. Identify any areas of work that your

4. Both large and small businesses are encouraged to participate in this Market Research.

Joint ventures or teaming arrangements are encouraged. All submissions will be reviewed IAW FAR Part 19 procedures.

5. Questions relative to this market survey should be addressed to Tiffany Thornton at tiffany.thornton.3@us.af.mil AND William Blunk at william.blunk.3@us.af.mil

PURPOSE/DESCRIPTION

The U.S. Government is conducting market research to identify potential sources that possess the expertise, capabilities, and experience to meet qualification requirements to provide agile streamlined procurement of major C-130 parts and support equipment, user operational familiarization to the receiving C-130 Foreign Military Sales (FMS) Technical Coordination Group (TCG) partner nation by the contractor as well as yearly customer support visits to ensure operational capabilities are met. This effort will also include parts storage and warehousing to allow the contractor to bundle and bulk shipment to the FMS/TCG end user.

The C-130 parts covers a broad range of parts to include avionics Line Replaceable Units (LRUs), engine and hydraulic components, aircraft structural parts, assemblies and sub-assemblies, hardware, and consumables. The primary objectives of the contract are timely processing of requisitions (from requisition receipt to shipment), best value prices, responsive customer support, quality material, and effective program management.

The contract vehicle will provide the capability for C-130 Foreign Military partners, currently 45 partner nations, to procure both C-130 specific and commercial parts, support equipment, user operational familiarization and parts warehousing in a timely manner.

The Contractor shall institute a parts ordering system whereas the end-user can easily requisition the required part by identifying the item by its nomenclature, part number, national stock number (NSN) if available, quantity, Technical Order (TO) reference if available and FMS Case and line number. The parts procurement process will be via email directly to the Contractor from our FMS and TCG program offices. Due to parts obsolescence and Diminishing Manufacturing mailto:tiffany.thornton.3@us.af.mil mailto:william.blunk.3@us.af.mil

Sources and Material Shortages (DMSMS), the Contractor is allowed to procure repaired/overhauled or refurbished parts as long as the source of supply provides a Certificate of Conformance (CoC) stating that the part has been repaired/overhauled in accordance with the Original Equipment Manufacturer (OEM) standards. Repaired/overhauled parts mainly pertains to avionics LRUs and not structural parts.

The C-130 support equipment covers a broad range of items and parts to include general test equipment, specialized test equipment, wrap-around stands, maintenance stands, dollies, slings, hoists, pallets, specialized modular and palletized systems with roll-on/roll-off capabilities, specialized test equipment, tools, and hydraulic and power carts as well as any ancillary ground support equipment. The Contractor shall ensure the procurement of major equipment will include initial user familiarization from the Source of Supply on the operation of the equipment and yearly customer support visits to ensure the end-user customer’s operational requirements are met as well as their contact information (name, phone number and email) in case the end user has any follow-up questions or issues. The Contractor shall also ensure all operation manuals/instructions are included with the equipment, as applicable. The C-130 FMS or TCG program office will identify which support equipment is considered major equipment that requires the user familiarization and customer support visits. The Contractor shall ensure the parts ordering system is the same system and process that is identified in paragraph 4.1 of the attached PWS. If multiple procurements are received by the same end-user customer, the Contractor shall be allowed to kit the procurement to bundle parts for bulk shipment to the end-user.

The Contractor shall provide warehouse capabilities sufficient to secure and store parts and equipment. The Contractor shall provide warehouse space in lots of 10,000 square feet, both for climate-controlled and non-climate controlled. The US Government will determine the number of lots required and make the climate/non-climate control determination. The Contractor shall ensure all GFP is in a secure location and not co-mingled with contractor or other commercial parts.

The Government anticipates utilizing a five-year indefinite delivery, indefinite quantity (IDIQ) contract vehicle, with a period of performance of one basic year plus four option years.

CONTRACTOR CAPABILITY

SURVEY

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

• Company/Institute Name:

• Address:

• Point of Contact:

• CAGE Code:

• Phone Number:

• E-mail Address:

• Web Page URL:

• Size of business pursuant to North American Industry Classification System (NAICS) Code:

336413

Based on the above NAICS Code, state whether your company is:

• Small Business (Yes / No)

• Woman Owned Small Business (Yes / No)

• Small Disadvantaged Business (Yes / No)

• 8(a) Certified (Yes / No)

• HUBZone Certified (Yes / No)

• Veteran Owned Small Business (Yes / No)

• Service Disabled Veteran Small Business (Yes / No)

• Central Contractor Registration (CCR). (Yes / No)

• System for Award Management (SAM) (Yes / No)

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

• Is your company interested in possible subcontracting opportunities? If so, please describe in detail what part or parts of this requirement that your company capable or interested in performing.

All responses should be sent via email and/or written response. Responses must be received no later than close of business 27 July 2023. If submitting email responses, please email to Tiffany Thornton at tiffany.thornton.3@us.af.mil AND Abby Markert at abby.markert.1@us.af.mil . If submitting written responses, please mail two (2) copies of your response to:

WILLIAM BLUNK

AFLCMC/WLNI

440 Richard Ray STE 2F1-A, RAFB, GA 31098

Questions relative to this market survey should be addressed to William Blunk, william.blunk.3@us.af.mil, Abby Markert at abby.markert.1@us.af.mil and Tiffany Thornton, tiffany.thornton.3@us.af.mil and submitted no later than 20 July 2023.

Part II. Capability Survey Questions

A. General Capability Questions:

1. Briefly describe the capabilities and the nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

mailto:tiffany.thornton.3@us.af.mil mailto:william.blunk.3@us.af.mil

3. What is your company’s current level of experience providing product and services outside of the United States? Include experience in working with international freight forwarders and brokers.

4. On major support equipment requisitions, can the company provide user operations orientation overseas at any location or are there restrictions on deployed locations?

5. Briefly describe your capabilities and experience in managing the processing of multiple requestions varying in complexity and type for aviation parts and equipment in a timely manner.

6. Describe your approach and experience providing support to the customer on status of urgent and standard orders, include your approach to meet the critical elements in the PWS – parts and ground support equipment and warehousing. Include your average turnaround times for processing requestions.

7. Describe your warehouse capabilities, what is the square footage for both climate-controlled and non-climate-controlled space? Can you provide fixed pricing in lots of 10K sq ft?

8. Can your company meet the Government Furnished Property requirements and if so, do you have past performance in storing GFP already in-place?

B. Commerciality Questions:

1. Is the product you would provide to meet this requirement available on any federal supply schedule contracts such as GSA e-advantage? If so, provide contract number.

2. Describe your standard warranty for goods and services furnished to the government for items similar in nature to this requirement.

3. What is your current Contracting and Administrative fee?

4. If your company can not perform the entirety of the requirement what part could or would your company be able to perform. Provide specific info on what could be broken out for your company’s performance.