CDRL_A061.pdf

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

CONTINUATION OF DD FORM 1423-1 (DI-SESS-81003E/T) Dtd 04 SEPT 2018

BLOCK 4: DI-SESS-81003E is tailored as follows:

Requirements: (the below paragraph numbering corresponds with the numbering in the DID)

1. Reference Documents. Delete paragraph 1. in its entirety and replace with “1. Reference Documents. The documents apply as cited in the DD Form 1423-1 and continuation sheets. Unless otherwise noted, the latest revision of the ASME Standard at the time of contract award shall apply.”

3. Format. Delete in its entirety and replace with “3. Format. Commercial Drawings/Models and Associated Lists shall be in the format as specified on this DD Form 1423-1 and continuation sheets, and shall meet the requirements of ASME Y14.1."

4. Content. Delete in its entirety and replace with “4. Content. Commercial Drawings/Models and Associated Lists shall conform to the requirements of ASME Y14.100, Appendix B, sections B6 through B9.1 and Appendices C,D and E, in conjunction with ASME Y14.24, ASME Y14.34, ASME Y14.35M and

ASME Y14.41.

BLOCK 7:

“S”—Inspection is at source and is to ensure this product meets this CDRL and its tasking document.

Shipping list must accurately reflect the shipped product.

“D”—Acceptance is at destination. Acceptance of final data will be by approval of the EGI-M Lead Engineer via the EGI-M Program Manager.

BLOCK 9:

DISTRIBUTION STATEMENT. Distribution statements shall be in accordance with DoD Directive

5230.24 and included on the first sheet of each drawing near the title block, and shall be as follows:

“DISTRIBUTION STATEMENT C. Distribution authorized to U.S. Government agencies and their contractors Reason: OEM proprietary information and implementation of critical technology. Other requests for this document shall be referred to the Positioning Navigation & Timing - Program Office (PNT - PO)

AFLCMC/WNY.”

Third Party-Imposed Distribution Statements are permitted on all forms of technical data or computer software that is to be delivered to DoD IAW Enclosure 5 of DoD Instruction 5230.24, as applicable.

EXPORT CONTROL NOTICE. The Export Control Notice shall be in accordance with DoD Directive 5230.25.

DESTRUCTION NOTICE. Mark documents with one of the following:

a. For unclassified limited documents: “DESTRUCTION NOTICE. Destroy by any method that will prevent disclosure of contents or reconstruction of the document.”

b. For classified documents: “DESTRUCTION NOTICE. Follow the procedures in DoD 5220.22- M, National Industrial Security Program Operating Manual, Chapter 5, Section 7, or DoD 5200.1R, Information Security Program, Chapter 6.”

BLOCK 10: Revisions/changes to the final delivered data shall be furnished quarterly, commencing the first quarter after destination acceptance of the final reproducible data and continue until the contract is closed. Quarterly updates shall include an updated BOM, reference A.F. Drawing 9579776. Negative reports shall be submitted to the EGI-M Program Manager.

BLOCK 11: 15 days before end of quarter.

BLOCKS 12 AND 13:

1. All data submittals shall contain a shipping list prepared to include as a minimum, the document number, revision level, and number of sheets/pages. Part number, noun and drawing size is optional. The data delivered shall be in the same sequence as the shipping list. Unless prior approval is granted by the EGI-M Program Manager, shipments of data must be for complete assemblies, i.e., LRU’s and SRU’s.

Shipping list shall specify whether the shipment is updates, final or make-up.

2. When a specific revision of an engineering document has been previously furnished and approved by a USAF Engineering Data Repository in digital form as a result of a government contract, and is required by this DD Form 1423-1, the same revision data shall not be resubmitted providing it meets the requirements in the DD Form 1423-1 for existing data, unless the data is currently available in a single text searchable document. Previously delivered data shall be identified as having been submitted and approved and shall include the document number, revision, and contract number under which the data were submitted. The receiving USAF Engineering Data Repository shall be identified. This action is required concurrent with all submittals.

3. Within 90 days after successful signed completion of Physical Configuration Audit (PCA), a Bill of Materials (BOM) in accordance with Air Force drawing 9579776 (CAGE 98752) shall be delivered.

4. Within 90 days after successful signed completion of final PCA, one set of paper copies of all “final reproducible data” (reference Block 14 of the DD 1423-1) shall be delivered. A letter of transmittal shall accompany submittal. Paper copy submittal will be reviewed within 120 days after receipt of data, unless additional time is required, at which time the contractor will be notified.

a. Submittal of programming files, in accordance with Air Force drawing 9579776 (CAGE 98752), Software and memory Device Data is not required for this paper submission.

b. Concurrent with the paper copies the contractor shall submit four (4) representative samples of each digital data format of data for this project in accordance with Air Force drawing 9579776 (CAGE 98752), (Native, Neutral, HPGL, Metadata Spreadsheet, Software/memory Device Data, etc.).

5. Within 60 days after approval of paper copy, one set of all “final reproducible digital data” to include Native, Neutral, HPGL, Metadata Spreadsheet, Software/Memory Device Data, etc. (reference Block 14 of the DD 1423-1) shall be delivered to PNT-PO, 235 Byron Street, Suite 19A, Bldg. 300, Robins AFB GA 31098. If changes have been required to the BOM since delivery in paragraph 3 above, resubmittal shall be required.

BLOCK 16:

1. Contractor Activity and Part Identification: The contractor shall use its own design activity identifier (CAGE) and shall assign its own design activity drawing numbers. This number shall be or shall include the drawing number on which the item is described. Where more than one item is described on a drawing, unique identification shall be provided by the addition of a suffixed dash number with the following limitations:

a. The total length of the part number including dash numbers and spaces shall not exceed 32 characters.

b. The dash number shall have the same characteristics as drawing numbers and may be composed of numbers, letters, or any combination thereof.

c. Part numbers shall not include the drawing revision letter, the contractor CAGE, or the drawing format size letter.

2. Content, format, and media requirements for delivery of Digital Engineering Data: The contractor shall comply with Air Force drawing 9579776 (CAGE 98752).

3. Engineering Data: Commercial drawings/models and associated lists shall be prepared to provide the design, engineering, and manufacturing information necessary to enable the creation and sustainment of an organic depot level repair facility for an item essentially identical to the original item. The product shall be defined to the extent necessary for the U.S. Government to establish an organic depot level repair capability for the original product, without additional design engineering effort or recourse to the current design activity.

Product data shall reflect the approved, tested and accepted configuration of the defined delivered item. This together with other TDP elements forms a TDP which will be used to support the maintenance of the product throughout its lifecycle. This includes, but is not limited to special tooling, interface hardware, special test equipment, and support equipment.

4. Engineering Drawing Practices: The contractor shall use the practices described in ASME Y14.100-2004. For clarification, the documents listed in paragraph 2 of ASME Y14.100-2004 shall be considered first tier and shall apply. ASME Y14.1-2005 is tailored as follows: Paragraph 4.2 Block L, add “Sheets shall be numbered beginning with one (1) and continue, using consecutive whole integers.” The contractor may find it useful to incorporate the concepts of MIL-HDBK-288 into the preparation of the TDP.

MIL-HDBK-288 refers to Engineering Drawing Package (EDP); this term shall be considered synonymous with TDP. In instances where the ASME standards do not fully define requirements concerning preparation of engineering drawings, the contractor shall use the guidance provided in the Drawing Requirements Manual (DRM) 11th Edition available from IHS, Inc. copyright 2008.

5. Control Drawings: If applicable, Control drawings shall be used for requirements on purchased items per DI-SESS-81000E and ASME Y14.24. The contractor shall not identify his own company as a source on control drawings, unless one additional source is also shown. A separate division of the contractor’s company, with a different manufacturers code (CAGE) may be shown, if it is actually a source. Control drawings not developed for this contract (existing drawings) shall be updated, to show current information (i.e., performance/qualification requirements, vendors/sources names and part numbers.)

6. Commercial Off-the-Shelf (COTS): Definition for a COTS item can be found in the Federal Acquisition Regulation (FAR SUBPART 2.1-Definitions) Part 2.101 and (FAR) Part 12. The technical data requirement for commercial items is at DFARS 252.227-7015. For clarification of this effort, any modification/tailoring of the COTS item shall require a modifying drawing be prepared and delivered to the Air Force documenting the comparison of the COTS item and the item after modification.

7. Contract Numbers: When a TDP document is prepared under a Government contract, the Government contract number under which it is prepared shall appear on the first sheet of the document original. When a TDP document is delivered under a Government contract other than the one under which it was prepared, the Government contract number under which it is delivered shall also appear on the first sheet of each copy submitted. If the document is prepared and submitted under the same contract, only the entry for the contract under which it is prepared is required.

8. Application Data: All new and revised drawings shall contain Application Data. The Application Data is mandatory for all drawings. The Application Data shall show the “Next Assembly” and “Used On”. The application data shall be located near the title block on sheet 1, placed on a separate referenced document, or provided on a separate parts list. When the application data appears on a separate referenced document, a cross reference note shall be included on each parent drawing to indicate that a separate referenced document is available. When an item is used in more than three applications, the entry “general usage” may be used.

9. Traceability: The contractor shall prepare the TDP in such a manner to insure that all applicable documents and part or identifying numbers (PINS) i.e., Artwork, Schematics, Software/Programming Data, Test Criteria, etc., are referenced within the TDP for traceability.

9.1 If the contractor is the original equipment manufacturer (OEM) any existing detail and assembly drawings shall be revised to include changes to reflect the delivered item’s configuration.

9.2 If the contractor is not the OEM any existing detail and assembly drawings shall be revised by the contractor submitting an engineering order (EO) to include changes to reflect the delivered item’s configuration.

10. Preparation Method: American English language shall be used in the preparation of this TDP.

Dimensioning and Tolerancing shall be Decimal Inch in accordance with ASME Y14.5-2009. Size and format of drawings shall be Decimal Inch per ASME Y14.1. All drawings shall be prepared using Third Angle Orthographic Projection method of presentation. The symbol for angle of projection shall be delineated in the Title Block of newly prepared or revised engineering data. (ASME Y14.3-2003 figure 2)

11. TDP Validation: The contractor shall validate that the TDP and elements thereof conform to the contractual requirements, and that they accurately depict the item(s) developed, modified, or produced under the contract. Successful use of the TDP in producing, inspecting and testing the item(s) is considered acceptable evidence that the validation requirement has been met.

12. Test Criteria: Test criteria is an inherent part of the TDP. Test criteria shall be incorporated, either directly on each TDP document or by reference, for each end item, top assembly item, configured item, and lowest assembled item IAW Air Force drawing 9579777 (CAGE 98752), titled “Clarification of Detailed Test Criteria for Electrical and Avionics Items.”

13. Associated Lists: Parts Lists per ASME Y14.34 are required. Parts Lists are required at assembly level. Parts Lists for Contractor Activity identifier CAGE code may be an integral part of a document or it may be a separate document. The identification and quantity of parts shown on the assembly drawing shall agree with the parts list.

14. Marking: Drawings shall specify requirement for marking part number identification on items as required by MIL-STD-130 and other applicable documents referenced therein. Unique Identification (UID) marking is mandatory for applicable items as determined by the Program Office. (See DFARS 252.211-7003

Item Identification and Valuation) The drawings shall identify the content, method of application, material and location of marking on the part.

15. Deleted

16. Deleted

17. Source Control Drawings: If applicable, Air Force engineering will evaluate each request and notice will be promptly given regarding approval/disapproval. Letter requests shall be submitted to the requiring office in Block 6 of this DD Form 1423-1 prior to the preparation or use of a Source Control Drawing.

Preparation instructions are as follows:

a. Format - The Source Control Drawing Approval Request shall be in the contractor’s format.

b. Content - The request shall specify the following:

(1) Nomenclature and description of the item.

(2) The critical application(s) for which the item is to be used.

(3) Number of applications per end item.

(4) Item status as a repair part.

(5) System performance requirements requiring source qualification.

(6) Procedures and criteria required to qualify a source.

(7) Sources of supply and manufacturers’ part numbers.

(8) Cost of the item involved.

(9) Estimated cost to qualify a source.

(10) Impact on contract cost, schedule and performance if use of source control drawing is not permitted.

(11) Copy of the approved non-standard part approval request, if the DoD Parts Control Program is applicable under the contract or purchase order.

18. Existing/Legacy Data: When existing/legacy data meets the following criteria, or will be modified or revised to meet the following criteria, it shall be used in lieu of preparing new data.

a. Revisions to existing data when the contractor is the current design activity shall result in the delivery of the entire document with no regards to how minor or major the revision.

b. It is furnished with rights-in-data consistent with the contract stipulations regarding data rights;

c. It is furnished at a cost to the government equal to or less than preparing new data;

d. It meets the legibility and reproducibility requirements for the TDP element of which it is to be a part;

e. It meets the design disclosure requirements of the TDP element of which it is to be a part;

Note: The contractor shall ensure the existing/legacy data contains current information, i.e. performance/qualification requirements, vendors/sources names and part numbers, etc.

f. It is identified by a Commercial or Government Entity (CAGE) Code, document number, title and applicable contract number(s);

g. Any nonstandard symbols, drawing or documentation practices used are explained in the document or in a document referenced on the document containing the nonstandard symbol or practice;

h. The TDP was prepared using American English Language.

Note: Revisions to existing Government CAGE non CAD data shall be redrawn in CAD and shall meet the contractual requirements for new Air Force drawings per Air Force Drawing 9626025, CAGE 98752.

19. Legibility and Reproducibility: All documents prepared or submitted shall meet the highest legibility and producibility requirements available in the commercial market controlling the media in which the data is to be delivered.

20. Referenced Documents: Documents referenced in a TDP, when required for depot level repair, shall be furnished as an integral part of that TDP except where the documentation meets the requirement of the paragraph titled Existing Data above, and has been furnished and approved under a previous contract in the same revision to any USAF repository. When first tier references do not provide the technical information required by the TDP element, subordinate reference documents shall be provided until the design disclosure requirements are met. When information essential to meeting TDP design disclosure requirements (such as default surface texture values) are contained in such documents, that information shall be incorporated in a document acceptable for inclusion in the TDP.

20.1 Prohibited References/Wording: Technical Orders (TOs), pamphlets, recordings, National Stock Numbers (NSNs), To Be Determined (TBD), Statement of Work ((TASKING DOCUMENT)), Performance Work Statement (PWS), Statement of Objectives (SOO), and Contract Data Requirements List (CDRL), shall not be referenced within the TDP.

21. Protecting Classified Information: TDPs or parts thereof, containing classified information shall be protected and marked in accordance with the Department of Defense National Industrial Security Program Operating Manual for Safeguarding Classified Information, DoD Manual 5220.22-M. When 3D TDP data is used, the solid models shall display classification marking clearly visible when the solid model is first opened.

22. Software and Memory Device Data: Software and Memory Device drawings shall be selected per ASME Y14.24 and CAD/CAM data files shall be delivered per Air Force drawing 9579776 (CAGE 98752).

23. Inspection of TDP: The TDP type and elements including TDP documents prepared by subcontractors, shall be inspected for the following:

a. Compliance with the requirements of this contract.

b. Inclusion of all documents, including sub-tier references, required to meet the design disclosure requirements of the TDP.

c. Accuracy of the assignment and identification of security markings, restriction statements (for example distribution statements), export control notices, rights-in-data legends, and other special markings.

d. Inclusion of contract numbers and contractor identifications.

e. Legibility and reproducibility.

f. TDP components have not been prepared for requirements, which could be met by existing standardization documents.

g. Completeness and accuracy of the TDP documents, including required quality assurance information, in describing design of the item, its subassemblies, and component parts. The design to be described by the TDP documents is that configuration of the item the Government has approved, tested, or accepted.

h. Both Type 2D and Type 3D TDPs shall open in the appropriate software without regeneration errors or warnings.

24.This CDRL requires the delivery of both Technical Data, as defined in the Rights in Technical Data— Noncommercial Items clause of this contract, and Computer Software, as defined in the Rights Noncommercial Computer Software and Noncommercial Computer Software Documentation clause of this contract.

Block 14:

Official submittals shall be submitted electronically via TopVue web address https://la-ncc-ws6nsabb.losangeles.af.mil/TopVue-GPS/FixedNav.aspx. Oversized files (150 mb+) shall be be submitted electronically via AMRDEC SAFE Web Application (https://safe.amrdec.army.mil/safe/). The contractor shall upload the official deliverable identified in this CDRL into TopVue. An accompanying transmittal letter notification shall be sent to ccb.cmo@us.af.mil.