PWS.pdf

PR: FD2060-19-00018

PWS

Performance-Based Work Statement (PWS)

For

The Repair Services

Of The

Multifunctional Information Distribution System (MIDS) Joint Tactical Radio System (JTRS)

Purchase Request Number: FD2060-19-00018

AN/USQ-190(V)

Date: 14 June 2019

Prepared by:

407 SCMS

460 Richard Ray Blvd., Suite 200 Robins AFB GA 31098-1813

DISTRIBUTION STATEMENT D: - Distribution authorized to the Department of Defense and DoD contractors only: Administrative or Operational Use, 12 January 2010. Other requests shall be referred to 407 SCMS/GULAD, 460 Richard Ray Blvd., Suite 200, Robins Air Force Base, GA 31098-1813.

HANDLING AND DESTRUCTION NOTICE - Comply with distribution statement and destroy by any method that will prevent disclosure of the contents or reconstruction of the document.

1.0 Description of Services

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the services required to repair the Multifunctional Information Distribution System (MIDS) Joint Tactical Radio System (JTRS) AN/USQ-190(v). These services include all actions necessary to return the end item to a serviceable condition including updating to the latest hardware/software configuration approved and funded by the Government for that item to ensure terminal-to-terminal interoperability between MIDS JTRS and Link 16 terminal platform variants. The Contractor shall comply with the quality levels for repair necessary to return assets in serviceable condition and deliver them on-time. Additionally, the Contractor shall provide timely response critical item delivery requests. The Contractor shall update assets with the latest configuration unless otherwise directed. Data delivery of quality products shall be on-time and accurate;

to include data deliverables, as well as free flowing communication from the Contractor pertaining to any production problems, delivery schedule problems, engineering changes, and/or mishap notifications.

Items requiring repair under this contract are listed in Appendix A of this document.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by providing fully repaired and current configuration Line and Shop Replaceable Units (LRU and SRU) to ensure terminal-to-terminal interoperability between MIDS JTRS and Link 16 terminal platform variants.

1.3 Background: The AN/USQ-190(V) MIDS JTRS is a highly specialized system and is a Pre-Planned Product Improvement (P3I) to the MIDS, AN/USQ-140(V) system. MIDS JTRS was developed through Engineering Change Proposals (ECPs) to the MIDS variants in order to comply with Office of Secretary of Defense (OSD) direction to minimize cost and meet critical program development need dates for JTRS development and delivery. As a result, there are only two companies available with the highly specialized design and manufacturing data of the MIDS JTRS system that were capable of meeting these requirements. Both companies are the Original Equipment Manufacturers (OEM) of the MIDS product specific to their individually developed baselines. Accordingly, sources are limited due to the lack of requisite knowledge, experience, and manufacturing capabilities to satisfy MIDS JTRS requirements.

Each company has individually developed a MIDS JTRS product baseline that meets the System Segment Specifications (SSS). Therefore, this acquisition is for performance of a highly specialized service.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Deliver repaired assets on time.

4.3.2 There shall be no late deliveries. The Contractor

shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by a revised delivery date acceptable to the Government.

Provide timely response to ensure that time for critical item delivery requests are punctual.

4.3.3 The Contractor shall respond to the PMS within

one working day of the request with the estimated delivery date of the critical item.

Provide Notification of engineering changes

4.8.3.4 The Contractor shall submit an ECP for all Class 1

changes to the baseline configuration. The Contractor shall notify the Government of all Class 2 changes, including all substitute parts changes, through DCN within 30 calendar days.

Deliver Monthly Status Report 4.8.1 The Contractor shall make this information available to the Government monthly and provided electronically. There shall be no more than one (1) late submission of data/document(s) per contract year.

Comply with the quality levels of repair necessary to return assets in serviceable condition.

4.8.4.7 Validated Quality Deficiency Report (QDR) will

not exceed one per year. If an LRU is returned as a QDR within one year of previous repair with failures for the same SRU or component failures within 12 months of previous repair, then the LRU is considered a valid QDR. If an LRU is returned as QDR within one year of previous repair, but subsequent failure is not attributed to the SRU that was previously repaired, action will not be deemed valid QDR.

Maintain current CAVAF Reporting

4.13 The Contractor shall report production using

CAVAF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur

Provide timely Mishap Notification and Reporting

5.5.3 The Contractor shall contact the MFT COR, if

available or another MFT member by telephone within 16 business hours.

Adherence to Contractor Quality Management System (QMS )

5.7 Prior to contract/order award, the Contractor

shall submit a QMS, including a QCP, for acceptance by the Government MFT. 100% compliance with the QMS is required.

Contractor Manpower Reporting

5.9 Within 30 calendar days of contract/order award, the Contractor shall establish a record for the contract/order in eCMRA including Order Data, Contact Data and Location Data.

3.0 Government Property and Services

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.1.1 Government Furnished Material (GFM)/Government Furnished Equipment (GFE) shall be handled IAW Appendix B CAVAF and FAR Part 52.245.1.

Part Number NSN SRUs Qty

1086146-0001 5975-01-573-1374 CSS 3

1086182-0002 6130-01-584-1798 IPS 1

1086183-0001 5998-01-573-1376 RFA 1

3.1.2 Contractor shall furnish all material and parts necessary for the repair of the end item.

3.2 Loss of Government Property

3.2.1 Definition of Loss of Government Property: IAW DFARS 252.245-7002, Reporting Loss of Government Property, “loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, theft, loss due to lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.2.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access To eTools.

3.3 Return or Retention Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

Work performed under this work specification includes all actions necessary to return the items to a serviceable condition. The extent of repair required to assure a serviceable end item efficiently serves its intended purpose shall be determined by the inspection, test, bench check, and required disassembly. A repair is considered successful and an item serviceable when the end item operates and efficiently serves its intended operational purpose IAW its system specification, interface control document and technical data package as tested through an acceptance test procedure. All repairs and procedures shall be complete and inspected by DCMA before returning the item to the Government.

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance shall be a Basic 12 month ordering period plus four annual (12 month) out year ordering periods from the date of award. The contract type is Firm-Fixed Price Requirements. All ordering periods shall consist of Best Estimated Quantity (BEQ).

4.1.2 Place of Performance: These services shall be performed at the Contractor’s facility located at:

Data link Solutions L.L.C.

350 Collins Rd. NE Cedar Rapids, IA 52498-0001

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-81838 Contractor Furnished Material End Item Report 4.13.1

A002 DI-MGMT-

81634C Government Furnished Material End Item Reporting

4.13.2

A003 DI-MISC-81371 Maintenance Data Collection Record Report 4.8.2 A004 DI-MISC-80071E Parts Approval Request 4.8.3.3 A005 DI-CMAN-80639C Engineering Change Proposal 4.8.3.4

A006 DI-MGMT-

80441C Government Property Inventory Report 4.13.4

A007 DI-MGMT-82128 Contract GFM Requisition and Inventory Report 4.13.5

A008 DI-MGMT-

80368A Status Report 4.8.1

A009 DI-MGMT-81803 Item Unique Identification (IUID) Marking Plan 4.10.3.1

A0010 DI-MGMT-

81804A Item Unique Identification (IUID) Marking Activity, Validation, and Verification Report

4.10.3.2

A0011 DI-MISC-81832 Counterfeit Protection Plan 4.12 A0012 DI-ENVR-81375 Contractor Safety & Health Plan and Program 5.5.4.4 A0013 DI-QCIC-81794 Quality Assurance Program Plan 5.7 A0014 DI-PSSS-81995 CDM Monthly Production Report 4.13.3

4.2.1 Quality of CDRL Deliverable: There shall be no more than one (1) rejection of any deliverable.

There shall be no more than one (1) total rejection(s) of deliverables per contract year. The Government will reject a deliverable if two (2) or more technical errors or two (2) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within five business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than one late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Turn Around Time (TAT)

Actual TAT is measured from Contractor’s induction of the repairable item and funded delivery order to Ready for Issue (RFI) or serviceable condition. TAT shall be suspended on an LRU awaiting Government response to the Contractor, if the LRU is Extraordinary Repair Action (ERA). TAT for repairs requiring the use of the items listed in Paragraph 3.1.1 above will not be calculated until the initial items are available to the Contractor.

4.3.1 The Contractor shall make all efforts that are within their control, to minimize the time required to perform initial inspection/test, repair, and subsequent acceptance test after receipt of failed end items from the Government.

4.3.2 100% of items not approved as condemnation/BER/Over and Above shall be repaired and returned to serviceable condition within 30 calendar days for Radio Transmitters (RT) requiring reprogramming or determined to be No Fault Found (NFF) only, 45 calendar days for prime Contractor repaired items and 75 days for subcontractor repaired items. The Contractor shall update assets with the latest configuration unless otherwise directed. Contractor shall inform the System Engineer/Program Manager of configuration changes within 30 calendar days.

4.3.3 Joint Chief of Staff Surge backorders and Mission Incapable Aircraft Parts (MICAP) requirements will take precedence over the routine schedule and shall be expedited to the extent possible. The Contractor shall respond to the Production Management Specialist (PMS) within one (1) working day of the request with the estimated delivery date of the critical item. In the event that a repairable item is required by the Government on an emergency basis to fill MICAP/Surge backorders, the Government PMS or Program Manager (PM) will notify the Contractor in writing (E-mail) as soon as the need is identified. For an item identified as a Surge/MICAP requirement under this contract, the Government hereby waives the requirement for Government witnessed acceptance test procedures (ATP) and final inspections at the Contractor and its suppliers. This waiver applies only to the number of items necessary to fulfill the Surge/MICAP requirement and shall remain in effect until the immediate need has been satisfied.

4.4 Missing on Induction (MOI)

An LRU is subject to this MOI provision if the item received by the Contractor for repair is missing one

(1) or more SRUs. Contractor replacement of MOI SRUs is not included in the contract price. The Contractor shall immediately notify DCMA when an item is received with MOI SRUs and shall obtain written concurrence from DCMA for all units determined by the Contractor to have MOI SRUs. All such determinations, including identification of the missing SRUs, the price to replace and repair, and the DCMA written concurrence shall be provided by the Contractor to the PMS with a copy to the PCO prior to induction and/or repair of the item. If the asset is missing non-consumable items then the LRU is considered ERA.

4.4.1 The Contractor shall not induct and/or repair MOI items until instructions on how to proceed are provided to the Contractor by the PCO.

4.4.2 Items received by the Contractor missing consumable parts are not MOI items. Rather, repair of such items and replacement of the missing consumable parts are included in the contract price and the item shall be inducted and repaired by the Contractor under this contract.

4.5 Obsolete Parts

Contractor shall notify the Government of evolving obsolete part conditions and make recommendations including last-time buy opportunities and any redesign that may ensue. Requests for funding and all related issues will be directed through the PCO. Replacement parts or re-design will be recommended to minimize impact. Efforts to replace parts or re-design are not included unless separately funded. Once determination is made that obsolescence issues apply to said unit it will automatically fall under the ERA.

4.6 Condemnation/Beyond Economic Repair (BER)

If the Government concurs, the Administrative Contracting Officer (ACO) or PCO will negotiate an amount, not to exceed the respective CLIN price for the item listed in the contract and based on the incurred actuals, for the work performed by the Contractor prior to the condemnation or BER. Approved condemnations/ BERs shall be funded via the Over and Above CLIN prior to closing the funded delivery order.

4.6.1 Condemnation/BER is applicable to the funded contract line item only. The Contractor shall obtain written concurrence or non-concurrence from DCMA for all units determined by the Contractor to be condemnation/BER. The system Program Manager and PCO will provide concurrence via the Administrative Contracting Officer.

4.6.2 The Contractor shall not proceed with the repair until notification to proceed is received from the PCO. Any disposal ordered will be performed by the Contractor as follows:

4.6.2.1 Condemned items shall be disposed of and demilitarized IAW Department of Defense (DoD) Publication 4160.21-1-M-1 “Defense Demilitarization Manual”. The Contractor shall be required to obtain authorization from PCO and System Program Manager to retain condemned items for cannibalization and reuse.

4.7 Extraordinary Repair Action (ERA)

If the Contractor believes the repair action will be extraordinary, the Contractor shall document the damage including description and photographs and provide notification with an ERA explanation through the ACO to the PCO/PM for approval/disapproval. If the Government concurs, the Contractor shall submit an ERA proposal (including delivery date) within 30 calendar days for DCMA Quality Assurance Representative (QAR) concurrence or non-concurrence. The ACO or PCO will negotiate the price for the item listed in the contract and based on the incurred actuals, for the work performed by the Contractor prior to ERA. The Contractor is not authorized to proceed with the repair until notification to proceed is received from the PCO. Approved ERAs shall be funded via the Over and Above CLIN prior to closing the funded delivery order.

4.7.1 A repair shall be subject to an ERA consideration if any one of the following conditions occurs:

4.7.1.1 An LRU demonstrates physical damage either from the user or accidental damage to include but not limited to combat action, fire or heat damage, environmental conditions, corrosion or missing on induction.

4.7.1.2 Any item removed for failure, repaired and subsequently determined to be faulty a second time is considered a single failure and not subject to an ERA action.

4.7.1.3 Parts installed through cannibalization are not included in this ERA consideration against the repair cost or multiple SRU failures.

4.7.2 Assets which are approved as, or requested as BER, fail repair due to obsolescence, cannot also be considered for ERA.

4.7.3 TAT shall be halted on any item under consideration for an ERA action. This shall also apply to the next higher assembly, if applicable. Once a determination is made, and if necessary all funding and contract actions are complete, TAT shall resume.

4.7.4 Over and Above (O&A)

An item sent to the Contractor shall be considered to require O&A repair effort if the repair required is not included in the contract pricing as defined below:

a) Overheating and subsequent destruction of the internal electrical components and electrical connections due to outside sources.

b) Damage due to fire, explosion, flood, aircraft crash, or enemy combat.

c) Contains corrosion due to outside sources that impacts form, fit or function.

d) Any Radio Transmitter (RT) LRU received with more than two failed SRUs may be considered as O&A repair.

4.7.4.1 O&A is applicable to the funded contract line item only. The Contractor shall provide notification with an over and above explanation through the ACO to the PCO. If the Government concurs, the ACO will request a proposal including delivery date. Written authorization for over and above inductions must be received from the system Program Manager through the PCO or ACO prior to commencement of required activity.

4.8 Other Requirements

4.8.1 Status Reports (A008)

The Contractor shall maintain a history of repair data, in Contractor format. The Contractor shall record details of failures including serial numbers of repaired items, parts replaced, cause of failure, repair action taken, turnaround time, incoming/outgoing shipping document numbers and the location which identified the discrepancy in the Contractor database. The Contractor shall make this information available to the Government monthly and provided electronically. There shall be no more than one late submission of data/document(s) per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by a revised delivery date acceptable to the Government. CDRL A002 and DI-MGMT-80368A list the requirements for monthly status reports. (CDRL A008, Status Reports Data Item Description DI-MGMT-80368A)

4.8.2 Maintenance Data Collection Record Report (A006)

The Contractor shall maintain AFTO Form 349 Maintenance Data Collection Record reporting IAW T.O.

00-20-2. (CDRL A003, Maintenance Data Collection Record Report DI-MISC-81371)

4.8.3 Configuration Control

All repairs shall be IAW the Contractor’s applicable established shop methods and procedures.

4.8.3.1 The Contractor shall track and inform the System Engineer/Program Manager of configuration changes within 30 calendar days. Neither design nor functional capabilities shall be changed, modified or altered except when an Engineering Change Proposal (ECP) is submitted and approved. The Contractor shall submit an ECP for all Class 1 changes to the baseline configuration. The Contractor shall notify the Government of all Class 2 changes, including all substitute parts changes, through Document Change Notices (DCN) within 30 calendar days. Any changes made without written approval from the contracting agency shall require removal and replacement at the Contractor’s expense. ECPs generated and approved under a formal retrofit program may be implemented under this contract.

4.8.3.2 Changes to the configuration shall be made only when identified by an approved change. Records shall be maintained which readily and systematically account for configuration changes from the baseline configuration.

4.8.3.3 Nonstandard Part (A004)

Nonstandard parts, as defined as non-Mil-Standard or commercial equivalent that are used in this repair must be approved by 407 SCMS/GUEA via submittal of DI-MISC-80071E, as required. (CDRL A004, Data Item Description DI-MISC-80071E)

4.8.3.4 Engineering Change Proposal (ECP) (A005)

The Contractor shall submit Class 1 ECP for all changes to the baseline configuration. The ECPs submitted shall be technically accurate, complete, clearly written, and systematically account for the proposed configuration changes. The Contractor shall notify the Government of all Class 2 changes, including all substitute parts changes, through Document Change Notices (DCN). (CDRL A005, Engineering Change Proposal).

4.8.4 Repair

Work performed under this work specification include all necessary labor, materials, facilities and equipment required to analyze, troubleshoot, repair, overhaul and test MIDS JTRS items, assemblies and parts that are maintained or repaired under this contract. These services also include alignment, adjustment, calibration, testing, movement, storage and reporting status related services to the repair and return of MIDS JTRS items to the users. Each item shall be repaired at either the Contractor or a subcontractor facility.

4.8.4.1 The Contractor shall provide repair services for their components. Functional capabilities shall not be changed, modified, or altered except when an Engineering Change Proposal (ECP) has been submitted by the Contractor and approved by the Government. The Contractor shall repair items to serviceable condition to the latest hardware/software configuration approved and funded by the Government for that item.

4.8.4.2 The Contractor shall flow down support requirements to all repair subcontractors. The Contractor shall provide the interface between the support organization, subcontractors and the Government’s Program Office. The Contractor shall remain responsible for any actions associated with their subcontractors. When assets are repaired at subcontractor facilities, the Contractor shall maintain asset visibility and tracking. Separate Department of Defense Address Activity Codes (DoDAAC) shall be issued for the Contractor facilities.

4.8.4.3 The Contractor shall notify the Government in writing (Email) upon receipt of items that are misidentified, misdirected, received incomplete, or missing components/subassemblies.

4.8.4.4 Workmanship shall be IAW the Contractor’s standard repair procedures and acceptance criteria IAW best industry practice. The Contractor shall ensure that best commercial practices are implemented to maintain as a minimum, ISO 9001:2008, or equivalent, quality control standards. The Contractor shall maintain a system to ensure each item is inspected, repaired and tested IAW the engineering data currently being used or developed and approved under this contract.

4.8.4.5 The Contractor is authorized to swap SRUs between LRUs for the purpose of expediting deliveries. The Contractor is authorized to repair any repairable item for which funding has been provided. Should the Contractor have on hand repairable items for which an order has not been issued, he should notify the PCO/Government for disposition instructions and/or to fund the order.

4.8.4.6 The Contractor’s Quality Assurance (QA) or designee will conduct a final inspection on all repaired end items. A Material Inspection and Receiving Report will be submitted to the Government Quality Assurance Program (QAP) for Contract Quality Assurance (CQA) and Acceptance at Origin.

4.8.4.7 Validated Quality Deficiency Report (QDR) will not exceed one per year. If an LRU is returned as a QDR within one year of previous repair with failures for the same SRU or component failures within 12 months of previous repair, then the LRU is considered a valid QDR. If an LRU is returned as QDR within one year of previous repair, but subsequent failure is not attributed to the SRU that was previously repaired, action will not be deemed valid QDR.

4.8.4.8 RT Standard level of repair. An RT standard level of repair consists of all actions necessary to return an RT to a serviceable condition including repair of up to two (2) SRUs, replacement of any necessary non-repairable hardware (i.e. handle, batteries…), and reprogramming that are not under exclusion due to PWS sections 4.3, 4.4, 4.5 or 4.6.

4.8.5 Level of Repair Analysis

An Acceptance Test Plan (ATP) shall be completed to determine the nature of failure required to return the asset to a serviceable condition.

4.8.5.1 A repair will consist of any and all steps to return the asset to serviceable condition.

4.8.5.2 An LRU determined to require Crypto Sub-System/Protected Core Processor (CSS/PCP) reprogramming only is any terminal returned for repair specifically due to a customer “bricking” a terminal.

4.8.5.3 The repair price shall reflect any and all steps to return the asset to serviceable condition.

4.8.6 Electromagnetic Compatibility (EMC) Testing

The Contractor shall verify EMC circuitry of each repaired SRU and the RT LRU as applicable, documenting their condition both upon receipt and after repair against the EMC feature requirements in the System Segment Specification for the MIDS JTRS terminal.

4.8.7 Parts/components of an end item determined defective shall be replaced with equivalent serviceable parts. Materials/parts used for replacement shall be selected IAW MIL-HDBK-5400. Contractor furnished material or parts used for replacement will equal or exceed the quality of the original material or parts. The material or parts shall be entirely suitable for repair of the end item for its intended purposes, and shall be completely interchangeable without alterations of either the subassemblies or the end item.

4.8.8 Pre-production unit parts, components or subassemblies used to aid in the repair of other units shall be replaced as they become available during any subsequent repair cycle that the unit has been inducted for repair.

4.8.9 Written authorization for repair of recoverable items not listed, or engineering services not identified must be received from 407 SCMS through the PCO prior to commencement of required activity. Authorization to proceed will be provided by work request approved by the ACO or PCO.

4.8.10 Lead Free Monitoring and Compliances

The Contractor shall not use lead free (Pb-free) solders or Pb-free Tin (Sn) based part surface finishes.

Exceptions may be allowed when justified by technical need, but only by exception and with the approval of Program Technical Authority or Program Manager. The Contractor shall submit a Class II ECP to obtain approval.

4.9 Finishing

All repaired end items shall be refinished only to the extent necessary to assure adequate protection of all surfaces.

4.10 Item Unique Identification (IUID)

4.10.1 IAW DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “ ‘DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4.10.2 The Contractor shall mark items IAW DFARS 211.274-2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S.

Military Property.

4.10.3 IAW the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.10.3.1 IUID Marking Plan (A009)

The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the Engineer prior to implementation. (CDRL A009, IUID Marking Plan DI-

MGMT-81803)

4.10.3.2 IUID Marking Activity and Verification Report (A010) The Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

(CDRL A010, IUID Marking Activity and Verification Report DI-MGMT-81804)

4.11 Packaging

4.11.1 The Contractor shall package and mark end items and components IAW the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-

STD-129R, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL- STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property;

and MIL-STD-2073-1E, Standard Practice for Military Packaging. The Contractor shall ensure that classified material is packaged, marked and shipped IAW DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The Contractor shall package and mark material IAW other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.11.2 The Contractor shall use Fast Transportation to ship all serviceable end items. Priority shipping shall be used to support return of all items for MICAP/Surge requirements identified by the Government to the Contractor.

4.11.3 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage IAW MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.11.4 IAW MIL-STD-2073-1E, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.12 Counterfeit Prevention Plan (CPP) (A0011)

Contractors that supply electronic parts or systems that contain electronic parts will establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval IAW Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted AS 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

(CDRL A0011, Counterfeit Prevention Plan DI-MISC-81832)

4.12.1 At a minimum, the CPP shall address:

4.12.1.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.12.1.2 Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any Contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.12.1.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.12.1.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each.

(Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.12.1.4.1 Risk Assessment. The contract will address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.12.1.5 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of Contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for Contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311;

10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.12.1.6 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential.

These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.12.1.7 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the Contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the Contractor has provide timely notification to the Government. (Ref. AS5553, paragraph 4.1.6, appendix F)

4.12.1.8 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a Contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The PCO shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government- Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.12.1.9 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the Contractor to their personnel.

4.13 Commercial Asset Visibility

4.13.1 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur.

If CAV-AF training is required, Contractor personnel may send an email to:

406scms.cav.af.ar@robins.af.mil.

[CDRL A001, DI-MGMT-81838C, Commercial Asset Visibility Air Force (CAVAF) Contractor Furnished material End Item Reporting]

4.13.2 Government Furnished Material End Item Reporting

The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@robins.af.mil. [CDRL A002, DI-MGMT-81634C, Government Furnished Material End Item Report]

4.13.3 Contractor Depot Maintenance (CDM) Monthly Production Report The Contractor’s CAVAF reporting shall reflect their Inventory Property Control management system data records which shall represent timely and accurate accountability of AF inventory assets at the physical location(s) of the Contractor’s repair facility (including subcontractor facilities); shop floor, bond room and/or receiving/shipping docks, etc. for each repair. [CDRL A0014 DI-PSSSS-81995, Contract Depot Maintenance (CDM) Production Report]

4.13.4 Government Property Inventory Report: The Contractor report shall provide to the DoD Service/Agency an inventory listing of Government Property (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the Contractor’s possession (to include subcontractors) applicable to this contract. This Data Item Description (DID) is applicable where Government Property will be furnished by the Government (i.e., GFP) or acquired, fabricated, or mailto:406scms.cav.af.ar@robins.af.mil mailto:406scms.cav.af.ar@robins.af.mil otherwise provided by a Contractor (i.e., CAP) in performance of this contract. Contractor shall provide in Microsoft Excel (.xls or .xlsx compatible) format. The Contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of each NIINs 100% physical inventory, the Contractor shall provide the AF government an inventory listing of the result of all AF Government Furnished Property (GFP) in the Contractor's possession, by contract, and by National Stock Number (NSN). The Contractor shall submit a Table for each designated repair facility / DoDAAC location for which the Contractor has received inventory during the reporting period, including Subcontractor facilities. The report shall be delivered within seven (7) calendar days of the end of the first reporting period and annually thereafter, or within seven (7) calendar days of government request. [CDRL A006, DI-MGMT-80441C, Government Property Inventory Report]

4.13.5 Contract GFM Requisition and Inventory Report: The Contractor report shall provide the Government with monthly information in determining GFM balances by condition code, consumption, turn-ins, transfers, due-ins, receipts, plant clearance and shipping actions [CDRL A007, DI-MGMT- 82128, Contract GFM Requisition and Inventory Report

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis

5.1.1 Definition of Mission-Essential Services: IAW DFARS 252.237-7023(a)(1), Continuation of Essential Contractor Services, “ ‘Essential Contractor Service’ means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, … associated support activities, … and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.”

5.1.2 Designation of Services as Mission-Essential: IAW DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237-7023(a)(2), and Air Force Instruction (AFI) 10- 403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are expected for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. The Contractor shall ensure applicable Contractor personnel have security clearances at the SECRET level.

5.2.2 Government Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM); DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, and DoD Operations Security (OPSEC) Program Manual.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M to protect U.S. Government interests.

5.2.4 Security Clearance: The Contractor shall ensure applicable Contractor personnel have security clearances at the SECRET level for proper accomplishment of contract/order requirements. The security clearance shall be obtained IAW the DD Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified information and/or CUI and classified items.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Facility Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

5.2.6 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or

CUI.

5.2.7 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified Government AIS have the appropriate security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environmental, Safety, and…