PWS.pdf

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Distribution Statement: D

Performance Work Statement Purchase

Intermediate and Depot Level Repair

Of The

Integrated Demand Assigned Multiple Access and

Global Air Traffic Management (IDG) Program

Satellite Communications (SATCOM)/Line of Sight (LOS) Filter-Amplifier

Request Number: FD2060-20-00002

Distribution Statement D: Distribution authorized to DoD and U.S. DoD contractors only (ADMINISTRATIVE OR OPERATIONAL USE) (19 Dec 2016). Other requests for this document shall be referred to 407 SCMS/GULAA, Robins AFB, GA 31098.

1.0 Description of Services

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1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to provide for repair of the Integrated Demand Assigned Multiple Access Global Air Traffic Management (IDG) Program filter assembly (FA), Part Number 734-10030-5, National Stock Number (NSN) 5895-01-597-8659 in order to support E-3 user requirements. These services include inspection, overhaul, repair, testing and procurement of spare components, packaging, handling, storage, transportation, as well as data collection. The contractor shall ensure repair turn-around time is maintained for 100% of items not approved as condemnation/Beyond Economical Repair which shall be repaired and returned to serviceable condition within 90 calendar days. The Contractor shall provide on-time delivery of routine, high priority, Mission Impaired Capability Awaiting Parts (MICAP) and SURGE repairs in accordance with (IAW) the negotiated timeline contained in the contract. Contractor shall provide all resources needed to inspect, accomplish functional testing and depot level repair of the BPF to meet contract delivery schedules IAW this PWS. The contractor shall maintain configuration control of items repaired under this effort and shall track and inform the System Engineer/Program Manager of configuration changes within 30 calendar days. The contractor shall provide notification of engineering changes by submitting an Engineering Change Proposal for all Class 1 changes to the baseline configuration. The contractor shall provide mishap notification and reporting with no more than one instance of late mishap notification per calendar year.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by ensuring the E-3 mission the operational availability and reliability of IDG Program components for voice communications with commercial and foreign aircraft, to successfully accomplish their mission in support of all military directives.

1.3 Background: This item is part of the IDG program which incorporates UHF SATCOM, DAMA and GATM into the Airborne Warning and Control System (AWACS) E-3 fleet. The IDG program and its components are unique to the E-3 platform. A Source of Repair Assessment (SORA) and Business Case Analysis (BCA) were accomplished in 2010 along with a Depot Maintenance Activation Working Group (DMAWG) which determined that contract repair was the best value alternative for the life of the system. For this reason, no technical data was purchased and the item remains sole source contract supported due to the unique design and the Original Equipment Manufacturer (OEMs) proprietary rights of the technical data. This is not a commercial item and is unique to not only the Department of Defense, but also to the E-3 platform. Therefore, it does not apply to the commercial market. Market trend is steady for this item as the Government is the sole user and application for this item is limited to only the E-3 fleet.

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This item has been previously repaired as a sole source item under sole source contracts.Previous contracts include FA8539-15-D-0004-0001 ( Aug. 6, 2015), FA8539-17-F-0046 ( Mar. 3,2017), FA8539-18-F-0003 ( Nov. 2, 2017), and FA8539-18-F-0038 (Jan. 12, 2018).

Previous market research reports found that the Government did not own any technical data for this item. The only source possessing a complete enough data package to repair this item is the OEM, Pole/Zero Acquisition, Inc. CAGE: 0U5W0.

2.0 Services Summary:

Performance Objective PWS

Reference Performance Threshold

Comply with the quality levels of repair necessary to return assets in serviceable condition

4.3.6 There shall be no more than two quality

deficiency reports (QDR) per ordering period.

Provide On Time Delivery of Routine and Priority Repair Items

4.3.2 The Turnaround Time (TAT) for routine assets is

not to exceed a maximum of 90 calendar days.

TAT for High Priority Items (MICAP and SURGE) assets should not exceed 15 calendar days. Repaired assets shall be delivered in accordance with the schedule defined by the order.

Provide timely and accurate reporting in

CAV-AF

4.2.3 The Contractor shall report production in CAV-

AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report within 48 hours of actions occurring.

Quality of CDRL deliverable

4.2.1 There shall be no more than one rejection of any

deliverable. There shall be no more than four total rejection(s) of deliverables per ordering period.

Receipt of CDRL deliverable

4.2.2 There shall be no more than five late

submission(s) of deliverables per ordering period.

Adherence to Contractor Quality Management System (QMS)

5.8 Prior to contract/order award, the Contractor shall

submit a QMS, including a QCP, for acceptance

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by the Government MFT. 100% compliance with the QMS is required.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the order.

3.2 Government Property to be Provided: Government property to be provided includes an estimated qty of 75 each unserviceable IDG FA, Part Number 734-10030-5, National Stock Number (NSN) 5895-01-597-8659.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry. Government property shall be listed as a GFP attachment and is created as a fillable document at http://dodprocurementtoolbox.com/

3.4 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access To eTools.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements: The contractor is required to perform depot level repair of the IDG FA Part Number 734-10030-5, National Stock Number (NSN) 5895-01-597-8659. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date specified in the contract.

• The Contractor shall provide depot level repair to include replacement of failed components and/or modules, and return to the Original Manufacture’s Specifications in Serviceable (A) condition to support the performance objective and thresholds reflected in the services summary.

http://dodprocurementtoolbox.com/

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• The Contractor shall be responsible for establishing reorder points for replacement parts, based on procurement lead times and replacement percentages to meet the performance objectives and thresholds reflected in the services summary.

4.1 Period and Place of Performance:

4.1.1 Contract/Order Period of Performance: The period of performance for this contract/order is a five year ordering period (one basic year and 4 one year ordering periods).

4.1.2 Place of Performance: These services will be performed at Pole/Zero Acquisition, Inc.

5558 Union Centre Dr., West Chester, OH 45069 Cage Code 0U5W0

4.2 Contract Data Requirements List (CDRL):

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-81838

Commercial Asset Visibility Air Force (CAV) Reporting

4.2.3

A002 DI-PSSS-81995 Contract Depot Maintenance (CDM) Production Report

4.2.3

A003 DI-MGMT-80441C Government Property Inventory Report

4.2.3

A004 DI-MGMT-80368A Status Report 4.2.4 A005 DI-MGMT-81803 Item Unique Identification (IUID)

Marking Plan 4.4.1.1

A006 DI-MGMT-81804A Item Unique Identification (IUID) Marking Activity, Validation, and Verification Report

4.4.1.2.1

A007 DI-MISC-81832 Counterfeit Protection Plan 4.6 A008 DI-SAFT-81563 Accident/IncidentReport 4.7 A009 DI-QCIC-81794 Quality Assurance Program Plan 5.8

4.2.1 The Contractor shall deliver all data/reports associated with all CDRLs, with no more than one rejection of each deliverable. There shall be no more than four total rejection(s) of deliverables per ordering period. The Government will reject a deliverable if any technical errors or seven or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a

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typographical or grammatical error. The rejected deliverable shall be corrected and resubmitted within 5 business days of notification of Government rejection IAW the associated DD Form 1423 instructions/requirements.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables may be submitted via Procurement Integrated Enterprise Environment (PIEE) / Wide Area WorkFlow or be submitted directly to the MFT member identified on the CDRL. There shall be no more than five late submission(s) of deliverables per ordering period.. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.2.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report within 48 hours of actions occurring. (CDRL A001, DI-MGMT-81838 Commercial Asset Visibility Air Force (CAV) Reporting)

Contractor shall report on production, providing repair location, including subcontractor facilities, for which the contractor produced assets during the reporting period.

The contractor's CAV AF reporting shall reflect their inventory property control management system data records which shall represent timely and accurate accountability of AF inventory assets at the physical location(s) of the contractor's repair facility (including subcontractor facilities); shop floor, bond room and/or receiving/shipping docks, etc. for each repair. (CDRL A002, Contract Depot Maintenance Production Report, DI-PSSS-81995)

Contractor shall provide in Microsoft Excel (.xls or .xlsx compatible) format. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of each NIINs 100% physical inventory, the contractor shall provide the AF government an inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor's possession, by contract, and by National Stock Number (NSN). The Contractor shall submit a Table for each designated repair facility / DoDAAC location for which the contractor has received inventory during the reporting period, including Subcontractor facilities. The report should include all AF Government Furnished Property in possession of the Contractor.

The report shall be delivered within seven (7) calendar days of the end of the first reporting period and annually thereafter, or within seven (7) calendar days of government request.

(CDRL A003, Government Property Inventory Report, DI-MGMT-80441C)

4.2.4 Status Reports: The Contractor shall maintain a history of repair data, in contractor format.

The Contractor will record details of failures including serial numbers of repaired items, parts

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replaced, cause of failure, repair action taken, turnaround time, incoming/outgoing shipping document numbers and the location which identified the discrepancy in the contractor database.

The Contractor shall make this information available to the Government monthly and delivered electronically no later than the third business day of each month. (CDRL A004, DI-MGMT- 80368A/T Status Report)

4.3 Requirements in Detail

4.3.1 Expected Production/Output: Production expectation is for 2 each per month (until order quantities are met) but quantity may be larger if quantities over five are available for repair and the Contractor is capable. Government expectation and method of surveillance is outlined in the Quality Assurance Surveillance Plan (QASP) in Section II.

4.3.2 Turnaround Time: The Turnaround Time (TAT) for routine assets shall always be the best possible time available to expedite the repair cycle time of needed government assets. The TAT is not to exceed a maximum of 90 calendar days. High Priority Items require a shorter TAT.

TAT for High Priority Items requirements should not exceed 15 calendar days. Repaired assets shall be delivered in accordance with the schedule defined by the order. There shall be no more than four late deliveries per ordering period. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by a revised delivery date acceptable to the Government.

4.3.3 Condemnation and Repair: Requests for condemnation shall be submitted in writing through the Administrative Contracting Offices (ACO) to the PCO within (10) ten calendar days following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts. Condemnation authority shall be requested when the cost to Repair the asset exceeds 75 percent of the unit’s replacement cost. The PCO retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review.

The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage that affects greater than 75 percent of the material within the

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end item (i.e., crushed).

b. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

c. Repair cost is greater than 75 percent of the cost for a new end item.

d. Beyond Economical Repair (BERs)

4.3.4 To accomplish Repair of Mission Capable (MICAP) assets the contractor is authorized to cannibalize as necessary upon approval by the Government. All cannibalized components will be returned to a pre-cannibalized condition. The contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

4.3.5 Repairable components will be repaired to Original Equipment Manufacturer (OEM) specifications

4.3.6 Quality: The Contractor’s quality program shall be established and maintained. When requested, the contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency Reports (PQDR) and exhibits for defects reported on items Repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program. The contractor shall establish and maintain a program to accomplish the requirements. There shall be no more than two QDRs per ordering period.

4.4.1 Item Unique Identification (IUID)

4.4.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

(CDRL A005, DI-MGMT-81803, IUID Marking Plan)

4.4.1.2 Reporting in IUID Registry

4.4.1.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government. (CDRL A006, DI-MGMT-81804A, IUID Marking Activity, Validation, and Verification Report)

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4.4.1.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry

4.5 Packaging: The Contractor shall package and mark material in accordance with the delivery order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.6 Counterfeit Prevention Plan (CPP): The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

The system shall incorporate processes/procedures to address the requirements listed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government's review of the Contractor’s system will be accomplished as part of the evaluation of the Contractor’s purchasing system in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses . (CDRL A007, DI-MISC-81832, Counterfeit Protection Plan).

4.7 Mishap Notification The contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation. No more than one instance of late mishap notification per calendar year is acceptable. Follow all other reporting requirements as identified on the DD1423. ( CDRL A008, DI-SAFT-81563, Accident/Incident Report)

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements This NSN are not classified.

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5.2.1 Security Regulations: The Contractor shall ensure personnel, information, systems, property, facility and security requirements are met. The Contractor shall comply with all applicable security regulations and clauses listed in the contract.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22- M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.4 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.6 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

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5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Safety and Health Plan/Program: The Contractor shall submit a Safety and Health Plan to the MFT or as indicated by CDRL instructions. The Contractor shall establish and maintain a safety program in accordance with the contract/order, applicable Government regulations and the Safety and Health Plan.

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within eight (8) business hours. The Contractor shall cooperate with Government safety investigations. There shall be no more than one instance of late mishap notification per calendar year. ( CDRL A005, DI-SAFT-81563, Accident/Incident Report)

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via PIEE/WAWF.

5.8 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. Prior to contract/order award, the Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. (CDRL A009, DI-QCIC-81794, Quality Assurance Program Plan)

5.9 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about

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Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip http://www.state.gov/j/tip

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6.0 Appendices

6.1 Appendix A, Reference(s)

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Publication Title of Publication

Date of Publication Section(s) that Apply

AFI 91-204 Safety Investigations and Reports

9 August 2012 reissued 8 April 2013 http://www.e-publishing.af.mil/

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

AFJI 63-108 Government- Industry Data Exchange Program

(GIDEP)

15 May 1980 http://www.e-publishing.af.mil/

Entire

Department of Defense Guide to Uniquely Identifying Items

Assuring Valuation, Accountability and Control of Government Property

15 September 2012 http://www.acq.osd.mil/dpap/UID/attachme nts/DoDUIDGuideVer2_5.pdf

Pg. 33

DoDD 4715.1E Environmental, Safety, and Occupational Health (ESOH)

March 19, 2005 http://www.dtic.mil/whs/directives/corres/ pub1.html

Entire

DoDD 5205.02E DoD Operations Security

(OPSEC)

Program

June 20, 2012 http://www.dtic.mil/whs/directives/corres/ pub1.html

Entire

DoD Manual 5205.02-M

DoD Operations Security

(OPSEC)

Program Manual

November 3, 2008 http://www.dtic.mil/whs/directives/corres/ pub1.html

Entire

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil

52.245-1, 23.404(b)(1, 23.404(a)(ii)

GIDEP

Operations Manual S0300-

BT-PRO-010

Government- Industry Data Exchange Program

September 2009 http://www.gidep.org/

Chapter 2, Participatin Requiremets

MIL-STD-130N Department of Defense / Standard Practice / Identification Marking of U.S.

Military Property

17 December 2007 Change 1 – 16 November 2012 http://www.acq.osd.mil/dpap/pdi/uid/docs /MIL-Std130N_Ch1.pdf

Entire http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://farsite.hill.af.mil/ http://www.gidep.org/ http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf

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MIL-STD-2073-

1E

Department of Defense / Standard Practice for Military Packaging

March 2014 http://www.dla.mil/Portals/104/Document s/LandAndMaritime/V/VS/Packaging/LM _HandoutFY2014rev6_151007.pdf

Entire

Public Law 91-

Occupational Safety and Health Act of

1 January 2004 https://www.osha.gov/pls/oshaweb/owadi sp.show_document?p_table=oshact&p_id =2743

Entire

SAF/AQ

Memorandum

Implementation of FY11 NDAA Section 8108, Contractor Inventory

Nov 13 2012

Entire