PWS.pdf

PR: FD2060-15-00618 PWS 1

Performance-based Work Statement (PWS) for

Depot Level Repair of the ACQ-7 Integrated Conventional Stores Management System (ICSMS)

Purchase Req uest: FD2060-15-00618

Date: 29 Oct 15

1.0 Description of Services:

1.1 Objective(s): This Performance-based Work Statement describes the services required to furnish the services and material necessary for the essential depot level repair. These services include functional testing, inspection, and packaging of the National Stock Numbered (NSN) items listed in Appendix B of this PWS. The contractor shall fault isolate, repair and test unserviceable assets along with track and resolve items affected by Product Quality Deficiency Reports (PQDR) while performing depot level repair, functional testing, inspection, and packaging. The period of performance shall consist of a basic one-year period after contract award plus four ordering periods. The contract type is Test, Tear Down and Evaluation (TTE) Indefinite Delivery Indefinite Quantity (IDIQ) for all ordering periods. The Contractor shall repair to serviceable condition within the negotiated repair Turn Around Time (TAT) in each proposal. The Contractor shall provide immediate response to ensure that time for critical item delivery requests are punctual by responding to the Production Management Specialist (PMS) within one business day of the request with the estimated delivery date of the critical item. The Contractor shall deliver monthly status reports on time. The Contractor shall generate and submit to the Government any Class II changes, including all substitute parts changes, through Document Change Notices (DCN) within 30 calendar days. The Contractor shall respond quickly to a Government request for assistance with an initial response to a Government request for assistance within eight business hours. The Contractor shall report production using the Commercial Asset Visibility Air Force (CAVAF) system by maintaining current inputs. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The Contractor shall provide notification of engineering changes. The Contractor shall submit an Engineering Change Proposal (ECP) for all Class I changes to the baseline configuration.

1.2 Benefit to the United States Air Force (USAF): This acquisition will benefit the USAF by providing continued support for the ACQ-7 ICSMS. This system is a bombing navigational control system that controls the conventional weapons storage of the B-52. Without this system operational wartime missions could be jeopardized.

1.3 Background: The ACQ-7 ICMS is installed on the B-52. The ACQ-7 was manufactured by Boeing. The ACQ-7 is installed on all B-52 aircraft.

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2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Deliver Monthly Status Report

4.2.1 The Contractor shall make this information

available to the Government monthly and provided electronically. At a minimum the report shall consist of an itemized list of assets on hand at the end of each month to include the NSN, part number, and quantity. There shall be no more than one late submission of data/document(s) per contract year.

Ensure prompt delivery 4.1.3 TAT for repairs of Line Replaceable Units (LRU) shall be in accordance with the agreed upon TATs within the proposals.

Expedite Critical Item Delivery and Respond quickly to a Government request for assistance.

4.1.3.1 The Contractor shall respond to the PMS within

one business day of the request with the estimated delivery date of the critical item. Follow-up assistance, if required, shall be provided by a suspense date acceptable to the Government.

Submit Design Change Notices

4.2.4 The Contractor shall notify the Government of all

Class II changes, including all substitute parts changes, through DCN within 30 calendar days.

Generate Engineering Change Proposal

4.2.4 The ECPs submitted shall be technically accurate, complete, clearly written, and systematically account for the proposed configuration changes.

Maintain current CAV-AF Reporting

4.7 The Contractor shall report production using CAVAF.

The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored:

-GFM In-Transit -Repairable GFM Accountability -Assets Not on Contract

Comply with the quality levels of repair necessary to return assets in serviceable condition.

4.2.5.6. There shall be no more than one validated Product

Quality Deficiency Report (PQDR) per contract year.

3.0 Government Property and Services

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable

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supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at the site:

http://farsite.hill.af.mil

3.2 Government Property to be provided: Government property will not be provided.

3.3 Government System(s): Access to Government systems will not be required to perform tasks under the contract/order.

4.0 Technical Requirements

4.1 Period and Place of Performance:

4.1.1 The period of performance for this contract/order will be one year basic with four ordering periods. Place of performance shall be performed at the Contractor’s facility.

4.1.2 Place of Performance: These services shall be performed at the Contractor’s facility in Oklahoma City, OK.

4.1.3 Turn Around Time (TAT): TAT is measured from the Contractor’s receipt of the item and funded delivery order, whichever is latest, to the time the asset is shipped back to the Government. TAT for repairs of LRUs shall be in accordance with the agreed upon TATs within the proposals.

4.1.3.1 Joint Chief of Staff Surge backorders and Mission Incapable Aircraft Parts (MICAP) requirements will take precedence over the routine schedule and shall be expedited to the extent possible. The Contractor shall respond to the PMS within one business day of the request with the estimated delivery date of the critical item. In the event that a repairable item is required by the Government on an emergency basis to fill MICAP/Surge backorders, the Government PMS or Program Manager will notify the Contractor in writing (E-mail or facsimile preferred) as soon as the need is identified. The Contractor shall initially respond to a Government request for assistance within eight business hours. Follow-up assistance, if required, shall be provided by a suspense date acceptable to the Government.

4.1.3.2 In the event of receipt of items in a bulk quantity which exceeds the Contractor’s throughput capacity, the Contractor may request a delay for the start of the TAT measurement for the items in excess of capacity. The Contractor shall notify the Government in writing (E-mail or facsimile) with the NSN, serial number, applicable contract delivery order, and length of requested delay. Requests shall be provided via the Government Procurement Contracting Officer (PCO)/Administrative Contracting Officer (ACO) to the Program Manager or PMS for approval.

4.1.3.3 TAT shall be suspended, specific to an individual item’s serial number, for any delays caused by awaiting Government resolution.

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4.1.4 Obsolete Parts

The Contractor shall notify the Government of evolving obsolete part conditions and make recommendations including last-time buy opportunities and any redesign that may ensue.

Requests for funding and all related issues will be directed through the PCO. Replacement parts or redesign will be recommended to minimize impact. Performance of engineering efforts to resolve, redesign, and replace (not due to failure) obsolete parts are not funded under this contract.

4.1.5 Cannibalization

With written authorization from the PCO and System Program Manager, the Contractor shall be authorized to retain all condemned items for use in cannibalization down to the Shop Replaceable Unit (SRU) level for use in the repair process. Removing parts, components, or subassemblies to aid in the repair of other units, shall not be reason for condemnation. Parts, components, or subassemblies used to aid in the repair of other units shall be replaced as they become available.

4.1.6 Condemnation

A repair shall be considered for condemnation if physical damage such as fire, explosion, flood, aircraft crash, enemy combat action substantially destroys the physical and electrical integrity of the unit.

4.1.6.1 The Contractor shall provide notification with a condemnation request through the ACO to the PCO/Program Manager for approval/disapproval. The Contractor shall document the damage including description and photographs. The Contractor shall submit the package within 30 calendar days after item induction to the ACO. Based on evidence at that time, the ACO shall submit the package to the PCO, for evaluation by the cognizant Government Equipment Specialist. The cognizant Government Program Manager will then make the final determination and provide disposition instruction to the PCO.

4.1.6.2 Condemned items shall be disposed of and demilitarized in accordance with DoD Publication 4160.21-M-1 “Defense Demilitarization Manual”. Written authorization from the PCO and system Program Manager authorizing the Contractor to retain a condemned item(s) for cannibalization and reuse.

4.1.7 The Contractor shall perform Test, Tear Down and Evaulation (TTE) on items list in Appendix B.

4.1.8 The Contractor shall submit a repair proposal within five calendar days through the ACO to the PCO/PM for concurrence approval/disapproval. Written authorization for repair of recoverable items not listed, or beyond economical repair actions must be received from 407 SCMS through the PCO prior to commencement of required activity.

4.2 Other Requirements

4.2.1 Monthly Status Reports: The Contractor shall maintain a history of repair data, in contractor format. At a minimum the report shall consist of an itemized list of assets on hand at

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the end of each month to include the NSN, part number, and quantity. The Contractor shall make this information available to the Government monthly and provided electronically. There shall be no more than one late submission of data/document(s) per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by a revised delivery date acceptable to the Government. CDRL A002 and DI-MGMT-80368A list the requirements for monthly status reports. (CDRL A002, DI-MGMT-80368A, Monthly Status Reports)

4.2.2 Engineering Change Proposal (ECP): The Contractor shall submit a Class I ECP for all changes to the baseline configuration. The ECPs submitted shall be technically accurate, complete, clearly written, and systematically account for the proposed configuration changes.

The Contractor shall notify the Government of all Class II changes, including all substitute parts changes, through Document Change Notices (DCN) within 30 calendar days. (CDRL A003, DI-CMAN-80639C, Engineering Change Proposal)

4.2.3 Neither design nor functional capabilities shall be changed, modified or altered except when an ECP is submitted and approved in accordance with EIA 649-B. The Contractor shall submit to 407 SCMS any change notice, design change notice, engineering order, engineering change order, engineering change notice, specification change notice or that which would affect the configuration of the item. The ECPs submitted shall be technically accurate, complete, clearly written, and systematically account for the proposed configuration changes.

Any changes made without written approval from the contracting agency shall require removal at the Contractor’s expense. ECPs generated and approved under a formal retrofit program may be implemented under this contract. However, costs associated with implementation shall be funded by the retrofit program.

4.2.4 Changes to the configuration shall be made only when identified by an approved change.

Examples of such changes are ECPs generated as the result of diminishing sources and preferred spares. Records shall be maintained which readily and systematically account for configuration changes from the baseline configuration.

4.2.5 Repairs performed under this work specification include all actions necessary to return the items to a serviceable condition. The extent of repair required to assure a serviceable end item efficiently serves its intended purpose shall be determined by the inspection, test, bench check, and required disassembly. A repair is considered successful and an item serviceable when the end item operates and efficiently serves its intended operational purpose in accordance with its system specification, interface control document, and technical data package as tested through an acceptance test procedure. All repairs and procedures shall be complete before returning the item to the Government.

4.2.5.1 The Contractor ISO 9001:2008 approved repair processes will ensure that all repaired hardware meets the same performance standards as the original units to ensure that form, fit, function, and interchangeability are maintained for the length of the contract.

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4.2.5.2 The Contractor shall provide, for the length of the contract, all necessary labor, materials, facilities and equipment required to analyze, troubleshoot, repair, overhaul and test the assemblies and parts that are maintained or repaired under this contract. These services also include alignment, adjustment, calibration, testing, movement, storage and reporting status related services to the repair and return of items to the users. Each item will be repaired at the Contractor or subcontractor facility.

4.2.5.3 Functional capabilities shall not be changed, modified, or altered except when an ECP has been submitted by the Contractor and approved by the Government. The Contractor shall repair items to serviceable condition.

4.2.5.4 The Contractor shall remain responsible for any actions associated with their subcontractors. When assets are repaired at subcontractor facilities, the Contractor shall maintain asset visibility and tracking.

4.2.5.5 The Contractor shall notify the Government in writing (Email or facsimile) upon receipt of items that are misidentified, misdirected, received incomplete, or missing components/subassemblies. For items received incomplete or missing components/subassemblies, the Government shall provide disposition to include a replacement for the missing item.

4.2.5.6 Workmanship shall be in accordance with the Contractor’s standard repair procedures and acceptance criteria in accordance with best industry practice. The Contractor shall ensure that best commercial practices are implemented to maintain as a minimum, ISO 9001:2008, or equivalent, quality control standards. The Contractor shall maintain a system to ensure each item is inspected, repaired, and tested in accordance with the engineering data currently being used or developed and approved under this contract. There shall be no more than one validated Product Quality Deficeincy Report (PQDR) per contract year.

4.2.5.7 Parts/components of an end item determined defective shall be replaced with equivalent serviceable parts. Contractor furnished material (CFM) or parts used for replacement shall equal or exceed the quality of the original material or parts. The material or parts shall be entirely suitable for repair of the end item for its intended purposes, and shall be completely interchangeable without alterations of either the subassemblies or the end item. Nonstandard parts, as defined as non-Mil-Standard or commercial equivalent that are used in repairs must be approved 407 SCMS/GUEA via submittal of CDRL A004, DI-MISC-80071E. (CDRL A004, DI- MISC-80071E, Parts Approval Request)

4.2.5.8 When not otherwise provided for (or precluded) by other terms of this contract, the Contractor is authorized to replace failed SRU(s) with ready for issue SRU(s). The procedures set forth in CAVAF shall be followed.

4.2.5.9 Final Acceptance Testing

The Contractor shall perform a final acceptance testing to verify repair actions and return to serviceable condition. The Contractor shall conduct acceptance tests of all elements of each Unit Under Test (UUT) in accordance with the Contractor-prepared Acceptance Test Procedure

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(ATP). All items repaired shall pass a contractor approved functional test prior to shipment. The Government does not require an updated test plan as the Contractor provided the test plan under a previous effort FA8539-13-D-0006. All repaired end items shall be final inspected by the Contractor’s Quality Assurance Department, or designee, and submitted to the Government Contracting Officer Representative (COR) for Contract Quality Assurance (CQA) and Acceptance at Origin on a Material Inspection and Receiving Report (through Wide Area Work Flow). The Contractor shall submit payment requests using Wide Area Work Flow-Receipt and Acceptance (WAWF-RA). Information regarding WAWF-RA is available on the internet at https://wawf.eb.mil

4.2.5.10 Any work performed above the negotiated repair price prior to notification to, and approval by, the Government will not be considered reimbursable.

4.3 Item Unique Identification (IUID)

4.3.1 In accordance with DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “ ‘DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4.3.2 The Contractor shall mark items in accordance with DFARS 211.274-2, DFARS 252- 211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property.

4.3.3 In accordance with the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, Version 2.5 the Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.3.4 IUID Marking Plan: The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by 407 SCMS/GUEAE prior to implementation. (CDRL A008, DI-MGMT-81803, IUID Marking Plan)

4.3.5 IUID Marking Activity And Verification Report: The Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (CDRL A009, DI-MGMT-81804, IUID Marking Activity, Validation, and Verification Report)

4.4 Packaging

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4.4.1 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129R, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1E, Standard Practice for Military Packaging. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.4.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Department of Defense Standard Practice Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices) and MIL-HDBK-263-B, Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment.

4.4.3 In accordance with MIL-STD-2073-1E, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.5 Counterfeit Electronics Parts: The Contractor shall establish policy and procedures to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory in accordance with Aerospace Standard (AS)5553A, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition.

4.5.1 Counterfeit Prevention Plan (CPP): Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted AS5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A007, DI-MISC-81832, Counterfeit Prevention Plan)

4.5.2 At a minimum, the CPP shall address:

4.5.2.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

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4.5.2.2 Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.5.2.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.5.2.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.5.2.5 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.5.2.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.5.2.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original

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component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.5.2.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government.

(Ref. AS5553, paragraph 4.1.6, appendix F)

4.5.2.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.5.2.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.6 Government-Industry Data Exchange Program (GIDEP):

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4.6.1 The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction AFJI 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program.

4.6.2 The Contractor shall review each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, the Contractor shall inform the impacted organizations and subcontractors in accordance with the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alert reports in accordance with the CDRLs.

[CDRL A005, DI-QCIC-80125B, Alert/Safe Alert; CDRL A006, DI-QCIC-80126B, Response to an Alert/Safe Alert]

4.7 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored:

Assets on and not on Contract. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@robins.af.mil.

[CDRL A001, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF) Report]

4.8 Program Management. The Contractor shall provide internal management and control on all matters related to this PWS, from conception to final completion. A Program Manager (PM) shall be designated to serve as Contractor’s focal point for the Government and will ensure successful fulfillment of all PWS requirements within the agreed upon schedule. The Contractor PM shall report program status quarterly in accordance with contract requirements. The report shall include milestone/task status, future plans, contract delivery status, and report preparer.

4.9 Corrective Action for Defects Reported: When requested, the Contractor shall assist the cognizant contract administering organization in evaluation of Deficiency Report (DR) exhibits to determine root cause of deficiencies reported from the depot organizations. Timely correction and reporting of defects found and corrective action to prevent repeated discrepancies shall be an integral part of the contractor’s quality procedures. All deficiencies discovered by the contractor that potentially affect safety, shall be identified to the Administrative Contracting Officer (ACO), within 72 hours of discovery. Such notifications indicate potential safety implications and may result in a CAT I PQDR, and will be processed according to service PQDR policy and procedures. In the event the exhibit is tested and shows no sign of malfunction, i.e.

retest OK (Retok), the Contractor shall annotate this and return it to the Government with no additional charge. If corrective action is required, it will also extend to the performance of all sub-contractors and will be responsive to data and product forwarded from users. The complete processing of Material Deficiency Report (MDR)/Quality Deficiency Report (QDR) shall be at no additional cost to the Government. No more than one validated Product Quality Deficiency Report (PQDR) may be allowed per quarter. Guidance for resolution is provided in T.O. 00- 35D-54, USAF Deficiency Reporting and DLAR 4155.24, Product Quality Deficiency Report Program.

4.10 Diminishing Manufacturing Sources/Material Shortages/Engineering Improvements

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Relief from Diminishing Manufacturing Sources (DMS) or Material Shortages Components at the piece-part level.

a. A diminishing manufacturing sources or material shortages component (ÐMSMS component) is a component or material, intended to be incorporated directly into an end item specified to be delivered under the purchase order or contract that is unavailable from all manufacturers known to the Contractor, in the quantity necessary to comply with the delivery terms of the purchase order or contract.

b. Within (5) five days of the Contractor’s discovery that one or more of the components or materials intended to be incorporated directly into an end item specified to be delivered under the delivery order or contract is a DMS component, the Contractor shall notify the Contracting Officer in writing. The notice shall identify the part number, national stock number, and nomenclature of each DMS component.

c. When the contractor identifies an item(s) to be a DMS component, the contractor shall be required to find a suitable substitute. When a suitable substitute has been identified, the contractor shall notify the PCO). The contractor shall also submit an engineering change proposal (ECP) to the applicable engineering office. The engineering office shall provide concurrence to these Class II changes within 45 working days. Upon Government concurrence, the contractor shall be able to purchase new item and use in the repair process. A 45 working day relief window will be given if assets cannot be cannibalized to support the supply chain until the ECP is approved. Contractor must request relief through the PCO.

4.11 Obsolescence and Diminishing Manufacturing Sources (DMS) for Hardware The contractor shall be responsible for the management and resolution of all obsolescence and Diminishing Manufacturing Sources (DMS) issues affecting the items on this contract. This shall include, but is not limited to, market surveillance/awareness, failure and trend analysis, all Non-Recurring Engineering (NRE) development work, and new hardware acquisition. (CDRL A010, DI-SESS-81656, Source Data for Forecasting Diminishing Manufacturing Sources and Material Shortages, DMS Report)

4.12 Engineering Obsolescence and Reliability and Maintainability Engineering improvements will be allowed on this contract. Engineering improvements can be applicable to obsolescence and reliability and maintainability. Engineering improvements can be applied to any item on the contract. This will be tracked by contractor requests to via the POC to the 407 SCMS and AFLCMC/WNYBBB Engineering for obsolescence resolution for any Class I change or reliability and maintainability resolution.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

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5.2 Security Requirements

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. If a change in the security classification of the contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with Security Requirements.

5.2.2 Government Security Regulations: The Contractor shall ensure personnel, information, systems, property, facility and security requirements are met. The Contractor shall comply with all applicable security regulations and clauses listed in the contract.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M to protect U.S.

Government interests.

5.2.4 Security Clearance: It is not expected Contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.6 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations.

5.2.7 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.2.8 Access to Government Facility: The Contractor shall ensure Contractor personnel who require access to a Government facility comply with the security requirements of the facility.

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5.3 Environmental Management System (EMS)

5.3.1 Executive Order (E.O.) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and E.O. 13514, Federal Leadership in Environment, Energy, and Economic Performance, establish the requirement for an EMS.

5.3.2 In accordance with the Assistant Secretary of the Air Force (SAF) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the Air Force Materiel Command/Vice Commander (AFMC/CV) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, Contractor personnel who perform work on any USAF installation shall comply with the EMS requirements established by the installation.

5.3.3 These services shall be performed only at the Contractor’s facility in Oklahoma City, Oklahoma.

5.4 Green Procurement Program (GPP): Under Secretary of Defense (USD) Memorandum, Establishment of the DoD Green Procurement Program, dated August 27 2004, establishes the requirement for a GPP. The GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally-preferable products and services. In accordance with FAR 23.404, Agency Affirmative Procurement Programs, the GPP requires 100% of purchases of Environmental Protection Agency (EPA)-designated products, included in the Comprehensive Procurement Guidelines (CPG) list, contain recovered materials unless the item cannot be acquired competitively within a reasonable timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price. In accordance with FAR 23.101, Sustainable Acquisition Policy / Definition, the GPP requirement applies to all acquisitions, including services, using U.S. Government appropriated funds. The prime Contractor shall ensure subcontractors comply with the GPP requirement. Green Procurement Program: The Contractor is exempt from GPP in accordance with the clauses and provisions cited in contract FA8539-13- D-0006.

5.5 Safety and Health

5.5.1 While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. In accordance with AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the Contractor shall report mishaps involving damage or injury to USAF. The Contractor shall notify the Government Representative (GR), within eight hours of any damage to Government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to Government property less than $500,000.00 during the execution of the contract.

5.5.2 Mishap notifications shall contain, at a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, time and exact location of accident/incident

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c. Brief narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

5.5.3 If requested by the designated GR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.6 Inspection of Services: In accordance with FAR 52.246-4, Inspection of Services-Fixed Price, gives the Government reserves the right to inspect Contractor performance.

5.7 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.8 Contract Manpower Reporting

5.8.1 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 NDAA [National Defense Authorization Act] Section 8108 [of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011], Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $170,000.00].

5.8.2 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract Manpower Reporting Application (eCMRA) site below. Reporting shall be conducted for each fiscal year (FY), which extends October 1 through September 30. While inputs may be made any time during the FY, all data shall be reported no later than October 31 of the following FY.

The Contractor may direct questions to the help desk at the eCMRA: http://www.ecmra.mil.

5.9 Invoicing/Payment and Receipt/Acceptance

5.9.1 In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Wide Area Workflow (WAWF). Additional information regarding WAWF is available at:https://wawf.eb.mil.

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5.9.2 CDRL deliverables may be submitted using WAWF or be submitted directly to the applicable MFT member in accordance with the CDRL. The CDRL will determine submittal requirements; however, separately priced data must be accepted in WAWF in order for the Contractor to receive payment, and both separately priced and non-separately priced data must be accepted in WAWF in order for the contract line item to be closed out.

5.9.3 Services will be accepted by the Production Management Specialist (PMS).

6.0 Appendices

6.1 Appendix A: References

Publication Title of Publication

Date of Publication Section(s) that Apply

AFI 91-204 Safety Investigations and Reports

9 August 2012 reissued 8 April 2013 http://www.e-publishing.af.mil/

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

AFMC/CV Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

1 August 2007 Entire

Assistant Secretary of the Air Force Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

11 December 2006 Entire

None Defense Contingency COR Handbook

Version 2 September 2012 http://www.acq.osd.mil/dpap/ccap/cc/corhb/Fi les/DCCOR_Handbook_2012.pdf

Section on Combating Trafficking in Persons in Chapter 8, Monitoring the Contractor

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DoD 5200.2-R Personnel Security Program

1 January 1987 Change 1 - 2/12/1990 Change 2 - 7/14/1993 Change 3 - 2/23/1996 http://www.dtic.mil/whs/directives/corres/pub 1.html

Entire

DoDD 5205.02E DoD Operations Security (OPSEC) Program

20 June 2012 http://www.dtic.mil/whs/directives/corres/pub 1.html

Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

3 November 2008 http://www.dtic.mil/whs/directives/corres/pub 1.html

Entire

E.O. 13423 Strengthening Federal Environmental, Energy, and Transportation Management

24 January 2007 http://www.gpo.gov/fdsys/pkg/FR-2007-01- 26/pdf/07-374.pdf

Entire

E.O. 13514 Federal Leadership in Environment, Energy, and Economic Performance

5 October 2009 http://www.whitehouse.gov/assets/documents/ 2009fedleader_eo_rel.pdf

Entire

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil Sections applicable to contract and

PWS

OSD

Memorandum

Enterprise-wide Contractor Manpower Reporting Application

28 November 2012 http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memoran dum.pdf

Entire

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SAF/AQ

Memorandum

Implementation of

FY11 NDAA

Section 8108, Contractor Inventory

13 November 2012 https://cs.eis.af.mil/airforcecontracting/knowledge _center/Documents/AFFARS_Library/5337/2012- 11-13_saf-aq-memo.pdf

Entire

USD

Memorandum

Establishment of the DoD Green Procurement Program

27 August 2004 http://www.wbdg.org/pdfs/dod_gpp_082704.pdf

Entire

TO 00-35D-34 USAF Deficiency Reporting and Investigating System

15 March 2006 chg. 1 Entire

AFJI 63-108 Government- Industry Data Exchange Program (GIDEP)

15 May 1980 http://www.e-publishing.af.mil/

Entire none Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, Version 2.5

September 15, 2012 www.acq.osd.mil/dpap/UID/attachments/DoD UIDGuideVer2_5.pdf

Entire

DI-MISC-81832 Counterfeit Prevention Plan

21 Jan 11 Entire

GIDEP

Operations Manual S0300-

BT-PRO-010

Government- Industry Data Exchange Program

September 2009 http://www.gidep.org/

Chapter 2, Participation Requirements

MIL-STD-129R Department of Defense / Standard Practice / Military Marking for Shipment and Storage

15 December 2002 Change 1 - 15 January 2004, Change 2 - 10 February 2004, Change 3 - 29 October 2004, Change 4 - 19 September 2007 http://www.acq.osd.mil/log/sci/ait/MIL-STD- 129PCH4.pdf

Entire

MIL-STD-130N Department of Defense /

17 December 2007 Change 1 – 16 November 2012

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Standard Practice / Identification Marking of U.S.

Military Property http://www.acq.osd.mil/dpap/pdi/uid/docs/MI L-Std130N_Ch1.pdf

MIL-STD-2073-

1E

Department of Defense / Standard Practice for Military Packaging

15…