Performanced-based_Work_Statement_PWS.pdf

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FD2060-14-30077 for FMS

Performance-based Work Statement (PWS) for

Joint Helmet Mounted Cueing System (JHMCS)

Purchase Requests: FD2060-14-00401 (for USAF) FD2060-14-30077 (for FMS)

Date: 24 September 2014

1.0 Description of Services: This PWS outlines the requirements to provide repairs for the Joint Helmet Mounted Cueing System (JHMCS) for United States Air Force (USAF) and Foreign Military Sales (FMS.

1.1 Objective(s): This PWS describes the services required of Rockwell Collins-ESA Vision Systems, LLC (RCEVS) to repair and maintain the JHMCS hardware and equipment. These services include promptly providing “A” condition assets within the established contractual Turn Around Time (TAT). The contractor shall track and resolve items affected by Product Quality Deficiency Reports (PQDR). Timely and accurate reporting in CAV-AF shall be provided.

1.2 Benefit: This acquisition will benefit the customers by providing a continued flow of serviceable assets to the warfighter, thus increasing mission capable rates and reliability of the weapon system.

2.0 Services Summary

Performance Objectives PWS

Para Performance Threshold

Promptly provide “A” condition assets within the establish TAT

4.2.1 RCEVS shall repair each asset with a TAT of 60

calendar days After Receipt Of (ARO) funded order or repairable asset, whichever is later, within the contractor’s established monthly capacity. Only one TAT slippage allowed per quarter.

Track and resolve items affected by Product Quality Deficiency Reports (PQDR)

4.5.1 No more than four PQDRs within a 12 month period

per NSN.

Provide timely and accurate reporting in CAV-AF.

4.10 All CAV-AF transactions shall be accomplished daily

or as transactions occur basis. The following metrics will be monitored:

- GFM In- Transit

- Repairable GFM Accountability

- Assets Not on Contract

Table 1: Services Summary

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3.0 Government Property and Services

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with (IAW) the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at http://farsite.hill.af.mil .

3.2 Government Property to be Provided: Government property to be provided includes items listed on Appendix B and the Government Furnished Property listing.

3.3 Loss of Government Property

3.3.1 Definition of Loss of Government Property: In accordance with DFARS 252.245-7002, Reporting Loss of Government Property, “loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, theft, loss due to lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.3.2 Reporting Loss of Government Property: The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of Government property at the site below. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order.

http://www.dcma.mil/aboutetools.cfm

3.4 Return of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/order. All Government property shall be returned to the Government in the condition provided unless approved in advance by the Procuring Contracting Officer (PCO). All Department of Defense (DoD) Form 1423, Contract Data Requirements List (CDRL), deliverables become the property of the Government upon receipt.

3.5 Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

4.0 Technical Requirements

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4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract will be 12 months basic award with four 12 month options.

4.1.2 Place of Performance: These services shall be performed at Robins AFB, Naval Crane, and at the Contractor’s facilities, International Enterprises Inc (IEI) in Talladega, AL, and Rockwell Collins in Cedar Rapids, IA.

4.1.3 Depot Partnership

4.1.3.1 The contractor shall ensure that a minimum of 50% of workload is performed in organic depots upon depot activation. Depot repair production at the WR-ALC Technical Repair Center (TRC) will be performed IAW terms and conditions agreed to in a formal implementation agreement (IA) with the TRC.

4.1.3.2 The 50/50 Reporting Requirements shall include all costs required under the contract, regardless of the type of funds used by the government or who is performing the task. This requirement shall also include work funded under the contract, but performed by government personnel, as in the case of direct sales agreements under public-private partnerships. (CDRL

A001, DI-MGMT-81749A)

4.2 Repair Turn Around Time (TAT)

4.2.1 Assets shall be repaired within 60 calendar days or within the contractor’s maximum monthly capacity as detailed in Table 2. TAT starts after receipt of order or reparable assets, whichever is later, and stops when assets have been accepted by the Government in a serviceable condition. The contractor shall provide written notice of inability to meet the contractual TAT, before TAT has been missed, with a detailed explanation for the delay, the latest estimated completion date, and plan for completion of the repair. Information must also be included in the monthly status report.

Description USAF Est.

Monthly Req.

SS Electronic Unit (-21/22/23/24/30) 30

DS Electronic Unit (-30) 5

MTU (all configurations) 16

DU (Major/Minor) 50

Power Supply 10

UHVI (all configurations) 60

Table 2: Monthly Requirement

4.2.2 When directed by the PCO, the contractor shall immediately put in place procedures to satisfy SURGE and/or MICAP requirements. Quantities and rates of delivery will be negotiated with the PCO.

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4.3 Beyond Physical Repair (BPR) Or Beyond Economic Repair (BER)

4.3.1 The contractor shall be required to repair all end items unless written directions are provided by the PCO through the Administrative Contracting Officer (ACO). During the routine induction inspection, the inspection may determine that an asset has been received that is BPR or BER. During the contractor’s inspection of the inducted asset, if physical damage destroys 75% of the physical and electrical integrity of the unit, the contractor will request condemnation.

Requests for condemnation shall be submitted in writing through the ACO to the PCO for evaluation by the Equipment Specialist (407th SCMS/GULB). The Government Contract Repair Team (CRT) will then make the final determination and provide disposition instructions to the

PCO.

4.3.2 The contractor shall take no further repair action until written direction is received from the contracting officer. The contracting officer will notify the contractor of the authorized disposition which may include one of the following:

Disposition instructions for asset return or condemnation Retain BER/BPR residue for reclamation purposes.

4.4 Configuration Control: All assets repaired shall be returned in the same part number configuration as received, unless re-identification has been previously approved within the terms of the contract. Serial number integrity shall be maintained, unless otherwise directed. This restriction does not prevent the exchange of sub-components between assets that are undergoing concurrent repair, in order to expedite repair completion. The government will maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the equipment and its sub-assemblies. The contractor shall maintain configuration of the equipment IAW the requirements of this contract. This requirement shall be in effect for the entire period of performance for this contract/ order, unless otherwise agreed to in writing by the contracting officer.

4.5 Quality Control

4.5.1 The contractor’s quality system shall be established and maintained IAW FAR 52.246-4.

This system shall be developed and be available for Government Quality Assurance Representative (QAR) review and acceptance prior to beginning production. The complete processing of Material Deficiency Reports (MDRs) and/or Quality Deficiency Reports (QDRs) shall be at no additional cost to the Government. The processing of MDRs/QDRs shall be IAW Technical Order 00-35D-54. When requested, the contractor shall assist the responsible contract administering organization in evaluation of Deficiency Report exhibits to determine the root cause of deficiencies reported from field and depot organizations. Timely corrective and reporting of defects found and corrective action to prevent discrepancies shall be an integral part of the contractor’s quality procedures. There shall be no more than four validated PQDRs, per NSN, in a 12 month period.

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4.5.2 An inspection shall be performed on the end-item upon its receipt at the repair facility for proper identity and marking, visible damage, and completeness. If the contractor determines that the asset is misidentified, improperly packaged, or incomplete, the asset shall be placed in a bonded storeroom awaiting disposition. Any deficiencies found as a result of the above inspection, which render the item outside the scope of the proposed repair effort, shall be brought to the attention of the Government’s QAR and reported to the PCO through the ACO. Any discrepancies identified by this inspection shall be reported on a Supply Discrepancy Report (SDR), Standard Form (SF) 364. The contractor shall submit the SDR IAW AFJMAN 23-215, (Reporting of Supply Discrepancies) and provide a copy to 407 SCMS/GULB. The contractor shall not incur any repair cost or perform any repair activity on an asset until the cognizant government contracting officer provides specific authorizations for repair of that asset.

4.5.3 The contractor shall notify the contracting officer of unrecognized configurations of assets or when serial numbers of individual segments/modules are not compatible and request disposition instructions.

4.6 ITEM UNIQUE IDENTIFICATION (IUID)

4.6.1 IAW DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “ ‘DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification. [CDRL A002, DI- MGMT-81803, IUID Marking Plan]

4.6.2 The Contractor shall mark items IAW DFARS 211.274-2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property. The Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column, which indicates pass/fail for each item’s Data Matrix Symbol Quality. [CDRL A003, DI-MGMT-81804A, IUID Marking Activity and Verification Report]

4.6.3 IAW the (DoD) Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the DoD IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.7 PACKAGING

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4.7.1 The Contractor shall package and mark end items and components IAW the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129P, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The Contractor shall package and mark material IAW other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.7.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination.

4.7.3 IAW MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.8 Transportation: Transportation requirements shall be IAW DD Form 1653. The contractor will put “Mark for D4M/RICC: SDD” in BOLD on ALL shipping documents shipped to SW3119 (Robins AFB GA). The contractor should insert this statement in the appropriate section on all shipping documents.

Air Force DO35K Depot Supply DDWG-ER-DLA Central Receiving 455 Byron St Robins AFB GA 31098-1865

M/F: RIC SDD

CODE

SW3119

The contractor shall provide all CONUS transportation services for loading and off-loading of equipment. Shipment of repaired items will be via Fast Transportation. The contractor shall be responsible for shipment of repaired items.

4.9 Counterfeit Parts

4.9.1 Counterfeit Prevention Plan (CPP): Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval IAW Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies.

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The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A004, DI-MISC-81832, Exhibit A, Counterfeit Prevention Plan)

4.9.2 At a minimum, the CPP shall address:

4.9.2.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.9.2.2 Definitions: The Contractor shall utilize definitions per AS 5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.9.2.3 Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.9.2.4 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.9.2.4.1 Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

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4.9.2.5 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.9.2.6 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.9.2.7 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts, unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government.

(Ref. AS5553, paragraph 4.1.6, appendix F)

4.9.2.8 Counterfeit Notification and Reporting: The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The PCO shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the

AFOSI.

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Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.9.2.9 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.10 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored:

GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to:

406scms.cav.af.ar@robins.af.mil. [CDRL A005, DI-MGMT-81634B, Commercial Asset Visibility Air Force (CAV-AF) / Government Furnished Material Report]

4.11 Monthly Status Reports: A monthly status report shall be provided to the program manager listing quantities of units repaired, process improvements, warranty returns, unserviceable stock on-hand, number of units in work, number of units that met or exceeded scheduled delivery dates, number of condemned units, any expedited deliveries, and any other items the contractor feels would be useful in demonstrating their success on the contract. (CDRL A006, DI-MGMT- 80368A, Status Report)

4.12 Failure Analysis Report: A Failure Analysis Report for each end item containing a Summary of Analysis and the repair action taken shall be provided to the 407 SCMS/GUEAE System Engineer. (CDRL A007, DI-RELI-80255, Failure Summary)

4.13 Government-Industry Data Exchange Program (GIDEP)

4.13.1 The Contractor shall participate in GIDEP IAW Air Force Joint Instruction (AFJI) 63- 108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program. The Contractor shall submit all applicable data to GIDEP, as it is generated, IAW the CDRLs.

4.13.2 The Contractor shall review each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, the Contractor shall inform the impacted organizations and subcontractors IAW the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alert reports IAW the CDRLs.

[CDRL A008, DI-QCIC-80125B, Alert/Safe Alert; CDRL A009, DI-QCIC-80126B, Response to an Alert/Safe Alert]

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5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis

5.1.1 Definition of Mission-Essential Services: IAW DFARS 252.237-7023(a)(1), Continuation of Essential Contractor Services, “ ‘Essential contractor service’ means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, … associated support activities, … and similar services provided to FMS customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.”

5.1.2 Designation of Services as Mission-Essential: IAW DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237-7023(a)(2), and Air Force Instruction (AFI) 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 SECURITY REQUIREMENTS

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. If a change in the security classification of the contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with FAR 52.204-2, Security Requirements.

5.2.2 Government Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, DoD 5200.2-R, Personnel Security Program; DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and Robins Air Force Base Integrated Defense Plan (RAFB IDP) 31-101.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M to protect U.S.

Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.4 Security Clearance: It is not expected Contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know.

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If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.6 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations.

5.2.7 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.2.8 Access to Government Facility: The Contractor shall ensure Contractor personnel who require access to a Government facility comply with the security requirements of the facility.

5.2.9 Common Access Card (CAC): The Contractor shall ensure applicable Contractor personnel complete a DD Form 1172-2 (Application for Department of Defense Common Access Card – DEERS Enrollment) to obtain a CAC required for performance of tasks under the contract/order. The DD Form 1172-2 shall be submitted to the Program Manager. Upon completion of specified task(s), completion/termination of the contract/order, or transfer/termination of the Contractor personnel, the CAC shall be returned to the Program Manager.

5.2.10 Access to Robins Air Force Base (AFB)

5.2.10.1 Background Check: IAW AFI 31-113, Installation Perimeter Access Control, all non- DoD personnel requiring frequent or recurring access to Robins AFB must have a background check completed by the 78 SFS/S5P 78 SFS/S5P Visitor Control Center (VCC) or Base Defense Operations Center (BDOC) before they will be granted qualified base access.

5.2.10.2 Entry to Robins AFB: IAW RAFB IDP 31-101, Contractor personnel granted qualified base access may receive installation entry and circulation privileges under limited circumstances or conditions. They do not have the authority to sponsor anyone for access to Robins AFB or vouch for anyone to enter Robins AFB.

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5.2.10.3 Identification of Contractor Personnel Requiring Access: IAW RAFB IDP 31-101, a Contractor awarded contract/order that requires services to be performed on Robins AFB shall provide the applicable badging agent a list of all contractor/subcontractor personnel requiring access to Robins AFB, the applicable contract/order number and the period of performance.

The Contractor shall also provide, if possible, the location of the work site and the days/hours during which the contractor/subcontractor personnel will require access to Robins AFB.

5.2.10.4 Defense Biometric Identification System (DBIDS) Identification (ID) Card

5.2.10.4.1 IAW RAFB IDP 31-101, Contractor personnel requiring access shall complete the Robins AFB Access Affidavit to obtain a DBIDS ID card and return it to the badging agent. If Contractor personnel lose their DBIDS ID card, they shall notify the badging agent immediately.

5.2.10.4.2 IAW RAFB IDP 31-101, the Contractor shall notify the badging agent immediately upon Contractor personnel being transferred/terminated. The Contractor is responsible for retrieving contractor/subcontractor DBIDS ID cards (including Common Access Cards (CAC), restricted/controlled area badges, etc.) upon transfer/termination of Contractor personnel or completion/termination of the contract/order.

5.3 Environmental Management System (EMS)

5.3.1 Executive Order (E.O.) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and E.O. 13514, Federal Leadership in Environment, Energy, and Economic Performance, establish the requirement for an EMS.

5.3.2 IAW the Assistant Secretary of the Air Force (SAF) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the Air Force Materiel Command/Vice Commander (AFMC/CV) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, Contractor personnel who perform work on any USAF installation shall comply with the EMS requirements established by the installation.

5.3.3 Contractor personnel shall complete EMS training prior to beginning work on any USAF installation.

The EMS training requirement may be satisfied by any of the following means:

1. If the Contractor is International Organization for Standardization (ISO) 14000

(Environmental management) certified, Contractor personnel do not have to complete EMS training; however, the Contractor must provide documentation of ISO 14000 certification to the PCO.

2. If Contractor personnel possess CACs, they may complete EMS - General Awareness

Training at the Advanced Distributed Learning Service (ADLS) site below. The Contractor shall provide their certificate(s) to the PCO.

https://golearn.csd.disa.mil/kc/login/login.asp?kc_ident=kc0001

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3. If Contractor personnel do not possess CACs, the Contractor may request a copy of

Robins EMS Awareness Training via the Environment Management Workflow below.

The Contractor shall notify the PCO that EMS training has been completed.

78ceg.cev.FrontOfc@robins.af.mil

5.3.4 The prime Contractor shall ensure subcontractors comply with the EMS requirement.

5.4 Green Procurement Program (GPP)

5.4.1 Under Secretary of Defense (USD) Memorandum, Establishment of the DoD Green Procurement Program, dated August 27, 2004, establishes the requirement for a GPP. The GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally-preferable products and services. IAW FAR 23.404, Agency Affirmative Procurement Programs, the GPP requires 100% of purchases of Environmental Protection Agency (EPA)-designated products, included in the Comprehensive Procurement Guidelines (CPG) list, contain recovered materials unless the item cannot be acquired competitively within a reasonable timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price. IAW FAR 23.101, Sustainable Acquisition Policy / Definition, the GPP requirement applies to all acquisitions, including services, using U.S. Government appropriated funds. FMS is exempt from this requirement.

5.4.2 The prime Contractor shall ensure subcontractors comply with the GPP requirement.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environmental, Safety, and Occupational Health (ESOH). OSHA and ESOH requirements shall be incorporated into the Contractor’s safety program.

5.5.2 Voluntary Protection Program (VPP): The USAF is a participant in the OSHA VPP.

Contractor personnel performing work on a USAF installation shall participate in the local VPP.

Additional information regarding VPP is available at the site below.

http://www.osha.gov/dcsp/vpp/index.html

5.5.3 Mishap Notification/Investigation

5.5.3.1 IAW AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the Contractor shall report mishaps involving damage or injury to USAF interests. IAW AFI 91-204, paragraph 1.3.1.1, damage or injury includes: damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by USAF operations.

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5.5.3.2 IAW AFI 91-204, paragraph 2.4.6.1.1, the Contractor shall ensure the USAF [Safety Office] and the applicable contract management authority are notified of mishaps. The Contractor shall contact the Multi-Functional Team (MFT) [Contracting Officer’s Representative (COR), if available, or another MFT member] by telephone within four (4) business hours. The MFT will notify the Safety Office and the PCO.

5.5.3.3 IAW AFI 91-204, paragraph 2.4.6.1.2, the Contractor shall cooperate with USAF safety investigations.

5.5.4 Safety and Health Plan

5.5.4.1 The Contractor shall submit a Safety and Health Plan to the PCO identified on the CDRL. The MFT will forward the plan and this PWS to the Safety Office. IAW Air Force Pamphlet (AFPAM) 91-210, Contract Safety, paragraph 6.4, the Safety Office will review the plan and this PWS to determine if safety requirements are correctly addressed. The Contractor shall establish and maintain a safety program IAW OSHA, ESOH, the contract/order Appendix C (Industrial Safety Requirements), and the Safety and Health Plan.

[CDRL A0010, DI-ENVR-81375, Environmental Health and Safety Plan]

5.5.4.2 If, during the performance of the contract/order, revision to the Contractor’s Safety and Health Plan become necessary, the Contractor shall inform the PCO. If required by the Government, the Contractor shall submit a revised plan to the PCO. The same process of review and negotiation, if applicable, involved in the original submission will apply to any revision submitted after contract/order award. Any revision to the Safety and Health Plan must be reviewed by the Safety Office.

5.6 Inspection of Services

5.6.1 IAW FAR 52.246-4, Inspection of Services – Fixed Price, the Government reserves the right to inspect Contractor performance.

5.6.2 IAW FAR 52.246-4, the Contractor shall maintain an inspection process acceptable to the Government. The Contractor shall maintain records of inspections which shall be made available to the Government as long as the contract requires.

5.7 Trafficking in Persons

5.7.1 The Contractor shall comply with FAR 52.222-50, Combating Trafficking in Persons.

Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to monitor and Combat Trafficking in Persons below.

http://www.state.gov/j/tip

5.7.2 IAW the Defense Contingency COR Handbook section on Combating Trafficking in Persons, the COR must inform the PCO if the Contractor fails to comply with the requirements of FAR 52.222.50.

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The PCO must convey the information to DoD Combat Trafficking in Persons (CTIP) Law Enforcement and Support / Office of Under Secretary of Defense (OUSD) Personnel and Readiness (P&R) Defense Human Resources Activity (DHRA).

5.8 Contract Manpower Reporting

5.8.1 IAW the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 NDAA [National Defense Authorization Act] Section 8108 [of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011], Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

5.8.2 IAW the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract Manpower Reporting Application (eCMRA) site below. Reporting shall be conducted for each fiscal year (FY), which extends October 1 through September 30. While inputs may be made any time during the FY, all data shall be reported no later than October 31 of the following FY. The Contractor may direct questions to the help desk at the eCMRA site below.

http://www.ecmra.mil.

5.9 Invoicing/Payment and Receipt/Acceptance

5.9.1 IAW DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports, or combos) and receipt/acceptance documents via Wide Area Workflow (WAWF). Additional information regarding WAWF is available at the site below.

https://wawf.eb.mil

5.9.2 CDRL deliverables may be submitted using WAWF or be submitted directly to the applicable MFT member IAW the CDRL. The CDRL will determine submittal requirements;

however, separately priced data must be accepted in WAWF in order for the Contractor to receive payment.

5.9.3 Services will be accepted by the Program Manager.

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6.0 Appendix: References

Publication Title of Publication

Date of Publication Section(s) that Apply

AFI 10-403 Deployment Planning and Execution

20 September 2012 Change 1 – 29 April 2013 http://www.e-publishing.af.mil/

Paragraph 1.9.1.33

AFI 31-113 Installation Perimeter Access Control

26 Jan 2012

Entire

AFI 91-204 Safety Investigations and Reports

9 August 2012 reissued 8 April 2013

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

AFJI 63-108 Government- Industry Data Exchange Program (GIDEP)

15 May 1980

AFJMAN 23-215 Reporting of Supply Discrepancies

6 Aug 2001 http://www.e-publishing.af.mil/

Entire

AFMC/CV Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

1 Aug 07

AFPAM 91-210 Contract Safety 14 February 1994 certified current 6 January 2012

Pages 7-9

AS5553A

Fraudulent /Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation, and Disposition

Revision A 2013-01-21

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Assistant Secretary of the Air Force Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

11 Dec 06 Entire

DoD 5200.2-R Personnel Security Program

1/1/87 Change 1 - 2/12/1990 Change 2 - 7/14/1993 Change 3 - 2/23/1996 http://www.dtic.mil/whs/directives/corres/pub 1.html

DoDD 4715.1E Environmental, Safety, and Occupational Health (ESOH)

March 19, 2005

DoDD 5205.02E DoD Operations Security (OPSEC) Program

June 20, 2012

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008 http://www.dtic.mil/whs/directives/corres/pub 1.html

Entire

E.O. 13423 Strengthening Federal Environmental, Energy, and Transportation Management

January 24, 2007 http://www.gpo.gov/fdsys/pkg/FR-2007-01- 26/pdf/07-374.pdf

E.O. 13514 Federal Leadership in Environment, Energy, and Economic Performance

5 October 2009 http://www.whitehouse.gov/assets/documents/ 2009fedleader_eo_rel.pdf

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil

Sections applicable to contract and

PWS

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GIDEP

Operations Manual S0300-

BT-PRO-010

Government- Industry Data Exchange Program

September 2009 http://www.gidep.org/

Chapter 2, Participation Requirements

JTR The Joint Travel Regulations / Volume 2 / Department Of Defense Civilian Personnel

10/01/12 http://www.defensetravel.dod.mil/site/travelre g.cfm

Volume 2

MIL-STD-129P Department of Defense / Standard Practice / Military Marking for Shipment and Storage

15 December 2002 Change 1 - 15 January 2004, Change 2 - 10 February 2004, Change 3 - 29 October 2004, Change 4 - 19 September 2007 http://www.acq.osd.mil/log/sci/ait/MIL-STD- 129PCH4.pdf

MIL-STD-130N Department of Defense / Standard Practice / Identification Marking of U.S.

Military Property

17 December 2007 Change 1 – 16 November 2012 http://www.acq.osd.mil/dpap/pdi/uid/docs/MI L-Std130N_Ch1.pdf

MIL-STD-2073-

1D

Department of Defense / Standard Practice for Military Packaging

15 December 1999, Notice 1, 10 May 2002

None Defense Contingency COR Handbook

Version 2 September 2012 http://www.acq.osd.mil/dpap/ccap/cc/corhb/Fi les/DCCOR_Handbook_2012.pdf

Section on Combating Trafficking in Persons in Chapter 8, Monitoring the Contractor

OSD

Memorandum

Enterprise-wide Contractor Manpower Reporting Application

Nov 28 2012 http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memoran dum.pdf

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Public Law 91-

Occupational Safety and Health Act of 1970

December 29, 1970 as amended through January 1, 2004 http://www.osha.gov/pls/oshaweb/owadisp.show_ document?p_id=2743&p_table=OSHACT

RAFB IDP

31-101

Robins Integrated Defense Plan

January 2012 Entire

SAF/AQ

Memorandum

Implementation of

FY11 NDAA

Section 8108, Contractor Inventory

Nov 13 2012 https://cs.eis.af.mil/airforcecontracting/knowledge _center/Documents/AFFARS_Library/5337/2012- 11-13_saf-aq-memo.pdf

Technical Order 00-35D-54

USAF Deficiency Reporting, Investigation, and Resolution

May 1 2007 http://www.tinker.af.mil/shared/media/docum ent/AFD-090609-032.pdf

USD

Memorandum

Establishment of the DoD Green Procurement Program

August 27 2004 http://www.wbdg.org/pdfs/dod_gpp_082704.pdf