23-00017 PWS Final.pdf

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Distribution Statement: C

Performance Work Statement for

F-15 Flight Data Recorder and Recorder Integrated Processor & Router

Purchase Request: FD2060-23-00017

20 March 2023

Distribution Statement C: Distribution authorized to the U.S. Government Agencies and their contractors: Administration & Operational use (15 November 2021). Other requests for this document shall be referred to the responsible program manager, USAF AFMC 409 SMCS/GUMCA, 235 Byron St.

Ste. 19-A, Robins AFB, GA 31098. Questions concerning technical content should be directed to the Procuring Contracting Officer (PCO), USAF AFMC AFSC/PZAAB for routing to USAF AFMC 409 SCMS/GUEA. Questions concerning non-technical content should be directed to PCO for routing to

USAF AFMC 409 SMCS/GUMCA.

WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., S3c. 2751 et seq.) or the Export Administration Act 1979, as amended (Title 50, U.S.C., App. 2401 et seq.). Violators of these export laws are subject to severe criminal penalties.

HANDLING AND DESTRUCTION NOTICE - Comply with distribution statement and destroy by any method that will prevent disclosure of the contents or reconstruction of the document.

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1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to repair the Flight Data Recorder (NSN: 6610-01-648-3516FX / PN: 0300056-001) and the Recorder Integrated Processor and Router (5836-01-633-1211FX / PN: 0300066-001). These services are to provide all the necessary parts and labor to repair the FDR and RIPR and return the assets within the required Turn Around Time (TAT). This effort will allow for increased efficiency during the repair process, which will result in increased aircraft availability to the end user.

The contractor will also be required to provide timely and accurate reporting in Commercial Asset Visibility Air Force (CAVAF) and all required data reports. This will include providing obsolete parts resolution to potentially include purchasing parts to support DMS issues, program management, and engineering support to investigate Deficiency Reports. The primary objective of this effort is the repair of critical assets that will maintain the war readiness of the FDR and

RIPR.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by allowing for increased efficiency during the repair process, which will result in increased aircraft availability and flexibility. Ultimately, the purpose of this effort is to provide a continued flow of serviceable assets to the warfighter.

1.3 Background: The FDR and RIPR are Line Replaceable Units (LRU) on the Air Combat Command (ACC) F-15 platform. The FDR and RIPR are airborne data recorders (ADR) that are custom designed and utilized to record data required to validate aircraft configurations and to ensure that specifications are met related to design, performance, and safety requirements. The FDR is applicable to the F-15E and the RIPR is an ADR applicable to the F-15C/D.

These airborne data recorders are used to assist in mishap investigation boards, provide high fidelity fleet life management capability, and support the Aircraft Structural Integrity Program (ASIP). The FDR and RIPR are intricate and critical elements of the test missions performed by AFTC and DoD installations across the CONUS. Both ADRs have been specified IAW Inter-range Instrumentation Group (IRIG) Chapter 10 Standard. The IRIG is the standards body of the Range Commanders Council whose primary mission is to provide data interoperability across test organizations. The IRIG-016 Chapter 10 standard can be downloaded at www.irig106.org/docs

The aircraft interfaces are unique to the aircraft manufacturer's specifications necessitating the sustainment of the existing recorder inventory. Both units have hardware, software, and firmware modified by the Original Equipment Manufacturer (OEM) from their Modular Non-volatile Solid-State Recorder (MONSSTR) Model CSR-2300(V2) Airborne Data Recorder in order to meet integration and mission requirements of the F-15.

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2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality system shall be established and maintained for repair

4.7 Repaired assets shall pass DCMA inspection with no

more than one failure per contract year. At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed asset shall pass on the second attempt. This metric will be calculated monthly. There shall be no more than two PQDRs and/or QDRs per contract year.

3.0 Government Property: Government property will be provided.

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) all other applicable Government regulations and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided includes the FDR and RIPR assets submitted to the contractor for repair.

3.3 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

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3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/. Training on how to utilize the GFP module can be found at https://dodprocurementtoolbox.com.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend through a five (5) year period with a 6-month services option per 52.217-8, Option to Extend Services. There will be a one-year basic period followed by four, one-year ordering periods.

4.1.2 Place of Performance: These services will be performed at the contractor’s facility or at the subcontractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL)

Doc ID Base Yr

Option Yr 1

Option Yr 2

Option Yr 3

Option Yr 4

DID TITLE PWS

Ref.

A001 B001 C001 D001 E001 DI-MGMT-

81803

Item Unique Identification (IUID) Marking Plan

4.3.2

A002 B002 C002 D002 E002 DI-MGMT-

81804

Item Unique Identification (IUID) Verification Report

4.3.2

A003 B003 C003 D003 E003 DI-MGMT-

81838

CAVAF CFM End Item Report

4.6

A004 B004 C004 D004 E004 DI-PSSS-81995 CDM Monthly Production Report

4.6.1

A005 B005 C005 D005 E005 DI-MGMT-

80441D

Government Property Inventory Report

4.6.2

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A006 B006 C006 D006 E006 DI-CMAN-

80639D

Engineering Change Proposal

4.10 4.10.3

A007 B007 C007 D007 E007 DI-SESS-

80642D

Notice of Revision 4.10.3

A008 B008 C008 D008 E008 DI-MGMT-

81941

Obsolescence Alert Notice

4.11.2

A009 B009 C009 D009 E009 DI-MISC-81832 Counterfeit Prevention Plan

4.13

4.2.1 Quality of CDRL Deliverable: There shall be no more than two total rejections of deliverables per contract year. The Government will reject a deliverable if any technical errors or three or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted in accordance with applicable CDRL.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than one late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Item Unique Identification

4.3.1 IUID Requirements: Item Identification and Valuation, unique item identification is a method of marking items with unique item identifiers which have machine-readable data elements. Unique item identification is required for all items to be delivered to the DoD that meet the criteria established in accordance with the FAR. All assets subject to marking must be recorded in the DoD IUID Registry. IUID marking is only required on items with a purchase value of $5,000.00 or more.

4.3.2 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property. [CDRL reference in paragraph 4.2, DI-MGMT-81803, Item Unique Identification (IUID) Marking Plan, CDRL reference in paragraph 4.2 , DI-MGMT- 81804, Item Unique Identification (IUID) Verification Report]

4.3.3 Reporting in IUID Registry

4.3.3.1 Transmission of Government property, which falls under the IUID categories identified in the FAR, must be recorded in the IUID Registry. The Government is required to record the

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transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.3.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.4 Repair

4.4.1 The Contractor shall perform all actions necessary to return a reparable item to a serviceable, but not like new condition. Repaired end item shall be labeled in accordance with the applicable contractor drawing. End items should not be refinished to a like new condition merely for appearance. The extent of work required to ensure a serviceable end item shall efficiently serve its intended purpose shall be determined by visual inspection, electrical testing and disassembly as necessary. Material or parts used for replacement shall be equal to or exceed the quality of the original material or parts unless mutually agreed by the Government and Contractor. The material or parts shall be entirely suitable for restoration of the end item for its intended purpose and shall be completely interchangeable without alteration of either the parts or the end item. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated as an acceptable replacement by a federal catalog and approved by 409 SCMS/GUEA Engineering. The FDR and RIPR must meet form, fit, and function requirements as referenced in drawing numbers 0300056 (FDR) and 0300066 (RIPR).

4.4.2 Test Teardown and Evaluation (TT&E) and No Fault Found: TT&E shall be performed by the contractor to induct a unit and to identify the applicable level of repair.

If a unit’s fault cannot be duplicated (also known as No Fault Found (NFF)), then the unit shall be closed out on the TT&E CLIN. The contractor shall not charge the full repair cost, but only the negotiated firm fixed cost associated with TT&E CLIN.

o When requested, the Contractor shall assist the Government in evaluating exhibits to determine the root cause for deficiencies reported from field and depot organizations.

If a unit is identified as a repairable unit, then the TT&E is closed out/paid out and the unit is moved to the firm fixed repair CLIN.

If a unit is identified as Level II or Level III repair, then the TT&E is closed out/paid out and the unit is moved to the applicable Level II or Level III CLIN.

4.4.3 Levels of Repair: The contractor shall perform Level I repair, identified in 4.4.1 as the base level of repair, on all FDR and RIPR units. Units requiring additional work beyond Level I repair shall be identified as either a Level II or Level III repair. If requested, the contractor shall report via email to the Program Office a detailed description of the issue to include parts required to repair the unit, pictures and pricing.

Levels of Repair:

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Level I (Base Repair): FDR / RIPR repair consisting of board component(s) replacement, internal harness repair, etc.

Level II: FDR / RIPR repair requiring the replacement of one (1) internal board (i.e.

Controller, 1553, Video, Processor board, etc.).

Level III: FDR / RIPR repair requiring the replacement of two (2) internal boards (i.e.

Controller, 1553, Video, Processor board, etc.).

4.4.4 Turn-Around-Time (TAT): TAT for Routine Level I repairs shall be completed within 30 calendar days of receipt of asset. TAT is defined as the number of calendar days between induction of the asset and the date that the asset is accepted by DCMA at the contractor’s facility.

Delivery schedules are inclusive of TT&E and repair times. The contractor shall notify the PM of any Level II or Level III repair parts EDDs. TAT calculation for Level II and Level III repairs shall begin immediately after all parts required are received by the contractor and will include TT&E. There shall be no more than four late deliveries per contract year for each NSN. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government. The contractor may be relieved of the TAT requirements if it is due to long-lead time for parts, schedule changes based on material availability, obsolescence, or when units are awaiting government actions (such as contractual mods, CAVAF resolution, Engineering assistance, or Over & Above actions).

4.4.5 Delivery Schedule of Surge/MICAP: The Contractor shall provide timely response to 100% of the Surge and MICAP requirements. The Contractor will respond to the 409 Supply Planner (SP) and Program Manager (PM), within one business day of notification of Surge and MICAP requirements and provide a revised delivery schedule within five business days. The Surge/MICAP delivery schedule shall be provided via email and shall include constraints (such as carcass availability, part availability, and funding) and any negative impact to the delivery schedule. Delivery schedule for Surge and MICAP repairs shall be met in accordance with the negotiated contract schedule. Satisfaction of all Surge and MICAP requirements shall be within 15 calendar days of contractor notification, pending the availability of carcasses and material.

4.4.6 Lay-In Material: The Government will make a purchase for lay-in parts for both the FDR and RIPR equipment to facilitate repairs given the known obsolescence issues affecting the systems on a two-year basis. The contractor shall then be responsible for formally requesting the Government to provide additional funding, as needed, for replenishing any lay-in material identified in order to perform LRU repairs for the lifetime of the contract. Formal requests for additional lay-in material funding can be sent to the PCO via email.

4.4.7 Cannibalization: Exchange of parts or components between assemblies and/or subassemblies is authorized to aid in the repair of assets submitted for repair under this contract.

Parts, components, or subassemblies used to aid in the repair of other units shall be replaced as they become available. Cannibalization of parts shall not be accepted as a cause for condemnation.

4.4.8 Acceptance Test Procedures: Acceptance testing shall be performed on 100% of deliverable items in accordance with the Government approved Contractor’s established

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Acceptance Test Procedure (ATP). Any item that fails final ATP must be repaired and pass final ATP within 14 calendar days of the turn-around time (TAT). Contractor shall maintain completed test data sheets for five years minimum from date of testing and be made available to the cognizant Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR) and/or PCO upon request.

4.4.9 Over and Above: Over and above work as defined by this PWS requires prior approval by the PCO. Over and above work is defined as additional work needed to make the item functional, such as Line Replaceable Units (LRUs) which do not include a full complement of Shop Replaceable Units (SRUs), units that are not in a proper configuration, units that are returned due to operation outside designed limits, mishandling, and misuse or battle damage. Over and Above charges may also be approved to cover the cost of disposing of any assets deemed “beyond economical repair.” Over and above charges may also be approved to cover the costs of any updates, repairs, modifications, etc., to existing test equipment/computers required as a result of the implementation security software patches on the test equipment and computers. The contractor will in good faith only request Over and Above funding when the scope of the effort is significant.

4.4.10 Product Quality Deficiency Reports (PQDR): When requested, the contractor shall assist the cognizant DCMA Office in evaluating product quality deficiency reports and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor's Quality Program at no additional cost to the Government. The contractor shall establish and maintain a program, approved by the cognizant Government Representative, to accomplish the requirements set forth in Air Force TO -00-35D-54, USAF Material Deficiency Reporting and Investigating System, and Joint Regulation DLAR 4155.24. There shall be no more than two PQDRs and/or QDRs per contract year with a goal of zero.

4.5 Program Management: The Contractor shall establish a management system and organization for supporting this program. The Contractor shall designate a program manager who shall direct all Contractor efforts of this program and who shall be the single authoritative point of contact for all program matters. The Contractor shall notify the PCO when this individual is to be replaced for any reason.

4.6 Commercial Asset Visibility-Air Force (CAVAF): The Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract and shall report production in CAVAF. The Contractor shall report as actions occur. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The Contractor shall provide data on the actions conducted for each unit. The contractor shall provide monthly and annual reports related to Government provided repairable assets as specified in the CAVAF CDRL set. [CDRL reference in paragraph 4.2, DI-MGMT- 81838, Commercial Asset Visibility End Item Report; CDRL reference in paragraph 4.2, PR: FD2060-23-00017 PWS REVISION: 0 9

DI-PSSS-81995, Contract Depot Maintenance Monthly Production Report; CDRL reference in paragraph 4.2, DI-MGMT-80441D, Government Property Inventory Report]

4.6.1 Contract Depot Maintenance Production Report: This is a two-part report that provides the Government with monthly maintenance production figures, status and accountability of assets at a contractor’s facility, performance to schedule, and a summary of unresolved problems at the end of the report period. The Supply Planner shall compare report data to CAVAF reporting actions to identify variances timely and to communicate to contractor any required CAVAF corrective actions that need resolution. This monthly report shall be provided within 7 calendar days of the previous month’s last calendar date. [CDRL reference in paragraph 4.2, DI-PSSS- 81995, Contract Depot Maintenance Production Report]

4.6.2 Government Property Inventory Report: The contractor shall perform an annual 100% physical inventory. The annual period of performance for the contractor to accomplish the required action shall be one year starting from the date of award. All results, findings and corrective actions of any annual physical inventories shall be provided to the Government. The first report submission shall be made within 7 calendar days of the end of the contract award date anniversary, and annually thereafter. If requested outside of an annual cadence, the data shall be current as of the date requested. [CDRL reference in paragraph 4.2, DI-MGMT-80441D, Government Property Inv Report]

4.7 Quality

4.7.1 Quality Assurance System: The contractor’s repair vendor shall establish and maintain a Quality Assurance System, which meets, at a minimum, the requirements as specified on the applicable item drawing and the repair vendor’s Quality Assurance Manual. Repaired assets shall pass DCMA inspection with no more than one failure per contract year. At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed asset shall pass on the second attempt. This metric will be calculated monthly. All repaired end items shall be final inspected by the Contractor’s Quality Assurance Department, or designee, and submitted to the Government Quality Assurance Representative (QAR) for CQA and Acceptance at Origin on a Material Inspection and Receiving Report (WAWF).

4.7.2 Product Quality Deficiency Reports (PQDR):

4.7.2.1 General Requirements: The Contractor’s inspection system shall include the complete processing Material Deficiency Reports (MDRs) and Quality Deficiency Reports (QDRs) including evaluation of PQDR contract repair exhibits at no additional cost to the Government.

4.7.2.2 PQDR Process: The Government will use the PQDR process to return an item that was manufactured, repaired, or modified by the Contractor for which a quality problem is suspected.

In the event that the Government determines the issuance of a PQDR is required, the following steps will be followed:

The Government will notify the cognizant DCMA Representative of the pending PQDR.

This notification will include but is not limited to: National Stock Number (NSN), PR: FD2060-23-00017 PWS REVISION: 0 10

Contractor Part Number, Serial Number, date of discrepancy, reason for discrepancy, and any other pertinent information related to the issuance of the PQDR.

DCMA will notify the appropriate Contractor quality representative of the pending PQDR and provide all information received.

The Government will ship the item to the Contractor facility as soon as possible after Contractor notification.

The Contractor shall perform all evaluations, tests, and analysis required to: confirm/non-confirm the stated discrepancy and actual failure mode; ascertain the applicable root cause and corrective action.

DCMA will submit the final report to the appropriate Government organization.

The Contractor shall return the asset to the Government in the condition received unless the Contractor is determined at fault for the deficiency. If at fault, the Contractor shall repair the item to a serviceable condition at no extra charge to the Government.

4.7.2.3 The Contractor shall report PQDR investigation findings. The Government will use the reports for entry into the Joint Discrepancy Reporting System (JDRS). There shall be no more than two PQDRs and/or QDRs per contract year determined to be the fault of the Contractor.

4.8 Condemnation (Items Beyond Economical Repair):

4.8.1 Items received by the Contractor that are deemed to be Beyond Economical Repair (BER) due to acts of God, gross negligence, or other reasons on the part of the Government, will be brought to the attention of the Defense Contract Management Agency (DCMA) ACO with a copy to the PCO, for resolution. Requests for condemnation shall be submitted in writing through the ACO to the PCO upon discovery of the potential need to condemn. The Government MFT will have final approval for all condemnations of items. Condemnation shall not be requested due to non-availability of replacement parts. The Government retains the right to examine any condemned items and test results for any items after the Contractor submits a condemnation request. The Contractor shall notify the PCO and the Program Manager (via email) if an item is awaiting examination for an excessive amount of time. Items condemned under provisions of this contract may be replaced by the Government with a reparable asset of the same NSN at no additional cost to the Government. Government program offices may determine to have condemned inventory be kept at the Contractor's facility at the discretion of the Contractor. In the event that the replacement asset is also deemed to be BER, no additional replacements will be made available, and the item will be terminated. The contractor shall be reimbursed the value of the repair item under the Over and Above CLIN. All items condemned that contain precious metals and/or all precious metals bearing scrap shall be reported to the Defense Reutilization and Marketing Service, DRMS-SM, Federal Center 74 N. Washington, Battle Creek, MI 49017-3084 for disposition instructions unless other specific instructions are furnished by the PCO. All other condemnation items will be disposed of in accordance with PCO instructions. Examples of BER scenarios considered but not limited to are:

Physical Damage: Physical damage destroys a significant portion of the unit. Such a disposition shall require Government concurrence.

Internal Component Destruction: Overheating and subsequent destruction of 80% of the internal electrical components and connections of the end item.

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Repair price exceeds 75% of the Standard List Price (SLP) on contract.

Other Specified Damage: Damage due to fire, explosion, flood, aircraft crash, or enemy combat action.

Undefined Damage: Any item not meeting the above descriptions are required to be repaired or submitted to PCO for further consideration. Such considerations might include wear and tear, repairs to point of exhaustion, etc.

4.9 Configuration Management

4.9.1 The Government will maintain configuration management control of the items associated with this contract. The Contractor shall work closely with the Government to ensure the integrity and compatibility of the system, subsystem, assembly, and subassembly for each end item, as applicable. Neither design nor functional capabilities will be changed, modified, or altered except when an Engineering Change Proposal (ECP) is submitted and approved in accordance with Electronic Industries Alliance (EIA) 649 (National Consensus Standard for Configuration Management).

4.9.2 Configuration Control: The Contractor shall not incorporate any engineering changes to the end item that will affect form, fit, or function of the end item or any updates to associated documents prior to obtaining approval from 409 SCMS Engineering with concurrence from the PCO. Any changes made without written approval from 409 SCMS Engineering and the PCO shall require removal at Contractor’s expense.

4.10 Engineering Change Proposal: In the event of an obsolescence issue or other technical problem requiring a change to the technical data package, the Contractor shall submit an Engineering Change Proposal to the PCO and Program Office for review. Upon submission, the PCO shall inform the appropriate Government entity of any change notice, engineering change notice, design change notice, engineering order, or specification change that would affect the configuration of an item. ECPs submitted shall be technically accurate, complete, clearly written, and shall systematically account for the proposed configuration changes. The ECP shall contain a technical solution write-up, program plan, and detailed pricing. It shall be in sufficient detail to provide information needed for proper evaluation and determination of requirements for actual modification. Modifications or configuration changes to items may require Repair Capability Qualification testing. Repair Capability Qualification testing will be directed by 409 SCMS engineering and funded by the Over and Above CLIN. [CDRL reference in paragraph 4.2, DI-SESS-80639D, Engineering Change Proposal]

4.10.1 Class I Engineering Changes: Class I Engineering Changes are major changes that impact Form, Fit, Function, or Interface of an item. Class I change implementation is beyond the scope of this contract.

4.10.2 Class II Engineering Changes: Class II Engineering Changes are those changes not deemed to be Class I. Class II implementation is considered to be within the scope of this contract. In the event of a required Class II change, the Contractor shall submit the Engineering Change to 409 Engineering and/or PCO for Government review and concurrence.

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4.10.3 Documentation. In the event of an engineering change, irrespective of class designation, the Contractor shall submit a Notice of Revision and the final ECP. [CDRL reference in paragraph 4.2, DI-SESS-80642D, Notice of Revision, CDRL reference in paragraph 4.2, DI-SESS-80639D, Engineering Change Proposal]

4.11 Obsolete Parts and Diminishing Manufacturing Sources and Material Shortages

4.11.1 The contractor is responsible for managing obsolescence over the entire period of the contract to ensure compliance with all performance and contract requirements. The contractor shall develop a plan for managing the loss, or impending loss, of manufacturers or suppliers of components, assemblies, or materials used in the system that prevents impact to contract performance and prevents additional costs from being incurred by the Government due to obsolescence. Changes considered necessary by the contractor to ensure the continued manufacture and/or repair of the end item shall be made in accordance with the configuration management requirements of this PWS.

4.11.2 When the contractor identifies an impending component obsolescence issue or receives an unanticipated DMS discontinuance notice from a supplier, fulfillment of orders will continue until the stock of the obsolete component is exhausted. The contractor will notify the Government of the DMS issue within five business days of discovery and will provide the Government Contracting Officer a resolution plan for approval via email. [CDRL reference in paragraph 4.2, DI-MGMT-81941, Obsolescence Alert Notice]

If the DMS or obsolescence resolution impacts delivery performance or cost material, the material lay-in will be updated and the item delivery performance will be suspended. A mutually agreed upon ramp-up period will be undertaken to allow for material lay-in delivery to once again meet the required performance delivery of this PWS. [CDRL reference in paragraph 4.2, DI-MGMT-81941, Obsolescence Alert Notice]

4.12 Packaging, Handling, Receiving, Transportation, and Storage

4.12.1 Receiving and Handling: End items inducted for repair shall be handled in accordance with industry best accepted practices for receiving Government Equipment. The end items shall be handled and stored in such a manner as to prevent damage and theft. The Contractor shall secure, and process end items returned for repair in accordance with the contract security requirements. Contractor shall annotate the applicable receiving document (DD1348 and DD1149) with National Stock Number, Part Number, and Serial Number. The DD Form 250, Material Inspection and Receiving Report shall include National Stock Number, Part Number, and Serial Number. The Contractor shall provide early identification and reporting of Government repairables, which are misidentified, misdirected, or are missing recoverable modules/subassemblies and associated paperwork/data to the Program Manager and PCO for disposition instructions.

4.12.2 Transportation: The Contractor shall provide for shipping of serviceable end items to all activities using the fastest means of transportation commensurate with the Government’s expressed need and the agreed upon schedule.

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4.12.3 Notification of Shipment of Items: All shipments shall be reported weekly to the Government Supply Planner via email. This notification shall be in Contractor format and include the part number (P/N), National Stock Number (NSN), requisition number, date of shipment, Shipment Tracking Number, commercial bill of lading, and carrier. The format will be the same for all requisitions. Notification of shipment of MICAP/Surge items shall be reported the day the shipment is processed.

4.12.4 Misdirected Shipments: Upon receipt of units for repair that are identified as items not covered by the Contract, the Contractor will request disposition instructions from the 409 SCMS Supply Planner and PCO. Contractor should provide protection for transportation of the equipment and ship it to the address provided by the Supply Planner or PCO at Government’s expense.

4.12.5 Amended Shipping Instructions (ASI) will be provided by the 409 SCMS to have units shipped directly to CONUS or OCONUS field units. ASIs may be issued as letter or electronic mail (email). Routine shipments, unless otherwise stated, will be shipped to Robins AFB (SW3119). If email is used, then a standard format for the ASI email should be developed and should include the contract number and priority.

4.12.6 Packaging

4.12.6.1 The Contractor shall package and mark material in accordance with the contract (basic and/or order, as applicable) in accordance with the attached Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and all applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.12.6.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.12.6.3 In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization.

Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

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4.13 The Contractor shall maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory. [CDRL reference in paragraph 4.2, DI-MISC-81832, Counterfeit Prevention Plan]

4.14 Travel: Travel requests for contractor/subcontractor personnel shall be submitted for approval to the Contracting Officer prior to costs being incurred and a minimum of seven calendar days in advance of departure. Receipts must be presented with the invoice for reimbursement of actual travel costs.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with all applicable Government regulations including, but not limited to, Department of Defense Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02, DoD Operations Security (OPSEC) Program Manual; 32 CFR Part 117, National Industrial Security Program Operating Manual; and FAR 52.204-2, Security Requirements.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02 to protect United States (U.S.)

Government interests.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with 32 CFR Part

117. Applicable equipment shall be safeguarded, maintained and operated in accordance with 32 CFR Part 117.

5.2.4 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

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5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office, the PCO and the MFT of any potential or actual security incident or violation.

5.2.6 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.2.7 Access to Government Facility or Military Installation: The Contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products) and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with all applicable Government Safety and Health regulations including, but not limited to, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Safety and Health Plan/Program: The Contractor shall maintain a Safety and Health Plan in accordance with the contract/order, all applicable Government regulations and the Safety and Health Plan.

5.5.3 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The

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Contractor shall contact the MFT by telephone within four business hours. The Contractor shall cooperate with Government safety investigations.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance. The Contractor shall maintain an inspection process acceptable to the Government and records of inspections, which shall be made available to the Government as long as the contract requires.

5.7 Service Contract Reporting: In accordance with 10 United States Code 2330(a), DFARS 252.204-7023 (Reporting Requirements for Contracted Services), and FAR 52.204-14 (Service Contract Reporting Requirements), the Contractor shall provide a Service Contract Report for each contract that meets the DoD Contract Reporting criteria and is in excess of $3,000,000. The Contractor shall report the total amount invoiced; a count of the number of contractor/first tier subcontractor personnel performing work; and contractor labor hours expended on the services performed during the previous fiscal year. Prime contractor labor hours, including any required Tier 1 subcontractor information, shall be reported in the System for Award Management (SAM). The Contractor shall report annually, by October 31, on the services performed during the preceding government fiscal year. The PCO will establish a SAM individual account to reviews SCR data for reasonableness and consistency. The PCO will notify the Contractor if any revision is necessary by 15 November of the following fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR criteria and thresholds. Additional information and user manuals for government personnel and Contractors is available at https://www.sam.gov. SCR eligibility, reporting rules and criteria is located on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.9 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall maintain a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required.

5.10 Trafficking in Persons: The Contractor shall comply with contract/order requirements and all applicable Government regulations including, but not limited to, FAR 52.222.50, Combating Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons.

http://www.state.gov/j/tip

6.0 Plan for Corrective Action

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6.1 Unsatisfactory Contractor performance will result in the issuance of a negative PAR. The program office will set a suspense date and forward the PAR to the Procuring Contracting Officer (PCO) for submission to the Contractor. The PCO will submit the PAR to the Contractor for corrective action. The Contractor shall explain the deficiency and identify the corrective action they shall take to resolve the deficiency and prevent recurrence. The Contractor shall sign and return a negative PAR to the PCO by the suspense date.

6.2 If repetitive negative PARs or a single negative PAR identifying critical Contractor non-compliance are issued without satisfactory resolution, the program office will initiate the corrective action report (CAR) process. However, the Multi-Functional Team (MFT) reserves the right to issue a CAR at any time based on the severity of the Contractor non-compliance. The PCO will set a suspense date and submit the CAR to the Contractor for corrective action. The Contractor shall sign and return the CAR, with a corrective action plan, to the PCO for acceptance by the Multi-functional team (MFT) by the suspense date. The corrective action will be tracked and documented until the deficiency is resolved to the satisfaction of the MFT. The CAR will become part of the PCO contract file. If the CAR process fails to resolve the deficiency, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract/order.

7.0 Contractor Responsibilities

7.1 The Contractor shall ensure the quality of services through a quality and/or inspection system. In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and, 4) Follow-up to ensure quality related problems/defects do not recur; a mature QMS requires the contractor be the proactive party on quality issues. The goal is to obtain performance reflective of continuous improvement with no reliance on DCMA’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.

7.2 Maintains an inspection process acceptable to the Government and records of inspections, which shall be made available to the Government as long…