FA853822R0013 Attachments.pdf

GFP Attachment Status: Approved

GFP Attachment Information:

Solicitation Information:

Serialized Item(s):

Non-Serially Managed Item(s):

Requisitioned Item(s):

Attachment Description Attachment Number Attachment Date Solicitation 1 2022-04-15

Solicitation Number

FA853822RXXXX

Program Title PR FD2060-22-00123 C-5 Tube and Fittings Repair Comments

Non-Serialized Item - Line Number: 0001 Item Name Item

Description NSN CAGE Code Part Number Model

Number Tube and Fittings

Aileron Servo Assembly

471000402892

82106 92960-105B

Quantity Unit Of Measure Unit Acquisition Cost Use As-Is 62 Each 31633.41 true Delivery Date Duration Time Unit Delivery Event

Notes

Non-Serialized Item - Line Number: 0002 Item Name Item

Description NSN CAGE Code Part Number Model

Number Tube and Fittings

Aileron Servo Assembly

471000402893

82106 92960-107B

Quantity Unit Of Measure Unit Acquisition Cost Use As-Is 59 Each 31633.41 true Delivery Date Duration Time Unit Delivery Event

Notes

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Distribution Statement: D

Performance Work Statement for

C-5 Aileron Servo Assembly Repair

Purchase Request: FD2060-22-00123

24 March 2022

Distribution Statement D: Distribution authorized to the Department of Defense (DoD) and United States DoD contractors only (Administrative or Operational Use), (27 July 2016). Other requests for this document shall be referred to 406 SCMS/GULAC, Robins AFB, GA, 31098. Questions concerning technical content shall be referred to 409 SCMS/GUMAB.

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1.0 Description of Services:

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to provide serviceable tension regulators for the C-5 Galaxy aircraft. The Contractor shall perform depot level repair on the components to bring them to a serviceable condition in accordance with the appropriate Air Force (AF) Technical Manual. The Contractor shall provide on time delivery in accordance with the negotiated contract delivery schedule. The Contractor shall provide reporting in Commercial Asset Visibility Air Force (CAV-AF) system, and all other requested data accurately and in a timely manner.

It is the intent of this acquisition to provide repair coverage for competitive C-5 mechanical type items with in the following Federal Stock Classes: 4710. The items to be included in this acquisition are listed in section 9.0, Appendix A.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by providing serviceable assets to maintain the C-5 Aircraft’s mission capability.

1.3 Background: These C-5 components were designed specifically for the C-5 Galaxy aircraft which is a military transport aircraft. These parts are peculiar to and will only be used on the C-5 Aircraft.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality of repair

4.3 & 4.6 Assets shall be repaired in accordance with appropriate AF Technical Manual Overhaul Instructions, Technical Order (TO). Repaired assets shall pass DCMA inspection with no more than one failure per contract year. At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt.

This metric will be calculated monthly. There shall be no more than one validated Product Quality Deficiency Reports (PQDR) and/or Quality Deficiency Reports (QDR) per contract ordering period (12 months).

3.0 Government Property.

3.1 The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

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3.2 Government Property to be Provided: The only Government property to be provided will be the unserviceable condition assets furnished for repair. An annual Government Property Physical Inventory Report shall be provided to the Government Production Management Specialist.

(CDRL A003, DI-MGMT-80441D Government Property Inventory Report / Annual Government Property Physical Inventory Report)

3.2.1 The Government will furnish available technical data. Technical manuals shall be obtained from the C5 Commodity Technical Order Manager upon contract award. The contractor shall furnish all material, parts, labor, tools, equipment, and facilities necessary for the repair of the items.

3.3 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless

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approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract Period of Performance: The period of performance for the contract will be five years (basic year with four one year ordering periods).

4.1.2 Place of Performance: These services will be performed at the Contractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-81838 Commercial Asset Visibility Air Force (CAVAF) Reporting

4.11

A002 DI-PSSS-81995A Contract Depot Maintenance (CDM) Production Report

4.8

A003 DI-MGMT-80441D Government Property Inventory Report

3.2

A004 DI-QCIC-81722 Quality Program Plan (QPP) 5.8

A005 DI-MGMT-81803A Item Unique Identification (IUID) Marking Plan

4.9.1

4.2.1 Quality of CDRL Deliverable. There shall be no more than two (2) total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one or more technical errors or two (2) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within ten (10) business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable. CDRL deliverables, except for CAVAF reporting, shall be submitted via Procurement Integrated Enterprise Environment (PIEE) / Wide Area WorkFlow.

Contractor shall notify the Multi-Functional Team (MFT) member(s) identified on the CDRL when submission is completed. There shall be no more than two (2) late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

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4.2.3 CAVAF / CFM End Item Report data shall be input directly into the CAVAF system.

There will be no separate deliverable.

4.3 General Repair Information

4.3.1 Special Tooling and Test Equipment. Contractor shall have required special tooling and test equipment, or authorized substitute available within 60 days of contract award. A list of identified special tooling is provided in Attachment 2. This list should not be used in lieu of the official technical manuals, it is merely offered as a general listing. The contractor is responsible for ensuring all equipment and special tooling identified in the manuals is available.

4.3.2 Inspection and Induction. Upon receipt, the contractor shall perform a visual inspection of each asset to ensure proper identification, completeness, and to identify missing components and subassemblies. Contractor shall use a Standard Form (SF) 364, Report of Discrepancy (ROD), to report any items which are misidentified, misdirected or have Air Force recoverable modules/subassemblies missing to the Procurement Contracting Officer (PCO) through the Administrative Contracting Officer (ACO) for disposition instructions within ten working days of receipt. The contractor shall maintain inspection records documenting the condition of the item as received, including identification of missing components and subassemblies. The contractor is authorized to conduct a more thorough pre-induction inspection to identify estimated repair time and anticipated materials required for repair. The contractor is also authorized to induct items for repair on other than a first-in, first-out basis.

4.3.4 Production unit(s). Assets shall be repaired in accordance with the applicable Technical Manual and only after the pre-repair sample unit has been completed and approved or waiver has been granted.

4.3.4.1 No Fault Found (NFF). When an asset is provided to the contractor for repair, but the contractor cannot duplicate the fault, NFF, the contractor shall notify the Procuring Contracting Officer (PCO) to report same to the Government. The PCO will notify the Government Logistics Manager who will in turn notify the appropriate system engineer. If engineering agrees with the serviceability of the item, the contractor shall return the item as condition code “A” under the NFF contract line item. The contractor shall not charge the full repair cost, but only the negotiated cost associated with their testing actions. If engineering does not agree with the serviceability of the item, the contractor shall repair the item in accordance with the applicable Technical Manual.

4.3.4.2 The Contractor shall submit an Engineer Technical Assistance Request and Reply, Air Force Material Command (AFMC) Form 202, for any deviation from the AF technical manual.

AFMC 202 forms are submitted through the AutoTAR system. Instructions for system access is stated in section 5.2.3.1 of this document.

4.4 Over and Above. Over and above shall only be considered for missing recoverable components or for work out of scope of this PWS. Identification of missing part(s) must be revealed within ten working days after the assets is removed from the shipping container and

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reported to the PCO through the ACO in the form of a ROD using SF 364. Prior approval from the PCO shall be obtained prior to performing work out of scope.

4.5 Condemnations. When the total repair costs for a unit exceed 75% of the Standard List Price, that unit should be recommended for condemnation as Beyond Economical Repair (BER). After coordination by Defense Contract Management Agency (DCMA) QAR the contractor will forward requests for approval to condemn units they consider to BER to the PCO for government disposition. Supporting documentation/rationale should be included to expedite processing of the requests and disposition by the government. The contractor shall not condemn or scrap any asset without government authorization.

4.5.1 Replacement assets. The Government is authorized to replace a condemned end item with a replacement reparable end item of the same stock number at no additional cost.

4.5.2 Disposition. For instances of asset discrepancy identification or condemnation, the contractor shall contact the PCO to obtain disposition instruction.

4.6 Quality Assurance. The DCMA QAR will perform on-site inspections of the contractor’s production and quality control programs to monitor performance and ensure satisfactory services are received. Quality compliance will be monitored using the deficiency reporting systems defined in T.O. 00-35D-54, USAF Deficiency Reporting, Investigation and Resolution. The contractor shall be responsible for initially validating customer complaints. However, the Deficiency Reporting Information System (DRIS) Air Force Action Point shall make final determination of the validity of customer complaint(s) in cases of disagreement. Government acceptance of the repaired item will be made at the contractor’s facility and will be documented via Wide Area Work Flow (WAWF), Material Inspection and Receiving Report. No more than one valid PQDR/QDR per contract ordering period (12 months) shall be allowed. No more than one failure per contract year.

4.7 On-time Delivery. The contractor shall use fast transportation to ship all serviceable end items. Air Force Materiel Command Instruction (AFMCI) 21-149 Contract Depot Maintenance (CDM) Program defines fast transportation as the means accomplishing the shipment planning process in the least amount of time and then using express transportation to deliver the shipment to the customer. In addition to fast transportation, transit visibility is required throughout the process. The customer should be able to track a requisition until it reaches the final destination.

Delayed deliveries negatively impact aircraft availability and the C-5 day- to- day mission readiness posture. Adherence to delivery schedules is imperative. Assets shall be delivered on-time 95% of the time in accordance with contract schedule to be negotiated prior to contract award. The remaining 5% can be no more than seven calendar days later. If delivery slips more than seven calendar days from contract delivery schedule, the Contractor shall notify the contracting officer in order to negotiate a revised delivery date. Delivery of assets to fulfill a SURGE or MICAP requirement shall be thirty calendar days after contractor receives notification of SURGE or MICAP requirement if asset is already on hand at contractor’s facility.

If no assets on hand at the time of notification delivery shall be thirty calendar days after receipt of asset.

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4.8 Production Status and Inventory. The Contractor shall provide a monthly status report to the Government Production Management Specialist. (CDRL A002 DI-PSSS-81995A Contract Depot Maintenance (CDM) Production Report / CDM Production Monthly Status Report).

4.9 Item Unique Identification (IUID)

4.9.1 Marking Requirement. IUID is required for all items to be delivered to the DoD that meet the criteria established by the FAR. The Contractor shall provide an IUID Marking Plan for evaluation and approval. (CDRL A005, DI-MGMT-81803A, IUID Marking Plan.)

4.9.2 Reporting in IUID Registry. Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of Government Furnished Property (GFP) to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.9.2.1 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.10 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.11 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract, and shall report production in CAV-AF. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The Contractor shall provide data on the actions conducted for each unit and report as actions occur. [CDRL A001, DI-MGMT- 81838, Commercial Asset Visibility Air Force (CAVAF) Reporting]

4.12 Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

5.0 General Information

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5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; Department of Defense (DoD) Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and DoD 5220.22-M.

5.2.2 Security Clearance. It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and/or classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.3 Access to Government System(s). Access to Government system(s) will not be required to perform tasks under the contract/order except for submissions of AFMC Form 202, Engineer Technical Assistance Request and Reply.

5.2.3.1 Access to AutoTAR for AFMC Form 202 submission. Contractor must have or be able to purchase an External Certificate Authority (ECA) from an authorized vendor. The ECA must be at the minimum 'Medium Assurance'. Further instruction on obtaining an ECA can be found at:

https://iase.disa.mil/pki/eca/Pages/index.aspx.

Contractor shall contact WR-ALC AFLCMC/WLS, C-5 Engineering, to coordinate submission of an automated System Authorization Access Request (Form 2875) for system access and registration in the AutoTAR system and registration within the AutoTar application ((https://afsc202.robins.af.mil).

5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.3 Environmental Management System (EMS). These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

https://iase.disa.mil/pki/eca/Pages/index.aspx

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5.5.1 Contractor Environmental, Safety, and Occupational Health Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan.

The Contractor shall require all subcontractors to comply with required safety, health and fire standards.

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the PCO, if available, or another MFT member by telephone within four business hours. The Contractor shall cooperate with Government safety investigations.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Service Contract Reporting: In accordance with 10 United States Code 2330(a), and DFARS 252.204-7023 (Reporting Requirements for Contracted Services), the Contractor shall provide a Service Contract Report for each contract that meets the DoD Contract Reporting criteria and is in excess of $3,000,000. The Contractor shall report the total amount invoiced and contractor labor hours expended on the services performed during the previous fiscal year. Prime contractor labor hours, including any required Tier 1 subcontractor information, shall be reported in the System for Award Management (SAM). The Contractor shall report annually, by October 31, on the services performed during the preceding government fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR criteria and thresholds. Additional information and user manuals for government personnel and Contractors is available at https://www.sam.gov. SCR eligibility, reporting rules and criteria is located on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

5.8 Quality Control Plan/Quality Management System (QMS). The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. (CDRL A004, DI-QCIC-81722, Quality Program Plan (QPP)/ Contractor's Quality Control Plan) https://www.sam.gov/ https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr

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5.9 Trafficking in Persons. The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.10 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

6.1 Unsatisfactory Contractor performance will result in the issuance of a negative PAR. The program office will set a suspense date and forward the PAR to the Procuring Contracting Officer (PCO) for submission to the Contractor. The PCO will submit the PAR to the Contractor for corrective action. The Contractor shall explain the deficiency and identify the corrective action they shall take to resolve the deficiency and prevent recurrence. The Contractor shall sign and return a negative PAR to the PCO by the suspense date.

6.2 If repetitive negative PARs or a single negative PAR identifying critical Contractor non-compliance are issued without satisfactory resolution, the program office will initiate the corrective action report (CAR) process. However, the Multi-Functional Team (MFT) reserves the right to issue a CAR at any time based on the severity of the Contractor non-compliance. The PCO will set a suspense date and submit the CAR to the Contractor for corrective action. The Contractor shall sign and return the CAR, with a corrective action plan, to the PCO for acceptance by the Multi-functional team (MFT) by the suspense date. The corrective action will be tracked and documented until the deficiency is resolved to the satisfaction of the MFT. The CAR will become part of the PCO contract file. If the CAR process fails to resolve the deficiency, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract/order.

7.0 Contractor Responsibilities

7.1 The Contractor shall ensure the quality of services through a quality and/or inspection system. In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and, 4) Follow-up to ensure quality related problems/defects do not recur; a mature QMS requires the contractor be the proactive party on quality issues. The goal is to obtain performance reflective of continuous improvement with no reliance on DCMA’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.

http://www.state.gov/j/tip

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7.2 Maintains an inspection process acceptable to the Government and records of inspections, which shall be made available to the Government as long as the contract requires in accordance with the Inspection of Supply/Services clause(s) identified in the contract/order.

7.3 Responsible for ensuring personnel, information, system, property, facility and, if applicable, international security requirements are met in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, and applicable Government regulations.

7.4 Signs and returns a positive PAR within five business days. Signs and returns a negative PAR with corrective action identified by the suspense date. Signs and returns a CAR with a corrective action plan by the suspense date.

8.0 Contractor Performance Assessment Reporting System (CPARS): The total estimated value of the contract exceeds $1,000,000.00; therefore, CPARS reporting is required.

8.1 The MFT will evaluate Contractor performance. The Program Manager will, at a minimum, review the PARs and other information contained in the COR Online File to prepare and substantiate the CPAR. CPARS will be updated, at a minimum annually, documenting Contractor performance for the contract/order. More frequent updates may be made, as required, to document a significant improvement or decline in the level of Contractor performance.

8.2 The Contractor shall have input into the CPAR prior to it being finalized. For each reporting period, the Program Manager will provide the Contractor a draft CPAR with no ratings, only justifications, to examine for seven calendar days. After MFT review of the Contractor’s response, the CPAR will be coordinated through management up to the Division level. Once approved, the CPAR will be sent to the Contractor via CPARS for the official 60 calendar day review. The Contractor shall have the option to concur or non-concur, with comments, via

CPARS.

8.3 In evaluating the quality of contractor’s performance, the following performance ratings are used in documenting past performance. The areas rated may include: Quality of Service, Business Relations, Management, Cost Control (if applicable), and Schedule.

Performance Rating

Criteria

Exceptional Performance meets contractual requirements and exceeds many to the government’s benefits. The contractual performance of the element or sub-element being assessed was accomplished with no problems and contractor actions were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the government benefits. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were effective.

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Satisfactory Performance meets contractual requirements. The contractual performance contains some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear marginally effective or were not fully implemented.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

9.0 Appendices

9.1 Appendix A, National Stock Number (NSN) Listing of Initial Contract Items:

NSN Part Number Applicable Technical Manuals(s) 4710004028929 92960-105B 5A14-2-25-3 & 5A14-2-25-4 4710004028930 92960-107B 5A14-2-25-3 & 5A14-2-25-4

9.2 Appendix B, Technical Manuals

Part Number Applicable Technical Manuals(s)

Title of Publication Date of Publication and Changes

92960-105B & 92960-107B

5A14-2-25-3 & 5A14-2-25-4

(OI) Aileron Servo Assembly & (IPB) Aileron Servo Assembly

15 Jan 2019

9.3 Appendix C, Reference(s)

Publication Title of Publication Date of

Publication Sections(s) that Apply

DoD 5220.22-M

National Industrial Security Program Operating Manual (NISPOM).

February 28, Entire

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Change 1 - March 28, 2013

DoDD 4715.1E

Environment, Safety, and Occupational Health

(ESOH)

March 19, 2005 Entire

Public Law 91-596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970 December 29, as amended through January 1, 2004

Entire

CAVAF Reporting Requirements, v3, September 2020, page 1

CAVAF REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAV AF) system. CAV AF shall be the primary system of record for providing daily status of all Government owned assets located at contractor repair facilities.

Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored at a contractor Inventory Control Point (ICP). Any CAV AF system down-time will be identified on the CAV AF home page banner. Contractors are responsible for ensuring current User Guides are utilized by their CAV AF reporters. NOTE: Contractor User’s Guide may be accessed from the CAV AF homepage.

CAVAF FAMILIARIZATION TRAINING:

1. Familiarization training for CAV AF reporting will be requested by the contractor via the applicable ICP CAV AF system administrator (SA). For assistance, guidance or questions to specific contract transactionsl reporting requirements may be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor CAV AF reporting requirements shall be accomplished daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL and CAV AF system, version 8.0.1 or higher. Accurate and timely reporting of maintenance transactions into CAV AF is critical to the management of repair requirements and the management of world-wide asset distribution. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times. (note a valid PKI is required prior to accomplishing # 2 and #3 of contractor responsibilities)

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There “must be two CAV AF reporters” for the contractual reporting requirements to ensure there is no possibility of a lapse in reporting coverage.

3. User(s) shall complete initial DoD Information Assurance (IA) Cyberawareness Challenge training and submit a course completion certificate with the DD Form 2875. IA Cyberawareness Challenge course completion certification shall be accomplished annually. Users shall access IA training on the CyberAwareness Challenge website, under the Department of Defense Employees section, click hyperlink; “Launch New CyberAwareness Challenge Department of Defense Version” using the following website:

https://iase.disa.eta/cyberchallenge/launchPage.htm https://iase.disa.eta/cyberchallenge/launchPage.htm

CAVAF Reporting Requirements, v3, September 2020, page 2

a. First time CAV AF users will email initial IA Cyberawareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

b. All following annual course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

c. Product Functionality Caution: To meet technical functionality requirements, this awareness product was developed to function with Windows operating systems (Wingdow 7, VISTA, and XP), when configured correctly) using either the Internet Explorer (IE) or Firefox browsers. Users employing other operating systems or browser may experience difficulties and may not be able to complete the training or print the certificate of completion. The Cyber Awareness Challenge course completion is a contractual requirement and the contractor must comply.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received. Contractors shall follow all NWRM management mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

CAVAF Reporting Requirements, v3, September 2020, page 3 requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

SPECIFIC CAVAF CONTRACTOR TRANSACTIONAL REPORTING

REQUIREMENTS:

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on- Contract” category shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of

RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAV AF receipt or reporting actions will not be utilized for quality deficiency report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAV AF under Receipt Type: On Contract (F). CAV AF generates an RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized,the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAV AF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAVAF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

CAVAF Reporting Requirements, v3, September 2020, page 4

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. Note: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will acquire government issued shipment document number from the Inventory Management Specialist (IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAVAF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing (note: The DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and upload a copy in Wide Area Workflow (WAWF) as part of the Receiving Report (DD Form 250). Retain a copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i.Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Ammended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAV AF system is inoperable or is on a scheduled downtime:

CAVAF Reporting Requirements, v3, September 2020, page 5

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the contracting officer (CO) and PMS for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each national stock number (NSN) inventory management location by source of supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractor’s are not authorized to report all receipt, induction, CAVAF Reporting Requirements, v3, September 2020, page 6 complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAV

AF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 Stock Control System (SCS). Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS) and acquire government issued shipment document number from Inventory Management Specialist (IMS).

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAV AF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract”, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAV AF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAV AF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT:

1. There are transportation and item discrepancies, each having different reporting requirements.

Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-Vol 6 and DLM 4000.25, Vol 2, Ch 17 which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with https://www2.transactionservices.dla.mil/websdr/home.asp

CAVAF Reporting Requirements, v3, September 2020, page 7

AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the Production Management Specialist (PMS) via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the misdirected items.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

CONTRACTOR COMMUNICATIONS NETWORK (CCN)

GENERAL INFORMATION:

1. Initial CAV AF training will be provided by the contracting ICP.