PWS.pdf

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Distribution Statement: D

Performance Work Statement for

C-5 Battery Charger Electronics Module

Purchase Request: FD2060-21-00012

13 August 2020

Distribution Statement D: Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use), (27 July 2016). Other requests for this document shall be referred to 406 SCMS/GULAC, Robins AFB, GA, 31098. Questions concerning technical content shall be referred to 409 SCMS/GUMAA.

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1.0 Description of Services

This Performance-based Work Statement (PWS) describes the services required to provide support for the C-5 Aircraft and portions of the program managed by the C-5 Avionics Section

(409 SCMS/GUMAA). The Best Estimated Quantity (BEQ) for the Battery Control Electronic

Module (BCEM) is 122 ea. per ordering period, 120 ea. repair, 1ea. No Fault Found (NFF), 1ea.

Beyond Economical Repair (BER) in FY 21 through FY 26. This Performance-Based Work

Statement (PWS) defines those services, data, and materials to be supplied by the contractor to provide sustainment support and repair for these C-5 assets.

1.1 Objective(s): These services include repair support for the BCEM. Contractor shall provide all resources needed to inspect, accomplish functional testing and depot level repair of the commodities covered by this PWS to meet contract delivery schedules. Repaired assets shall be made serviceable and be tested to the Original Equipment Manufacturer’s Acceptance Test

Procedures (ATPs). The Contractor shall repair all units on contract for which a reparable carcass has been provided within the contract delivery schedules with no more than one exceptions per order. Contractor shall make accurate and timely data reporting of the stage of unit in the repair process. Contractor shall provide quarterly report detailing number of units on hand, number of units in work, and stage of unit in the repair process by serial number. Data shall be submitted per Contract Data Requirements List (CDRL). Contractor shall maintain up-to-date information in Commercial Asset Visibility-Air Force (CAV-AF) CDRL A001. All

CAV-AF transactions shall be accomplished daily or as transactions occur basis. Contractor shall provide accurate failure and repair data. Contractor shall provide quarterly report containing the failure and repair data of each unit repaired. Data shall be submitted per CDRL

A003 (Annual Physical Inventory Report). Contractor shall provide quarterly report containing

Diminishing Manufacturing Sources and Material Shortages (DMSMS) forecasting for the repaired asset and subcomponent per CDRL A006; DI-PSSS-81656A mainly focusing on with parts availability, increase in costs and reduction of quality.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States

Air Force (USAF) by providing repair services for the United States’ only strategic airlifter and providing precise and reliable Global Vigilance, Reach and Power for the nation. The C-5 is a vital part in ensuring that certain aspects of the Air Force’s distinctive capabilities remain possible, such as: Air and Space Superiority, Rapid Global Mobility, and Agile Combat Support.

1.3 Background: The Battery Control Electronic Module (BCEM) provide a means to charge the

C-5 aircraft battery and the Emergency Power System (EPS) battery. This is a follow-on contract sole source to the OEM. The annual Best Estimated Quantities (BEQs) listed are for each year of a five-year period of performance: a basic year and four one-year ordering periods.

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2.0 Services Summary

Performance Objective PWS

Reference

Performance Threshold

Quality system shall be established and maintained for repair

4.3.1 Assets shall be repaired in accordance with

OEM ATPs.

Repaired assets shall pass DCMA inspection with no more than one failure per contract year

At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt.

This metric will be calculated monthly.

There shall be no more than two PQDRs and/or

QDRs per contract year.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be provided: Government property to be provided includes carcasses for the Battery Charger Electronics Module (BCEM), NSN: 6130-01-535-7275UC.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all

Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID)

Registry.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of

Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of

Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

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3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access to eTools.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All

Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

The Contractor shall provide repair services for the efforts described within Section 4.3 below.

This section contains comprehensive requirements related to receive, repair, test, and return the

Battery Control Electronic Module (BCEM) to a serviceable condition. All products developed under this contract shall be considered Government work and shall have no license encumbrances. The Contractor shall maintain close contact with the Government to maintain clear visibility into the program schedule, performance, tasks and risk. The Contractor shall furnish the labor, material and equipment necessary to accomplish repair of the item IAW the

Contractor test and repair procedures. The repaired item shall be returned in serviceable condition to the Government. The Contractor shall maintain records of all repair orders, which will be available to the Government for inspection and review.

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend five (5) one-year ordering periods.

4.1.2 Place of Performance: These services will be performed at the contractor’s facility. Extant

Aerospace, 1615 W NASA Blvd, Melbourne, FL 32901.

4.2 Contract Data Requirements List(s) (CDRL)

Document

Identifier

DID Title PWS

Reference(s)

A001 DI-MGMT-81634C

CAVAF/Government Furnished Material End Item

Reporting 4.9

A002 DI-PSSS-81995/T CDM Monthly Production Report 4.12

A003 DI-MGMT-80441C Government Property Inventory Report 4.13

A004 DI-MGMT-81803/T IUID Marking Plan 4.7.1

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A005 DI-MGMT-81804 IUID Marking Activity/Verification Report 4.7.2

A006 DI-PSSS-81656A Annual DMSMS reports 4.14

A007 DI-MISC-81832 Counterfeit Prevention Plan 4.10.9

4.2.1 Quality of CDRL Deliverable: There shall be no more than one total rejection of deliverables per quarter. The Government will reject a deliverable if three or more technical errors or five or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within 15 business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area

WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than one late submission of deliverables per year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair: The contractor shall plan and establish all procedures necessary to accomplish the scope and tasks in this PWS. The contractor shall acquire, track, monitor, and manage the repair processes for the BCEM to ensure timely sustainment of the C-5 fleet. The contractor shall maintain status records of all repairs and component replacement actions which shall include the following tasks:

4.3.1 The contractor shall provide depot level repair of the BCEM to include replacement of failed components and/or modules. The BCEM shall be returned to serviceable condition with performance characteristics as specified in the latest Original Equipment Manufacturer (OEM)

Automatic Test Procedure (ATP) specifications. A successful functional check verifying these performance requirements shall be performed on each repaired unit prior to acceptance by the

Government. There shall be no more than one “out of box failure” quality deficiency reports

(QDR) per contract year attributable to the contractor after investigation during each year of the contract. This data shall be made available to the Government representative for each unit being submitted for Government inspection/acceptance. Repaired assets shall pass DCMA inspection with no more than one failure per contract year. At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly. There shall be no more than two PQDRs and/or QDRs per contract year.

4.3.2 Contractor shall repair all units on contract for which a reparable carcass has been provided within the contract delivery schedules or revised delivery schedules with no more than one exception per contract year. The contractor shall provide as many as fifteen (15) serviceable

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units within 30 calendar days of receipt of repairable carcasses and a funded delivery order. For

100% of Surge and MICAP requirements, a proposed delivery schedule shall be provided via email to the PMS within three to five business days of notification of requirement. The turn around time for Surge and MICAP requirements shall not exceed 30 calendar days from the date of notification.

4.4 No Fault Found (NFF): Items deemed NFF shall have a turnaround time of no more than 30 calendar days. Items will be returned to the Government as serviceable, Condition Code A, under the applicable NFF contract line item.

4.5 Beyond Economical Repair (BER): Total repair cost, to include all parts and labor, that exceeding 75% of the stocklist price (SLP) shall be recommended by the contractor to the

Government for condemnation as BER. Items to be condemned must be identified to the ACO and PCO and approved by the Government equipment specialist and/or engineer. Items approved for condemnation shall be processed through Defense Contract Management Agency (DCMA) plant clearance.

4.5.1 Recommended for condemnation as Beyond Economical Repair (BER). After coordination by DCMA Quality Assurance Representative (QAR) the contractor will forward requests for approval to condemn units they consider as BER to the PCO for Government disposition.

Supporting documentation/rationale should be included to expedite processing of the requests and disposition by the government.

4.5.2 Disposal includes removing serviceable parts and using them for repairs of other reparable like items.

4.5.3. Over and Above (O&A): For units that are received as damaged and require repair beyond the scope of normal depot repair, the contractor shall request written authorization to proceed and O&A funding from the PCO/ACO (Procurement Contracting Officer / Administrative

Contracting Officer) prior to accomplishing repairs. The request shall include a detailed list of the O&A parts and repairs to be performed and their costs so that they can be negotiated and funded as needed.

4.6 Reclamation of parts from BER assets: A request for reclamation of serviceable parts from a unit recommended as BER may be submitted for approval with the request for condemnation approval of the applicable BCEM. Any component part approved for reclamation from the end item remains Government material and can only be used in support of the BCEM repaired under the same contract. Assets reclaimed from BER assets must be accounted for by the Contractor to include serial number of the unit it was removed from and serial number of the unit in which it is subsequently installed. A reclaimed item used as a replacement part that is listed in the “major repair” category will not be used to qualify the unit as a major repair. At the end of the contract, a list of all components removed and installed and any remaining uninstalled parts must be provided to DCMA Property Control, the PCO and the ACO to obtain Government disposition of the remaining components.

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4.6.1 The Contractor shall qualify, procure and document all replacement components of obsolete field component parts on Serial Replaceable Units (SRU) required to support functional interchangeable without degradation of legacy design parameters. No component shall be replaced with like items (different part number) without prior approval from the Commodity

Engineer (409 SCMS/GUEA).

4.6.2 The Contractor shall plan and establish all procedures necessary to accomplish the scope and tasks in this PWS. The Contractor shall acquire, track, monitor, and manage the repair processes for the BCEM to ensure timely sustainment of the C-5 fleet. The Contractor shall maintain status records of all repairs and component replacement actions which shall include the tasks below (ref para 4.7 thru 4.13).

4.7 Item Unique Identification

4.7.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR. Data shall be submitted to the Government in accordance with the Contract Data Requirements List (CDRL).

(CDRL A004, Item Unique Identification (IUID) Marking Plan, DI-MGMT-81803/T)

4.7.2 IUID MARKING ACTIVITY AND VERIFICATION REPORT: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the

Verification column, which indicates pass/fail for each item’s Data Matrix Symbol Quality. Data shall be submitted to the Government in accordance with the Contract Data Requirements List

(CDRL A005, Item Unique Identification (IUID) Marking Activity and Verification Report, DI-

MGMT-81804)

4.7.3 Reporting in IUID Registry

4.7.3.1 Transmission of Government property must be recorded in the IUID Registry. The

Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.7.3.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.1.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, PR: FD2060-21-00028 PWS REVISION: 0 8 expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.8 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial

Security Program Operating Manual (NISPOM). The Contractor shall complete two DD Form

1574s and ensure one is attached to the item and the other attached to the outside of the shipping container. The Contractor shall package and mark material in accordance with other applicable

Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.9 The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored: GFM In-Transit, Repairable GFM Accountability and

Assets Not on Contract. If CAVAF training is required, Contractor personnel may send an email to: 406scms.CAVAF.af.ar@us.af.mil. Data shall be submitted to the Government in accordance with the Contract Data Requirements List (CDRL). (CDRL A001Commercial Asset Visibility

Air Force (CAVAF) / Government Furnished Material Report, DI-MGMT-81634C)

4.10 Counterfeit Electronics Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory in accordance with

Aerospace Standard (AS)5553A, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition. The system shall incorporate processes/procedures to address the requirements listed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government's review of the Contractor’s system will be accomplished as part of the evaluation of the

Contractor’s purchasing system in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.10.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.10.2 Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.10.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original

Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, mailto:406scms.cav.af.ar@us.af.mil

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assemblies, subassemblies or parts are no longer available from the OM or their Authorized

Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.10.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.10.5 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high-risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.10.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section

893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law

111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD

Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.10.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of

Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

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4.10.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the

Contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as

Government property, and c) the Contractor has provide timely notification to the Government.

(Ref. AS5553, paragraph 4.1.6, appendix F)

4.10.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the

Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer

(PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP)

Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30-day period ensure all suspected or confirmed counterfeit items are entered into the

Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G).

Data shall be submitted to the Government in accordance with the Contract Data Requirements

List (CDRL). (CDRL A007, Counterfeit Prevention Plan, DI-MISC-81832)

4.10.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.11 Government – Industry Data Exchange Program (GIDEP) The Contractor is already a member and shall continue to participate in GIDEP in accordance with Air Force Joint

Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP

Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program.

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4.12 Contract Depot Maintenance Production Report: The Contractor report shall provide the

Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period. Data shall be submitted to the

Government in accordance with the Contract Data Requirements List (CDRL). (CDRL A002, Contract Depot Maintenance Production Report, DI-PSSS-81995)

4.13 Government Property Inventory Report: The Contractor report shall provide to the DoD

Service/Agency an inventory listing of Government Property (i.e., both Government Furnished

Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) applicable to this contract. This Data Item Description (DID) is applicable where Government Property will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of this contract. Contractor shall provide in Microsoft Excel (.xls or .xlsx compatible) format. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each National Item Identification Number (NIIN) as not to impede maintenance operations.

Upon completion of each NIINs 100% physical inventory, the contractor shall provide the AF government an inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor's possession, by contract, and by National Stock Number (NSN). The Contractor shall submit a Table for each designated repair facility / Departmet of Defense Activity Address

Code (DoDAAC) location for which the contractor has received inventory during the reporting period, including Subcontractor facilities. The report shall be delivered within seven (7) calendar days of the end of the first reporting period and annually thereafter, or within seven (7) calendar days of government request. Data shall be submitted to the Government in accordance with the

CDRL. (CDRL A003, Government Property Inventory Report, DI-MGMT-80441C)

4.14 DMSMS Management Report: The Contractor shall develop and submit an annual report, an Obsolescence and DMSMS management plan/report for managing the loss, or impending loss, of manufacturers or suppliers of parts and/or material required for performance of this contract. Data shall be submitted to the Government in accordance with the Contract Data

Requirements List (CDRL). (CDRL A006, DMSMS Management Report, DI-PSSS-81656A)

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the

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following security regulations: DoD 5200.2-R, Personnel Security Program; DoDD 5205.02E, DoD

Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security

(OPSEC) Program Manual; and AFI 31-101, Integrated Defense.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of

USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a

Government facility comply with the OPSEC procedures of the facility.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22-

M. Applicable equipment shall be safeguarded, maintained and operated in accordance with

DoD 5220.22-M.

5.2.3 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.3 Environmental Management System (EMS): These services shall not be performed at a

Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency

Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency

(EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list

[http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture

(USDA)-designated products included in the bio-based product listings

[http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational

Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and

Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-http://www.epa.gov/cpg/products.htm http://www.biopreferred.gov/

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duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The

Contractor shall contact the MFT member by telephone within 24 business hours. The

Contractor shall cooperate with Government safety investigations.

5.5.3 Safety and Health Plan/Program: The Contractor Shall establish a safety and health Plan and maintain safety program in accordance with the contract/order, applicable Government regulations and upon request, provide a copy of this plan to the Government.

5.5.4 Voluntary Protection Program (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the

Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity, if the acquisition is using U.S.

Government appropriated funds, and if the acquisition is in excess of $3,000,000.00. The

Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in the Enterprise-wide Contractor

Manpower Reporting Application (eCMRA). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The

Contractor shall establish a record for the contract/order in eCMRA no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and

Location Data. Data for Air Force service requirements must be input at the Air Force CMRA link. Additional information and user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.9 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall develop and maintain a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required.

http://www.osha.gov/dcsp/vpp/index.html http://www.ecmra.mil/

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5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about

Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and

Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Plan for Corrective Action

6.1 Unsatisfactory Contractor performance will result in the issuance of a negative PAR. The program office will set a suspense date and forward the PAR to the Procuring Contracting

Officer (PCO) for submission to the Contractor. The PCO will submit the PAR to the Contractor for corrective action. The Contractor shall explain the deficiency and identify the corrective action they shall take to resolve the deficiency and prevent recurrence. The Contractor shall sign and return a negative PAR to the PCO by the suspense date.

6.2 If repetitive negative PARs or a single negative PAR identifying critical Contractor non-compliance are issued without satisfactory resolution, the program office will initiate the corrective action report (CAR) process. However, the Multi-Functional Team (MFT) reserves the right to issue a CAR at any time based on the severity of the Contractor non-compliance. The

PCO will set a suspense date and submit the CAR to the Contractor for corrective action. The

Contractor shall sign and return the CAR, with a corrective action plan, to the PCO for acceptance by the Multi-functional team (MFT) by the suspense date. The corrective action will be tracked and documented until the deficiency is resolved to the satisfaction of the MFT. The

CAR will become part of the PCO contract file. If the CAR process fails to resolve the deficiency, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract/order.

7.0 Contractor Responsibilities

7.1 The Contractor shall ensure the quality of services through a quality and/or inspection system. In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and, 4)

Follow-up to ensure quality related problems/defects do not recur; a mature QMS requires the contractor be the proactive party on quality issues. The goal is to obtain performance reflective of continuous improvement with no reliance on DCMA’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.

http://www.state.gov/j/tip

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7.2 Maintains an inspection process acceptable to the Government and records of inspections, which shall be made available to the Government as long as the contract requires in accordance with the Inspection of Supply/Services clause(s) identified in the contract/order.

7.3 Responsible for ensuring personnel, information, system, property, facility and, if applicable, international security requirements are met in accordance with the DD Form 254, Department of

Defense Contract Security Classification Specification, and applicable Government regulations.

7.4 Signs and returns a positive PAR within five business days. Signs and returns a negative

PAR with corrective action identified by the suspense date. Signs and returns a CAR with a corrective action plan by the suspense date.

8.0 Contractor Performance Assessment Reporting System (CPARS): The total estimated value of the contract exceeds $1,000,000.00; therefore, CPARS reporting is required.

8.1 The MFT will evaluate Contractor performance. The program office will, at a minimum, review the PARs and other relevant information to prepare and substantiate the CPAR. CPARS will be updated, at a minimum annually, documenting Contractor performance for the contract/order. More frequent updates may be made, as required, to document a significant improvement or decline in the level of Contractor performance.

8.2 The Contractor shall have input into the CPAR prior to it being finalized. For each reporting period, the Program Manager will provide the Contractor a draft CPAR with no ratings, only justifications, to examine for seven calendar days. After MFT review of the Contractor’s response, the CPAR will be coordinated through management up to the Division level. Once approved, the CPAR will be sent to the Contractor via CPARS for the official 60 calendar day review. The Contractor shall have the option to concur or non-concur, with comments, via

CPARS.

8.3 In evaluating the quality of contractor’s performance, the following performance ratings are used in documenting past performance. The areas rated may include: Quality of Service, Business Relations, Management, Cost Control (if applicable), and Schedule.

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9.0 Appendices

If you have referenced regulations in the body of the PWS, include them in the following table.

9.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that Apply

DoD

5220.22-M

National Industrial Security Program Operating

Manual (NISPOM).

February 28, 2006

Change 1 - March

28, 2013

4.3.2, 4.8

DoDD 4715.1E Environment, Safety, and Occupational Health

(ESOH)

March 19, 2005 5.5.1

DoDD) 5205.02E DoD Operations Security (OPSEC) Program June 20, 2012 5.2.1, 5.2.2

DoD Manual

5205.02-M

DoD Operations Security (OPSEC) Program

Manual

November 3, 2008 5.2.1, 5.2.2

Public Law 91-596 as amended by Public

Law 101-552

Occupational Safety and Health Act of 1970 December 29, 1970 as amended through

January 1, 2004

5.5.1