PWS_18Apr14.pdf

F D 2 0 6 0 - 1 4 - 0 0 5 3 0 ; 1 8 A p r 1 4 ; P W S R e v i s i o n 1 Page 1

Performance Work Statement (PWS)

Program Title: To perform the depot level repair of AC-130 Gunship components.

Purchase Request #: FD2060-14-00530

Date; Revision #: 18 Apr 14; PWS Revision 1

1.0 DESCRIPTION OF SERVICES. This PWS is for the depot level Repair/Overhaul of the National Stock Number (NSN) 5998-01-484-8861SO, Part Number (P/N) 5002610-22, Circuit Card Assembly. The extent of Repair/Overhaul work required shall be determined by the initial inspection/functional checkout and the disassembly/assembly required to return these items to a serviceable end item that shall efficiently serve its intended purpose. Each asset shall be Repair/Overhauled and returned to the Government in serviceable condition. Original design of the end items and parts thereof, or the design functional capabilities of the end items, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO). No government personnel or equipment shall be used for testing after overhaul/repair of items. Delivery schedule shall be met for all requirements through CAVAF reporting.

2.0. SERVICES SUMMARY (SS). Table 1 shows the services summary.

Performance Objective PWS Reference Performance Threshold

Provide timely and accurate reporting in CAVAF.

4.2.1.1 & 4.2.1.2

All CAVAF transactions shall be accomplished daily or as transactions occur basis. The following metrics will be monitored:

- GFM In- Transit

- Repairable GFM Accountability

- Assets Not on Contract

Each asset shall be Repair/Overhauled and returned to the Government in serviceable condition.

4.2.16

There shall be no more than two (2) Product Quality deficiency Reporting (PQDR) annually during the period of performance of contract.

F D 2 0 6 0 - 1 4 - 0 0 5 3 0 ; 1 8 A p r 1 4 ; P W S R e v i s i o n 1 Page 2

3.0 GOVERNMENT PROPERTY.

3.1 Government property (including material, equipment, etc.) is not authorized IAW this PWS.

The contractor shall furnish all material and parts necessary for the performance of these services. No government personnel shall be used for testing after overhaul/repair of items. A clause will be set forth in the contract allowing the contractor to use the necessary test equipment rent-free on a non-interference basis for repairs set forth under this effort.

4.0. GENERAL INFORMATION. The contractor is required to perform depot level Repair/Overhaul of the NSNs. The contractor shall return the end item to a serviceable condition within 90 calendar days of receipt of asset and task order. If the Repair/Overhaul action cannot be completed within 90 calendar days, notification to the Government must be made within three

(3) calendar days of not meeting the delivery date. Notification shall include the reason for not meeting the delivery schedule, what the contractor will do to preclude the delay from happening again and the date the item will be returned to a serviceable condition.

4.1. PLACE OF PERFORMANCE: The place of performance for this contract will be exclusively not on a U.S. Government installation

4.2. TECHNICAL REQUIREMENTS:

4.2.1. COMMERICAL ASSET VISIBILITY AF (CAVAF):

4.2.1.1 The contractor shall report using the Commercial Asset Visibility (CAVAF).

(CDRL A001, Data Item Description, DI-MGMT-81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to: 406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis.

The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have a "medium assurance certificate." Each contractor employee accessing CAVAF will need an External Certificate Authority (ECA) Medium Token Assurance (Federal Information Processing Standards (FIPS) 140 Level 2.

Registration Authority): A "Medium Token Assurance" certificate is a hardware based certificate, and is stored on a FIPS 140-2 Level 2 or higher cryptographic device (either a Smart Card or a USB device). This is a portable certificate and can be used on any computer where the utilities drivers have been installed. A Medium Token Assurance certificate is a higher assurance level certificate than a software based certificate. Identity proofing must be done in-person, but can be performed by an ECA Registration Authority, Trusted Agent, Notary, or Authorized DoD Employee (outside the United States).

4.2.1.2 Reports generated from the Commercial Asset Visibility Air Force (CAVAF) data system will be reviewed by HQ AFMC and 638 Supply Chain Management Group. Noncompliance of CAVAF reporting will be addressed and documented at Program Management Reviews (PMRs) or at separate meeting(s) as designed by the Government Program Manager. The contractor shall enter the receipt of all

F D 2 0 6 0 - 1 4 - 0 0 5 3 0 ; 1 8 A p r 1 4 ; P W S R e v i s i o n 1 Page 3 government property upon arrival within one day of receipt. Accountability of all government items at the contractor's facility shall be visible for tracking in CAVAF.

Reporting shall ensure accountability for Government Furnished Material (GFM), In- Transit, repairable GFM, and assets that are not on Contract. Collected metrics will used to document performance. The Contractor shall notify the Government of any personnel changes impacting supplier reporting performance. Any delayed entries shall not exceed three calendar days and no more than one late entry per Performance Assessment Report (PAR) will be acceptable.4.2.2. Maintenance Records, Forms, and Publications: AFTO Form 349, AFTO 95 Maintenance Data Collection Record is required and shall be IAW T.O. 00-20-2.

(CDRL A002, Data, DI-MISC-81371A/T)

4.2.3. Depot Maintenance Production Report: The contractor shall submit the report on the 10th calendar day after the end of each reporting period IAW the CDRL.

(CDRL A003, DI-ALSS-80728A/T)

4.2.4. Material Inspection and Receiving Report: For all end items Repair/Overhauled and shipped under this contract, copies of DD Form 250 shall be made available via the Wide Area Workflow (WAWF) or copies shall be furnished to

411 SCMS/GULD.

4.2.5. Notification shall be provided to the government when long-lead time parts are required. In the event there is a need for long-lead time parts the contractor shall notify the government PCO within (10) calendar days.

4.2.6 Condemnation and Repair/Overhaul: The contractor shall be required to Repair/Overhaul all end items unless written direction is provided by the PCO through the Administrative Contracting Officer (ACO). Requests for condemnation shall be submitted in writing through the ACO to the PCO within ten (10) calendar days following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts. Condemnations may only be granted if the item inducted for Repair/Overhaul manifests one or more of the following conditions:

a. Physical damage that affects greater than 75 percent of the material within the end item (i.e., crushed).

b. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

c. Repair/Overhaul cost is greater than 75 percent of the cost for a new end item.

d. Beyond Economical Repair/Overhaul (BERs): Requests for condemnations shall be submitted in writing to the Government Procuring Contracting Officer

(PCO) within five calendar days of the intent to condemn. Condemnation authority shall be requested when the cost to Repair/Overhaul the asset exceeds 75 percent of the unit’s replacement cost. The contractor shall not charge the full repair/overhaul cost, but only the firm fixed price associated with negotiated BERs actions.

The PCO retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end

F D 2 0 6 0 - 1 4 - 0 0 5 3 0 ; 1 8 A p r 1 4 ; P W S R e v i s i o n 1 Page 4 item showing the part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review.

The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.2.7. Teardown, Test, and Evaluation (TT&E). TT&E is performed by the contractor to determine the cause of failure prior to conducting actual Repair/Overhaul of the item.

When situations occur where an asset is provided to the contractor for Repair/Overhaul, but the contractor cannot duplicate the fault, No Fault Found (NFF), the contractor shall notify the Procuring Contracting Officer (PCO) to report same to the Government. The contractor shall not charge the full Repair/Overhaul cost, but only the firm fixed price associated with negotiated NFF or TT&E actions.

4.2.8. The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost, will bill under firm fixed price associated with negotiated BER actions. The contractor may be authorized reclamation from condemned units. The contractor shall request authorization from the PCO prior to reclaiming any items from the condemned unit. The contractor shall report the use of reclaimed items to the PCO.

4.2.9. Accessory and Component Reuse, Repair/Overhaul and Replacement:

Expense parts of an end item determined unserviceable or missing shall be replaced with equivalent serviceable parts at no additional cost. Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO, to 411 SCMS/GULB for disposition instructions. Missing Repairable Expendability, Reparability, Recoverability Code (ERRC) T subassemblies or ERRC Code T subassemblies that are generated as part of the Next Higher Assembly (NHA) and subsequently require condemnation, will be replaced by the government. The replacement item may be repairable or serviceable. The Repair/Overhaul (if required) and the installation of the replacement item into the NHA will be accomplished at no additional cost IAW T.O. 00-25-234.

4.2.10. Upon approval by the Government, the contractor is authorized to cannibalize Repair/Overhaul Shop Replaceable Unit (SRU) necessary to accomplish timely Repair/Overhaul to meet production schedule and/or accomplish Repair/Overhaul of Mission Capable (MICAP) requirements. All cannibalized components will be returned to a pre-cannibalized condition. The contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

4.2.11. Facility Requirements. The contractor shall provide a Repair/Overhaul facility.

The facility shall serve as the depot to carry out the Repair/Overhaul and will include contractor owned test equipment, fixtures, adapters and workbenches needed for Repair/Overhaul of the assets listed in Appendix A of this PWS.

F D 2 0 6 0 - 1 4 - 0 0 5 3 0 ; 1 8 A p r 1 4 ; P W S R e v i s i o n 1 Page 5

4.2.12. Repair/Overhauled items shall pass a Government approved acceptance test procedure.

4.2.13 Test/Inspection Report: For the first Repair/Overhauled item, the contractor shall submit a test/inspection report documenting the parameters measured along with their tolerances.

4.2.14 Receipt of Equipment at Facility and Packaging Statement

4.2.14.1 Handling: Packaging and Handling: Equipment shall be handled and stored in such a manner as to prevent damage and theft. Handling of equipment shall be accomplished in accordance with T.O. 00-25-234. (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P (4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements.

4.2.15 Items received which are misidentified, misdirected, or have AF recoverable modules/subassemblies missing shall be reported to the PCO for disposition instructions.

4.2.16 Quality. The Contractor’s quality program shall be established and maintained IAW FAR 52.246-11 or equivalent. The Contractor’s quality program shall meet the requirements of ISO 9001:2008. When requested, the contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency Reports (PQDR) and exhibits for defects reported on items Repair/Overhauled under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program. The contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force T.O. 00-35D-

54. There shall be no more than two (PQDR) annually during the performance of this contract Repair/Overhaul effort.

4.3. OTHER REQUIREMENTS:

4.3.1. PERFORMANCE OF SERVICE DURING CRISIS: The Functional

Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.237-7023, Continuation of Essential Contractor Services and AFI 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.

4.3.2. INSPECTION OF SERVICES CLAUSE: The Federal Acquisition Regulation (FAR) 52.246-4, Inspection of Services-Fixed Price, gives the Government the right to inspect Contractor Performance.

F D 2 0 6 0 - 1 4 - 0 0 5 3 0 ; 1 8 A p r 1 4 ; P W S R e v i s i o n 1 Page 6

4.3.3. GOVERNMENT SECURITY REQUIREMENTS:

4.3.3.1. This paragraph applies to Classified requirements: Knowledge and/or generation of classified and/or controlled unclassified information are required for performance of the contract/order. The contractor shall ensure applicable Contractor personnel have security clearances at the appropriate level.

4.3.3.2. Government Security Regulations: The Contractor shall ensure personnel, information, system, property, facility, and international security requirements are met. The Contractor shall comply with Government Security regulations including, DoD 5200.2-R, Personnel Security Program; DoDD 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and AFI 31- 101, Integrated Defense.

4.3.3.3. Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Manual 5205.02-M, and other applicable Government security regulations including procedures to protect classified and/or controlled unclassified information, Government projects and/or programs.

4.3.3.4. Security Clearance: The contractor shall ensure applicable Contractor personnel have security clearances at the appropriate leve for proper accomplishment of contract/order requirements. The security clearance shall be obtained in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or controlled unclassified information.

4.3.3.6. Security Incident or Violation: The Contractor shall immediately notify the Facility Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified and/or controlled unclassified information.

4.3.3.7. Security of Contractor Systems(s): The Contractor shall ensure the security of automated information systems at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or controlled unclassified information.

4.3.3.8. Access to Government Systems: The Government will provide Contractor personnel access to systems necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require

F D 2 0 6 0 - 1 4 - 0 0 5 3 0 ; 1 8 A p r 1 4 ; P W S R e v i s i o n 1 Page 7 access to any Government Automated Information System (AIS) have the appropriate background check or security investigation. The contractor shall ensure contractor personnel who require access to any classified or unclassified AIS that requires a security clearance have the appropriate security investigation for that system. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account will be closed.

4.3.4. SAFETY REQUIREMENTS:

4.3.4.1. Contractor Compliance: The contractor shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E) and these requirements shall be incorporated into the contractor’s safety and health program. The Air Force participates in the OSHA Voluntary Protection Program (VPP). The contractor shall be familiar with VPP tenets. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html. The contractor shall be responsible for the safety and health of all subcontractor employees.

4.3.4.2 Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Air Force personnel and to cooperate IAW AFI 91-204 (Safety Investigations and Reports) in any Air Force safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation.

The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post (Note: the Robins AFB Command Post Phone Number is (478) 327-2612, and they can connect with any DoD Command Post worldwide). If requested by the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

4.3.4.3 Contractor Safety & Health Plan and Program:

The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan tailored to this contract. This plan shall address the requirements established in Appendix C http://www.dtic.mil/whs/directives/corres/pdf/471501p.pdf http://www.osha.gov/dcsp/vpp/index.html http://static.e-publishing.af.mil/production/1/af_se/publication/afi91-204/afi91-204.pdf

F D 2 0 6 0 - 1 4 - 0 0 5 3 0 ; 1 8 A p r 1 4 ; P W S R e v i s i o n 1 Page 8

(Industrial Safety and Health Requirements) and be submitted to the Government via DD 1423, Safety and Health Plan. All changes to the plan must also be submitted in writing and approved by the Government.

4.3.4.4 Safety and Health

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Government Representative (GR), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two calendar days, for any damage to government property less than $500,000.00 during the execution of the contract. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated GR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

4.3.5. CONTRACTOR MANPOWER REPORTING REQUIREMENTS: Per

reference SAF/AQ Memos dated 13 Nov 12 and 11 Jun 13, “The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil (select Dept of the Air Force option if you you’re working an AF requirement). Reporting inputs will be for the labor executed during the period of performance for each U.S. Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

4.3.5.1. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf https://www.my.af.mil/gcss-af/USAF/AFP40/d/sA4057E1F39D499180139F925AC8404A0/Files/editorial/Revised%20Implementation%20of%20FY11%20NDAA%20Section%208108%20-%20AQX.pdf?channelPageId=sA4057E1F39D499180139F925AC8404A0&programId=tA4057E1F3B4D0604013B51C0645700FA http://www.ecmra.mil/

F D 2 0 6 0 - 1 4 - 0 0 5 3 0 ; 1 8 A p r 1 4 ; P W S R e v i s i o n 1 Page 9

4.3.5.2. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for U.S.

Government personnel and contractors are available at the CMRA link at http://www.ecmra.mil (select Dept of the Air Force option if you you’re working an AF requirement).

4.3.6. PROCEDURE FOR INVOICING/PAYMENT/ACCEPTANCE: The

Multi-Functional Team (MFT) can request that data items be attached to acceptance forms through Wide Area Work Flow (WAWF) or submitted to Government personnel as spelled out in the data Contract Data Requirements List (CDRL). To allow for payment of separately priced data items, the MFT must use WAWF for acceptance. Data CDRL will determine submittal requirements; however, both separately priced and non-separately priced items must be accepted in WAWF in order for the line item to be closed out in the contract. Information regarding Wide Area Work Flow-Receipt and Acceptance is available on the Internet at https://wawf.eb.mil.

4.3.7. ENVIRONMENTAL REQUIREMENTS: The contractor shall comply with all applicable Federal, State of Georgia, any laws and regulations from other states where disposal might occur, and local laws and regulations concerning environmental compliance and pollution prevention.

Ensure all products produced or generated under contract shall meet all stated performance objectives and shall not violate in any manner the Environmental Requirements of any applicable local, state, or federal entity including the Department of Defense (DoD).

4.3.8. GREEN PROCUREMENT PROGRAM (GPP): GPP is a mandatory

federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U.S. Government appropriated funds, including services and new requirements.

Agency Affirmative Procurement Program, applies and the GPP requires that the products purchased which are included in the Comprehensive Procurement Guidelines (CPG) contain recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price. The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.3.9. ITEM UNIQUE IDENTIFICATION (IUID) REQUIREMENTS: The

IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory.

For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252.211-7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics http://www.ecmra.mil/ https://wawf.eb.mil/

F D 2 0 6 0 - 1 4 - 0 0 5 3 0 ; 1 8 A p r 1 4 ; P W S R e v i s i o n 1 Page 10

Information System (FLIS). All assets subject to marking must be recorded in the DoD IUID Registry.

4.3.9.1 IUID MARKING PLAN. The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD- 130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the Government Engineering organization, 411 SCMS prior to implementation. (CDRL A004, DI-MGMT-81803)

4.3.9.2 IUID MARKING ACTIVITY AND VERIFICATION REPORT. The

contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (CDRL A005, DI-MGMT-81804)

4.3.10. OVER AND ABOVE.

"Over and above work" means work discovered during the course of performing overhaul, maintenance, and repair efforts that is:

a. Within the general scope of the contract.

b. Not covered by the line item(s) for the basic work under the contract.

c. Necessary in order to satisfactorily complete the contract.

4.3.11. Counterfeit Prevention Plan (CPP). Contractors that supply electronic parts or systems (CDRL A006, DI-MISC-81832) and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation, and Disposition shall also apply.

4.3.11.1. At a minimum, the CPP shall address:

4.3.11.2. Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.3.11.3. Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.3.11.4. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from

F D 2 0 6 0 - 1 4 - 0 0 5 3 0 ; 1 8 A p r 1 4 ; P W S R e v i s i o n 1 Page 11 the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.3.11.5. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.3.11.6. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer.

(Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.3.11.7. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C.

2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.3.11.8. Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref.

AS5553, paragraph 4.1.4, appendix E)

F D 2 0 6 0 - 1 4 - 0 0 5 3 0 ; 1 8 A p r 1 4 ; P W S R e v i s i o n 1 Page 12

4.3.11.9. Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

4.3.11.10. Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.3.11.11. Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

F D 2 0 6 0 - 1 4 - 0 0 5 3 0 ; 1 8 A p r 1 4 ; P W S R e v i s i o n 1 Page 13

5.0. APPENDICES.

Appendix A: References

Publication Number Publication Title Publication Date Specific Paragraph Reference

AFI 10-403 Deployment Planning and Execution 20 Sep 12 1.9.1.33

AFI 91-204 Safety Investigations and Reports 9 Aug 12 Paragraph

2.12, SAF/AQ Memo 11 Jun 13 and SAF/AQ Memo, 13 Nov 12

Implementation of FY11 NDAA 8108, Contractor Inventory

11 Jun 13 and 13 Nov 12 Entire

ISO 9001:2008 Quality Management Systems Requirements

Dec 2008 Entire

MIL-STD-129P

With Change 4

Military Marking for Shipment and Storage 19 Sep 07 Entire

MIL-STD-130N

With Change 1

DoD Standard Practice Identification Marking of US Military Property Nov 2012 Entire

DFARS 252.211–7003

Item Identification and Valuation Jun 2011 Entire

MIL-STD-2073-1d With Change 1

Standard Practice for Military Packaging

10 May 02

Entire

OSHA Public Law 91-596

Occupational Safety and Health Act (OSHA) of 1970

Jan 2004 Entire

DoD 4100.39-M With change Letter

Federal Logistics Information System

May 2010 Oct 2010 Entire

00-20-2 Maintenance Data Documentation

Nov 2012 Entire

00-25-234 With change 38

General Shop Practice Requirement for the Overhaul Maintenance and Test of Electrical Equipment

Aug 1998, Sep 2009

Entire

00-35D-54 USAF Deficiency Reporting, Investigation, and Resolution

Nov 2011 Entire

FAR 52.246-11 Higher-Level Contract Quality Requirement

Feb 1999 Entire

FAR 52.246-4

Inspection of Services-Fixed Price

Aug 1996

DoD 5200.2-R Personnel Security Program 23 Feb 96 Entire https://www.my.af.mil/gcss-af/USAF/AFP40/d/sA4057E1F39D499180139F925AC8404A0/Files/editorial/Revised%20Implementation%20of%20FY11%20NDAA%20Section%208108%20-%20AQX.pdf?channelPageId=sA4057E1F39D499180139F925AC8404A0&programId=tA4057E1F3B4D0604013B51C0645700FA https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf

F D 2 0 6 0 - 1 4 - 0 0 5 3 0 ; 1 8 A p r 1 4 ; P W S R e v i s i o n 1 Page 14

Publication Number Publication Title Publication Date Specific Paragraph Reference

DoDD 5205.02E DoD Operations Security 20 Jun 12 Entire DoD Manual 5205.02-M DoD Operations Security

(OPSEC) Program Manual 3 Nov 08 Entire

AFI 31-101 Integrated Defense 2 Aug 04 Entire (DFARS) clause 252.237-

Continuation of Essential Contractor Services and

Oct 2010 Entire

(DODD 4715.1E) Environmental, Safety, and Occupational Health (ESOH)

March 19, 2005 http://www.dtic.mil/whs /directives/corres/pub1.h tml