PALLET_(PWS_7_Jul_17)_Final.docx

Performance-based Work Statement (PWS) for

HCU-6/E 463 L Pallets

Prepared by

AFLCMC/WNZE SUPPORT EQUIPMENT AND VEHICLE ENGINEERING DIVISION

460 RICHARD RAY BLVD, STE 19A

ROBINS AFB, GA 31098-1813

PERFORMANCE-BASED WORK STATEMENT (PWS)

Purchase Requests: FD2060-12-00522 and FD2060-12-00516

1.0 DESCRIPTION OF SERVICES.

This Performance-based Work Statement (PWS) describes the depot level repair and new production requirements for National Stock Number (NSN) 1670-00-820-4896CT (HCU-6/E 463L Pallet). All work shall be in accordance with (IAW) applicable documents listed in Appendix A. 463L pallets to be repaired shall be restored to a safe and serviceable (new) condition, using the most cost effective way possible, thereby avoiding the additional cost required to procure new pallets.

2.0 SERVICES SUMMARY.

Damage Inspection Report

Pallet Defects

4.9.6

The pallet shall have no critical or major defects. Less than 6.5% of the total number of units in a given lot shall have minor defects.

3.0 GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, MATERIAL, AND SERVICES (GFP/GFE/GFM/GFS).

3.1 Government-Furnished Material. The following property will be furnished by the Government to be used in first article testing of both repaired and newly produced pallets. These items will be furnished in as close to new condition as possible.

The following will be furnished only for the testing of repaired pallets:

c. 6 each HCU-6/E repairable pallets (1670-00-820-4896CT) P/N MIL-DTL-27443, Type I

3.2 Federal Acquisition Regulation (FAR) 45.101, [Government Property] Definitions.

3.2.1 Government Property. ‘Government property’ means all property owned or leased to the Government or acquired by the Government under the terms of the contract. It includes both Government-furnished property and Contractor-acquired property….”

3.2.2 Contractor-acquired Property. ‘Contractor-acquired property’ … means property acquired or otherwise provided by the Contractor for performing a contract and to which the Government has title.”

3.3 Contractor Responsibility. The Contractor shall be responsible for Government property in their possession in accordance with the FAR and Defense Federal Acquisition Regulation Supplement (DFARS) including, but not limited to, FAR Part 45, Government Property, FAR 52.245, and DFARS, Part 245, Government Property.

3.4 DFARS 252.245-7002, Reporting Loss of Government Property.

3.4.1 Definitions.

3.4.1.1 Loss of Government Property. ‘Loss of Government property’ means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to –

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

3.4.1.2 Unit Acquisition Cost. “Unit acquisition cost” means –

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

3.4.2 Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to –

(i) Theft;

(ii) Inadequate storage;

(iii) Lack of physical security; or

(iv) “Acts of God”.

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

3.5 Return/Retention of Government Property. All GFP remains the property of the Government and shall be returned to the Government upon completion of the contract/order or as directed by Air Force Life Cycle Management Center (AFLCMC)/WNZE. All GFP shall be returned to the Government in the condition provided unless approved in advance by the Procuring Contracting Officer (PCO). All property acquired or otherwise provided by the Contractor for accomplishment of contract/order requirements becomes the property of the Government and shall be returned to the Government upon completion of the contract/order or as directed by AFLCMC/WNZE. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government upon completion of the contract/order or as directed by AFLCMC/WNZE. Department of Defense (DD) Form 1423-1, Contract Data Requirements List (CDRL), deliverables become the property of the Government upon receipt.

3.6 Government Systems.

3.6.1 The Government will provide Contractor personnel access to systems necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to a Government Automated Information System (AIS) have a Department of Defense (DoD) National Agency Check Plus Written Inquiries (DNACI) conducted in accordance with DoD 5200.2-R, Personnel Security Program. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account will be closed.

3.6.2 Wide Area Workflow (WAWF). In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos), Receipt/Acceptance documents, and CDRL, deliverables via Wide Area Workflow-Receipt and Acceptance (WAWF-RA). Payment requests for separately priced Data Items shall be submitted using WAWF-RA. Contractor personnel shall register to access WAWF-RA at https://wawf.eb.mil and designate an Electronic Business Point of Contact (EB POC) in the Central Contractor Registration (CCR) site at http://www.ccr.gov within ten calendar days after award of the contract/order.

3.6.3 Commercial Asset Visibility-Air Force (CAV-AF). The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report on a daily basis or as actions occur. Contractor personnel shall obtain a DoD Public Key Infrastructure (PKI) certificate to log into CAV-AF. Contractor personnel shall be required to have an identity certificate only. An encryption certificate shall not be required. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@robins.af.mil.

[CDRL A001, Data Item Description (DID) DI-MGMT-81634B]

4.0 GENERAL INFORMATION.

4.1 Program management.

4.1.1 Program Manager. The Contractor shall identify to the Government and maintain a single point of contact (Program Manager) for all matters under this contract. The Contractor shall also ensure that all program management personnel assigned to the program shall be available, as required, to meet program objectives.

4.1.2 Plant access. The Contractor shall arrange for full access to applicable Contractor facilities and offices by Government representatives conducting any business, making observations, or performing inspections required by public law or by this contract.

4.2 Contractor-Furnished Material or Parts. When repairing pallets, Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts. The material or parts shall be suitable for restoration of the end item for its intended purposes and shall be interchangeable without alterations to the parts or the end item.

4.3 Original Design Function. The original design function of the item and parts shall not be changed, modified, or altered unless authorized by the PCO.

4.4 Production Problems. The Contractor shall forward all production problems through the Administrative Contracting Officer (ACO) and PCO to Contract Specialist at AFLCMC/WNKAC, or Production Management Specialist (PMS) at AFLCMC 404 SCMS/GUOAD.

4.5 Nonstandard Part Approval. For those standard parts which are obsolete and no longer available, the Contractor shall conduct research to identify a suitable substitute. Any parts or materials supplied by the Contractor shall equal or exceed the quality of the original parts or materials. Such factors as function, environment, reliability, strength, safety, economy and interchangeability shall be considered in the selection of substitute parts. The Contractor shall submit a Nonstandard Part Approval Request (DD Form 2052) in accordance with CDRL A002, DI-MISC-80071E/T for approval of nonstandard parts which are form, fit, and function equivalents of the replaced parts. For part(s) replacements which require installation modification, an Engineering Change Proposal (ECP) shall be submitted (para 4.5.4).

4.5.1 Technical Data. The removal, disassembly, inspection, repair adjustment, modification, test, assembly, and reinstallation of components and equipment shall conform to the basic maintenance instructions manual and other applicable documents listed in Appendix A of this PWS.

4.5.2 Technical Data Package (TDP). The TDP (also known as the drawing package) forms a part of this PWS and constitutes the end item product drawings. The TDP is mandatory for use in design and building the 463L pallets and no deviation from the drawings is permissible without prior approval of the procuring activity. Where tolerances could cumulatively result in incorrect fits, the Contractor shall provide tolerances within those prescribed on the drawings to ensure correct fit, assembly, and operation of the 463L pallets. If during the manufacturing process of first article 463L pallets discrepancies are noted with the TDP, the Contractor shall notify the procuring activity of such discrepancies. Any data prepared by the Contractor or obtained from a vendor to support fabrication and manufacture of the 463L pallets shall be made available, upon request, for inspection by the procuring activity. Any changes to the TDP shall be processed via approved ECP(s).

4.5.3 Request for Deviation (RFD). The Contractor shall prepare an RFD whenever a departure from the contractually-specified base line is proposed for a specific number of units or for a specific time. (DICMAN80640, CDRL A003, Request for Deviation (RFD))

4.5.4 Engineering Change Proposals (ECPs). Notwithstanding any other provision in the contract, no Contractor or subcontractor's change in design, fabrication, assembly, part, material, process, or source of supply shall be made to MIL-DTL-27443 or Air Force (AF) Drawing (Dwg) 7031843 unless such change is submitted in writing by ECP and approved by the procuring activity. Any request for change shall be accompanied by complete documentation supporting the need for the change. A Notice of Revision (NOR) shall be submitted with each ECP. (DICMAN80639, CDRL A004, Engineering Change Proposal (ECP); DICMAN80642, CDRL A005, Notice of Revision (NOR)).

4.6 Quality. The Contractor’s quality program shall be established and maintained IAW FAR 52-246-11 Higher-Level Contract Quality Requirement. The Contractor’s quality program shall meet all requirements of International Organization for Standardization (ISO) 9001:2000, and is to be approved by the cognizant Government representatives.

4.6.1 Defects Reported. When requested, the Contractor shall assist the cognizant ACO in evaluating product quality deficiency reports and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the Contractor’s quality program at no additional cost to the Government. The Contractor shall establish and maintain a program, approved by the cognizant Government representative, to assist the cognizant Government representative to accomplish the requirements set forth in Air Force Technical Order (T.O.) 00-35D-54 and DLAR 4155.24 Product Quality Deficiency Report (PQDRs).

4.6.2 Inspection. The DCMA Quality Assurance Representative (QAR) shall conduct inspections in accordance with ANSI/ASQC Z1.4, General Inspection Level II, single sampling plans for normal inspection (see 4.10.4.2). The Government may recheck any point of measurement at no additional cost to the contract IAW the Inspection of Services Clause, FAR 52.246-4, Inspection of Services - Fixed-Price.

4.6.3 Inspection of Service Clause. The Contractor shall maintain a quality inspection process acceptable to the Government IAW FAR 52.246-4. The Government reserves the right to witness any Contractor efforts to accomplish the requirements of contract IAW FAR 52.246-4. Additionally, the Inspection of Service Clause – as incorporated in Part 1, Section E, “Inspection and Acceptance,” of the contract – establishes Governement access to Contractor records, as well as rights to inspection and tests, and recourse for failure to provide services which meet contract requirements.

4.6.4 Condemnation/Overhaul Limitation. The Contractor shall not overhaul any pallet that falls outside of the Contract Line Item Number (CLIN) structure unless authorized through the ACO by the PCO atAFLCMC/WNZDA. Any pallet that is deemed unserviceable after inspection in accordance with this PWS shall be properly disposed of in accordance with the applicable environmental regulations.

4.7 Accessory and Component Reuse, Repair, and Replacement. The reuse, repair, and replacement of accessories and components shall equal or exceed the quality of the original material or parts.

4.7.1 Unserviceable or Missing Parts. Expense parts of an end item determined unserviceable or missing shall be replaced with equivalent serviceable parts at no additional cost. Material/parts used for replacement shall be selected in accordance with the applicable illustrated parts breakdown T.O.s and AF drawings. Only those part numbers identified within these documents shall be used. Subassemblies shall be repaired as a part of the next higher assembly.

4.8 Receipt of Pallets at Facility.

4.8.1 Handling. Care shall be exercised to prevent damage to the items, including shipping materials. The Contractor shall immediately notify the ACO when assets are received in improper conditions.

4.8.2 Damages and Inventory Inspection. Upon receipt of pallet for repair, the damages to each pallet shall be recorded in the table below, Damaged Pallet Inspection Report, and submitted electronically on a monthly basis IAW DI-ILSS-80386, CDRL A006. The Contractor shall submit the report no later than the 10th of each month or negotiated agreed upon date. The report shall capture all damage in a spreadsheet/database pre-approved by the Government. Both raw data, as well as totals of each column in the table shall be submitted to the Government.

4.8.3 Receiving Inspection Form. After damages have been recorded, the inspection results shall be recorded on a form (traveler) listing all required repairs. This form shall be identified to the pallet by its unique serial number and shall be located in the same area of each pallet. The receiving inspection form shall include a place to verify that all required repairs have been satisfactorily completed and accepted.

4.8.4 Undamaged Pallets. If the pallet is not in need of repair, the Contractor shall ship undamaged pallet with newly overhauled pallets at the next shipment date.

4.8.5 Non-US Air Force Pallets. All pallets other than 463L legacy pallets composed of a balsa wood core and aluminum skins shall be reported to AFLCMC/WNZDA for disposition instructions.

4.8.6 Preservation. The Contractor shall handle and store pallets to adequately provide protection against rust, corrosion, theft, water intrusion and other damage. Pallets not shipped within 45 days from acceptance shall be stored in a location protected from environmental conditions.

4.8.7 Shipping Instruction Request. The contractor shall contact the Program Manager (PM) and Item Manager (IM) 90 days before Pallets are ready for shipping. Before 140 pallets are accumulated contractor shall plan to submit a SIR for shipping. SIR should be submitted prior to invoicing in WAWF.

4.9 Specific Work Requirements.

4.9.1 General. Inspection, disassembly, cleaning, repair, assembly, and corrosion treatment shall be in accordance with latest revisions of AF Dwg 7031843, MIL-DTL-27443, and this PWS. Pallets shall be delivered back to the Government clean to protect cargo, prevent the spread of contamination, and increase the serviceability of the unit. Any pallet repair beyond replacement of rings and corner brackets shall require disassembly of the pallet and replacement of the core with a new balsa core.

4.9.2 Materials. All materials (e.g., balsa wood, adhesive, skins, corner straps, side rails, rivets, and rings) for repair and new production of pallets shall be as specified in the latest revisions of AF Dwg 7031843 and MIL-DTL-27443.

4.9.3 Aluminum Skins. Aluminum skin shall be either new or reclaimed. If the bottom skin of an HCU-6/E pallet is determined to be damaged beyond repair (holes other than rivet holes, edge damage, corrosion, skins coated with black or yellowish-white ambient-cured adhesive, etc.), it shall be replaced in accordance with AF Dwg 7031843. Corner damage is allowed providing not more than one inch must be removed from each edge to remove the damage. Only one (1) damaged corner is allowed per skin. If the bottom skin is not damaged beyond repair and it is in accordance with AF Dwg 7031843, it shall be reused.

4.9.4 Rail Assemblies. Damaged rail assemblies (e.g., dents and gouges) shall be repaired in accordance with AF Dwg 7031843. Not more than one locking lip on each short rail or not more than two locking lips on each long rail of the HCU-6/E may be repaired provided no more than 50 percent of the lip is removed. If the damage is so severe that the locking lip will not enter the aircraft restraint system, repair must be made. Deformation of the lip that does not involve torn or cracked metal may be repaired by hammering, rasping, grinding, or filing the lip to make it conform as closely as possible to its original configuration. Damage that does involve torn or severely cracked locking lips may be repaired by removing the damaged portion of the lip. The portion of the lip removed for this repair should not exceed 50 percent. Dents or gouges on the outside vertical surface of a rail in excess of 1/8 inch deep shall be cause for rejection. Dents or gouges on either horizontal bonding surface (where skins bond to rails) shall be cause for rejection.

4.9.5 Ring Assemblies. Damaged or excessively corroded ring assemblies shall be replaced. Rings shall be cleaned and prepped in accordance with procedures Technical Order (TO) 35D22-2-2-2 or better practices established by the Contractor and approved by the Government. the cleaning and prep shall a process of removing corrosion and the resulting debris, and shall then be coated with preservative type primer ( Under Testing ). Each ring shall be designed to sustain a 7,500 pound tension load along any line in this plane within the angular limits. Each ring shall also be designed to sustain a 7,500 pound load along any line originating at the attachment point in a vertical plane extending above the pallet and parallel to the edge without permanent deformation.

4.9.6 Pallet Defects. The pallets shall have no critical defects. The pallets shall have no critical or major defects (rust bleed through on pallet rings added to major defects). The pallets may have a minimal number of minor defects. The number of minor defects in a given lot shall be less than 6.5% of the total number of units.

4.9.7 Performance. Both repaired and newly produced pallets shall meet all performance requirements of AF Dwg 7031843, MIL-DTL-27443 and this PWS.

4.9.7.1 Ring Movement. The pivot point of the ring shall be outside the usable surface edge. Each ring shall be capable of at least 225° of free movement in a vertical plane that intersects the pallet edge at right angles.

4.9.7.2 Lifting Capabilities. The pallet shall be capable of the following lifting requirements.

4.9.7.2.1 Corner Lifting. When uniformly loaded with 18,000 pounds, the pallet shall be capable of withstanding, without permanent deformation or component separation, 10 lifting cycles by means of four cables attached to the four tiedown rings adjacent to the four corners. Corner lifting shall be IAW 3.4.4.1 and 4.5.5.1 of MIL-DTL-27443.

4.9.7.2.2 Forklift Lifting. When uniformly loaded to rated capacity (10,000 pounds), the pallet shall withstand 10 lifting cycles, without deformation, by a forklift truck having 72 inch long by 6 inch to 8 inch wide tines spaced 42 inches center-to-center. Forklift lifting shall be IAW 3.4.4.2 and 4.5.5.2 of MIL-DTL-27443.

4.9.7.2.3 Forklift “Wedge” Lifting. When uniformly loaded to rated capacity (10,000 pounds), a pallet shall withstand 5 lifting cycles from a smooth, dry, concrete surface without deformation. The tines shall be wedged under the pallet perpendicular to a pallet rail. A forklift truck having 72 inch long by 6 inch to 8 inch wide tines spaced 42 inches center-to-center shall lift the pallets. Forklift truck tines shall have an end radius of not less than 0.250 inch. Forklift “wedge’ lifting shall be IAW 3.4.4.3 and 4.5.5.3 of MIL-DTL-27443.

4.9.7.2.4 Surface Pressure. The pallet shall be able to withstand a one-inch square steel mandrel supporting a 900-pound load to the top surface. The corners of the mandrel may be slightly rounded. Permanent deformation of the test panel in the load area shall not exceed 0.005 inch in depth. Deflection while under load shall not exceed 0.015 inch.

4.9.8 Identification.

4.9.8.1 Data Plate or Decal. The maintenance facility shall furnish and affix an aluminum data plate or decal to each repaired pallet. The data plate or decal shall identify the maintenance facility’s name, AF contract number and date of repair. When an aluminum data plate is used, letters and numerals shall be applied by etching, engraving or metal stamping. If a decal is used, the decal shall be weather and fade resistant.

4.9.8.2 Bar Codes. The maintenance facility shall furnish and affix 4 bar codes to each pallet. One bar code shall be located on the corner of the pallet above the locking lips on each rail. The bar codes shall be an aluminum plate or a weather and fade resistant decal. The bar codes shall use code 39 format, shall be at least 0.625” tall, and shall have no less than six characters. The serial number on the pallet returned for repair shall not change for overhauling of the pallet. For those pallets which are turned in without serial numbers, supplier shall furnish sequential serial numbers to equal quantities in releases against contract. These sequential serial numbers shall be different for each pallet. Also, the supplier shall assign lot numbers. The bar code shall contain all prior to present years the pallet was returned for repair, for example “02”, “06” (IAW MIL-STD-130).

4.10 Verification.

4.10.1 Inspection, Testing, and Verification. Unless otherwise specified in the contract or purchase order, the Contractor is responsible for the performance of all inspection, test, and verification requirements as specified in this PWS.

4.10.2 First Article Test.

4.10.2.1 First Article Test Procedures. The Contractor shall develop detailed first article test procedures, which shall address all requirements identified in the MIL-DTL-27443 and this PWS. The test procedures shall include data record sheets, charts, graphs, identification of test instruments by manufacturer, model number, and serial number. (CDRL A007, DINDTI80603, Test Procedure)

4.10.2.2 First Article Testing of the Pallets. After Government approval of the first article test procedures, the Contractor shall schedule the testing to be conducted. If shipping is required to move the item(s) to and from a test site away from the Contractor’s facility, the Contractor shall be responsible for all costs associated with the shipment. The Contractor shall notify the Government of the date, time, and location of first article testing 30 calendar days prior to the start of testing. The test shall be witnessed by one or more Government representatives.

4.10.2.3 First Article Testing of Repaired and Production Pallets. Six first article test units shall be repaired using at least one new rail, new top and bottom skins, and a new core. Additionally, six first article test units shall be newly manufactured for testing. Each set of the six test units shall be labeled A, B, C, D, E, and F. First article testing shall be accomplished in accordance with the following paragraphs of MIL-DTL-27443:

4.10.2.4 First Article Test Report. The contractor shall submit a first article test report upon completion of the first article test. The test report shall document all testing performed, including results of any unsuccessful test attempts (CDRL A008, DI-NDTI-80809, Test/Inspection Report).

4.10.2.5 Disposition. One repair and one production first article item shall be retained at the Contractor’s facility to serve as a manufacturing standard until the last shipment. The remaining first article 463L pallets shall be shipped to the location(s) specified in the contract.

4.10.2.6 Restoration. After completion of first article testing, the Contractor shall be responsible for restoring the pallets back to a serviceable, “like new,” condition while retaining configuration integrity.

4.10.3 Production. The Contractor shall produce pallets that meet or exceed all performance requirements. Once first article testing has been completed and the test report (see 3.2.1.3) approved by the AFLCMC/WNZE cognizant engineering authority, all 463L pallets shall be manufactured in accordance with MIL-DTL-27443 and AF Dwg 7031843 and sublevel drawings.

4.10.4 Conformance Inspection. Conformance inspection shall be accomplished in accordance with the following:

4.10.4.1 Individual Test. Each pallet shall be subjected to the test specified in paragraphs 4.5.1, 4.5.2, and 4.5.11 of MIL-DTL-27443.

4.10.4.2 Sampling Test. Sample pallets from each lot shall be selected in accordance with ANSI/ASQC Z1.4 general inspection level II, single sampling plan for normal inspection (see 4.6.2). A lot shall consist of pallets manufactured under the same conditions and submitted for inspection at the same time. The acceptable quality level (AQL) shall be 0% defective for critical defects, 0% defective for major defects and 6.5% defective for minor defects per lot. Selected sample pallets shall be examined for defects as specified in 4.4.2.5 of MIL-DTL-27443 and tested as specified in 4.5.5.1 of MIL-DTL-27443.

4.10.4.3 Repairable Item Inspection Report. The Contractor shall provide a monthly lot sample totals test report of the inspected pallets in accordance with CDRL A009. The Contractor shall submit the report no later than the 10th of each month or negotiated agreed upon date. The report shall be formatted and contain information in accordance with the following table or another table pre-approved by the Government:

Monthly Lot Sample Totals

2nd

3rd

Total

4.10.5 Rejection Criteria. Throughout all tests, the pallet shall be closely observed for the following conditions, which shall be cause for rejection:

a. Failure to conform to performance requirements specified herein.

b. Structural failure of any component, including permanent deformation, or evidence of impending failure.

c. Evidence of excessive wear or delamination.

d. Misalignment of components.

e. Conditions which present a safety hazard to personnel during operation, service or maintenance.

4.10.6 Maintanence and Overhaul Report. The Contractor shall provide two monthly Maintenance and Overhaul (M&O) Reports for the pallets in accordance with CDRL A010. The Contractor shall submit the report no later than the 10th of each month or negotiated agreed upon date. The report shall be formatted and contain information in accordance with the following table or another table pre-approved by the Government:

Maintenance and Overhaul Report

Contract Order Number

4.11 Performance of Service During Crisis. The Functional Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services.

4.12 Environmental Management System (EMS). Executive Order (E.O.) 13423. Executive Order 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and E.O. 13514, Federal Leadership in Environment, Energy, and Economic Performance, establish the requirements for an EMS and obligate federal agencies to implement sustainable practices. In accordance with the Secretary of the Air Force (SAF) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the Air Force Materiel Command/Vice Commander (AFMC/CV) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, Contractor personnel who perform work on any AF installation shall comply with the EMS requirements established by the installation. These services shall be performed only at the Contractor’s facility; therefore, the EMS requirement does not apply.

4.13 Green Procurement Program (GPP). GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U. S. Government appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price. The prime Contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.14 Security Requirements (unclassified).

4.14.1 General. Actual knowledge of, generation, or production of classified information is not required for performance of the contract. Cleared personnel are required to perform this service because security measures which are in force do not preclude access to classified information.

4.14.2 Operations Security (OPSEC). Contractor personnel will participate in the OPSEC program locally administered by the Air Force (AF) activity.

4.14.3 Employee Clearances. Contractor employees that need access to Government owned Automated Information Systems (AIS) will require the minimum of a DNACI IAW DoD 5200.2-R. Submit a Standard Form 85P, Questionnaire for Public Trust Positions, (fingerprint cards if available) to the (WNZ) Security Office for processing.

4.14.4 Security Incidents and Violations. The Contractor shall immediately notify the (WNZ) Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

4.14.5 Security Education. All full-time Contractor employees occupying physical space on Robins Air Force Base, will comply with the (WNZ) Security Education and Awareness program. The program consists of the following components: initial training, annual refresher training, and periodic tailored training.

4.15 Safety Requirements. The Contractor shall comply 100% of the time.

4.15.1 Contractor Compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR 1926 for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the Contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29 CFR 1926, all Air Force Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance. The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees.

4.15.2 Mishap Notification. No more than two Class C mishaps per contract year and zero Class A or B mishaps will be tolerated. The Contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation. No more than one late mishap notification per contract/order year is acceptable. Follow all other reporting requirements as identified on the CDRL A011 for Accident/Incident Report (Mishap Notification & Reporting) Data Acquisition Document Number DI-SAFT-81563.

4.15.3 Mishap Investigation. If requested by the Government Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO), the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the Government investigates the mishap, the Contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

4.15.4 GIDEP. The Contractor shall participate in GIDEP in accordance with GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program. The Contractor shall submit all appropriate data to GIDEP, as it is generated, in accordance with the CDRLs of the contract/task order.

4.15.5 GIDEP Reporting. The Contractor shall screen each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/task order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, a response shall be submitted informing the impacted organizations and subcontractors in accordance with the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alert reports in accordance with the CDRLs. (CDRL A012, Alert/Safe Alert, DI-QCIC-80125B; CDRL A013, Response to Alert Report, DI-QCIC-80126B; CDRL A014, GIDEP Annual Progress Report, DI-QCID-80127A)

4.16 Packaging. (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P (4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements. If it is not feasible for shipping labels to be located in accordance with MIL-STD-129P, labels may be securely fastened on top of pallets for shipping such that the final destination of the pallets will be reached with the shipping label adhered.

4.17 Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 463L pallet repair via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year. However, due to the delayed implementation, input of FY12 data is required by 31 Mar 13.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.0 APPENDICES:

5.1 Order of Precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

APPENDIX A

Publication Title of Publication

Type HCU-6/E

MIL-STD-129P

With Change 4

Deficiency Report Program

Essential Contractor Services

for Determining Workforce Mix.

OSHA Public Law 91-596

Occupational Safety And Health Standards

Safety and Health Regulations for Construction

AFJMAN 23-215

(for misidentified or misdirected items)

T.O. 00-35D-54 (for Product Quality Deficiency Report (PQDRs))

Investigation, and Resolution

DLAR 4155.24

(for Product Quality Deficiency Report (PQDRs))

Deficiency Report Program

AFMCI 21-113

(use for FAST repair effort)

Transportation

DOD 5220.22-

(for CLASSIFIED only)

SAF Policy Letter (For Contractors working on

RAFB)

Change 1, 2/12/1990, Change 2, 7/14/1993, Change 3, 2/23/1996 Personnel Security Program

GIDEP Operations Manual S0300-

BT-PRO-010

Chapter 2, Participation Requirements

APPENDIX B

1. Administrative Contracting Officer (ACO). That individual having overall administrative responsibility for the contract.

2. Calibration. A comparison between two instruments, one of which is a standard of known accuracy, to detect and correlate or adjust any variation in the accuracy of the instrument being compared.

3. Components. A separate identifiable part of an end item which performs a function within the system or subsystem and is necessary for the proper operation of the end item.

4. Data. All management, engineering and logistic information, reports and documentation required.

5. Depot facility. An industrial type facility established to perform overhaul functions in support of field and using organization. This includes AFMC assigned installations and commercial Contractors who are engaged in performing depot level work on weapon systems or equipment under a contract issued and managed by AFMC.

6. End item. A recoverable piece of equipment listed as a line item on a Government contract.

7. Expense items. These are consumable items with an Expendability-Recoverability-Reparability-Category (ERRC) Designator of XB3 and XF3. (ERRC codes N and P are consumable items). The ERRC code is identified by the last letter of the Source Maintainability Recoverability (SMR) code listed in the systems Illustrated Parts Breakdown (IPB) Technical Order.

8. Inspect or check. An examination of an item to determine identity, condition and proper installation.

9. Investment items. These are non-consumable items with an ERRC Designator of XD1, XD2, ND2 or NF2 (ERRC codes C, T, S, and U are non-consumable items). The ERRC code for an item is identified by the last letter of the SMR code listed in the system IPB Technical Order.

10. Nondestructive inspection. Methods of investigating the quality, integrity, properties and dimensions of material and components without damaging or impairing their serviceability.

11. Operational check. A functional test of an accessory, component, or system accomplished in its installed environment to assure proper installation and operation.

12. Procuring Contracting Officer (PCO). The individual authorized to enter into contracts for supplies and services on behalf of the Government and who is responsible for overall acquisition process.

13. Quality Assurance Representative (QAR). The Government representative responsible for administration of the Quality Assurance function for this solicitation/contract.

14. Recoverable. Another name for investment items.

15. Repair. The restoration or replacement of parts or components of an end item as necessitated by wear and tear, or damage, in order to return the end item to serviceable condition.

16. Reparable. An unserviceable item that can be repaired and restored to a serviceable condition.

17. Serviceable. An item capable of meeting the requirement and performing the function for which designed or modified and meets all test requirements of the end item Technical Orders (T.O.) or as established by this work specification.

18. Critical defects. The following items will be classified as critical defects. (1) Length, width, and lip dimensions out of tolerance (2) Skin not bonded/delamination (3) Pallet not processed in accordance with approved process specification (4) Failed lift test (5) Exceeds shear tie gap test (6) Flatness out of tolerance.

19. Major defects. The following items will be classified as major defects. (1) Lock notches out of tolerance (2) Tiedown ring assembly and corner bracket fastening hardware not coated with wet primer when installed pap(3) Tiedown ring missing (4) Tiedown ring mounting hardware loose (5) Rivet missing (6) Wrong rivets (7) Wrong skin material (8) Parts not plated in accordance with drawing (9) Part not marked in accordance with MIL-STD-130L (10) Thickness exceeds tolerance (11) Tiedown ring and corner bracket fastening devices not coated as specified after installation. (12) Rust bleeding through pallet ring assembly or corner clip angle within 45 days of warranty date.

20. Minor defects. The following items will be classified as minor defects. (1) Corner gap exceeds tolerances (2) Skin to rail gap exceeds tolerance (3) Adhesive flash not cleaned off (4) River too close to edge of skin (5) Cocked rivet (6) Weight exceeds maximum.

21. Lifting cycle. A lifting cycle shall be considered starting with a pallet at rest on the ground, hoisted into the air held in place for one minute, and lowered back to rest on the ground.

PWS

PWS