PWS_FA852422R0003_26AUG21.pdf

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Distribution Statement:D

Performance Work Statement for

Depot repair of the Signal Data Converter

Purchase Request: FD2060-22-00028

26 Aug 2021

Distribution Statement D:

DISTRIBUTION STATEMENT D. Distribution authorized to Department of Defense and U.S.

DoD contractors only (reason) (date of determination). Other requests for this document shall be referred to (controlling DoD office).

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1.0 Description of Services

1.1 Objective(s): This PWS is for depot level repair of the Signal Data Convertor, National Stock Number (NSN): 6620-01-422-3447, Part Number (PN): 201-0001-3, which is applicable to the UH-1N Helicopter. The extent of repair work required shall be determined by the initial inspection/bench check and required disassembly to return this item to a serviceable end item that shall efficiently serve its intended purpose. Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO) or specified by publication or directive listed in the Appendix. The Contractor shall repair and return assets the Government in serviceable condition while meeting the delivery schedule for all requirements. All CAV-AF transactions shall be promptly and correctly maintained.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by having available assets to fully support Special Operation Forces (SOF)/Personnel Recovery, SOF mission.

1.3 Background: The UH-1N helicopter functions primarily as a light-lift utility platform. It performs missions including airlift of emergency, security and disaster response forces, emergency evacuation of government officials, support for school training and testing, airlift for distinguished visitors and transport/security for Intercontinental Ballistic Missile (ICBM) support personnel. Other roles include airborne cable inspections, security surveillance of off-base nuclear weapons convoys, response to search and rescue operations, and medical evacuation and transport. The UH-1N has the ability to easily change mission packages to support this diverse set of functions. The capability of flight during inclement weather or nighttime conditions allows it to operate in most situation. The UH-1N is a utility helicopter that is used by the Air Force for missile site surveillance, nuclear convoy protection and search and rescue missions. All the parts of a UH- 1N, except the fuselage, can be replaced making the end of life of the UH-1N indefinite. By extension, the requirement to purchase and repair the Signal Data Convertor is also indefinite. The signal data converter is part of the engine system on the UH-1N and used with the pressure transmitter to provide engine pressure data. This signal data converter is used on the UH-1N as part of the engine assembly. It is used exclusively with the 111-0075G pressure transmitter. The converter is used to relay engine pressure data to the aircrew in the cockpit.The signal data converter uses solid-state technology to convert the DC signal from the pressure transmitter to an AC signal for instrument display in the cockpit.

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2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality of repair 4.9.2 Assets shall be repaired in accordance with Original Equipment Manufacturer (OEM) specifications

Repaired assets shall pass DCMA inspection with no more than one failure per quarter.

At a minimum, 90% of repaired assets shall pass initial inspection. Remaining 10% (or less) of failed assets shall pass on the second attempt. This metric will be calculated semiannually.

Product Quality Deficiency Reports

(PQDR)

4.9.3 There shall be no more than (2) two PQDRs and/or

QDRs per contract year.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

The FAR and applicable supplements can be accessed at the site below.

https://www.acquisition.gov

3.2 Government Property to be Provided: Government property to be provided includes the Signal Data Convertor, NSN: 6620-01-422-3447, PN: 201-0001-3.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of

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Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the Government-Furnished Property (GFP) Module of Procurement Integrated Enterprise Environment (PIEE).

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements: The Contractor is required to perform depot level repair of Signal Data Convertor, NSN: 6620-01-422-3447, PN: 201-0001-3.

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract is five

(5) years (Basic one-year with four 1-year ordering periods).

4.1.2 Place of Performance: These services will be performed at Contractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-81838 Commercial Asset Visibility Air Force (CAVAF)/Government Furnished Material Report

4.3

A002 DI-PSSS-81995 Contract Depot Maintenance (CDM) Production Report

4.4

A003 DI-MGMT-

80441D

Government Property Inventory Report 4.5

A004 DI-MGMT-

81803A

Item Unique Identification (IUID) Marking Plan 4.6.1.3

A005 DI-MGMT-

81804A

Item Unique Identification (IUID) Marking Activity, Validation and Verification Report

4.6.1.4

A006 DI-MISC-81832 Counterfeit Prevention Plan (CPP) 4.7.1 A007 DI-QCIC-81794 Quality Assurance Program Plan 5.8

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4.2.1 Quality of CDRL Deliverable: There shall be no more than one (1) rejection of any deliverable. There shall be no more than one (1) total rejection(s) of deliverables per quarter.

The Government will reject a deliverable if any technical errors or one (1) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within ten

(10) business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables may be submitted via Wide Area WorkFlow (WAWF) or be submitted directly to the MFT member identified on the CDRL.

There shall be no more than one (1) late receipt(s) of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government

4.3 Commercial Asset Visibility (CAV) reporting: The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur. The Contractor shall comply with all CAV requirements in the CDRLs and attachments to the contract. Additionally, upon completion of overhaul (or repair), the Contractor shall print the DD1348-1 in triplicate from CAV. The Contractor shall place one (1) copy in the container with the overhauled (repaired) asset and one

(1) copy on the outside of the shipping container. The Contractor shall electronically upload a copy to WAWF as part of the Recieiving Report (DD250). Reference section 4.11 in this document for additional shipping, marking and packaging requirements. (CDRL A001, Commercial Asset Visibility (CAV) Reporting, DI-MGMT-81838)

4.4 Contract Depot Maintenance (CDM) Production Report: Contract Depot Maintenance Production Report will be utilized and is to be a contractual requirement. The report is a two-part report which provides the government with monthly maintenance of transit, induction, condemnation and production figures; status and accountability of assets at a Contractor’s facility, performance to schedule, and the summary of unresolved problems at the end of the report period. The PMS shall compare report data to CAV reporting actions to identify variances timely and communicate to contractor of required CAV corrective actions are accomplished with 24 hrs of notification. PMS confirms actions have been taken, if no compliance PMS engages CO to enforce reporting requirements with the contractor, IAW (CDRL A002, Contract Depot Maintenance (CDM) Production Report, DI-PSSS-81995)

4.5 Government Property Inventory Report: The Contractor shall conduct a 100% physical inventory once per contract year of all GFP. The report shall be in Contractor’s format but compatible with .xls or .xlsx format. The report shall include any Contractor held or subcontractor inventories where GFP has been provided by the government for a Contractor’s or subcontractor’s repair performance. Once an annual physical inventory has been accomplished, the Contractor shall provide their internal property management control records in accordance with FAR Part 52.245-1(f)(1)(iv), Physical Inventory. (CDRL A003, Government Property Inventory Report, DI-MGMT-80441D)

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4.6 Repair

4.6.1 Item Unique Identification

4.6.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.6.1.2 IUID Requirements: In accordance with DFARS 252.211-7003(a), Item Identification and Valuation / Definitions, “DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4.6.1.3 IUID Marking Plan: The Contractor shall mark items in accordance with DFARS 211.274-2, DFARS 252.211-7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. (CDRL A004, Item Unique Identification (IUID) Marking Plan, DI-MGMT-81803A).

4.6.1.4 IUID MARKING ACTIVITY and VERIFICATION REPORT: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (CDRL A005, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report, DI-

MGMT-81804A).

4.6.2 Reporting in IUID Registry

4.6.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.6.2.2 In accordance with the DoD Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the DoD IUID Registry. The Government or Contractor/Subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.7 Counterfeit Prevention Plan (CPP): Contractor’s that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and for disposition of counterfeit electronic parts to prevent such parts from entering the USAF/DoD

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supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with the Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. A006, DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies.

4.7.1 The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A006, Counterfeit Prevention Plan (CPP), DI-MISC-81832).

4.7.2. Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.7.3. Definitions. The Contractor shall utilize definitions per AS5553B to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553B, paragraph 3, 3.1, 3.2, 3.3, appendix H).

4.7.4. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553B, paragraph 4.1.1, 4.1.2.e., appendix A).

4.7.5. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553B, paragraph 4.1.2, 4.1.3, appendix B, C, D).

4.7.5.1. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received.

4.7.5.2 The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining

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whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553B, paragraph 4.1.2, 4.1.3, appendix B, C, D).

4.7.6. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per Office of Deputy Assistant Secretary of Defense (ODASD) Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553B, paragraph 4.1.4, 4.1.5, appendix E).

4.7.7. Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553B, paragraph 4.1.4, appendix E).

4.7.8. Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts is not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractor’s control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government.

(Ref. AS5553B, paragraph 4.1.6, appendix F).

4.7.9. Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 calendar days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a Contractor or Subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI).

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The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI.

Additionally, the Contractor shall within the same 30-day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553B, paragraph 4.1.7, appendix G).

4.7.10. Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training.

The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the Contractor to their personnel.

4.8 Condemnation and Repair: The Contractor shall be required to repair all end items unless the Procuring Contracting Officer (PCO) through the Administrative Contracting Officer (ACO) provides written direction. Requests for condemnation shall be submitted in writing through the ACO to the PCO within ten (10) calendar days following initial inspection/functional testing.

Condemnations shall not be requested due to unavailability of replacement parts.

Condemnations may only be granted if the item inducted for repair manifests one (1) or more of the following conditions:

a. Physical damage that affects greater than 75 percent of the material within the end item (i.e., crushed).

b. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

c. Repair cost is greater than 75 percent of the cost for a new end item.

d. Beyond Economical Repair (BER): Requests for condemnations shall be submitted in writing to the Government PCO within five (5) business days of the intent to condemn. Condemnation authority shall be requested when the cost to Repair the asset exceeds 75 percent of the unit’s replacement cost. The contractor shall not charge the full repair cost, but only the firm fixed price associated with negotiated BER CLIN. The PCO retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number.

The results of any electrical testing performed on the end item shall also be submitted for review.

The Contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.8.1 The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost. The Contractor is authorized reclamation from condemned units. The Contractor shall request authorization from the PCO prior to reclaiming

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any items from the condemned unit. The contractor shall report the use of reclaimed items to the

PCO.

4.8.2 Accessory and Component Reuse, Repair and Replacement: Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO, to 411 SCMS/GULAB for disposition instructions. Missing Repairable Expendability, Reparability, Recoverability Code (ERRC) T subassemblies or ERRC Code T subassemblies that are generated as part of the Next Higher Assembly (NHA) and subsequently require condemnation, will be replaced by the government. The replacement item may be repairable or serviceable. The Repair (if required) and the installation of the replacement item into the NHA will be accomplished at no additional cost IAW T.O. 00-25-234.

4.8.3. Upon approval by the Government, the Contractor is authorized to cannibalize Shop Replaceable Unit (SRU) necessary to accomplish timely Repair to meet production schedule and/or accomplish Repair of Mission Capable (MICAP) requirements. All cannibalized components will be returned to a pre-cannibalized condition. The Contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

4.8.4 Facility Requirements: The Contractor shall provide a repair facility. The facility shall serve as the depot to carry out the repair and will include Contractor owned test equipment, fixtures, adapters and workbenches needed for repair of the assets.

4.8.5 Repairable components will be repaired to Original Equipment Manufacturer (OEM) specifications.

4.9 Quality

4.9.1 The Contractor’s quality program shall be established and maintained IAW FAR 46.202-3 or equivalent.

4.9.2 Assets shall be repaired in accordance with OEM specifications. At a minimum, 90% of repaired assets shall pass initial inspection. Remaining 10% (or less) of failed assets shall pass on the second attempt. This metric will be calculated semiannually.

4.9.3 When requested, the Contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency Reports (PQDR) and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the Contractor’s Quality Program. The Contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force T.O. 00-35D-54. There shall be no more than two PQDRs and/or QDRs per contract year during the performance of this contract repair effort. The Contractor shall complete DD Form 1574 Serviceable Tags IAW MIL-STD-129. The Contractor shall ensure a DD Form 1574 Serviceable Tag is attached to the asset.

4.10 Packaging

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4.10.1 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129R, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1E, Standard Practice for Military Packaging. The Contractor shall ensure that classified material is packaged, marked and shipped in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.10.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices) and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.10.3 In accordance with MIL-STD-2073-1E, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.11 Shipping

4.11.1 The Contractor shall ship overhauled (or repaired) assets within five (5) business days by fastest, traceable means after DCMA acceptance.

4.12 Request for assistance: The Contractor shall initially respond to a request for assistance within 24 hours. Follow-up assistance, if required, shall be provided by the suspense date acceptable to the Government.

4.13 Delivery of repair: Repaired assets shall be delivered in accordance with the schedule defined by the contract/order. TAT is measured from the Contractor’s receipt of the item and funded delivery order, whichever is latest, to the time the asset is shipped back to the Government. TAT for repairs shall be 120 calendar days There shall be no more than two (2) late delivery(ies) per quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government. In the event there is a need for long-lead time parts, the Contractor shall notify the government PCO within ten (10) calendar days

5.0 General Information

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5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Contractor Responsibility: The Contractor shall ensure all security requirements are met.

5.2.2 Security Regulations: The Contractor shall comply with all applicable Government regulations including, but not limited to, Department of Defense Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; Department of Defense (DoD) Manual 5205.02, DoD Operations Security (OPSEC) Program Manual; and DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

5.2.3 Security Clearance: Access to classified material will not be required. The Contractor is not required to have personnel with a security clearance.

5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.5 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552; 104 Stat. 2736 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH). While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health.

5.5.2 Mishaps Involving Government Property: The Contractor shall notify the Contracting Officer (CO), within one (1) business day of any damage to government property where the dollar value exceeds $500,000.00 and within two (2) business days, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

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c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

5.5.3 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the Logistic Manager or Supply Planner by telephone within eight (8) business hours. The Contractor shall cooperate with Government safety investigations.

5.5.4 Voluntary Protection Program (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7Service Contract Reporting (SCR): The contract does not meet the DoD Contract Reporting criteria or reporting dollar threshold; therefore, SCR does not apply.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF in accordance with all applicable clauses located in the basic contract.

5.9 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. (CDRL A007, Quality Assurance Program Plan, DI-QCIC-81794).

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

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6.0 Plan for Corrective Action

6.1 Unsatisfactory Contractor performance will result in the issuance of a negative PAR. The program office will set a suspense date and forward the PAR to the Procuring Contracting Officer (PCO) for submission to the Contractor. The PCO will submit the PAR to the Contractor for corrective action. The Contractor shall explain the deficiency and identify the corrective action they shall take to resolve the deficiency and prevent recurrence. The Contractor shall sign and return a negative PAR to the PCO by the suspense date.

6.2 If repetitive negative PARs or a single negative PAR identifying critical Contractor non-compliance are issued without satisfactory resolution, the program office will initiate the corrective action report (CAR) process. However, the Multi-Functional Team (MFT) reserves the right to issue a CAR at any time based on the severity of the Contractor non-compliance.

The PCO will set a suspense date and submit the CAR to the Contractor for corrective action.

The Contractor shall sign and return the CAR, with a corrective action plan, to the PCO for acceptance by the Multi-functional team (MFT) by the suspense date. The corrective action will be tracked and documented until the deficiency is resolved to the satisfaction of the MFT.

The CAR will become part of the PCO contract file. If the CAR process fails to resolve the deficiency, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract/order.

7.0 Contractor Responsibilities

7.1 The Contractor shall ensure the quality of services through a quality and/or inspection system. In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and, 4) Follow-up to ensure quality related problems/defects do not recur; a mature QMS requires the contractor be the proactive party on quality issues. The goal is to obtain performance reflective of continuous improvement with no reliance on DCMA’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.

7.2 Maintains an inspection process acceptable to the Government and records of inspections, which shall be made available to the Government as long as the contract requires in accordance with the Inspection of Supply/Services clause(s) identified in the contract/order.

7.3 Responsible for ensuring personnel, information, system, property, facility and, if applicable, international security requirements are met in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, and applicable Government regulations.

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7.4 Signs and returns a positive PAR within five business days. Signs and returns a negative PAR with corrective action identified by the suspense date. Signs and returns a CAR with a corrective action plan by the suspense date.

8.0 Contractor Performance Assessment Reporting System (CPARS): The total estimated value of the contract does not exceeds $1,000,000.00; therefore, CPARS reporting is not required.

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6.0 Appendices

6.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that

Apply 00-25-234

General Shop Practice Requirement for the Repair Maintenance and Test of Electrical Equipment

22 September 2013, Change, 10, January 9, 2020

Entire

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH)

March 19, 2005, Change 2, December 30, 2019

Entire

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program

June 20, 2012, Change 2, August 20, Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008, Change 2, October 29, 2020

Entire

Public Law 91- 596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970

December 29, 1970 as amended through January 1, 2004

Entire

FAR and supplements

Federal Acquisition Regulation http://acquistion.gov

Sections applicable to contract and PWS

DFARS

252.204- 7023, Reporting Requirements for Contracted Services

Service Contract Reporting

July 2021 Entire

SAF/AQ

Memorandum

Implementation of FY11 NDAA Section 8108, Contractor Inventory

Nov 13 2012 Entire