1005651014_18-00148_PWS.pdf

PR: FD2060-18-00148 PWS 1

Distribution Statement: A

Performance Work Statement (PWS) for

Attitude Heading Reference System (AHRS) Repair

Purchase Request: FD2060-18-00148

Date: 27 November 2017

Distribution Statement A: Approved for public release. Distribution is unlimited.

PR: FD2060-18-00148 PWS 2

1.0 Description of Services

1.1 Objective(s): This Performance-based Work Statement describes the services required to furnish the services and material necessary for the essential depot level repair. These services include functional testing, inspection, and packaging of the listed National Stock Numbers (NSN) items in Appendix B of this PWS. The contractor shall fault isolate, repair and test unserviceable assets along with track and resolve items affected by Product Quality Deficiency Reports (PQDR) while performing depot level repair, functional testing, inspection, and packaging. The period of performance shall consist of a basic one-year period after contract award plus four one year ordering periods. The contract type is a Firm-Fixed Price Requirements type for all ordering periods. The Contractor shall complete Test, Teardown and Evaluation (TT&E) within seven days after induction. Major repairs shall be completed within 90 days of induction. Minor repairs shall be completed within 70 days after induction. High priority requirements such as Mission Incapable Aircraft Parts needs shall be repaired 70 days of induction. The extent of repair work required shall be determined by the TT&E. A repair is successful if the item is in a servicealble condition and efficiently serve its intended purpose.

The Contractor shall provide immediate response to ensure that time for critical item delivery requests are punctual by responding to the Production Management Specialist (PMS) within one business day of the request with the estimated delivery date of the critical item. The Contractor shall deliver monthly status reports on time. The Contractor shall report production using the Commercial Asset Visibility Air Force (CAVAF) system by maintaining current inputs. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by providing continued support for the AHRS for training Air Force helicopter pilots.

1.3 Background: The AHRS is installed on the TH-1H helicopter. The Original Equipment Manufacturer is Northrup Grumman Litef.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality of repair

4.15 There shall be no more than one validated PQDR

and/or QDR per contract year.

Delivery of repair

4.9 Repaired assets shall be delivered in accordance with

the schedule defined by the contract/order not to exceed 90 days. Mission Incapable Parts (MICAP) requirements will take precedence over the routine schedule.

PR: FD2060-18-00148 PWS 3

There shall be no more than one late delivery per contract year. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

CAV-AF reporting 4.5 The Contractor shall report production in CAV-AF.

The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur.

Quality of CDRL deliverable

4.2.1 There shall be no more than one rejection of any

deliverable. There shall be no more than one total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one or more technical errors or one or more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within three business days of notification of Government rejection.

Receipt of CDRL deliverable

4.2.2 There shall be no more than one late submission of

deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Request for assistance 4.9 The Contractor shall initially respond to a request for assistance within one business day. Follow-up assistance, if required, shall be provided by the suspense date acceptable to the Government.

Induct funded assets for repair within one business day of receipt

4.8 The Contractor shall induct funded assets for

repair within one business day after receipt of the unit.

Contractor shall ship fastest, traceable means after DCMA acceptance

4.17 The Contractor shall ship repaired assets within

five business days by fastest, traceable means after DCMA acceptance.

Adherence to Contractor Quality Management System (QMS)

5.9 100% compliance with the QMS is required.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided includes assets furnished for repair, maintenance or overhaul.

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3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry. Government property shall be listed as a GFP attachment and is created as a fillable document at http://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access To eTools.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend twelve months after the last ordering priod. The contract is a one year basic period pluse four one year ordering periods.

4.1.2 Place of Performance: These services will be performed at the contractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-81634C Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report

4.5

A003 DI-PSSS-81995 Contract Depot Maintenance Production Report 4.18 A005 DI-MGMT-81803 Item Unique Identification (IUID) Marking Plan 4.3.1 A006 DI-MGMT-81804A Item Unique Identification (IUID) Marking Activity, Validation and Verification Report 4.3.2

A004 DI-MISC-81832 Counterfeit Prevention Plan 4.6 http://dodprocurementtoolbox.com/

PR: FD2060-18-00148 PWS 5

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than one total rejection(s) of deliverables per contract year.

The Government will reject a deliverable if one or more technical errors or one or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within three business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables may be submitted via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) or be submitted directly to the MFT member identified on the CDRL. There shall be no more than one late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Item Unique Identification (IUID): Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.3.1 IUID Marking Plan: The Contractor shall mark items in accordance with DFARS 211.274- 2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. (CDRL A005, Item Unique Identification Marking Plan, DI-MGMT-81803)

4.3.2 IUID Marking Activity and Verification Report: The Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (CDRL A006, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report, DI-

MGMT-81804)

4.3.3 Reporting in IUID Registry: Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor.

The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.3.1 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.4. Packaging: The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command

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(AFMC) Form 158, Packaging Requirements; MIL-STD-129R, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1E, Standard Practice for Military Packaging. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.4.1 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.4.2 In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.5 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur. [CDRL A001, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report]

4.6 The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory. [CDRL A004, DI-MISC-81832, Counterfeit Prevention Plan]

4.7 The Contractor shall input NSN 6615-12-372-6798, PN 141852-3122 and output 6615-12- 386-7894, PN 145130-7000. The Contractor shall input 6615-12-386-7894, PN 145130-7000 and output as the current configuration in adherence to Northrup Grumman LITEF GmbH Service Bulletin No. 145130-0017-845 Issue D.

4.8 Test, Teardown and Evaluation (TT&E): The Contractor shall induct all funded assets within one business day of receipt and funded delivery order, which ever is later. The Contractor shall perform TT&E on each asset immediately upon induction. The Contractor shall complete these actions within 7 days of induction.

4.8.1 Level of Repair Analysis (LORA): The Contractor shall provide a LORA determination to the PCO for major or minor repairs. The Contractor shall provide the LORA via email to the

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Procurement Contracting Office (PCO) detailing the determination for a major or minor repair within five (5) days of completing TT&E.

4.8.1.1 The Contractor shall not continue repair work on the components without authorization from the PCO on the LORA.

4.8.2 Major Repair: A major repair is defined as failure of the Electrical Board and Inertial Measurement Unit.

4.8.2.1 Major repairs shall be funded on the major repair CLIN. Assets repaired on the major repair CLIN shall report in CAV-AF under that CLIN.

4.8.3 Minor Repair: A minor repair includes any repair that does not include the specified components in the Major Repair definition.

4.8.3.1 Minor repairs shall be funded on the minor repair CLIN. Assets repaired on the minor repair CLIN shall report in CAV-AF under that CLIN.

4.9 Turn Around Time (TAT): TAT is measured from the Contractor’s receipt of the item and funded delivery order, whichever is latest, to the time the asset is shipped back to the Government. All TAT will include the incoming test, tear down and evaluation (TT&E) period.

A minor repair shall not exceed 70 calendar days to complete. A major repair shall not exceed 90 days including. Mission Incapable Aircraft Parts (MICAP) requirements will take precedence over the routine schedule. MICAP requirements TAT shall not exceed 70 calendar days. The Contractor shall respond to the Production Management Specialist (PMS) within one business day of the request with the estimated delivery date of the critical item. In the event that a repairable item is required by the Government on an emergency basis to fill MICAP requirements, the Government PMS or Program Manager will notify the Contractor in via e-mail as soon as the need is identified. The Contractor shall initially respond to a Government request for assistance within one business day. Follow-up assistance, if required, shall be provided by a suspense date acceptable to the Government.

4.10 No Fault Found (NFF) units shall be moved in CAV-AF to the NFF CLIN. NFF units shall be priced within the cost of the TT&E. Potential PQDR assets are not placed on the NFF CLIN for payment.

4.11 Condemnation and Beyond Economical Repair (BER): The Contractor shall be required to repair all end items unless written direction is provided by the PCO through the Administrative Contracting Officer (ACO). Requests for condemnation and BER authority shall be submitted in writing through the ACO to the PCO within 10 calendar days following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts.

a. If the repair cost is greater than 75 percent of the acquisition cost of a new item, the item is considered a BER candidate.

b. If an asset demonstrates burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item, it is considered a condemnation candidate.

4.11.1 Condemned items shall be disposed of and demilitarized in accordance with DoD Publication 4160.21-M-1 “Defense Demilitarization Manual”. Written authorization from the PCO and system Program Manager authorizing the Contractor to retain a condemned item(s) for cannibalization and reuse.

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4.11.2 The PCO retains the right to request enlarged color photographs of any proposed condemnation candidate end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review. The Contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.12 Cannibalization: Upon approval by the PCO, the Contractor is authorized to cannibalize (SRU) necessary to accomplish timely Repair to meet production schedule and/or accomplish Repair of Mission Capable (MICAP) requirements. All cannibalized components will be returned to a pre-cannibalized condition. The Contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed. Cannibalization shall not be cause for condemnation.

4.13 Component Residue: Upon approvel by the PCO, the Contractor is authorized to use serviceable components from a condemned Line Replaceable or Shop Replaceable Unit (LRU, SRU), to facilitate repair of units.

4.14 Items received which are misidentified, misdirected, or have AF recoverable modules/subassemblies missing shall be reported to the PCO for disposition instructions

4.15 Workmanship shall be in accordance with the Contractor’s standard repair procedures and acceptance criteria in accordance with best industry practice. The Contractor shall ensure that best commercial practices are implemented to maintain as a minimum, ISO 9001:2008, or equivalent, quality control standards. The Contractor shall maintain a system to ensure each item is inspected, repaired, and tested in accordance with the engineering data currently being used or developed and approved under this contract. There shall be no more than one validated Product Quality Deficeincy Report (PQDR) per contract year. The Contrator shall comply with T.O. 00- 35D-54 USAF Deficiency Reporting, Investigation and Resolution.

4.16 Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP in accordance with GIDEP Operations Manual S0300-BT-PRO-010, Government- Industry Data Exchange Program. The Contractor is a member of GIDEP.

4.17 Shipping: The Contractor shall ship repaired assets within five business days by fastest, traceable means after DCMA acceptance.

4.18 Depot Maintenance Production Report. The Contractor shall submit the report on the 10th calendar day after the end of each reporting period in accordancw with the CDRL. The Contractor shall report on maintenance production figures, status and accountability of assets at the contractor facility. (CDRL A003, Depot Maintenance Production Report, DI-PSSS-81995)

5.0 General Information

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5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.2 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.3 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within eight business hours. The Contractor shall cooperate with Government safety investigations.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

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5.7 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via iRAPT.

5.8 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.9 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required.

6.0 Appendices

6.1 Appendix A, Reference(s)

Publication Title of Publication

Date of Publication Section(s) that Apply

DoD Directive 4715.1E

Environment, Safety and Occupational Health

19 March 2005 Entire

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil

Sections applicable to contract and

PWS

DFARS Defense Federal Acquisition Regulation http://farsite.hill.af.mil/vfdfara.htm Sections applicable to contract and

PWS

TO 00-35D-54

USAF

Deficiency Reporting, Investigating and Resolution

15 May 2015 Entire http://www.state.gov/j/tip http://farsite.hill.af.mil/

PR: FD2060-18-00148 PWS 11

GIDEP

Operations Manual S0300-

BT-PRO-010

Government- Industry Data Exchange Program

September 2009 http://www.gidep.org/

Chapter 2, Participatio n Requiremen ts

MIL-STD-129R Department of Defense / Standard Practice / Military Marking for Shipment and Storage

15 December 2002 Change 1 - 15 January 2004, Change 2 - 10 February 2004, Change 3 - 29 October 2004, Change 4 - 19 September 2007 http://www.acq.osd.mil/log/sci/ait/MIL- STD-129PCH4.pdf

Entire

MIL-STD-130N Department of Defense / Standard Practice / Identification Marking of U.S.

Military Property

17 December 2007 Change 1 – 16 November 2012 http://www.acq.osd.mil/dpap/pdi/uid/docs /MIL-Std130N_Ch1.pdf

MIL-STD-2073-

1E

Department of Defense / Standard Practice for Military Packaging

15 December 1999, Notice 1, 10 May 2002

MIL-HDBK

263-B

Electrostatic Discharge Control Handbook for Protection of Electrical Equipment and Electronic Parts, Assemblies and Equipment

Jan 2007 (July 94) Entire

MIL-STD-

1686C

Department of Defense Standard Practice / Electrostatic Discharge

25 Oct 1995 http://www.gidep.org/ http://www.acq.osd.mil/log/sci/ait/MIL-STD-129PCH4.pdf http://www.acq.osd.mil/log/sci/ait/MIL-STD-129PCH4.pdf http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf

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Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices)

Publication 4160.21-M-1

Department of Defense Demilitarization Manual

18 August 1997 Entire

4.9 Turn Around Time (TAT): TAT is measured from the Contractor’s receipt of the item and funded delivery order, whichever is latest, to the time the asset is shipped back to the Government. All TAT will include the incoming test, tear down and evalu...